Organizational Setting and Reporting
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in UN Environment, Corporate Services Division, Strategic Donor Partnerships and Global Funds Coordination Section in Nairobi.
Responsibilities
Under the direct supervision of the Fund Management Officer, the incumbent will be responsible for manageing the three on-going funding umbrellas that UN Environment is implementing in partnership with the European Commission General Directorate Environment and General Directorate for Cooperation and Development.
Providing support with respect to the review, analyses and preparation of the medium-term plan and its revisions.
Preparing supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
Assisting managers in the elaboration of resource requirements for budget submissions.
Undertaking research and providing support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
Monitoring expenditures and comparing with approved budget; prepares adjustments as necessary.
Assisting in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
Monitoring integrity of various financial databases. · Verifying accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
Co-ordinating with other finance and budget staff on related issues during preparation of budget reports.
Treasury:
Identifying and annotating bank account movements.
Filing and archiving as required.
General:
Keeping up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
Drafting or preparing correspondence to respond to enquiries in respect to relevant financial and budget matters.
Maintaining and keeing up-to-date files.
May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
Performining other related duties, as assigned.
Competencies
PROFESSIONALISM: Knowledge of and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent. Supplementary training in accounting, finance or directly related fields highly desirable. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.
Work Experience
Seven years work experience in finance, budget, accounting, administrative services or related area. Experience working with International Public Sector Accounting Standards (IPSAS), Enterprise resource planning (ERP) and with international organizations is highly desirable
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