Background to the Role
The position is vital for ensuring that the effective administration of programmes is maintained. This is a replacement position.
Contract Duration:1 year renewable
Responsibilities for the Programme Assistant
Programme Management & Communication
Supporting PM’s to maintain regular contact with partners and other stakeholders, primarily those associated with the Integrated Gender/HIV and Missionary programmes
Supporting Programme Managers (PMs) to assess partner applications
Provision and management of logistical support during key programme events
Assist in arranging programmes for in-coming and outgoing official missions, make appointments with other stakeholders
Maintaining data base of key information and servicing partners information needs in collaboration with PM’s
Follow up with the implementing partners for progress reports and submission of reports
Report writing as required
Administrative Support
Grant Management & Finance
Supporting PM’s in programme financial management
Working closely with finance team to ensure accurate reporting and accounting of grants
Accurate tracking and filing for monitoring each partners finances, transfers, key documents and reports
Ensuring that approved funds to partner organizations are transferred in a timely manner in line with the organizations policies and procedures
Uploading of budgets in Agresso and sharing this information with the team to ensure that expenditure patterns and allocation of expenses is properly tracked.
Tracking ancillary expenditure and advising the team on allocation of expenditures the ancillary budget for the team
Raising requisitions for the grants to partners.
Being the main contact person during audit exercises and responding to requests for information under the guidance of the PM.
Auditing the document library and ensuring up-to-date documentation storage.
Office Administration
Managing all filing requirements (hard and soft copies) within programme portfolios, including opening, closing and keeping files up to date for all programmes
Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system for action and deadlines.
Collate and store information materials, publications, newsletters and other communication materials for use as appropriate.
Provision of auxiliary support to Project Officers (PO’s) and Programme Support Officers
Monitoring and Evaluation
To support/follow up with partners in producing timely proposals and reports, which comply with Trócaire standards
Ensure that monitoring visits to partners are regular and reports are written on each visit
Facilitate project reviews and evaluations as required
To accompany the PM and POs on a minimum of two partner visits per year.
To support the POs and PM in monitoring and evaluations including assisting with collation of documents, organising workshops and accompanying consultants.
Missionary Grants Support
All duties and responsibilities outlined above also apply to the Missionary Programmes. This includes providing administrative support to the CD in correspondence and financial tracking and filing in relation to the provision of grants to missionaries.
Additional details of exceptional aspects of the job
Able to work under pressure and adhere to tight deadlines on a wide range of tasks
Able to keep abreast of developments in the sector as a whole
Any other task, which may be assigned from time to time by the PM or Director of Programmes
The role encompasses travel for partner meetings and presentations
Programme Assistant Job Requirements
Degree in related field, with 1 year’s relevant experience and appreciation of programme planning and management, or a Diploma in Development Studies coupled with at least 3 years experience in a similar role
Strong relationship management and positive approach
Good report writing and communication skills
Keen on detail, a high level of reliability, objectivity and honesty.
A positive approach and an ability to contribute to a strong dynamic team
An empathy with the values of Catholic Social Teaching.
Job Qualification: criteria in BA/BSc/HND , Diploma
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Programme Assistant
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Research Assistant
Research Assistant Job Responsibilities
Maintaining contact with supervisors before, during, and after data collection phase;
Thoroughly understand the purpose of the survey and the content of the survey form;
Conduct the interviews with courtesy and respect for the respondent, using the standard survey. Must be available to travel within the country on short notice;
Interviewers must speak the language of the respondents and not need to rely on an interpreter. (Applicants from Ghana and Ethiopia should be able to speak French, and Arabic respectively while for Kenya, Tanzania and Nigeria, knowledge an extra language will be an added advantage);
Review the survey forms, correct mistakes, and make sure that forms are complete;
At the end of each field work day, He/She should provide the supervisor with a debriefing on the day’s work and on any problems encountered;
Energetic and confident.
Qualifications for the Research Assistant Job
Bachelor’s Degree/Diploma in Social Sciences or in any business related field;
1-2 years’ experience in research both qualitative and quantitative;
Prior experience using CS pro, ODK Collect, Poimapper and Survey To Go will be an added advantage;
Personal organization & time management skills;
Report writing & clear communication over email, skype, text and phone;
Extensive problem solving skills;
Proven ability to build strong collaborative relationships with participants;
Excellent interpersonal and cross-cultural communication skills;
Reliability & dependability. -
Logistics Officer
Responsibilities for the Logistics Office Job
Implement and train staff in NRC’s logistics policies and procedures at office level
Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes
Provide anti corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management)
Training and development of logistics team at office level
Ensure effective and efficient logistics support for daily area operations including procurement and supplies, all being implemented in accordance within the policies and standards, as well as approved budgets.
Lead the tendering process including preparation of tender documents relating to construction materials and equipment.
Prepare procurement plans in conjunction with relevant departments.
Ensure that procurement status reports are up to date at all times and are shared appropriately.
