Jobs Kenya

Job Qualification: criteria in BA/BSc/HND , Diploma

  • Transport Planner Business Development Manager – Contract Logistics

    Transport Planner Business Development Manager – Contract Logistics

    Job Description
    To play an effective role within the warehouse management team in the running of the site, and holding direct accountability for all distribution operations, ensuring budgetary targets as set in the department’s roadmap 2022 document and agreed-to contractual KPI’s are achieved at all times.
    Your Tasks And Responsibilities

    Team-work with our fleet of drivers.
    Follow up with the supplier to get them approved in SMT.
    Promote continuous improvements through the development of the transport team.
    To plan, lead and control the workload of the transport team to achieve shift deadlines and KPIs.
    Lead a program of continuous development for the transport team through regular reviews, and identifying training needs.
    Ensure that Health & Safety standards are maintained and any accidents investigated thoroughly in a timely manner
    Proof of Delivery management.
    Producing loading manifests.
    Establish programs to ensure the efficient and cost-effective operation and utilization of the transport plan.
    Schedule all distribution services including receiving, storage, shipping, handling returned/damaged goods, and maintenance activities to ensure customer requirements are met in an efficient manner.
    Establish long-range transportation cooperation needs based on sales forecasts and input from management.
    Make recommendations to Contract Logistics Manager on programs to improve transport plan and co-operation with transportation companies.
    Lead transportation meetings.
    Work with Operations Manager to establish goals.
    Lead the transportation team Supervisory personnel to achieve prescribed objectives.
    Control and direct all transportation into and out of the warehouse to meet company standards.
    Ensure the accurate and timely preparation of reports regarding transportation needs.
    Support Operations Manager to develop smooth flow of inventory into the warehouse for both shipping and storage.
    To provide a meaningful review of transportation activities.
    To identify and implement transportation cost efficiencies as required.
    To ensure that all team members including themselves comply with company delegated authorities and all finance and transportation related policies.
    Control and supervise the transportation budget.
    To actively promote, lead, coach and develop team members using the resources of the company HR framework through Timely completion of annual PPR reviews and ensuring all non-performing team members are identified, appropriately supported and managed as required.
    Agree upon and forecast customer requirements for transport (documentation, coordination of trucks).
    Define ways to add value to customers supply chain.
    Develop awareness of customers’ business drivers.
    Make realistic commitments to customers.
    To observe all company quality requirements at all times.
    To ensure compliance with all Distribution Centre safety policies and requirements.
    To be aware of the responsibilities of managers in relation to Occupational Health & Safety.
    To actively participate in Occupational Health & Safety committees if appointed as an employer representative

    Your Skills And Experience

    The ideal candidate has a certification or diploma in transport management or related courses
    Prior experience in Overland Logistics of minimum 2 years along with Leadership experience is essential for this role
    Project Management experience with an International Exposure would be considered a plus
    Knowledge of distribution IT software + MS OFFICE
    Strong communications skills and problem-solving abilities
    Effective coaching skills of drivers
    Planning and organizing skills, with proven effective leadership skills
    Good team working skills as well as being highly customer focused
    Fluent written and verbal communication in English and Kiswahili is mandatory
    A flexible approach to work and the ability to work under pressure
    Knowledge of basic employment law, transport legislation and K+N’s Policies and Procedures

    Good reasons to join
    We offer an employee friendly environment in a Global organization that offers you an opportunity to develop and grow within the Kuehne + Nagel Group with a competitive remuneration package. This is also an opportunity for you to join a team focusing on customer excellence.
    Contact
    Applicants must possess the above experience and skill set in order to be considered for this role. Apply online ensuring that an up to date CV is attached with your application.

