Jobs Kenya

Job Qualification: criteria in BA/BSc/HND , MBA/MSc/MA

  • Manager, Internal Audit And Risk Management Chief Manager. Technical Services

    Manager, Internal Audit And Risk Management Chief Manager. Technical Services

    Reports to: CEO and Audit and Risk Management Committee of the Board
    Key duties and responsibilities

    Reviewing the reliability and integrity of financial and operating information systems.
    Reviewing the systems established to ensure compliance with the policies, plans, procedures, laws and regulation.
    Reviewing the means of safeguarding assets and as appropriate, verifying the existence of such assets. Appraising the effectiveness and efficiency with which resources are employed.
    Reviewing operations or programmes to ascertain whether results are consistent with established objectives and goals.
    Developing and reviewing audit manuals and audit plans.
    Carry out management audits
    Ensuring efficient use of company assets and ascertain the accounting for the assets to safeguard against the risk or loss.
    Conducting special reviews as, from time to time be requested by the Chief Executive Officer, the Audit Committee or the Board of Directors.
    Coordinating audit activities with the independent audit firms that may be engaged from time to time to conduct annual audits

    Minimum Qualifications

    A degree from a recognized university in a business related field
    Masters degree is in Finance, management administration and related field.
    Professional qualifications in accounting such as CPA, CA, ACCA, and/or CISA
    Registered member of the Institute of Certified Public Accountants of Kenya and Institute of Internal Auditors
    Experience and familiarity with computer based accounting and use of computer aided auditing techniques (CAATs)
    Minimum of 10 years’ audit working experience in a reputable organization five (5) years of which must be at a senior management position in the public sector.
    Computer literacy and familiarity with standard office computer applications
    Excellent interpersonal and communication skills
    Ability to work under pressure and meet deadlines
    Must meet the requirements of Chapter Six of the Constitution on integrity and leadership. Please attach copies of compliance certificates from KRA, EACC, HELB, CRB and Certificate of Good Conduct from the CID

    Terms of Employment
    The above appointments will be for three (3) years renewable contract.

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  • Health & Nutrition Coordinator

    Health & Nutrition Coordinator

    General purpose of the position
    The Health and nutrition Coordinator will have the overall responsibility of coordination, planning and implementation of the health/nutrition department projects and activities in the field. Additionally, s/he will be robustly involved in capacity building and training related activities.

    Contribute to the technical definition of INTERSOS health and strategies and to the elaboration of new projects finalized to the health strategy implementation Essential to this responsibility is to maintain effective relationship with the Health Projects Donors and to remain informed about decisions, developments and initiatives of the Health and Nutrition sectors for Somalia.
    Strive to the achievement of the objectives of INTERSOS health and nutrition projects in Somalia, either by direct supervision or “remote control management” of Intersos supported Health facilities in Kenya-Somalia.
    Manage human resources within the Health and nutrition projects, coordinating and motivating personnel, encouraging continuous update and training on the job.

    Main responsibilities and tasks
    Programmes development and coordination:

    Supervise the Health & Nutrition programmes to ensure they are implemented in accordance with INTERSOS standards and regulations.
    Work closely with the Health and Nutrition Advisor and Head of Mission in building relationships with key Health & Nutrition partners and donors to strengthen INTERSOS Health & Nutrition programmes in Somalia.
    Supervise and support the Health & Nutrition Project Managers by providing technical and programme support (i.e. staff recruitment, training and mentoring expatriate and national staff, ensure timely and quality project narrative reports, internal and to be provided to the donors on time according to donors’ requirement; ensure the use of qualitative and quantitative indicators, supervising the correct implementation of the projects in accordance with agreed strategies, principles, implementation plans, and donor requirements; monitor Health & Nutrition projects through follow up of the PATs)
    Ensure and support the mainstreaming of Health & Nutrition components in the INTERSOS mission projects by providing technical expertise and assure that linkages among the projects are established and are sustainable.
    Work closely with the Project Managers of the Health and Nutrition projects in the direct implementation of the activities specifically in the mentoring of the local staff and remote supervision of the activities in the field.
    Ensure that at all times contact with beneficiaries, target groups and representatives of authorities is conducted in a sensitive and respectful manner;
    Ensure the roll out of regular staff trainings and refresher sessions to maintain a high standard of capacity among the Health & Nutrition field teams in all areas.
    Keep record of all Health & Nutrition training attended by local and expat staff and regularly share information with the HOM
    Ensure that Health & Nutrition information is used effectively to advocate on important issues as well as for longer term planning for target populations
    Regular visits to the Health & Nutrition programme sites in Somalia. Mission reports should be prepared and shared with Health and Nutrition advisor and HOM after every field mission to project sites in Somalia
    Prepare regular monthly report for the HOM on Somalia mission Health & Nutrition programme.
    Represent INTERSOS in external coordination meetings with UN/ NGOs, donors, partners and government in Mogadishu & in the field.

