Job Qualification: criteria in BA/BSc/HND , Diploma

The position requires a person who is highly organized, can manage multiple projects simultaneously, Professionalism, discretion, confidentiality, a positive attitude are absolute essentials of the position and needs to have excellent communicational and interpersonal skills.
Key Responsibilities
 Assist in Preparing accurate monthly payroll adjustments for the month i.e. appraisals, confirmations, loans, Sacco shares monthly.
Facilitation of staff registration into the medical scheme and there after any medical claims, & hospital discharges
Facilitating membership registration into HELB, NSSF and NHIF funds.
Managing the staff leave schedule and processing all leave applications.
Receives and tracks employment applications and conduct Interviews
Assists with questions and problems courteously and promptly.
Types memos and letters as requested
Conduct induction program for joiners and manages exits for all leavers tocompletion
Prepares and maintains employee files, assuring timeliness, accuracy,completeness, compliance and confidentiality; maintains company organization charts.
 
Job Description 
Ensure all filling and maintaining of all staff documents is up to date every month
Tracks and resolves problems and checks system operations as scheduled.
Prepare any staff appointment, transfer, promotion, confirmation and any otherkind of letters.
Preparing monthly pension schedules and forwarding to the pensionadministrators.
Facilitate new staff entries by issuing contracts, staff joining form and ensure theyare completed.
Helping with the recruitment process i.e. induction, acquiring of all necessary itemssuch as staff ID’s, email addresses, sim-cards
Managing and tracking employee attendance
Managing Casuals as well as their discipline issues and performance
Completes monthly and year-end reports regarding terminations, transfers, andnew hires.
Facilitating proposed training by ensuring delegated candidates are informed andfollowing up with accounts to ensure payment is made.
Support all aspects of staff travel and shall be responsible for updating andmaintaining the travel database together with coordination of staff travel by Creating, maintaining, and updating hard copy trip files for all travel, including review and preparation for annual audit.
Responsible for ordering Business Cards, Name Badges, etc.
Conduct yearly staff surveys
Respond to employee questions/requests whether in person, by email or phone.
Participates in HR staff meetings and attends other meetings, seminars or training
Focus areas of Responsibility – % of time spent
 
Respond to staff queries daily.
Ensure that the employees have accurate leave days every month and the balance is correct.
Accurate payroll amendments should be made by the 9th of every month.
Filling should be done every week by Fridays
Provide monthly staff attendance reports.
Ensure that all new staff bring the required documents on the reporting day.
Provide reports on joiners and leavers monthly
Upon joining ensure that all the employees have the required equipment i.e. sim
cards, email address and go through induction.
Upon confirmation ensure that all employees have applied for the relevant benefitsprovided by the company
Ensure immediate or daily escalations of staff grievances.
The Company’s professional reputation is maintained.
Academic & Professional Qualifications
Holder of a Bachelor’s degree in Human Resource OR Business Studies
Holder of a Diploma in Human Resource or related Field.
Membership to IHRM
Experience
At least 2- 3year’s working experience.
Knowledgeable in office software (e.g., Word, Excel, PowerPoint, etc.) and softwareprograms used in Human Resources (e.g. HRIS).