Jobs Kenya

Job type: Job Type Contract

  • Security Associate

    Security Associate

    Purpose for the job:
    Join our team to provide technical, operational and administrative assistance to the Supervisor in support of their role as it relates to ensuring the safety and security of personnel and their eligible family members as well as the safeguarding of UNICEF premises, assets and resources at the duty station. In carrying out the below duties the incumbent is expected to follow instructions precisely and in strict compliance with supervisor’s instructions and UN Security related policies, rules and procedures. The Security Associate will have a dual reporting role to the Chief of the Field Office and also to the Country Field Security Advisor who in turn reports directly to the Representative and maintains a close working relationship with the Office of the Regional Security Advisor (Matrix Management).
    Key functions/accountabilities:
    Security Planning

    Support the supervisor administratively and logistically in their planning functions related to the safety and security of UNICEF personnel and eligible family members as well as the safeguarding of premises, assets, and resources in accordance with UN and UNICEF Security Management Systems. 
    Assist the supervisor by collecting and providing the basic information required for the implementation of the UN Country Security Plan, Security Risk Management (SRM) Measures, Residential Security Measures (RSM), and other relevant policies, guidelines, and assessments. 
    Assist the supervisor in the development of UNICEF routine security documentation including security contingency plans such as, but not limited to, fire and evacuation plans.
    Assist the supervisor in drafting routine security reports/returns including but not limited to Security Incident Reports (SIRs).

    Safety and Security Services

    Monitor the local security situation through local media and networks providing regular information and updates to the supervisor relative to on-going and emerging security issues in the country. 
    Assist the supervisor in security activities that support UNICEF staff, premises and operations for all locations where UNICEF personnel and/or eligible family members are present.
    Provide on-going routine technical support and direction for contracted security providers on behalf of the SFP.
    Under the direct guidance of the supervisor, share information with UNICEF personnel and eligible family members that would affect their safety and security and information regarding the actions to take in the event of an emergency, including those identified in the UNICEF/UN Security Plans. 
    Support the supervisor in the establishment of effective and functioning Communications/Warden Systems for UNICEF and the periodic testing of these systems.
    Support the supervisor in the conduct of all security related contingency exercises particularly relating to administration, communications and logistics.
    Conduct physical security surveys of international personnel residences in accordance with the Residential Security Measures (RSM) on behalf of the SFP as required.

     Security Networking

    With significant guidance from the supervisor, actively maintain official liaison with host government counterparts, local authorities responsible for security, law and order and security counterparts in the UN.

    Support in Knowledge Management and Capacity Building

    Coordinate, as required, with UNDSS, on behalf of the SFP, to ensure all UNICEF personnel undertake mandatory security training/briefings.
    With strong support and guidance from the supervisor, develop and conduct country level familiarization sessions for contracted security guards specifically regarding their UN/UNICEF related duties and responsibilities.
    With strong support and guidance from the supervisor, develop and conduct country level training sessions for drivers to familiarize them with the specific actions to take when encountering a security related situation while driving.
    Assist in the provision of any security related training for UNICEF personnel or eligible family members, particularly to ensure comprehension by those more comfortable in the local language.

    To qualify as an advocate for every child you will have…

    Completion of secondary education supplemented by relevant technical/military/police courses and/or university courses in a relevant discipline.
    A minimum of 6 [Six] years of relevant professional experience in a security related environment is required.
    Developing country work experience and/or familiarity with emergency is considered an asset.
    Solid knowledge and understanding of the local operating area and context including the main security stakeholders.
    Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

    For every Child, you demonstrate…

    UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

    The UNICEF competencies required for this post are…
    Functional Competencies:

    Applying technical expertise (I)
    Adapting and Responding to Change (II)
    Coping with pressure and setbacks (II)
    Relating and Networking (II)
    Following Instructions and Procedures (II)
    Planning and Organizing (I)

