Jobs Kenya

Location: Location in Nairobi

  • Finance Manager (FM)

    Finance Manager (FM)

    Job RoleThe Finance Manager will hold overall responsibilities for the financial administration for WUSC – Kenya programs.The Finance Manager will be responsible for maintaining project financial records (finance) and monitoring monthly, quarterly and annual financial project reports and performance to budget. The FM will also assist with the development of annual work plans and budgets.The FM is a member of the KEEP management team.Specific Duties

    Manage program finances and developing adequate accounting systems and internal financial control mechanisms including tracking funds for all donors against specific projects. This includes the introduction of new accounting packages as required.
    Lead budget review processes, including coordinating with partners to ensure budget components are realistic and meet program needs and donor requirements.
    Engage with donors on finance-related issues, gathering and coordinating financial information from consortium partners when necessary.
    Ensure that advance requests are submitted to donors on a timely basis.
    Engage with partners to ensure that internal financial reporting is timely and accurate.
    Support the program team and project partners to build and develop accurate annual budgets and financial expenditures plans each year and monitoring progress on same with program teams.
    Work closely with the program and PD teams to develop budgets for project proposals.
    Develop, coordinate and enforce policies and procedures for all financial activities.
    Ensure that payroll is processed accurately and on time, and that the relevant reports and schedules (such as statutory deductions and staff benefit schemes) are generated accurately and sent to relevant sources (WUSC’s local bank; required tax offices) on time.
    Make regular visits to project field offices to review field operations and ensure compliance with financial policies and procedures. Provide training to field staff when necessary.
    Monitor and review all project accounts, advance reconciliations and bank reconciliations.
    Prepare regular financial reports as required by WUSC Ottawa and donors.
    Review partner accounting systems, and carry out financial due diligence for potential new partners.
    Recommend improvements to financial reporting systems for WUSC’s local partners. This activity may involve providing training in financial matters for partner organizations.
    Ensure audits are conducted in accordance with donor requirements. Support WUSC–Ottawa’s audit process as required.
    Implement improved polices & procedures following internal audits and or/as advised by WUSC head office.
    Ensure that accurate monthly accounts, quarterly reports to donors, project reconciliations are sent to WUSC Ottawa on time.
    Place financial controls to monitor and forecast cash requirements to meet administrative and program expenditures, forecasting monthly cash requirements for the Kenya program/projects and making advance requests to the Ottawa office and other donor offices.
    Take initiative to make recommendations as needed to ensure efficient and effective use of project financial resources; carry out a cost benefit analysis where necessary
    Provide variance analysis for quarterly reports and annual budget revisions.
    Line Manager of Finance Manager
    Country Director (Kenya)
    WUSC Director of Finance (HQ)
    Position Requires Close Collaboration with

    WUSC HQ – Finance Analyst
    Project Managers
    Operations Manager
    Position Supervises
    Senior Finance Officer

    Qualifications and Experience

    A Master’s in Finance, Business Administration, Commerce or equivalent
    A professional qualification in Accounting e.g. CPA (K), ACCA or equivalent qualification
    Over 7 years professional experience in a similar post (preferably an INGO)
    Experience in the evaluation of Accounting regulations and Tax matters
    Experience managing large budgets with multiple consortia partners
    Experience working with donors and their unique reporting requirements (CIDA, BPRM, EU, DFID, USAID)

    Competencies

    Strong managerial skills
    Ability to guide in the setting of financial objectives and monitoring delivery against goals
    Strong analytical, communication and problem solving skills
    Ability to identify and articulate problems and provide solutions in a concise and clear manner
    Proven experience in developing, managing, and reporting against multiple projects with complex budgets
    Capability to evaluate and improve finance and budget management processes as well as underlying IT-Infrastructure
    Experience using accounting packages (QuickBooks, ACCPAC), and training others to use them.
    Willingness to travel regularly to field offices within Kenya
    Proven ability to manage and monitor staff in supporting roles.