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  • Human Resource & Admin Assistant

    Human Resource & Admin Assistant

    Job Description
    RESPONSIBILITIES

    Assisting in recruitment – placing adverts, scheduling candidates for interviews and helping in selecting the ideal candidates.
    Updating the staff list for transition, transfers, change of designation and new staff.
    Coordinating the exit/clearing process of staff on transition.
    Implementing Human Resource strategies, policies, procedures and guidelines designed to achieve the institution’s strategic goals and vision.
    Information management & archiving/ filing for HR related correspondence.
    Ensuring that all employees have N.S.S.F, NHIF and PIN numbers and any other regulatory requirement from time to time.
    Assist in HR administrative tasks and activities such as leave management and maintenance of staff records.
    Facilitate inter-departmental staff training/rotation.
    Participating in staff welfare activities, conflict resolution and discipline processes.
    Assisting the Human Resource Officer with general HR duties and provide a professional and comprehensive Human Resources support to the staff of the Organization.
    Other related duties as may be assigned by the supervisor.

    JOB REQUIREMENTS

    Good understanding of Labour Laws.
    Diploma / Degree in Human Resource Management or related field.
    Over 3 year experience in HR or related field.
    Membership with IHRM is a must.
    Disciplined person with self-initiative.

    KNOWLEDGE, SKILLS AND ABILITIES.

    Good writing and communication skills.
    Problem solving and conflict management skills.
    Multitasking.
    Strong time management.
    Well organized, accurate and attentive to detail
    Ability to assist and support others.
    Ability to work independently and in collaboration with other teams
    Well organized, self guided and motivated to produce quality work.
    Excellent skills in data bases, word processing, spreadsheets.
    Facilitation skills
    High levels of confidentiality and integrity.

  • On the Job Trainees

    On the Job Trainees

    Job Responsibilities

    Receive, store and issue the pharmaceutical products while keeping proper records of all transactions.
    Ensure the store is clean and well organized
    Verify ledgers, invoices, statements and supporting documents
    Transfer material commodities to respective storage shelves whilst ensuring proper handling, shelving and coding of the goods.
    Keep record of First Expiry First out (FEFO) and First in First Out (FIFO) systems for storage and issuance of items.
    Participate in carrying out daily, quarterly and random drug stock takes.
    Any other duties as assigned

    Qualifications

    Degree/Diploma in Procurement and Supply Chain, Pharmacy or any related Science
    Should have good interpersonal and communication skills
    No experience is required; fresh graduates preferably
    Male candidates are highly encouraged to apply

  • Administrative Assistant

    Administrative Assistant

    Job Description
    Reporting to the Administrative Coordinator, the incumbent will be responsible for assisting in the day to day running of the Delivery Centre.
    Responsibilities
    Duties will include but not be limited to the following:

    Working closely with the Administrative Coordinator to to ensure that outsourced administrative services are running smoothly
    Managing the office main reception
    Ensuring the office is cleaned well and on time
    Ensuring office supplies and consumables tracker/inventory tracker of utilization is maintained
    Facilitating staff travel arrangements and accommodation where necessary
    Facilitating smooth running of the meal and transport programmers
    Carrying out regular facility checks to report and document any maintenance issues that may arise in a timely manner
    Working closely with the HR team to ensure all new staff are on-boarded within set timelines
    Any other duties as may be assigned by supervisor

    Requirements
    The successful candidate will posses;

    Have at least 1 year’s releevant experience in a busy reputable organization
    Hold a Diploma in Business Administration or equivalent
    Be a strong team player with excellent interpersonal skills
    Be able to work well and meet strict deadlines with minimum supervision
    Have a good working knowledg of MS Office applications with strong report writing skills
    Have excellent communication skills, both oral and written

    Applicants should be willing to work on the night shift.Applications should be received by September 06, 2018. Only shortlisted candidates will be contacted.

