Job Purpose: The job holder will provide a frame work for implementation of HR policies and a comprehensive administrative support to day-to-day operations of human resources and administration.
The Human Resource and Administrative Assistant will liaise closely with Diocesan Human Resources Officer, finance and accounts department and other departments throughout the organization in providing an effective HR support service to the organization.
Roles and Responsibilities;
Prepare and update employees’ files and records to meet regulations required.
Manage leave schedule and ensure employees proceed for leave.
Initiate, process, monitor, review and follow up on actions related to administration of human resource activities e.g. talent search an selection, training and development, performance appraisals and separation in relation to organization HR policies and procedures,
Interpret and implement HR and administrative policies and procedures.
Manage payroll and maintain accurate payroll records.
Administer and monitor new hire orientation and induction programs.
Participate in various committees.
Identify and report issues/ problems as they arise and recommend appropriate action.
Identify legal requirements and government reporting regulations affecting human resource functions and ensure policies, procedures, and reports are in compliance.
Keep up current issues and matters in the organization related to HR department.
Manage sensitive and confidential matters like employee relations, organizational changes, planning and protecting the security of information, data and files.
Exercise individual judgment while dealing with potential or real troubles on own initiative and bringing them to administrator’s attention.
Providing general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.
Maintain contact list and details of all stakeholders.
Order office supplies and maintain inventory of same.
Qualification and Experience: • Degree in Human Resource Management / Business Management or other related fields. • Be a member of the Institute of Human Resource Management. • A minimum experience of 2-3 years’ as Human Resource and Administrative Officer preferably in a hospital. • Knowledge of Kenyan Labour Laws. • Must be proficient in computer applications. Personal Attributes: • Strong interpersonal skills. • Ability to enforce adherence to policies. • Ability to manage and prioritize workflow. • Ability to enforce adherence to policies. • Command in spoken and written. • Proactive attitude and ability to take initiative
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Job Qualification: criteria in Unspecified
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Human Resource and Administrative Assistant Pharmaceutical Technologist Clinical Officer – Anesthetist
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Credit & Loan Officers
The Credit Officer through teamwork will effectively handle credit function operations in order to ensure a profitable line of business and a quality loan book, while reporting to the Business development manager.
Credit & Loan Officers Job Responsibilities
Foster business growth objectives
Recruitment of new clients
Risk Management: Credit risk analysis and evaluationUndertake credit appraisal to vet all credit proposals
Sound understanding of lending in microfinance industry.
Ensure all amounts disbursed are collected by the due date.
Monitoring and administration of credit performance through reports
Ensure Compliance with Credit policies and procedures
Work hand in hand with Realtime credit team to source for new business
Relationship Management
Branch support and Carry out inspection on credit/lending issues
Qualification for the Credit & Loan Officers Job
Diploma/degree in business/BCom/Finance/Social Science related field
Lending and relationship management experience to create a balance between credit risk and customer service
At least three (3) years’ experience in a credit function of a financial institution handling Micro and SME clients.
Have an excellent interpersonal, organizing and people management skills.
Excellent communication and presentation skills, with outstanding reporting skills. -
Office Messenger/Rider
Office Messenger/Rider Job Duties
Highly skilled in picking up and delivering items to their ultimate destinations
Track record of verifying delivery information, for instance names, addresses, and contact numbers
Competent at planning and following the most resourceful routes for delivery
Proven record of collecting essential payments and signatures from customers
Ability to record package delivery information, for example time of delivery and recipient’s name
Profound ability to communicate verbally with customers in a professional manner
Able to complete paperwork accurately and completely
Dedicated and meticulous – high level of accuracy and attention to detail
Requirements for the Office Messenger/Rider Job
Must have valid Driving License and Good Conduct,
Experience of working for corporate/company as a rider,
Experience riding in Nairobi
Good geographical knowledge of Nairobi and its environs,
Good integrity and clients handling skills and must be able to perform any other duty that may be assigned from time to time. -
Receptionist
The office receptionist supports the regional office for East Africa. Reporting to the financial controller, the receptionist will be the initial point of contact for all visitors and provide logistics support for the regional office.