  • Data Integrity Manager

    Data Integrity Manager

    The Data Integrity Manager is responsible for ensuring the integrity of RSC Africa’s refugee case processing data and reports directly to the RSC Africa Director. This position acts as the focal point for all non-IT, RPC communication.
    This position oversees statistical reports generated within RSC Africa. The position is also responsible for ensuring the physical and data security of all refugee information/files and developing and enforcing anti-fraud standard operating procedures.
    This position directly supervises the Data Integrity Supervisor and the File Library Supervisor.This position reports to the RSC Africa Director.
    Duties

    Serves as RPC focal point for all WRAPS Release Notes, requests for information and the Helpdesk.
    Ensures that information from RPC is disseminated to RSC Africa programs staff in a timely manner and that feedback and questions from staff is analysed and collated for onward submission to RPC.
    Ensures departmental compliance to all relevant requirements found in the PRM Program Integrity guidelines and the Cooperative Agreement.
    Directly supervises the Data Integrity Supervisor and the File Library Supervisor, and manages their daily workloads.
    Works closely with Reports Analysts to develop reports which monitor staff efficiency and data entry accuracy for overall quality control and improvement.
    Oversees all standard and ad hoc reports generated by DIU staff and monitors for accuracy, precision, and timely distribution.
    Works closely with WRAPS Trainer and RSC Africa program management to develop regular needs assessments as well as training programs and materials for staff to ensure staff members are fully trained in WRAPS functions.
    Oversees an Annual Process Review of each departmental unit in RSC Africa programs divisions, which contains a full review of the unit’s reporting tools, SOP adherence, & file security procedures.
    Works closely with the RSC IT Team to ensure WRAPS data security.
    Participates in regularly scheduled meetings with Operations management in regard to report development, training needs, and WRAPS functionality.
    Travels to the field to assess field team training needs and conduct on-site training as necessary.
    Perform any other duty as assigned.

    Job Qualifications

    Bachelor’s Degree in Computer Science or four (4) year of experience in lieu of a Bachelor’s Degree is required.
    8 years of related experience is required.
    3 years of direct supervisory experience is required.
    High level of proficiency operating, maintaining and troubleshooting database software tools is required.
    Minimum of 5 years’ experience in database management/quality control is preferred.
    Advanced knowledge in TRANSACT SQL and Microsoft SQL Server database design, stored procedures, views and functions.
    Proficiency with MS Office (Excel, PowerPoint, Word, Access, Outlook).
    Proficiency using Tableau Business Analytics Software a plus.
    Excellent verbal and written communication skills.
    Strong analytical and problem solving skills to resolve technological problems.
    Working knowledge of WRAPS highly desirable.
    Knowledge of the US Refugee Admissions Program a plus.

  • Register Planning Finance Librarian Farm Manager Internal Auditor

    Register Planning Finance Librarian Farm Manager Internal Auditor

    SCALE 15 (1 POSITION) REF: UOE/ADM/REG (P)/C/03/09/2017 – RE-ADVERTISEMENT
     
    Duties

    To deputize the University’s Deputy Vice-Chancellor (Planning, Research & Extension )
    Policy formulation and implementation
    Planning & directing
    Ensure effective accountability to the Deputy Vice-Chancellor (Planning, Research & Extension) for proper management and implementation of activities in the departments;
    Ensuring quality standards are adhered to;
    Facilitating staff development and capacity building
    Provide leadership, guidance and direction to the department;
    Assist in planning, directing, controlling, organizing, coordinating the planning activities of the university;
    Participate in formulation and oversee the implementation of all planning policies and procedures;
    Liaising with the Office of Director of Strategic Planning and Performance Contracting on activities of the University;
    Undertake specific performance contract and strategic planning of the Planning in the university;
    Coordinate University Physical Master Plan;
    Coordinate University Partnerships, Linkages and Collaborations;
    Oversee University Infrastructure Development;
    Oversee and monitor Capital projects of the University;
    Ensure that planning and building quality standards are adhered to; Planning, Research & Extension
    Assist in the planning of the staff development and capacity building;
    Collate and analyze University information, data and records for effective planning;
    Advice the Deputy Vice-Chancellor (Planning, Research & Extension) and the University Management Board on Planning matters of the university;
    Co-ordinate the preparations of the University annual budget. Negotiating performances targets and signing of annual Performance Contact with the Deputy Vice-Chancellor (A&F).
    Co-ordinate the preparations of the University annual budget.
    Co-ordinate the preparations of the University annual Procurement plan.
    Co-ordinate the preparations and implementation of the ISO 9001:2008 Quality Management System.
    Coordinating implementation activities of the Master plan of the University and
    Perform any other duties that may be assigned by the Deputy Vice-Chancellor (Planning, Research & Extension) or his designate from time to time.

