Jobs Kenya

Job Qualification: criteria in BA/BSc/HND , Diploma

  • Procument Intern

    KEY RESPONSIBILITIES

    Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
    Assist in processing procurement transactions for payments.
    Assist in the preparation of Local Purchase/Service Orders and ensure all back up documents are attached before signed off by signatories.
    Assist in maintains the supplier payment tracker by alerting the senior procurement officer about any due payments, compiling all relevant invoices, secure approvals by various HOD’s/Budget holders, compile procurement documentations to be presented to Finance for processing and disbursement.
    Assist in Receiving, reviewing logs and routing incoming communication and procurement requests/invoices.
    Assist in routine follow up action on procurement matters on behalf of the senior procurement officer and procurement officer
    Supports with the maintenance of the procurement tracker and other status reports on procurement activities and work in progress.
    Assist senior procurement officer, procurement officer and Admin in raising quotations, quotation analysis, preparing the tender and procurement documents.
    Together with the senior procurement officer and procurement officer, ensures that goods, services and works procured by the HFH Kenya are of the right quality, in the right quantities, at the right price, delivered to the right place, at the right time (5 Rs).
    Filing (soft and hardcopies) of procurement documents including quotations, minutes and contracts ensuring that the complete procurement files are uploaded on in the appropriate folders(e-filing).
    Scanning of various procurement documents as and when required by your supervisor.
    Participate in procurement committee meetings and departmental meetings take minutes as and when requested.

    KEY PERFORMANCE MEASURES / INDICATORS

    Timely updating of procurement tracker.
    Timely preparation of bidding documents, evaluation reports and contract award submissions.
    Timely preparation of the supplier payment tracker and submitting of fully backed up payments documents to finance for processing.
    Adherence to procurement policy and procedures.

    QUALIFICATIONS

    Degree in procurement and logistics or another relevant Degree or
    Higher diploma in procurement and logistic with membership to KISM.

    If your background, experience and competence match the above specifications, please submit your CV & motivation letter as a single file by 27 December 2024 to: hr@hfhkenya.org

    Apply via :

    hr@hfhkenya.org

  • Food & Beverage Supervisor

    Qualifications:

    Diploma or degree in Hospitality Management, Food & Beverage Service, or a related field.
    Minimum of 3 years of supervisory experience in the F&B industry.
    Familiarity with POS systems and basic financial reporting.
    Above 30 years of age, open for both male & female

    Key Responsibilities:

    Oversee daily F&B operations, ensure smooth service delivery, monitor staff performance, and conduct daily briefings.
    Manage, schedule, and train F&B staff while addressing performance issues professionally.
    Ensure exceptional member and guest satisfaction by addressing feedback and maintaining a visible service presence.
    Monitor stock levels, ensure timely reordering, and minimize wastage through proper handling.
    Monitor daily sales, control costs, and assist in budgeting and forecasting for the department.
    Plan and execute F&B services for events in collaboration with the events team, ensuring smooth operations.

    Application should be sent to info@ruirusportsclub.co.ke. Dead line is 27th December 2024.

    Apply via :

    info@ruirusportsclub.co.ke

  • UI/UX Designer Accounts Assistant

    Key Duties and Responsibilities:

    Conduct user research, interviews, and usability tests to understand user needs and behaviors;
    Analyze data and feedback to identify pain points and areas for improvement;
    Design and prototype user interfaces for web and mobile applications;
    Develop wireframes, mockups, and interactive prototypes to communicate design ideas;
    Maintain consistency in branding and design elements across platforms;
    Map user journeys and create user personas to inform design decisions;
    Define and refine the information architecture to ensure intuitive navigation;
    Optimize designs for usability, accessibility, and responsive design;
    Work closely with developers to ensure accurate implementation of designs;
    Partner with product managers to align designs with business goals and user needs;
    Incorporate feedback from stakeholders to improve designs iteratively;
    Create and maintain a design system, style guides, and reusable components;
    Ensure alignment with best practices in UI/UX design and accessibility standards;
    Stay updated on industry trends, tools, and techniques in UI/UX design;
    Experiment with new design approaches and tools to enhance efficiency;
    Performing other related tasks as may be assigned from time to time.