    Apply via :

    jobs.unicef.org

  • Instructor Lecturers

    Instructor Lecturers

    INSTRUCTOR- GRADE 11 MSU/ACA/IT/01/21
    Requirements:

    Master’s degree in Database Systems/ Information Technology Security and Audit/ Multimedia and Graphics Systems/ Distributed Systems and Cloud Computing / Data Communication Networks and Mobile or Wireless Computing/ Artificial Intelligence/ Software or Object Oriented Technologies/ Cryptography/ Computer Architecture/ Data Structures or Design and Analysis of Algorithms from a recognized Institution.
    Bachelor’s degree in Information Technology/ Information Systems/ Computer Science/ Computer Systems/ Computer Technology or Engineering from a recognized institution.
    Be registered member of relevant professional body
    At least 3 years related work experience.

    Duties and Responsibilities

    Teach as a member of teaching team within an established programme of study.
    Teach in a variety of settings from small group tutorials to large lectures, ensuring content, methods of delivery and learning materials meet the defined learning objectives for individual teaching sessions
    Develop own teaching materials, methods and approaches taking into account established or agreed practices and University policies on teaching
    Design and supervise laboratory exercise laboratory exercise for the assigned course units
    Supervise the work of students, provide advice on study skill and help them with learning problems
    Set and mark examinations as well as assessing the work and progress of students.
    Supervise student projects, fieldwork, placements and internships.
    Provide academic input on existing and new course and course development.
    Carry out assessment, monitor and evaluate examinations, and provide academic and consultative support to students in their learning activities.

    TERMS OF SERVICE
    The terms of service for the position of Instructor will be on a One (1) year contract renewable on mutual agreement.

    go to method of application »

    Each application should be submitted together with an updated Curriculum Vitae giving details of the applicants; age; marital status, academic and professional qualifications, working experience, present post and salary, telephone contact, email address and names of referees plus copies of certificates and testimonials. Qualified candidates should submit Ten (10) hard copies of the application clearly indicating the reference number of the position applied. Any canvassing will lead to automatic disqualification. Applications must be done on or before 18th October, 2021 addressed to:The Deputy Vice-Chancellor
    Administration, Finance and Development
    Maseno University
    P. O. BOX 333 – 40105
    MASENO
     

    Apply via :

  • Supply Chain Technical Assistant

    Supply Chain Technical Assistant

    Supply Chain Technical Assistant (4-Position) – One Year Contract Jamii Tekelezi Project (Embu, Meru, Nyandarua & Tharakanithi)
    Job Description
    Reporting to Laboratory Specialist, the position will support deliver expected outcomes under sup-purpose 5 of the USAID Jamii Tekelezi program. The position will strengthen commodity logistics and Inventory Management and Laboratory Health Systems for quality Health Services.
    Key responsibility

    Working with CHMTS the position will strengthen commodity logistics and inventory management for improved accountability and patient safety as well as coordinate laboratory health systems for quality health services.

    Activities:

    Strengthen health supply chain and Inventory Management for improved accountability and patient safety;
    Strengthen inventory management practices
    Strengthen systems for commodity data reporting and data utilization at facility level management
    Coordinate and strengthen laboratory health systems

    Job requirements:

    Diploma in Pharmacy and registered by Pharmacy & Poisons Board (PPB).
    Functional skills: Communication skills, Report writing skills, Strong group facilitation, Training skills, Understanding Supply Chain and Logistics under Health Systems.
    Behavioural competencies and attitude: High level of integrity, interpersonal relations, self-driven and attention to detail.
    Past work experience of 2 years working with USG Grants at a Program Officer level on related scope of work or in similar capacity.
    Previous engagement/ work with clients in the 4 counties will be added advantage

    NB:

    The 4 positions will be based in Embu, Meru, Nyandarua and Tharakanithi Counties.
    Position will be hired under County Government terms.