    Admin and Finance Aspects:
    Responsible for the management and financial administration of the assigned projects, and for the achievement of their objectives and results. She/he liaises and communicates effectively with INTERSOS administrative staff in the field and in Mogadishu and provides the technical information in order to:

    To ensure that project financial planning is elaborated and monitored on the basis of the health analysis and in conformity with the available donor funds
    To ensure that the Administrative staff is supported by field staff to guarantee compatibility with budget constraints and conformity to internal and donors procedures
    To take direct part to ensure that the field staff implements the monthly financial planning, consistently with the health activities plan.
    To guarantee compatibility and conformity to budget constraints and procedures defined by Intersos and donors and to be responsible for project funds and bank account management;
    To manage procurement of goods, works and services essential to the project;
    To provide the accuracy of all the project documentation;
    To guarantee the accurate project administration and to supervise preparation of accounting documents for intermediate and final financial reports required by donors;
    To elaborate on a quarterly basis financial planning of the projects with specific focus on activity and staff costs and to communicate the planning to field coordinators in Somalia;
    To approve all projects expenses at the end of the month through a check of the list of them provided by the administration by 10th of the following month;
    To approve all the expenses and check supporting documents before any financial report is submitted;
    To be responsible and elaborate with support of the administration budget revisions when needed;
    To elaborate with support of the administration budgets when new proposals are prepared;

    Position requirements
    Education

    Qualified doctor or nurse with a postgraduate qualification in community/public health with management skills (human resources, hospital management on the humanitarian emergency projects)
    Master degree or equivalent in Public Health

    Professional experience

    At least 5 years work experience in humanitarian field in relevant technical disciplines and in coordination position

    Professional requirements

    Knowledge of the cluster system
    Knowledge of ECHO/UNICEF/CHF/WHO procedures and familiar with their approach and strategies
    Project Management skills, including financial planning and documentation;
    Fluency in written and spoken English, good reporting and communication skills are required;
    Good problem solving and social skills and creative, to think of alternative solutions;
    Good interpersonal skills to work effective with different stakeholders including different communities in the target areas, humanitarian actors, service providers, local and national authorities;
    Excellent organizational, team building and participatory training skills and experience is required, as well as ability to work as part of a team;
    Previous working experience in Somalia will be an asset
    Desirable competencies and qualifications – Previous experience in the Somali context or in remote field
    Proved qualification in Health sector trainings
    Dynamic and flexible

    Languages

    English language skills required (fluent),
    Somali language skills (desirable)

    Personal requirements

    Strong collaborator with effective inter-personal and analytic skills
    Training and guidance skills
    Able to work effectively under pressure and handle workload.

    As a general input to this section, not mandatory requirements are followed by the word ‘‘desirable’’ in brackets. All other requirements are considered as mandatory.

  • Information System Auditor

    Information System Auditor

    Job description
    Are you a positive minded inividual who fits the role profile captured below? There is an opportunity for ambitious, self-driven individuals to fill the above position.
    Reporting to: Head of Internal Audit
    Job Purpose:
    The overall purpose of this role is to lead and execute IT audits in the Bank.
    Key Responsibilities:

    IT Audit Planning
    Develop IT Audit Strategy and Risk Based IT audit plan aligned to the business objectives of the Bank.
    Develop risk based IT audit programs, tests and checklists to assist in execution of IT audits for various systems in the Bank.
    IT RISK ASSEMENTS
    Evaluate risk management practices in the in order to determine whether IT related risks are adequately managed to avert loses to the Bank.
    IT Audit Execution
    Review IT Policies, Procedures and Processes and controls and provide recommendations for completeness and alignment to the generally accepted ISACA IS Audit Standards, ISO 27001 and other best practices.
    Execute risk- based IS audits in line with the approved IT Audit Plan and make recommendations for improvements.
    Provide assurance on the effectiveness of the Bank’s IT governance, IT management structure, adequacy of processes to support management in decision making process.
    Coordinate IT audits carried out by external auditors.
    Continuous review and reporting on cyber risks and controls of the ICT systems within the Bank and other related third-party connections.
    Assessing both the design and effectiveness of the cybersecurity framework implemented.
    Conducting regular independent threat and vulnerability assessment tests.
    Conducting comprehensive penetration tests.
    Conduct Follow up on implementation of audit recommendations from various IT audits carried out by internally and also through external auditors.
    IT Audit Reporting
    Assist the Head of Internal Audit in preparing IT Audit reports for submission to Management and the Board Audit Committee.
    Present the key IT audit findings to Senior Management.
    Technical Support
    Assist Internal Auditors in developing scripts and data analytics to assist them in their audit work.
    Offer support in carrying out fraud investigations.
    Support Internal Auditors in optimizing use of Computer Assisted Audit
    Techniques (CAATS) such as Teammate, and data analytic tools such as ACL, IDEA where appropriate.
    Provide advisory on proposed IT developments such as acquisition of new systems and system upgrades to ensure that IT risks are properly identified and controls embedded to mitigate the risks.
    Provide assurance that the practice of acquisition, development, testing and implementation of information systems meet the Bank’s strategies and objectives.
    Provide assurance that the processes for maintenance of the Bank’s information systems is adequate and whether they meet the user’s needs, expectations and overall bank strategy.

    The Person:
    The ideal candidate must possess the following:
    Qualifications

    Bachelor’s degree in information systems/Technology, computer science or related field
    Master’s Degree in any of the above fields will be an added advantage
    A Certified Information Systems Auditor (CISA).
    A member of Information Security Audit and Control Association (ISACA).
    Certifications in Certified Information Security Manager (CISM), Certified Information’s Systems Security Professional (CRISC), Certified Public Accountant (CPA K) will be an added advantage.
    IT certifications ICT certifications such as CCNA, MCSE, ITIL, PRINCE2 will be an added advantage
    At least 4- 5 years’ experience in carrying out and managing IT audit projects preferably in a financial institution
    Experience in working with Computer Audit tools such as Teammate and data analytic tools such as IDEA, ACL and Team Risk
    In- depth understanding of Bank operating environment and interlink between IT systems and business operations

    Key Competencies and Attributes

    Proficiency in Data Analysis tools ACL, IDEA.
    Excellent communication skills (correspondence, presentations, meeting management, and informal dialogue with a variety of types of stakeholders).
    Ability to generate high calibre insights from a wide variety of information sources
    Ability to link technical IT gaps to possible business benefits.
    Excellent Data Analytical skills
    Communication skills both written and verbal.
    High level of Integrity
    Innovative and Creative
    Strong interpersonal skills and a good team player
    Ability to meet tight deadlines and work under pressure

  • Junior Market Systems Expert (Ethiopia, Kenya, Rwanda or Uganda)

    Junior Market Systems Expert (Ethiopia, Kenya, Rwanda or Uganda)

    Reports to: TBA
    Location: Ethiopia, Kenya, Rwanda or Uganda
    Grade: TBA
    Program Description:
    A donor is planning a new £50 million – £70 million, 7-year flagship program. The program aims to contribute to the economic transformation needed to create more and better jobs, set countries on a trajectory out of poverty, and create social stability.
    The program will support increased foreign direct investment (FDI) into manufacturing to boost productivity by introducing new technology and management capabilities, and increase the capabilities of the workforce and diffuse these improvements into the wider economy.
    Anticipated focus sectors include textiles/apparel, construction, pharma, light vehicle/machinery assembly, logistics and packaging, and agri-processing.
    A Transaction Facilitation Services component will identify and support investments with the highest additionality and development impact. A Technical Assistance (TA) component will address constraints faced by specific foreign investors to facilitate new or expand existing investments. It will also support the development of backward linkages to domestic firms and strengthening of firm capacity for participation in the supply chain.
    TA will be provided to government and private sector/private sector-related organizations in line with market systems principles.
    Position Description
    The Senior Market Systems for the Poor/Sector/Value Chains Expert will work with the Junior Market Systems Expert to provide TA to government and the private sector to support additional FDI in manufacturing sectors.
    Using market systems principles and rooted in a strong understanding of political economy issues, they will provide TA to address investment-specific constraints faced by foreign investors, facilitate market linkages to FDI investors (both backward linkages to domestic firms and upstream linkages with new buyers), and strengthen local firms’ capacity to participate in the investor supply chain.
    Minimum Skills and Experience Required