    Job Qualifications
    The ideal candidate should posses the following qualifications and competencies

    Doctorate Degree from a recognized institution
    Relevant postgraduate qualification in Planning and Management
    At least five (5) years relevant work experience in a senior academic or Management positions Evidence of participation and contribution in seminars/conferences related to Planning and Management
    Knowledge in information and Communication Technology
    Management training lasting not less than Six (6) Months and
    Membership registration with relevant professional body.

    Terms and Conditions of Service:
    The appointment will be on permanent and pensionable terms
    Successful candidate will be offered a competitive remuneration package, including house allowance and other benefits in accordance with the Kenya Government public service guideline

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  • Administration

    Administration

    The overall purpose of the role is to provide administrative support, facilitate coordination of office management responsibilities including procurement and maintenance of TJNA assets. The post holder will also be in charge of Human Resources.
    Job Qualifications

    A Master’s Degree in Business Administration or related field;
    A minimum of 5 years’ experience in administrative function with a Regional Non-Governmental Organization or Civil Society Network;

    Excellent written and spoken skills in English (knowledge of French will be an added advantage)

  • Clinical Officer

    Clinical Officer

    This program is collaboration between the Kenya Medical Research Institute and the US Centers for Disease Control and Prevention. It involves conducting research and program support for activities related to malaria, HIV and other diseases. It is within this remit that the program has a vacancy in Vaccine Impact Diarrhea Assessment in Africa (VIDA) under DGPH
    CLINICAL OFFICER– MR7/1
    Location: Siaya County
    Reports to: Study Coordinator /Clinical supervisors
    The study Clinical officer will enroll study participants and complete study Case Report Forms and be the team lead in the facility for VIDA related activities.
    Job Requirements:

    Must have a Diploma in Clinical Medicine, registered with the Clinical Officers Council (COC) and must possess a valid practicing license.
    Training in Good Clinical Practice (preferably from CITI) and IMCI will be added advantage.
    At least 1 year experience working in research set up or program.

    Duties

    With guidance from the study coordinator/ clinical supervisor in VIDA Study.
    The clinical officer will enroll VIDA study participants.
    Act as team leader at facility level and offer technical support to other non-medical staff in the clinic protocol and Referrals as needed.
    Reports and present reports relevant to the study management es across departments within the Sentinel
    Health Facilities sample collection and processing and attend study meetings duties as assigned by immediate supervisor

    Terms of Employment: One (1) year renewable contract as per KEMRI scheme of service and a Probation period for the first three 3 months.
    Remuneration: Compensation is negotiable within the relevant grade, based on educational, relevant experience and demonstrated competency.

  • Auditor

    Auditor

    Purpose
    To prepare an external audit report to be submitted to the Kenyan NGO Coordination Board and tax authority.
    Job Requirements

    Proven experience of audit for INGOs in Kenya.
    Accounting qualification e.g. CPA 2 etc.
    Kenyan based firms only.