    Qualifications:

    Bachelor’s degree or diploma in Design, Computer Science, a related field or equivalent experience;
    Certification in UI/UX design is an added advantage;
    2+ years of experience in UI/UX design or a similar role;
    A portfolio showcasing your design process, projects, and outcomes;
    Proficiency in design tools like Figma, Adobe Creative Suite, Sketch, or similar;
    Familiarity with prototyping tools and usability testing techniques;
    Understanding of web development tools including WordPress, HTML, CSS, and JavaScript;
    Strong understanding of responsive design and accessibility;
    Commitment to our company values and displays initiative, self-drive and ownership of work;
    Strong communication, collaboration, problem-solving, attention to detail, adaptability, time management and leadership skills.

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  • Sales Administrator

    We are seeking a highly organized and detail-oriented Sales Administrator to support our sales team and ensure the smooth execution of day-to-day operations. The ideal candidate will be responsible for managing sales orders, maintaining customer records, coordinating between departments, and assisting in the preparation of sales reports and documentation. The Sales Administrator plays a crucial role in providing administrative support that enables the sales team to meet their targets and deliver outstanding service to our customers.

    Key Responsibilities:

    Order Processing: Manage and process sales orders, ensuring accuracy and timely fulfillment.
    Customer Support: Respond to customer inquiries via phone and email, providing excellent service and resolving issues promptly.
    Data Entry & Record Keeping: Maintain up-to-date customer and sales data in the CRM system, ensuring all information is accurate and accessible.
    Sales Reporting: Assist in the preparation of regular sales reports, tracking sales performance and providing insights to the sales team and management.
    Sales Team Support: Provide administrative assistance to the sales team, including scheduling meetings, preparing sales documents, and handling correspondence.
    Inventory Management: Coordinate with the logistics or warehouse team to ensure inventory levels are sufficient to meet customer demands.
    Contract & Quote Management: Prepare quotes, contracts, and invoices in coordination with the sales team, ensuring compliance with company pricing policies.
    Database Management: Update and maintain accurate customer and lead databases.
    Assist with Marketing Campaigns: Provide administrative support for sales-driven marketing activities, including organizing promotional materials and events.
    Continuous Improvement: Contribute to process improvements and help streamline sales administration processes.

    Required Qualifications:

    Education: Diploma or degree in Business Administration, Marketing, Customer Service, or a related field.
    Proven experience in sales administration or a similar administrative role.
    Strong proficiency in MS Office Suite (Excel, Word, PowerPoint) and familiarity with CRM systems.
    Excellent written and verbal communication skills.
    Strong organizational and time-management skills with the ability to multitask.
    Attention to detail and problem-solving abilities.
    Ability to work independently as well as part of a team.
    Knowledge of the industry and sales processes is a plus.
    Experience with data entry and managing databases.
    Ability to maintain a high level of confidentiality.
    Strong customer service skills.
    Familiarity with invoicing and order processing systems.

    Apply via :

    spaceandstyle.zohorecruit.com

  • Data Clerk (9 Months Non Renewable Contract) Business Development and Partnerships Senior Advisor BD Officer (Initiate) Finance Officer

    Data Clerk (9 Months Non Renewable Contract) Business Development and Partnerships Senior Advisor BD Officer (Initiate) Finance Officer

    Key Responsibilities.

    Participate actively in the enforcement of quality assurance, quality control and quality improvement measures for all program intervention.
    Support other RE:BUILD project staff members in registering clients using tablets, to program application database.
    support in the verification and cleaning of data to ensure compliance and avoidance of double servicing of clients within IRC programs and also within RE:BUILD implementing partners.
    Assist in verifying the accuracy of data collected at all stages of program implementation and ensure data entered into the Comm Care application is accurate and of good quality.
    Cooperate with the project team in developing and updating database and project indicator dashboards.
    Handle data collection during baseline surveys, end line surveys, follow-up surveys, business monitoring, and USLA monitoring exercises.
    Coordinate closely with program staff and management on targeting, data collection, data systems and information management.
    Support the Client Responsiveness Senior Officer in organizing and attending client and partners feedback sessions.
    Participate in M&E learning cycles and M&E capacity building workshops for project staff.
    Undertake any other duties as advised by the supervisor.