    Must have at least 10 years’ experience working in a particular market sector or subsector to develop the sector by identifying barriers, developing value chains (supply based and customer), improving exports and product standards, productivity and skills issues.
    Must have good knowledge of global trends in the sector.
    Must have a Bachelor’s degree in a relevant field. Master’s degree in a relevant field preferred.
    Preferred to have experience in sub-Saharan Africa.
    Preferred to have experience in sectors related to the project (e.g. textiles/apparel, construction, pharma, light vehicle/machinery assembly, logistics and packaging, and agri-processing).
    Strongly preferred to have experience delivering technical assistance in a way that aligns with market systems principles and is systemic, adaptive, grounded in political economy analysis and aware of incentives.
    Comfort and experience working in a fast-paced, multicultural environment.
    An effective decision maker and problem solver, able to analyze situations, diagnose problems, identify the key issues, establish and evaluate alternative courses of action, and produce a logical, practical and acceptable solution.
    Proven ability to communicate complex technical information to diverse stakeholders.
    Experience in business planning and analysis, modeling for feasibility and execution.
    Able to analyze and express ideas clearly in business writing.
    Carries out tasks with integrity and honesty.
    Preferred to have experience managing staff. Exhibits emotional intelligence, an ability to delegate, strategic thinking, support for the development of staff skills, and experience providing coaching and feedback.
    Fluent in English.

  • Manager, Urban Investments

    Manager, Urban Investments

    Job description
    One of the key programme areas at the Fund is Urban Investments, a program implemented through the Water Services Providers (WSPs) and is aimed at providing support towards water supply and sanitation projects for low income urban areas. We are seeking a self-driven, open-minded and passionate individual to fill the position of Manager, Urban Investments who will be responsible for the effective management of this program. He/she will oversee the effective and efficient design and implementation of projects for urban water and sanitation services of the Fund, ensuring accurate accountability, timely completion and value for money.
    Reporting to the Chief Manager, Investments & Programs, and working with both internal and external teams directly or indirectly, the Manager, Urban Investments will have the following key responsibilities. A detailed job description can be downloaded from the WSTF website.

    Contribute to the development of the Investments & Programs departmental strategy, through the generation of new ideas, alternatives, strategies, policy papers and solutions for Urban Investments
    In liaison with the resource mobilization department, develop concepts and proposals in respect to Urban Investments as well as marketing documents as necessary
    Coordinate the internal communication and cooperation with other managers to ensure a smooth and planned operation of Urban Investments at WSTF
    High level representation of WSTF to investors, Ministries, Counties, etc as necessary and the management of relationships with various stakeholders in regard to project implementationEffective people management including the development of appropriate job descriptions, managing team performance, mentoring and coaching as well as disciplineDetermine trends and develop market understanding, that facilitates the generation of new ideas, alternatives, research and solutions, and prepare concept notes for the design of projects
    Effective projects implementation through the design of project selection criteria, interpretation of project proposals and agreements, operational planning, supervision of implementation, budgetary control, risk management and monitoring and evaluation of the projects
    Effective reporting and documentation throughout the project life cycle, and especially at project closure ensuring that lessons learned are captured and disseminated to the different stakeholders

    Requirements:

    Bachelor’s degree in Project Management, Engineering, Water Resource, Social sciences or related field and a Master’s Degree in a relevant field
    Relevant professional qualifications and registration with the Engineers Registration Board or any relevant body
    At least 10 years’ work experience with 5 years in a managerial or supervisory position.
    Proven program management experience
    Demonstrable people management experience, preferably multiple teams. Experience in a matrix organization structure will be an advantage.
    Good understanding of the water sector and the challenges of water in the Urban and Peri-urban areas
    Strong verbal and written communication with solid experience in report writing
    Meet the conditions of Chapter 6 of the Constitution of Kenya

  • Chief Information Officer Talent Manager Chief Risk Officer HR Business Partner Group Chief Finance Officer Derivatives Sales Head

    Chief Information Officer Talent Manager Chief Risk Officer HR Business Partner Group Chief Finance Officer Derivatives Sales Head

    The Chief Information Officer (CIO) is the most senior Executive in the organization responsible for the information technology and computer systems that support the organization’s goals.
    We are supporting our client to find an experienced CIO to oversee the use of Information technology (IT), and to devise the Bank’s IT strategy and ensure that all systems necessary to support its operations and objectives are in place.
    An excellent CIO must have a solid IT background and consistently keep up-to-date with advancements of the field. Apart from their education and experience, they must have every quality of a leader and a strong strategic and business acumen.
    The goal is to ensure that information technology adds the maximum value to the organization so as to facilitate the success of our client’s business.
    This is a highly specialized role, at the Senior level (C Suite)
    If you are ready to make a significant career move, then read further
    The Job, what is expected of you
    You are meticulous and precise with an innate dynamism to solve problems, you like challenging tasks and have the ability to perform a variety of activities
    You prefer freshness, and inventive ideas and work that involves change, variety and excitement, you have an innate tendency toward creativity and always seeks to achieve accuracy and perfection

    Set objectives and strategies for the IT department
    Select and implement suitable technology to streamline all internal operations and help optimize their strategic benefits
    Communicate with bank’s board, CEO and business executives and translate business objective into IT activities and priorities. Establish and direct the strategic and tactical goals, policies, and procedures for the information technology department.
    Design and customize technological systems and platforms to improve customer experience,
    Plan the implementation of new systems and projects and provide guidance to IT professionals and other staff within the organization
    Participate in vendor contract negotiations, and approve purchases of technological equipment and software and establish partnerships with IT providers,
    Oversee the technological infrastructure (networks and computer systems) in the organization to ensure optimal performance
    Direct and organize IT-related projects
    Monitor changes or advancements in technology to discover ways the company can gain competitive advantage
    Analyze the costs, value and risks of information technology to advise management and suggest actions

    Qualifications and Requirements:

    15+ years professional work experience in a similar role, 8 of which should be in senior Management
    Excellent knowledge of IT systems and infrastructure
    Background in designing/developing IT systems and planning IT implementation
    BSc/BA in computer science, engineering or relevant field
    MSc/MA will be preferred
    Solid understanding of data analysis, budgeting and business operations
    Superior analytical and problem-solving capabilities
    A strong strategic and business mindset
    Excellent organizational and leadership skills
    Outstanding communication and interpersonal abilities

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  • Reach GIS Specialist

    Reach GIS Specialist

    Background on IMPACT and REACH
    REACH was born in 2010 as a joint initiative of two INGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.
    Department: REACH
    Contract duration: 9 months
    Location: Nairobi, Kenya
    Starting Date: April 2018
    Country profile
    REACH has been operational in Somalia since 2012, providing information management support to humanitarian actors in a complex environment through assessment capacity, GIS services and support to Cluster IM practices. Projects have included tri-cluster assessments in support of the WASH, Shelter and Education Clusters, support to Food Security response analysis, and development of a Shelter Cluster M&E Framework.
    Throughout 2017 REACH Somalia expanded information support to the humanitarian response in several key areas, including IDP settlement profiling, multi-cluster needs assessment and improved remote data collection. Moving forward, key strategic aims are to increase geographic and sectoral coverage and to enhance advocacy capacity through strengthened data collection and information targeting.Position profile
    Under the supervision of the REACH Country Coordinator, the REACH GIS Specialist is responsible for the management, implementation and support of REACH assessments and operational framework of the GIS Unit and provide GPS technical support to partner Agencies.
    The REACH GIS Specialist shall be responsible for:

    GIS Activities

    Preparation, conception and production of maps
    Identify map information needs;
    Identify and access map information sources;
    Ensure accurate linkages between spatial databases and assessment data,
    Ensures that the produced maps meet the requirements of REACH and concerned partners.