  • Auto Electrician

    Auto Electrician

    Job Description

    Department: Logistics: Workshop Unit
    Reports to: Workshop Officer
    Duty Station: Kakuma, Kenya
    Job Summary
    To be responsible for the general maintenance, servicing and repairs of all vehicles, generators and other vehicle electrical components. The role will ensure safekeeping and maintain safe working conditions to avoid risk that may cause injury to himself as well as the others.
    Duties & Responsibilities
    The General maintenance, servicing and repairs of all vehicles and generators and other vehicle electrical components

    Carry out the Electrical preventive maintenance and repair of vehicles, plant and equipment.
    To rescue breakdown vehicles in the field and provide defect reports on the root cause and actions taken into the breakdown.
    Request for spare parts; requisitions must be approved by the supervisor.
    Take responsibility of approved spares and work in progress for intended purpose.
    Inspect and test vehicles’ AC system to verify system compliance with plans and specifications and to detect and locate malfunctions
    Conduct maintenance check for vehicles air-con, heaters and coolers
    Install vehicles Air-con and heaters whenever required.
    Repair damage and dysfunctional vehicles air-con, heaters and coolers

    General Tasks

    Skilled in understanding schematic diagram and lay out of all electrical aspects of Vehicles/generator installation.
    To update vehicles/generators and other assets repair schedule.
    Records each job time performed on the time sheet and job carried out to each job.

    PERSONAL SPECIFICATIONS
    Qualifications

    Relevant diploma in Electrical engineering.
    Driving licenses class B,C & E
    Must have wide knowledge and skills in repairing different kinds of vehicles electrical systems that include and not limited to air-cons, cooling, heating systems
    Relevant experience in spare parts management.
    Notions in computer literacy / data processing (Word, Excel, Access)
    English read / written / Spoken

    Professional experience
    At least 5 years’ work experience in a comparable position with references
    Additional Skills & Competences

    Sensitivity in handling and disposing of documents which may be important
    Reliable and good organisational skills.
    Team-work and participation
    Level of self-supervision and ability to take initiative
    Degree of accuracy and attention to detail
    INGO experience and understanding of humanitarian sector
    Commitment to and understanding of AAH -I’s vision, mission, and values.

  • Surveyors

    Surveyors

    Job Description
    The tasks include but not limited to: Setting/staking out works, Leveling, traversing, interpreting bridge design drawings, control survey works, reporting etc.
    Requirements

    BSc. or Dip Survey / Geospatial / Geomatics Engineering with at least 2 years’ experience in road and bridge construction works.
    Proficient in AutoCAD, GIS and MS Office software packages.
    Proficient in using Survey equipment e.g. Auto level, Total Station, RTK/GNSS etc.
    Must be able to interpret CAD design drawings.

    Duration: 1 Year

  • Sales Lady (Cleaning Services Company)

    Sales Lady (Cleaning Services Company)

    To champion sales initiatives, and achieve agreed key sales performance parameters. Develop sales plans that are effective and that result in tangible positive results and noticeable market growth, as well as champion cross selling initiatives within the allocated region.
    Job Responsibilities

    Visiting potential customers to demonstrate all the services and products offered by the company. Communicate effectively to customers, giving precise solutions and present quotations in a most professional manner
    Up sell, cross sell, identify and develop new business from existing customers to increase the service range within the region
    Achievement of the desired and agreed sales growth target for your portfolio.
    Preparing tenders, proposals and quotations
    Improvement, enhancement and achievement of agreed client retention rate. Building and maintaining strong professional client relationships aimed at retaining existing clients.
    Carry out analysis and provide detailed sales & service information for the client portfolio and make reports to the Manager as and when required
    Noting and advising on changes and trends in the marketplace and the activities of competitors to ensure company services and products remain highly visible and preferred by customers

    Qualifications

    A Sales/Marketing degree, or a business related degree
    Must have a minimum 2 years Sales experience preferably in service industry
    MUST have worked in Cleaning or Sanitation company
    Good Communication skills
    Presentable

  • Store Keeper – Construction Site

    Store Keeper – Construction Site

    Job Description
    The Store Keeper will be responsible for;
    Duties and Responsibilities