    Monitoring and Evaluation

    Work with the other M&E staff to design and Implement Monitoring & Evaluation Plans.
    Conduct regular visits to project sites, as much as possible, to provide technical assistance and ensure proper monitoring of project activities.
    Work closely with Senior M&E Officer in the analysis and interpretation of data and in the creation of data exports and dashboards.
    Support the Senior M&E officer in preparing M&E monthly, quarterly, semi-annual and annual reports for the RE:BUILD management team and the donor, as needed and on-time.

    Minimum Qualifications:

    Degree or Diploma in Information Systems, Database Management, Computer Science, or related field.
    At least 1 to 2 years of meaningful work experience in monitoring and evaluation, data management, data analysis, or similar livelihood programming.
    Experience handling data collection and analysis, with experience with or concrete knowledge of open-source tools such as ODK collect, KoBo Toolbox, or CommCare platforms.
    Experience in mobile data collection, entry & data cleaning with a large database would be an added advantage.
    Humanitarian organization experience preferred, or experience interacting with refugees or vulnerable youths.
    Experience conducting critical data analysis and report writing.
    Strong interpersonal skills and the ability to develop relations with local counterparts, donors, and other collaborators.
    Strong communication skills, both oral and written.
    Fluency in English and Swahili required.

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  • HR Assistant Assistant Livelihood and Economic Inclusion Officer Associate Programme Officer

    Duties

    Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
    Assist in processing local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
    Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
    Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
    Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
    Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
    Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
    Initiate routine correspondence on HR matters for the authorizing officer’s approval.
    Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
    Perform other related duties as required.

    Minimum Qualifications

    Education & Professional Work Experience

    Years of Experience / Degree Level
    For G4 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

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    Use the link(s) below to apply on company website.  

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  • Project Assistant Human Resource Assistant- Project Assistant

    We are seeking a highly motivated and detail-oriented Project Assistant with a strong HR background to support our internal client. The ideal candidate will have experience in factory staff supervision and a solid understanding of Kenyan labour laws. This role requires excellent organizational and communication skills to ensure smooth project execution and compliance with HR regulations.

    Key Responsibilities:

    Factory Staff Supervision:

    Oversee and coordinate the activities of factory staff to ensure productivity and compliance with company standards.
    Address staff issues promptly and escalate concerns to management as needed.

    Labour Law Compliance:

    Ensure company practices align with current Kenyan labour laws and regulations.
    Assist in handling grievances, disputes, and disciplinary actions in accordance with legal requirements.

    Project Coordination:

    Support the planning, execution, and monitoring of HR-related projects.
    Prepare reports, presentations, and documentation as required for project updates.

    Communication and Liaison:

    Act as a point of contact between factory staff, HR, and management.
    Facilitate effective communication to enhance employee relations and project success.

    Administrative Duties:

    Organize meetings, prepare agendas, and track project milestones.
    Manage documentation, filing, and correspondence related to assigned projects.

    Qualifications:

    Diploma or degree in Human Resource Management, Project Management or a related field.
    2+ years of experience in factory staff supervision or a similar role.
    In-depth knowledge of Kenyan labour laws and HR practices.
    Proficiency in MS Office (Word, Excel, PowerPoint).
    Strong interpersonal and problem-solving skills.
    Ability to multitask and manage priorities in a fast-paced environment.

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    Use the link(s) below to apply on company website.  

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  • HR Assistant Assistant Livelihood and Economic Inclusion Officer

    Duties

    Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
    Assist in processing local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
    Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
    Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
    Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
    Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
    Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
    Initiate routine correspondence on HR matters for the authorizing officer’s approval.
    Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
    Perform other related duties as required.

    Minimum Qualifications

    Education & Professional Work Experience

    Years of Experience / Degree Level
    For G4 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • QA/QC Electrical Inspector Administrative Assistant

    Our client based in Ruiru, a leading real estate developer company is seeking to find a highly qualified QA/QC Electrical Inspector to join their dynamic team. This is a pivotal role that ensures the highest standards of quality and compliance are upheld in their electrical systems, aligning with the company’s reputation for excellence in the real estate sector.

    Job Description

    Quality Assurance (QA): Ensuring Standards and Procedures
    Quality Control (QC): Field Inspections and Testing
    Documentation and Reporting
    Coordination and Communication
    Health, Safety, and Compliance

    Job Requirements

    Diploma or degree in electrical engineering 
    2-5 years of experience in electrical engineering 
    C1 license from EPRA

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    Use the link(s) below to apply on company website.  

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