    If you fit this profile, please email your written application and CV to  hr@meds.or.ke

    Apply via :

    hr@meds.or.ke

  • Sales & Marketing Management Trainees Media Officer Receivable Officer

    Sales & Marketing Management Trainees Media Officer Receivable Officer

    Location: Optiven Headquarters Absa Towers – Loita Street.
    Optiven Group, a leading real estate firm that has its headquarters in Nairobi, Kenya, opens its doors for Sales & Marketing Management Trainees Program aimed at engaging young Kenyan graduates to start work immediately. The successful candidates will be mentored professionally, mentally and be thoroughly prepared to handle any challenges that may come up along their career path.
    Job Description, Roles & Responsibilities

    Engage in training of new business acquisition efforts by performing core business development work.
    Manage the needs of existing customers by providing them with exceptional services.
    Develop relationships with new customers and provide them with information on the company’s products and services.
    Ascertain that customers are kept abreast of company policies and procedures and provide them with information on new products and services.
    Create sales agreements according to specific instructions and negotiate the terms and conditions of agreements while training under the sales and marketing department.
    Gather market and customer data by performing detailed research activities.
    Research future buying trends and provide feedback to the supervisor in a bid to assist the sales management team in creating sales plans.
    Advise customers on upcoming product developments and discuss special promotions and campaigns.
    Engage in Sales training and can also make sales on behalf of Optiven and earn Sales Commissions.
    Perform other duties as may be assigned from time to time.

    Job Specifications

    Should be a final year or recent finalist with a Bachelor in Sales and Marketing from a reputable university.
    Can have a Diploma in Sales and Marketing and a Sales and Marketing certificate will be an added advantage.
    Exposure or having previously worked purely in sales and marketing will be an added advantage.
    Please apply only if you meet the above job specification otherwise no other qualifications will be considered.

     Skills

    Excellent communication, influencing and negotiating skills.
    Good organization and administrative skills.
    A strong team player.
    Ability to perform with minimal supervision.
    Ability to adopt a flexible approach to meet targets and the needs of the business.
    High levels of integrity and professionalism.

    Period

    The sales and marketing trainees will be engaged with Optiven group for a period of 3 months.

    go to method of application »

    If you believe you have high performance culture, positive mental attitude and are self-driven, then apply using the following link; https://optivenjobapi.optiven.co.ke/optivenJobAPI/public/  on or before 15th October 2021.

    Apply via :

    optivenjobapi.optiven.co.ke

  • Manager, Communications & Stakeholder Engagement

    Manager, Communications & Stakeholder Engagement

    Job Description
    The Brain and Mind Institute at the Aga Khan University is looking for a dynamic Manager, Communications & Stakeholder Engagement, who is excited by the opportunity to work in the fields of mental health and neuroscience. Working with a team with hubs in Kenya (for East Africa) and Pakistan (for South Asia) and other locations globally, this position offers a career-building opportunity for an aspiring individual. The candidate will preferentially reside in Nairobi (Kenya) and/or Karachi (Pakistan). You will play a leading role to design and deliver all communications-related initiatives of the BMI, working with a wide array of internal and external collaborators and stakeholders. This would include the advancement of an overarching communications strategy for the Institute as well as the production of print and online materials, social media management, email marketing, website management, content development, media relations, press releases, bylined articles, videos, and digital communication collateral. Working as an integral member of the BMI, you will maintain a direct connection with the Institute’s leadership and provide leadership within AKU’s institutional communication team to deliver communication campaigns that support identified goals and strategies of the Institute.
    This is a term appointment (3 years, renewable) and the job can be located in Pakistan and/or Kenya.
    Responsibilities

    developing and maintaining a customer relationship management (CRM) database
    event communications and management
    delivering and tracking institutional communication outputs, outcomes, and impact
    maintaining and dynamically updating the Institute’s website and Intranet
    maximizing collaboration, efficiency and creativity in the building and maintenance of the Institute’s network and branding, consistent with AKU’s protocols and institutional identity across all channels
    developing relevant social media outlets to support and expand the Institute’s digital presence
    managing the communication’s budget and ensure related milestones are achieved on time and within budget
    serve as a “change agent” to lead new initiatives as requested.