    Receiving the construction materials and recording the quantities received.
    Informing the office on the exact quantities delivered as soon as they are received.
    Coding and labelling of materials in the store.
    Liaising with site managers in placing orders to ensure continuous availability of the materials.
    Taking daily stocks check of all materials at the site.
    Submission of weekly reports on materials received used damaged and transferred to other sites.
    Ensure cleanliness and health safety measures in the store at all times.
    Sending of daily alert SMS on material delivered or transferred.
    Perform any other duties as requested by management

    Education Qualifications and Requirements

    Diploma in Procurement or Purchasing and Supplies
    2 years experience handling Store-keeping duties
    Should have high integrity
    Excellent customer service skills
    Excellent communication skills

  • Career Manager

    Career Manager

    GENERAL CONTEXT
    The Field HR is an integral part of the HR unit of the Nairobi Branch office with a team composed of the Career manager, Recruitment officer, Psychosocial Support (PSU) and Head of HR. With the objective of supporting staff recruited from the region into the international MSF pool of Expats, this position will be directly responsible for linking with expats from the region and supporting them through their career within MSF.
    JOB CONTEXT
    As a member of the HR team of NBO, the Career Manager reports to the Head of HR/Admin.He/she will both lead in his/areas of work providing critical input on strategic developments of the Field HR, and working with the team to contribute to the global strategy and play a key role on implementation.
    He/She works closely with the recruitment Officer and compliments the role where management of international staff recruited are concerned.
    OBJECTIVE OF THE POSITION
    The scope of the position is twofold;
    Consolidate, review/update strategies and initiatives on proximity management developed and implement the same to enable international staff recruited from the region be better supported, and follow the pool of staff through their MSF career by facilitating and advising on placements and further career development within MSF.
    Initiate and take proactive lead in developing the career management portfolio and grow this over time; the CM will play a key role in all new developments and strategies for implementation within the vision/objective of the NBO and following the recruitment/development plan.
    The CM manages HR partnerships with assigned operational canters (OCs) and other MSF Offices, advising on placement of Eastern Africa field personnel, analysing effectiveness of placements, developing career management plans for promising personnel and overseeing field workers retention.
    MAIN RESPONSIBILITIES AND TASKS

    Strategic

    Take the lead on the development and implementation of the proximity management strategy in collaboration with the HR team in Nairobi and Barcelona
    Take the lead on developing and implementation of the international Field HR Career Management action plan, ensuring that the strategy is well aligned to the vision of HR for NBO and internalized in the annual plans. Ensures smooth implementation of the strategy and annual plans.
    Engage with the broader MSF HR network in order to capture new needs that can be supported from Nairobi and learn from similar activities/initiatives
    Monitor effectiveness of the strategies in place and adapt in case of need.Placement
    Develop the system/process for placement of candidates and foresee progressively implementation of various activities based on development of the career management portfolio.
    Proactively review field vacancies and identify candidates for proposal with designated Operational Centres (OCs);
    Confers with Pool Managers (PMs) and recruiters to identify personnel needs, job specifications, qualifications and skills;
    In consultation with the Nairobi and other OC’s Recruitment Officers (ROs), refers candidates for placement in appropriate field positions according to skills, experience and availability;
    Meets regularly with the other Pool managers and recruiter to determine best fit of applicants in various OC vacancies; and help identify high potential and future profiles;
    Support the placement of first mission staff on preparatory training courses as available;
    Manages candidate expectations in a realistic way;
    Participates in other HR activities that will facilitate the placement of Field Workers
    With the NBO recruitment officer, create a database of potential profiles that can be contacted in case of emergencies and encourage the potential profiles to be available/mobile for Emergencies;

    Briefing and preparation

    Define a proper briefing/debriefing plan and activities for new and current staff.
    Provides departing field workers with necessary information;
    Links departing field workers to returned field workers with prior experience in the country as possible (mentors);
    Provides timely information to recruiting OC’s to allow preparation of necessary documents and travel arrangements;