The receptionist will work closely with the admin officer for guidance, mentoring and coaching on the job. Close collaboration will also take place with the office assistant.
Receptionist NGO Job Responsibilities
Represent We Effect and Vi Agroforestry to the public in line with the organization’s vision, mission and purpose.
Managing the reception area and coordinating the flow of visitors and contractors and maintaining it reflective of the organization’s identity.
Manage incoming and outgoing calls
Daily receiving and routing all incoming and outgoing correspondence with assistance of the office assistant; consult and ensure that routine enquiries are responded to.
Recording messages for staff while they are away and submitting these to them when they get back
Telephone Management (issue codes, extensions and update internal directory on regular basis.)
Receive deliveries and route them accordingly.
Receptionist NGO Job Qualifications
Kenya Certificate of Secondary Education
A Diploma in Business Administration or Management.
Certificate in Computer Training and Proficiency in Ms Office Suites
Sufficient knowledge of administration and logistics
Working knowledge of computerized systems and other computer application packages
High level of integrity to be able to handle logistics and front office processes
Good interpersonal skills to be able to relate to people of diverse backgrounds.
Good planning and organizing skills
Ability to accomplish tasks, file and retrieve information and documents
Effective communication both spoken and written English and Kiswahili.
Good organizing skills in order to schedule events, prepare reports, classify, archive and retrieve documents within required time frames.
Ability to maintain records, process and prepare reports.
A minimum of three years’ relevant work experience in a busy office. -
HR Officer Chief Human Resource Officer Office Admin Assistant Driver
Responsibilities for the HR Officer Job
The officer will be answerable to the Chief Human Resource Management for the following duties and responsibilities
Assist with day to day operations of the HR functions and duties.
Provide clerical and administrative support to Human Resources Executives.
Compile and update employee record (hard and soft copies)
Process documentation and prepare reports relating to personnel activities.
Coordinate HR programs.
Deal with employee requests regarding human resources issues, rules, and regulations.
Assist in payroll preparation by providing relevant data.Properly handle complaints and grievance procedures.
Assist in orientation programmes.
Requirements for the HR Officer Job
Must have a degree in HR/ post graduate Diploma in HR from a recognized university/Institution.
Must be registered with the institute of Human Resource Management (IHRM).
Proficiency in relevant computer Applications is a MUST.
Must satisfy the requirements of Chapter Six of the Constitution of Kenya.
Tax compliance certificate from KRA.
EACC clearance certificate.
Good conduct certificate.
CRB.
HELB.
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Freelance Marketers
Requirements for the Marketers Job
NO previous experience needed.
Minimum Diploma certification.
Good communication skills; fluent in English and Kiswahili, both spoken and written.
Self-motivated individual.
Good interpersonal skills.
Well organized, efficient, detail-oriented and highly dependable.
Microsoft Office proficiency.
Web graphic design and creative output knowledge is an added advantage -
Personal Secretary II Personal Secretary III Court Interpreters
Job Reference Number – Secretarial Assistant2-17
Requirements for the Personal Secretary Job
A Bachelors Degree in Secretarial Studies or a Bachelor of Business and Office Management or equivalent qualifications from a recognized institution;
A certificate in computer applications from a recognized institution; and
Relevant work experience will be an added advantage
Personal Secretary Job Duties and Responsibilities
The Personal Secretary will report to the Head of Station where posted.
Recording dictation in shorthand and transcribing it in typewritten form;
Processing data; management of e-office; ensuring security of office records, documents and equipment; operating office equipment;
Management of office protocol; managing office petty cash; handling telephone calls and appointments;
Attending to visitors or clients and undertaking other secretarial duties that may be assigned.
The successful candidate may be required to work for more than one officer or deployed in a typing pool.
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OI Regional Water, Sanitation & Hygiene (WASH) Advisor OI – Regional Programs & Influencing Manager
JOB PURPOSE
To consolidate Oxfam’s position as a leading public health agency by promoting innovation and learning across the region, building the technical capacity of country teams and partners to design and implement quality public health programmes, and ensuring that HECA country programmes and the region are prepared to meet public health needs in new category 2 and 3 disasters in a timely and effective way.