    Requirements
    Knowledge and Skills:

    a Master’s degree or equivalent experience, in Communications, Marketing or a related discipline is required
    at least 6 years of experience in communications, with an understanding of media, journalism, and digital marketing
    experience within large, complex organizations with multiple internal and external stakeholders, especially in a health or health-research institution
    know-how with digital marketing tools and best practices in managing communications campaigns on social media channels and in other media
    excellent writing and editing skills, with an emphasis on developing from simple copy for digital channels to complex articles for media and journal publications
    familiarity with the use of content management systems
    must be able to effectively operate, and manage resources in a fast paced and dynamic environment
    proficiency in MS Office packages, Adobe InDesign, Photoshop, Illustrator, Acrobat, Google Analytics, Twitter, Facebook, and LinkedIn.

    Competencies:

    strong self-management, proactivity, and the ability to work independently
    high level of energy and flexibility
    relationship building with demonstrated interpersonal skills for interacting with internal and external stakeholders at all levels
    analytical and conceptual skills essential for effective strategic thinking.

    Apply via :

    www.linkedin.com

  • Deputy Regional Director

    Deputy Regional Director

    ROLE
    The JRS Eastern Africa Region (EAR) Deputy Regional Director is responsible for assisting the Regional Director by providing him with the necessary support in the management of the Region. This position includes the responsibility to help propose and implement comprehensive regional strategies.
    Key Responsibilities
    Strategic Vision and Planning

    Promote the vision, identity and unity of the JRS in the Region.
    Assist the Regional Director and Country Directors in the development and implementation of multi-year strategies.
    Assist the Regional Director in setting policies for the JRS EAR in consultation with the Project Directors, Country Directors and the International Office.
    Assist the Regional Director in the design and implementation of regional strategic planning.
    Advise the Regional Director on key regional and country issues.
    Supervision and Staff Care
    Assist the Regional Director in providing support, direction, and supervision to Country Directors (e.g., implementation of the regional priorities and strategic vision) and to the Regional Office Staff.
    Support the various processes at the country office level, in accordance with the JRS EAR Inter Office Coordination Procedures (IOCP).
    Assist the Regional Director to ensure a better workforce planning in the Region, in coordination with the Country Directors (recruitment of expatriates, annual performance evaluations, moving expatriates between countries taking into account experiences and needs, …)
    Assist the Regional Director in ensuring the well-being and commitment of the Country Directors and, as a result, the general well-being and safety of all the JRS staff in the Region in collaboration with the Country Directors and Country HR Officers.
    Encourage and strengthen the capacity of Country teams so that they can achieve their goals with greater operational autonomy.
    In coordination with Country Directors and Country HR Officers, ensure that all JRS HR Manual and Policies are updated and followed by all staff.
    Visit the Country and Project Field Offices, listen to them and support each member of the staff. Raise any particular concern to the attention of the Regional Director.
    Supervise the Regional Office Staff.

    Programs and Grants Monitoring

    Ensure that the JRS project cycle is followed by the Country and Project Offices.
    Develop a tracking tool to consolidate all donor agreements for each Country in the Region and support the Country Directors in the continuous maintenance of various reporting deadlines to donors.
    Assess new initiatives to open new projects after consultation with the Regional Director and Country Directors and other key members of the regional management.
    Facilitate project evaluation and determine how the exit, closure or transfer process can best be achieved for each project.
    Ensure the capitalization of the Region’s achievements and learning.
    Ensure that best practices are harmonized between the different Country programs in the Region.

    Finance and budgeting

    Prepare for the consolidation of the Region’s accounts and to ensure better distribution and optimal use of funds.
    Ensure that all offices in the Region (Regional, Country and Project Offices) implement Navision.
    Assist the Regional Director to ensure that the various Country and Project Offices have the necessary funds.
    Support the annual country-level planning and budgeting process. Ensure that the Regional Director approves the Country Budgets before they are implemented.