Ensure that all procurement needs for Dadaab are being met in a timely and quality manner.
Liaise with Logistics Nairobi to follow up and monitor with the Logistics Coordinator on all orders.
Maintain monthly order overview and report on procurement performance indicators.
Ensure that all works and service contracts are done according to NRC’s Logistics manual, NRC’s Code of
Conduct and Kenyan Labor laws.
Maintain and update local price lists.
Assign duties, supervise and appraise section staff.
Qualifications for the Logistics Officer Job
At least 5 years’ of relevant working experience in procurement.
Bachelor degree in Logistics
National Diploma in Purchasing and Supplies Management, or Logistics.
At least National Certificate level training in Purchasing and Supplies preferred.
Excellent interpersonal and communication skills
High level of personal integrity
Good team leader
Organised and a good planner with excellent attention to detail
Ability to work under pressure
Significant understanding of complex emergencies
Understanding of various donors requirements
Excellent working skills with Microsoft Office and a database package. -
Quality Safety Auditors Web Master
Quality Safety Auditors Job Responsibilities
Preparation of training materials for different departments aimed at perfection in quality standards.
Initiating internal communication regarding the progress of otherwise of such quality standards across departments.
Assisting t in assessing the strengths and weaknesses which have a role to perfect quality standards in various departments.
Maintenance of files and documents pertaining to such quality audits.
Gathering information and constantly updating knowledge on the various changes that are happening in the field of quality audit.
Work closely with the various audited departments to ensure that any shortcomings or are removed within a particular time frame.
Requirements for the Quality Safety Auditors Job
Diploma or graduate holder in Natural resources / Safety trainning
Must have experience of writing audit reports / follow up
Must have worked in an Industry that carries out Audits e.g from SGS, KEBS,BVQI etc
Must have process and compliance auditing experience
Must have Quality management experience
Any additional certificate trainning e.g. in Fire Safety, First Aid etc shall be an added advantage.
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Rental Sales Agent
Sales Job Responsibilities
Handle day to day client check-in and check-out procedures;
Co-ordinate with fleet supervisor on vehicle availability, delivery and pickups from clients for both rental and transfers;
Coordinate with fleet supervisor on chauffeuring services;
Supervision of drivers on shifts.
Preparation of rental agreements and responsible for checking in and out of vehicles;
Answering to routine enquiries on phone or email and handling customer enquiries and concerns ensuring customer service standards are maintained;
Tracking and maintaining the customer database;
Handling rental and transfer bookings from corporate clients;
Compiling and reviewing reports e.g. Vehicle activities report, handover report, transfers report, daily attendance station report and car wash report;
Supervising drivers on shift;
Preparing kaizen reports i.e. coming up with better ways of working, coaching staff to ensure they hold the necessary skills and have the correct procedures to provide services consistent with company’s values;
Issuing of quotations and follow up;
Supporting other staff to achieve their targets in terms of goals and objectives;
Lead by example by demonstrating a professional and competent approach to work, in relationship with management and other staff members and with customers;
Managing the front desk/reception;
Supporting management with the development and implementation of staffing schedules;
Ensuring SOP’s are adhered to and quality standards are maintained.
Sales Job Qualifications
University Degree (preferred) or Diploma in Business Administration or Sales and Marketing;
Possess a valid driving license;
Certificate in computer packages with excellent typing speed.
Experience as a supervisor in dealing with drivers will be an added advantage
Key Competencies for the Job
Results-orientated and able to work independently and within team environment;
Demonstrable aptitude for problem-solving and customer focus;
Must possess excellent verbal and written communication skills;Possess good planning and organizational skills;
Ability to multitask and think on their feet;
Ability to coach others -
Chemical Engineers Mechanical Engineer Sales & Marketing
Chemical Engineers Job Duties and Responsibilities
Fault finding during production.
Performing planned and predictive maintenance.
Monitor production processes during manufacturing
Monitor chemical processes
Clean and monitor equipment
Ensure more efficient production processes.
Test product packaging to ensure it will be OK for the environment
Skills And Competencies for the Chemical Engineers Job
Degree or Diploma in Chemical Engineering/ Processing or Food Science
Some experience in a food manufacturing company
Good analytical skills
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Sales Rep
Only candidates residing in Nairobi Should Apply
Sales Rep Job Duties
Improving visibility and brand image of MPost.
Directly selling and promoting MPost on a daily basis to prospective customers in the assigned markets.
Building relationships with existing referral sources and cultivate new referral sources both internally and externally.
Working closely with the Team Leader in arranging promotions for new acquisition of customers.
Ensuring the best in terms of quality of sales.
Regularly providing feedback to the Team Leader on the acceptance of the products.
Qualifications for the Sales Rep Job
Minimum Qualification of Certificate or diploma, University degree will be added advantage.
Well presentable and a good communicator.
Must be above 24 years of age.
Ability to persuade and close sales.
Team player with excellent interpersonal skills.