Contract Length – Fixed term contract for 2 years
Location: To be confirmed within the HECA region. As part of your application please let us know the selected location and please also provide details of your right to work in that location.
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Credit Controller Accounting
Responsibilities for the Credit Controller Accounting Job
Checking customer’s credit ratings with banks / credit bureaus
Setting up the terms and conditions of customer accounts and reviewing them annually
Timely and effective collection of all debts and customers payments
Negotiating re-payment plans – customer / creditors
Maintaining contact with customers to ensure invoices are clear for payment
Participating in customer / supplier accounts reconciliations
Resolving queries both internally and externally around customer / supplier accounts
Gathering customers’ business performance intelligence
Providing customer / creditor accounts information to internal departments
Providing analysis of both debtors and creditors ageing balances – trends, seasonality, cash-flow, critical creditors / debtors and how to handle etc.
Customer circularization at the end of each year
Qualifications for the Credit Controller Accounting Job
Accountant at-least up-to CPA2
Ability to establish and maintain good client relationships, both internally and externally at all levels
Ability to reconcile complex accounts and have excellent attention to detail
Analytical and someone who loves playing with figures
Competence in Microsoft Office products, XL, word, accounting software and Syspro
Prior experience is critical, including on invoice discounting, cash discounting, negotiations, striking deals etc
Calm, confident manner to handle potentially uncomfortable conversations
Commanding personality, yet trustworthy
Someone who is good in keep records and doing follow-ups
He/she must be a good coordinator and good in networking -
Unit Manager Customer Relationship Manager
Main Purpose: The successful Unit Manager will implement sales strategies and plan to attract new clients and close sales to achieve quotas.
The successful candidate will play a key role in managing and coaching Sales Representatives to increase income and revenue.
Accountabilities
Forecast sales, develop “out of the box” sales strategies/models and evaluate their effectiveness
Plans and organizes team sales strategy by maximizing the Return on Time Investment for the territory/segment.
Coordinates sales effort with marketing, sales management, accounting, logistics and technical service groups.
Analyzes the territory/market’s potential and determines the value of existing and prospective customers value to the organization.
Familiarize the team with the customer needs, specifications, design targets, the development process, design standards, techniques and tools to support task performance
Oversee team day-to-day operation
Keep abreast of best practices and promotional trends
Monitor team performance and report on metrics in order to meet personal and team sales targets
Attend meeting, sales events and trainings to keep abreast of the latest developments
Report and provide feedback to management using financial statistical data
Maintain and expand client database within your assigned territory
Present, promote and sell products/services using solid arguments to existing and prospective customers
Establish, develop and maintain positive business and customer relationships
Expedite the resolution of customer requests and complaints to maximize satisfaction
Coordinate sales effort with team members and other departments
Analyze the territory/market’s potential, track sales and status reports
Supply management with reports on customer needs, problems, interests, competitive activities, and potential for new products and services.
Keep abreast of best practices and promotional trends
Provides historical records by maintaining records on area and customer sales.
Discover training needs and provide coaching
Lead by setting a good example (role model) – behavior consistent with words
Create an environment oriented to trust, open communication, creative thinking, and cohesive team effort
Listen to team members’ feedback and resolve any issues or conflicts
Recognize high performance and reward accomplishments
Motivate team members to create an inspiring team environment with an open communication culture
Key Skills / Experience Required
5-10 years of experience
Successfully managing sales teams ideally from real estate, insurance and banking industries
Proven track record of achieving targets and driving sales growth in a business.
Strong leadership skills and an ability to inspire sales teams.
Presentable and flexible (willing to work on weekends)
Highly motivated and target driven with a proven track record in sales
Excellent selling, communication and negotiation skills
Prioritizing, time management and organizational skills
Relationship management skills and openness to feedback
BS/BA degree or equivalent
Differentiating Competencies Required (Identify any differentiating behaviors, leadership skills or soft skills required for success in the role)
Ability for Selling new introduced concepts
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