    Coordination and Communication

    In coordination with the International Office Focal Points (Finance, Programmes, HR) for the Region, organize the technical monthly meeting with the Country Officers to provide them support in their areas of challenge.
    Hold a weekly meeting with the Regional Director.
    Prepare the agenda and take minutes for the monthly Country Directors meeting.
    Support the Regional Director in planning and facilitating the meeting of JRS Country Directors at the regional level twice a year.
    Support the Regional Director in planning and facilitating the Advisory Board meeting twice a year.

    QUALIFICATION AND EXPERIENCE
    The candidate should have:

    An advanced, accredited university degree in Management, Political Sciences, Law, International Development or another related discipline. An undergraduate degree with strong relevant field experience will be considered in lieu of an advanced degree.
    Minimum of seven (7) years’ experience of increasing responsibilities in human service organizations, ideally in humanitarian or development organizations with a strong human rights, and/or faith, background. Experience in project development and management, work with refugees, and/or advocacy with forcibly displaced people is a particular advantage.
    Minimum of four (4) years’ experience in leadership roles. Employment or collaboration with the Catholic Church (parish, diocesan or bishops’ conference level) in a leadership role is an additional asset.
    Demonstrated evidence of leadership in a professional setting/humanitarian response with the ability to think strategically, motivate others, create new projects, solve problems and be part of a multi-cultural and multi-faith team.
    Proven performance in organizational management, budget development and management, and general office coordination.
    Demonstrated ability to fundraise.
    Demonstrated evidence of an entrepreneurial spirit.
    A proven ability to capture impact and learning from operations and feed it into new programmes.
    Knowledge of and/or familiarity with key concepts and current trends in forced migration and challenges faced by forcibly displaced people.
    Strong interpersonal skills, including the ability to listen, effectively communicate, negotiate and work creatively with stakeholders of varying backgrounds: beneficiaries, government representatives, church leaders and refugee groups among them.

    Language

    Excellent proficiency in written and verbal English.
    A professional working knowledge of French is highly desirable.
    Core Values and Ethics
    Commitment to JRS’s mission, vision and values; the ability to convey with enthusiasm JRS’s role in accompanying and serving forcibly displaced people and to advocate for their right to protection and a life in dignity;
    High integrity, honesty and confidentiality; ability to deal tactfully and discreetly with people, situations and information;
    Acceptance of diversity and inclusion as a core value.

    TERMS AND CONDITIONS
    The contract is for two (2) years. The JRS remuneration policy is aligned with the JRS ethos to offer effective and professional services and at the same time express solidarity with the people served. Details will be discussed with short-listed candidates.
    All applicants are requested to submit the following documents:

    Curriculum Vitae (CV) in English including three (3) professional references with their contact information, phone and email address.
    A cover letter describing the candidate’s desire and motivation to work for JRS and his/her qualifications and experience are a good fit for this position.

    Apply via :

    www.impactpool.org

  • Manager, Talent Acquisition

    Manager, Talent Acquisition

    Job Description
    Evidence Action is looking for a seasoned and experienced Talent Acquisition Manager to join our growing team. Reporting to the Senior Manager, HR – Africa Region, the Manager, Talent Acquisition is responsible for planning, developing, managing and overseeing talent acquisition processes and strategies with a focus on East and Southern Africa.  This includes succession planning, sourcing, candidate screening, background checks, legal compliance, on-boarding and metrics reporting. The incumbent will work with team leads and in country HR generalists to identify hiring needs, position Evidence Action as an employer of choice and execute top-in- class recruitment strategies to attract, select & place high caliber talent to support organization goals. 
    ** This is a Fixed term (3 year) non-renewable contract **
    Duties and Responsibilities