  • Country Manager

    Country Manager

    The CountryManager has an entrepreneurial spirit, is a strategic thinker, focuses on tangible results, has a collaborative “can do” attitude and a desire for continuous improvement. The Country Manager is used to the pressure of high-profile projects, and can effectively work with colleagues and partner co-workers at all levels of the organization, whilst managing expectations of all parties and making sure to meet deadlines and other requirements. The jobholder will be reporting to the Regional Director.
    Purpose Statement of the Position
    The Country Manager will manage the organisation’s program in Ethiopia. This includes maintaining and strengthening existing key stakeholder relations, building new partnerships, leading and administering the local organization, communicating to relevant stakeholders, and managing and monitoring the implementation of the program (selecting and supporting social entrepreneurs).
    Duties for the Country Manager Administration Job
    Achievement of organisation’s mission efficiency & Cost Management

    Maintain and administer legal entity of the organisation in Ethiopia and ensure efficient management of the
    Organization, including monitoring and evaluation, quality control, cost-effectiveness and day-to-day oversight.
    Lead a country team and manageorganization in accordance with good management and human resource practice.
    Ensure that the Organization complies with all applicable laws and good practice, including its obligation to
    produce annual audited accounts.

    Strategy Development & Implementation of its Core Program, Communication & Partner Relations

    Develop, and implement a locally relevant country strategy and program in keeping with the organisation’s strategic plan and regional priorities to achieve the maximum social impact for social entrepreneurs and children.
    Lead the organisation’sprogram in Ethiopia with the goal of selecting the social entrepreneurs with the highest potential to improve the lives of children, and help them develop and scale their solutions into impactful, sustainable ventures faster and more successfully than anyone else.
    Design and execute locally relevant search and selection, accelerator and incubator program for social entrepreneurs in keeping with global directives and regional priorities.
    Develop and maintain close relationships with key stakeholders at our partner companies and manage the interests of our partners to ensure continued commitment and engagement.
    Develop relationships with key stakeholders and partners in Ethiopia to be engaged in the program, recruit their support and execute program strategy.
    Secure, diversify and grow funding and support from new and existing partners and investors building on organisation’s relationships with key Ethiopian and international donors in partnership with Regional
    Fundraising Manager and Regional Director. Drive effective communication with all key stakeholders to ensure the successful executive of our core objectives by creating & executing targeted communication strategy with support from the Regional Communications team.

    Reporting & Communication

    Manage the monitoring and reporting on the progress of the operations and indicators, and contribute to processes to measure, learn from and improve impact.
    Create, together with partners, forums for best practice and sharing of ideas and experience on successful implementation of the programs across the markets.
    Report to Regional Director and produce recommendations for review of senior management and Board.
    Other duties as assigned by Regional Director

    Country Manager Administration Job Requirements

    Holds a Bachelor’s Degree in a Social Science, Business, Economics, Public Administration, Economic Development Studies or its equivalent.
    A Master’s Degree will be an added advantage.
    5 – 10 years of progressively responsible leadership positions with a distinguished record of relevant accomplishments in the non-profit sector and/or business sector.
    Knowledge or experience working with social entrepreneurs or knowledge on current thinking and practices in the field of social entrepreneurship.
    Excellent understanding of entrepreneurship development and social sector in Ethiopia.
    Experience in a similar position – setting up, project managing, or leading a program in Ethiopia.
    Evidence of being an entrepreneurial and strategic leader who is passionate about social change.
    Experience of working with social media platforms, such as Facebook, Twitter and YouTube.
    Experience as a successful social entrepreneur or a key leader in an entrepreneurial team, which succeeded in scaling an impactful and financially sustainable social enterprise or non-profit is highly desired.

    Competencies and Skills required

    Ability to manage multiple, sometimes conflicting priorities and work cooperatively to build networks and satisfy needs of internal and external stakeholders.
    Demonstrated ability to work sensitively with diverse people, cultures and communities.
    Good writing and communications skills
    Good computer skills and familiarity with MS Office (Word, Excel, Outlook, PowerPoint)
    Ability to understand and use web based applications and platforms.
    Spoken and written fluency in English (required) and Amharic (preferred).
    Readiness for some travel.