    Support and quality control

    Assists expatriates while in the field as required (personal issues);
    Liaises with HR departments in designed OCs to assess on-going field worker performance;
    Act as the HR focal point for E.A. Field Workers to ensure consistently high quality of support to each field worker.
    Where required, communicates with families / contact persons in the event of emergency situations;
    Support and back up the recruitment officer where needed/feasible.
    Debriefing, career planning and professional development
    Develop/define and follow through the implementation of the career management plan and strategy for the NBO.
    Support in Field staff retention and development Strategy through meaningful recognition, career path identification and by providing relevant learning and development opportunities;
    Proactively liaises with the Field HR Team to propose candidates for career development, in accordance with the MSF Policy;
    In consultation with OCs, support the planning of relevant training and career development for candidates;
    Maintains on-going communications with candidates interested in future missions;
    Provide mission-related feedback to OCs where necessary;

    Administration and general duties

    Contributes to departmental planning and participate in international HR discussions;
    Supports the implementation and development of the Field staff retention plan.
    Contributes to HR Reporting and statistics;
    Organises and/or actively participates and contributes to the success of Welcome Days and PPD sessions.
    Works toward helping the overall organization understand field realities through returning field workers;
    There will sometimes be the opportunity to go on short field assignments and / or to co-facilitate trainings in the field, where possible and in consultation with HR Manager;
    Travel to national and international meetings, as required;
    As part of duty of care ensure that IS from the region has access to preventive health measures before leaving to a mission (vaccination, health screening and PSU) as well as when returning from a mission.Through the NBO Admin support, manage and coordinate movements of international staff and assure that sufficient administrative/logistical support is available for staff from Kenya and the region;
    Backs-up colleagues, as required.

    Networking and Key events

    Set up and facilitate events that will enhance induction of newly recruited staff as well as connecting the staff from the region with the NBO and with each other
    Organize gathering for the fieldworkers.
    Organize welcome days for the newly recruited people
    Actively support the development of the broader NBO strategy
    Act as a spokesperson for MSF in “marketing” the organization to potential recruits
    Link with the communications unit – help to identify potential spokespeople from the region and inform comms about people coming back from missions so that their stories can be captured
    Work closely with the East African Association (EAA) in order to identify people and associative events that will facilitate linking with field staff in or between missions
    Contribute to the expansion of the networking base of the NBO
    Pro-actively link Staff with the happenings in the broader MSF movement
    Link field workers with the EAA and encourage them to take part in associative debates and events
    Invite Fieldworkers for events conducted either by the office or association
    Ensure Field workers are in the know of the happenings in the movement

    SELECTION CRITERIA
    Education and experience:

    University degree/diploma in Health, social or human sciences are desirable, specializations in HR, Psychology or related field would be an advantage.
    Experienced in diverse international contexts through assignments with voluntary humanitarian non-governmental organizations.
    At least 2-3 years International Field experience with MSF is highly desirable.
    Experience in placement and career management/development is desirable.
    High knowledge and understanding of African contexts and cultures.
    Fluent English
    Use of IT tools and Web 2.0 software (LinkedIn, Facebook,etc.)

    Required competencies:

    Communication and interpersonal skills
    Commitment to MSF’s Principles
    Cross-cultural Awareness
    Behavioral Flexibility
    Stress Management
    Analytical Thinking
    Results and Quality Orientation
    Service Orientation
    Planning and Organizing
    Teamwork and Cooperation

    Others
    Availability to travel to the various recruitment areas or countries and high mobility within/out of East African region, and occasional travel outside the region.
    Conditions
    Location: Based in Nairobi, at the Médecins Sans Frontières-Spain Nairobi Branch Office
    Annual gross salary of KSH. 3,465,673 + Secondary Benefits based on MSF OCBA Reward Policy
    Starting date: ASAP