    Working closely with in-country HR reps, oversee management of full cycle recruitment and placement needs
    Contribute to the development of a sustainable talent acquisition strategy for the Africa Region
    Liaise with hiring managers to determine hiring needs for open positions.
    Lead and manage the sourcing of qualified and suitable candidates for open positions.
    Design, plan and execute selection processes (conduct interviews and screening calls, design and administer assessments).
    In consultation with hiring managers, develop suitable salary packages and negotiate offers with candidates.
    Create and maintain active candidate pools to reduce hiring lead times – foster long-term relationships with past applicants and potential candidates.
    Use HRIS and Recruitment Marketing tools to develop strategies to maintain a talent pipeline.
    Maintain knowledge of recruitment trends, best practices, regulatory changes and related employment laws, and new technologies in HR talent management.
    Develop KPIs for talent acquisition to maintain standards and prepare a periodic reports for regional leadership
    In liaison with Africa Regional Leadership, create & manage a sustainable employer brand
    Managing sourcing platforms e.g. LinkedIn, Glassdoor, BambooHR
    Managing candidate experience throughout the recruitment cycle
    Work with line managers to review job descriptions (on hiring) and update existing job descriptions to match current roles and responsibilities
    Spearhead skills mapping process for the region
    Provide guidance and forecasting for future hiring needs

    Qualifications

    Bachelor’s degree in HR or related field – additional HR qualification will be an added advantage
    Minimum 5 years progressive experience as a talent acquisition specialist
    Demonstrable experience in crafting recruitment and sourcing strategies in a multi -country, multi-cultural context 
    In-depth knowledge of full-cycle recruiting and employer branding techniques.
    Experience with HRIS, Applicant Tracking System, Sourcing and Recruitment Marketing tools.
    A determined, creative thinker and a proactive problem solver.
    Prior experience in managing staffing projects and initiatives.
    Ability to collaborate and work well within teams.
    Good organizational and time-management skills.
    Excellent interpersonal and communication skills with an attention to detail.
    Membership to IHRM
    INGO experience will be an added advantage

    Working conditions

    Normal/Office based

    Position Location 

    The position will be based in Nairobi, Kenya and will work closely with the Africa regional leadership and in-country HR representatives. 

    Direct reports

    None

    Apply via :

    .bamboohr.com

  • County Director Of Public Communication Public Communication Officer I County Director Of Physical And Land Use Planning County Policing Authorities Committee Internal Audit Committee

    County Director Of Public Communication Public Communication Officer I County Director Of Physical And Land Use Planning County Policing Authorities Committee Internal Audit Committee

    COUNTY DIRECTOR OF PUBLIC COMMUNICATION. (J/G CPSB 03)
    NUMBER OF VACANCIES: ONE (1)
    TERMS OF SERVICE: CONTRACT
    Salary:

    Kshs. 121,430×6,070-127,500×6,370-133,870×6,570-140,440×6,770-147,210×6,960-154,170×7,160-161,330×7,810-169,140p.m

    Duties and Responsibilities

    Initiation/review of public communications policy and design of appropriate programmes and infrastructure to facilitate its implementation, initiating research on various public communications issues and developing appropriate interventions; and developing standards and regulations in the management of public communications functions.
    In addition, the officer will liaise with the Office of the Public Communications. Identifying Government events that require Packaging for dissemination to the media and the public; preparing and organizing for a where Government policies, programmes and projects can be propagated and promoted
    Carrying out research based on both local and International press on possible causes of negative publicity on the Government and developing appropriate interventions.
    In addition, duties will include preparing media supplements, documentaries, press release/media features; deployment of public communications personnel; succession planning as well as ensuring training and development of public communications personnel.