    Supervision and monitoring of mapping related data collection

    Conceptualize methodologies for collecting data in the field, as according to need;
    Organize and supervise GIS field missions;
    Monitor accuracy of data collected.
    Cross check data collected in the field, ensure regular updates and solve eventual discrepancies;
    Acts as focal point for acquisition for satellite imagery (from IMPACT HQ and UNOSAT)

    Project development support

    Co-developing GIS components in proposals and supervising the implementation of these GIS components in approved projects;
    Contribute to the strategic and programmatic development of the country team

    GIS Staff Management

    Supervising the activities of subordinate GIS/DB staff, including GIS officers, assistants and interns;
    Development of capacity building and training plans for subordinate staff
    Conducting appraisals and HR activities for GIS/DB staff
    Integrating workplans of the GIS/DB team with the overall mission workplans; ensuring follow up for completion of tasks by the whole GIS/DB team

    GIS capacity training

    Develop training packages for the training of external GIS users (such as Government, UN and NGO staff) on ARC and QGIS
    Develop internal training for assessment, and where relevant ACTED staff on data management, GIS and mapping

    Database/Data Management Activities

    The REACH GIS Specialist will manage the maintenance of database(s) for the consolidation of all assessment-related and GIS data in country.
    He/she will ensure the capitalization of tools and procedures related to mapping and databases. Furthermore, he/she will support the assessment team in the collection and management of spatial datasets, verification and update of the collected data.
    He/she will monitor the accuracy of collected data.Technical Support

    The REACH GIS Specialist will contribute towards the identification and implementation of effective and adapted technical solutions and partnerships. The REACH GIS Specialist will provide technical backstopping of database to GIS/DB team and provide capacity-building to GIS/DB team related to database maintenance and advanced GIS techniques. He/she will also support the collection of spatial datasets and integration with REACH activities.
    External Relations

    The REACH GIS Specialist will respond to information requests from REACH and its partners. In order to support the development of joint database tools and processes with REACH partners in country, the REACH GIS Specialist will maintain regular interactions and reporting with key IM partners including cluster lead agencies, UN agencies, NGOs and technical partners. He/she will respond to information requests from REACH partners in country related to MIS data and mapping as well as solicit information from partner organizations to be incorporated into database. Furthermore, he/she will liaise with these partners to ensure the data is shared with REACH MIS team when required.

    Internal Communication Processes

    The REACH GIS/DB will liaise with IMPACT in Geneva to guarantee a quality product that suits the needs of the field office. He/she will respond to information requests from IMPACT Initiatives and keep Geneva informed of the MIS activities in the field.

    Confidentiality and Data Protection

    Requirements

    Masters or Bachelor’s degree in GIS or other related fields will be an added advantage
    Excellent analytical skills of qualitative, quantitative and geo-spatial data
    Experience using ODK for quantitative data collection, or the ability to rapidly master the process
    5 years of relevant working experience in humanitarian settings a benefit;
    Experience working in the Humanitarian sector; Familiarity with the aid system, and understanding of donor and governmental requirements;
    Prior experience working in IDP displacement locations
    Excellent communication and time management skills
    Excellent team management skills;
    Flexibility and willingness to travel;
    Ability to operate in a cross-cultural environment requiring flexibilityFluency in English; professional working fluency in Somali beneficial
    Prior experience of mobile data collection tools
    Ability to work independently.

  • Regional Office Manager

    Regional Office Manager

    Position Brief:
    The Regional Office Manager coordinates office management support for BRAC International Africa Regional Office which consists of 5/6 full time senior Managers and few part time positions. S/he manages general administration of shared office resources and liaison with Head Office on any administrative related matters. The Regional Office Manager liases with the government for BRAC’s license in the base country. S/he ensures that expatriates obtain work permit and visa to work/stay in the country (where Regional office is based) and provides logistic support to office as well as coordinating meeting and conference calls; arranging travel and preparing correspondence, maintains reports and documents. Provides administrative support to visitors and facilitate settle in requirements of expatriates. This position requires constant interaction with senior management team in Africa Regional Office, Head Office and Country Offices to resolve a variety of complex issues in order to meet the growing needs of the organization.
    Key Responsibilities:

    Office Management:
    Manage general administration of Africa Regional office, including the implementation of effective and efficient office procedures and systems for the shared office. Design and Implement office administration systems, including petty cash system, bill payment, travel arrangement, equipment purchases, office supplies, shared space arrangements and all other office administration related functions. Authorized to handle petty cash for day-to-day running of office. Submit operations report as required.
    Staff supervision:
    Provides on-going supervision and guidance to Office Assistant, cleaner, driver and other support staff. Responsibilities include, but are not limited to, writing and reviewing job descriptions, interviewing and selecting staff, on-the-job training, coaching, conducting performance appraisal and guide development plan for capacity building.
    Liaison with government:
    Liaise and ensure compliance with the relevant Ministries of Government for BRAC’s license and registration in the based country and for obtaining work permits and visas for all expatriates to stay and work in the country without major interruptions. Find appropriate Office space to rent and maintain all lease related procedures and documents.
    Facilitate settle in related requirements of expatriate staff and family members, arrange accommodation, coordinate with property agency for home search, and negotiate for lease agreement. Coordinate with customs regarding customs clearance for incoming and outgoing shipment.
    Logistics and Administrative Support:
    Organizes and arranges itineraries, meetings, conference calls, travel arrangements of Regional office team and BRAC visitors. Provides administrative support for regional workshops and meetings, tracking workshop related travel arrangements. Keeping track of staff pay checks, leave, and sending intra-office message when employees call in sick. Follow BRAC’s procedures for procurement and consultant services. Ensure appropriate filing procedures, mail processes, and other administrative functions as required. Implement decisions of Deputy Director-Programme Support on safety & security matters.
    Communication support:
    Maintains communications within Africa Regional Office and with BI-Head Office and Country Offices with regard to implementation guidelines of administration, procurement, performance management, security and other support as required. Handles communications with numerous outside contacts and vendors. Ensures proper functioning of telephone and IT support in the office.
    Any Other Support: as required and directed by the Deputy Director, Programme Support.

    Educational Requirements:
    Minimum Bachelor’s degree from a recognized University; MBA with Major in Finance and Administration would be of added value.
    Required Competencies:

    Planning and Organizing skills
    Information management skills
    Contributing to team success
    Strong interpersonal skills
    Ability to communicate with diverse group of people
    Excellent in written communication
    Ability to use information to track administrative support
    Computer proficiency at advance level

    Experience Requirements:
    At least 5 years’ experience in office management and administration with minimum two years in International organization.
    Employment type: Contractual
    Salary: Negotiable

  • HR Admin Manager

    HR Admin Manager

    Reporting to: CEO
    Job Summary: To provide guidance on overall human resources management and administrative policies and strategies in order to support smooth running of the Company’s operations.
    The position ensures that the organization has adequate manpower to undertake various activities as well as ensure office property is well managed.
    Duties and Responsibilities

    Oversee the overall function of human resources and administration division.
    Formulate and review human resource policies and ensure proper implementation.
    Forecast manpower needs in liaison with the other senior managers.
    Develop and manage reward policies and system.
    Initiate and participate in the recruitment and selection of staff at all levels.
    Develop and  implement staff training and development plans
    Initiate, recommend and oversee the implementation of reviewed terms & conditions for  staff.
    Ensure maintenance of harmonious working relations through effective communication with staff, their supervisors and/or representatives.
    Handle disciplinary cases and advise the staff disciplinary committee accordingly.
    Management of Staff welfare.
    Provide management advice on HR and other staff issues.
    Supervise, develop and appraise staff within the department.
    Develop the department’s work plan and budget and ensure adherence to set limits and targets
    Oversee the management of change process at TIA Kenya.
    Ensure effective administration of office support services, security services and insurance services.
    Ensure that employee performance appraisals are conducted in a fair manner as per approved policies.
    Develop administrative policies and procedures.

    Qualifications:

    University degree in Social or Business Studies
    A professional Human Resource qualification
    Current Practicing License from IHRM(K)
    MBA qualification is an added advantage
    Minimum of 5 years’ experience in Human Resource management roles in a medium to large size organization