Requires minimum supervision.
Previous experience in sales with a proven track record is an added advantage. -
Logistics Intern
Logistics Internships Targets and Responsibilities
Assist in Proper maintenance of stock records and inventory
Receiving calls and sorting delivery issues
Availing and packing items for delivery as per delivery schedule
Reserve a particular material for a specific job or customer when so required
Communicate and confirm with clients prior to actual delivery date
Store arrangement
Proper packing according to delivery schedule
Skills and Attributes Required for the Logistics Internships
Good interpersonal and communication Skills
Knowledge and understanding in store management and deliveries
Excellent time Management skills
Ability to prioritise workload
Ability to work independently as well as part of a team
Key Relationships
Logistics TeamClientsCustomer Service TeamMerchant Relations Team -
Professional Services Consultant
Position Summary & Key Areas of ResponsibilityThe Professional Services Consultant works in a complex technical environment, resolving and providing solutions to customer problems. They identify, design and develop solutions for product and system problems. They communicate with internal and external organizations to resolve problems whilst maintaining full ownership.
Offer input and gain knowledge as a subject matter expert on products, systems, and services
Design corrective actions to resolve product or system problems with no known solutions
Gather and analyze information, formulate and test hypothesis, identify, design, develop and validate solution
Collaborate and communicate with technical suppliers including other Software Support Engineers, Third Party Suppliers, Product Development Engineers, Solutions Managers, Professional Services and Technical Support Specialists as appropriate
Actively participate in making the team a success by achieving the team objectives and adhere to GS2 SLA Guidelines & RWG Target
Complete incidents diligently to ensure customer satisfaction targets are achieved
Qualifications
Basic Qualifications:
Bachelor of Science or Master of Science degree in a discipline related to the product technology – electrical, mechanical, computer engineering, or computer science
Minimum 3 years of software related job experience (support/development)
Knowledge of .NET and JavaScript technologies
Excellent English skills (written and verbal) and local language skills
Ability to work effectively in a team environment composed of peers and cross-functional members
Outstanding interpersonal and communication skills
Excellent team player with proactive and positive attitude
Strong problem solving and problem management skills
Reliable, responsible and dedicated person
Willingness to travel across country when needed -
Pack House Manager
Job Details
Reporting to the general Manager, the job holder shall be required to perform the following duties:
Overall management of packhouse, staff, production and technical operations
Managing workforce in a dynamic and multicultural environment Recruit, train, and maintain competent production/Quality Assurance staff Ensuring that all staff trainings are done and that key personnel have the requisite skills and competency required for the job.
Monitoring of labor efficiency and overtime authorization for the pack house staff. Planning and organizing for workers transport and liaising with the Transport manager on the same
Conducting regular worker analysis on performance and making motivational recommendations Handling of all disciplinary cases on site and ensuring harmony and good relationship between staff Site Responsible for overall operations in the pack house.
Ensuring that budgets and targets are met. Run an effective preventative maintenance system to preserve the integrity of the Packhouse fabric and proper functions of all machinery and equipment.
Be part of the site HACCP team Monitoring the utilization of Packaging materials and labels with a bid of reducing/minimizing wastages
Keeping stocks of equipment, crates and staff uniforms and ensure that proper controls and utilization is observed Coordinating the maintenance/servicing of all machinery and equipment on site coordinating all preparations for supermarket audits and customer visits along with the Technical manager.
Ensures that all specified pack house records are up to date and signed off.
Health and Safety – you will ensure that highest standards of health and safety for all workers under you are maintained.
Product Ensuring that all products dispatched for the export market meet the specified customer specifications in terms of safety, quality and quantity.
Legality Overall responsibility for coordination of raw material procurement, utilization, dumping and record keeping for such.
Plan and execute the daily pack and notify the marketing Manager of any issues that may affect achievement of the daily pack.
Ensuring that production is run such that window period is provided after every shift for cleaning.
Effective communication with the sales team on stock levels, labour numbers, pack plan, outload volume and Packhouse packing capacity.
In charge of daily order planning and communication with the head office on orders and all export Ensuring that Truck departure from the sites both produce and shipment trucks are on schedule.
Actively participate /coordinate in any activities and sue diligence audits in light with the HACCP plan and as an active member of the HACCP team.
The ideal candidate should possess the following credentials:
Must have a Bachelor’s Degree/ Diploma in the relevant field.
Must have minimum 4 Years of experience in pack house management
Good Managerial/leadership and Organizational Skills.
Excellent Communication and Interpersonal Relationship Skills.
Good Numerical Skills. Team Player Able to work independently.
Knowledge of Customer Market standards. Measure of performance:
Effective communication with all departments in the company.
Accurate and timely reporting.
Maintenance of the required processes standards all through Ensure Packhouse audits and customer visits are conducted professionally and successfully.
Must be self-disciplined, a team player, honest and of high integrity.
Must be able to work under minimum supervision while meeting the set targets & deadlines.