    Requirements for Appointment
    For appointment to this grade, an officer must have;

    Have Degree in any of the following disciplines: Mass Communication, Communication Studies, Information Sciences, Public Relations, International Relations, Journalism, Social Sciences or any other approved equivalent qualifications from a recognized institution;
    Have a master’s degree in any of the following disciplines: Mass Communication, Communication Studies, Information Sciences, Public Relations, International Relations, Journalism, Social Sciences or any other approved equivalent qualifications from a recognized institution;
    Have a clear understanding of the National Development Goals, Vision 2030, Millennium Development Goals and the role of public Communications in achievement of the same;
    Possess strong leadership skills required at that level;
    Possess good oral and oral written communications skills in both English and Kiswahili;
    Be of high integrity, motivated and team player;
    Compliance with the requirements of Chapter 6 of the Constitution;
    Possess advanced computer application skills.
    Have demonstrated high degree of professional competence.

    go to method of application »

    Applications complete with a detailed resume, a copy of National I.D, copies of academic and professional certificates and other testimonials including the letter of promotion to the current substantive grade should be emailed to:
    To be considered your application must be received on or before 5th October,2021.
    Note:

    Apply via :

    cpsb@laikipia.go.ke

  • National Project Personnel

    National Project Personnel

    Job Description
    The NPP provides and coordinates day-to-day procurement operations, including specialized and complex processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices. He/ she provides procedural guidance to clients and staff across the Organization regarding procurement rules and procedures
    Reporting Lines

    The NPP will work under the overall guidance and supervision of the FAO Representative, and direct supervision of the Assistant FAOR (Administration) and in collaboration with the International Procurement Specialist (IPS), the National Procurement Specialist performs a wide range of routine administrative and control functions in support of FAO Kenya’s procurement services. He/ she contributes to transparent, expeditious and efficient procurement operations.
    The NPP maintains a wide range of contact with managers, staff, and suppliers inside and outside the Organization, ensuring the quality and consistency of procurement support services and the compliance with relevant policies and procedures.

    Technical Focus

    The NPP provides and coordinates day-to-day procurement operations, including specialized and complex processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices. He/ she provides procedural guidance to clients and staff across the Organization regarding procurement rules and procedures

    Impact of Work

    The incumbent’s work impacts on the quality, timeliness and efficiency of FAO Kenya’s procurement operations. She/he plays a lead role in the coordination and provision of the procurement support services for the successful achievement of the Department’s/Unit mandate.

    Tasks And Responsibilities

    Coordinate with the requesting units for development and regular updates of annual procurement/LOA plans.
    Ensure the correct application of the FAO rules and regulations in the process of procurement of Goods, Services and Works.
    Perform operational functions relating to the procurement process, including the preparation of documents related to assigned procurement actions, issuance of tenders and purchase orders, evaluation of bids, follow-up with suppliers, attendance at tender opening panel, draft simple note to the files, amendments and/ or renewals to contracts and service orders under the guidance of the supervisor(s), applying in-depth knowledge of the procurement applications and regulations etc.;
    Prepare and present cases to the relevant Procurement Committees.
    Participate in and conducts site inspections, bidder’s conferences and contract negotiations.
    Conduct market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services;
    Contribute to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes.
    Prepare monitoring reports, review and analyse data and make recommendations based on findings.
    Perform any other duties as required

    Minimum Requirements

    University degree in in procurement, supply chain management, public/business administration or any other relevant field
    3 – 4 years of relevant working experience with Advanced degree or 6-7 years relevant experience with Undergraduate degree in procurement-related activities
    Working knowledge of English and Swahili
    National of Kenya.

    FAO Core Competencies

    Results Focus
    Teamwork
    Communication
    Building Effective Relationships
    Knowledge Sharing and Continuous Improvement

    Technical/Functional Skills

    Work experience in more than one location or area of work
    Experience in managing procurement in support of development programme with multiple thematic areas is desirable.
    Thorough knowledge of the procurement regulations and procedures of any public or international entity or organization.
    Good knowledge of the International Commercial Terms (INCOTERMS) and their application.
    Thorough knowledge of the ERP Procurement Module
    Experience in procurement supporting public, private or non-governmental entities that have national, regional or international operations is desirable

    Additional Information

    FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
    Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
    Applications received after the closing date will not be accepted
    Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
    For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

    Apply via :

    jobs.fao.org

  • Junior Officer, Human Resources

    Junior Officer, Human Resources

    Job Description
    The incumbent will be responsible for general HR administrative support together with processing monthly national payroll. Includes undertaking a range of administrative duties, following processes and managing HR data & systems to ensure accuracy at all times.
    Recruitment/Induction/Orientation/On-Boarding

    Preparing longlisting matrix for submission to hiring manager
    Scheduling of interviews including contacting candidates, booking venues etc.
    Identifying and notifying the interview panel of time and date of interview
    Coordinating collation of practical tests and interview questions and interview reports from interview panelists
    Assisting in conducting interviews for support positions
    Reference checking and providing interview feedback to unsuccessful candidates
    Organizing pre/post-employment medical check-ups for staff
    Liaison with ICT for creation of new ICT users and disablement of leavers
    Scheduling and conducting induction/orientation for new staff with other departments
    Assisting new staff in appropriately completing induction forms, creating and maintaining hard and soft files for new staff

    HR Administrative Roles:

    Timely submission of complete & correct medical, life, WIBA and AMREF cover memberships forms (where applicable) for new staff and termination of the same appropriately at exit
    Issuing and retrieving IDs and smart cards to staff
    Maintaining files for staff medical, life, WIBA and AMREF covers
    Maintaining leave/TOIL records
    Archiving staff records six (6) months after end of employment
    Tracking and updating on supplies requests and other HR related requests
    Facilitating timely approval, receipt and payments for HR services
    Dispatching and ensuring receipt of all staff documents while maintaining relevant records

    Benefits Administration:

    Processing national payroll and all statutory payments
    Administration of staff welfare, insurance (medical, personal accident and life) and pension scheme benefits

    Contracts Management and Staff Separation

    Issue contracts to new staff and process contract extensions, monitor contract expiry dates and notify Line Manager and HODs for further direction
    Coordinate probation reviews and confirmation and report to the Manager on PIP actions.
    Advise and facilitate staff in the clearance process including preparing final payments and terminal benefits

    Data Analytics

    Collating of HR data, storage and retrieval, keeping the staff database up to date
    Data organization in HR Master/Paymaster, spreadsheets and other forms
    Data cleaning to ensure there is no duplication or error and incompleteness

    Policies, Procedures & Best Practices

    Ensure staff are aware and understand their terms and conditions of service and any changes that may be applicable
    Contribute to the review, dissemination and implementation of HR and administration policies and procedures
    Monitoring for compliance with employment law, policies and procedures

    **Others:**

    Reporting grievances and complaints to Line Manager for further action
    Scheduling HR related activities and initiatives e.g. staff meetings/briefs, learning forums e.g. brown bags, staff support visits etc.

    Responding to Emergencies:

    Participating and contributing towards Concern’s emergency response, as and when necessary
    Complying with Concern’s health, safety and security guidelines during emergencies

    Concern Code of Conduct and Associated Policies:

    Adhering to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
    Supporting and promoting the standards outlined in the Code of Conduct & Associated Policies to the team, partner organisations and beneficiaries, and being committed to providing a safe working environment

    Accountability
    In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

    actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
    work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
    work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

    Education, Qualifications & Experience Required

    Bachelors’ degree in Human Resources Management, Administration, Business Management or relevant field.
    At least two (2) year working experience. Previous experience in an international NGO is an added advantage.
    Excellent coordination, interpersonal and communication, skills
    Attention to detail, confidentiality, integrity and ability to handle sensitive situations and a team player **
    Excellent writing and oral skills in English and Kiswahili.

    Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as ‘Junior Officer Human Resources – Nairobi’ on or before Friday 1st October, 2021.Only short-listed candidates will be contacted for interview.

    Apply via :

    nairobi.hr@concern.net