Location: Location in Nairobi

  • Finance and Administration Manager

    Finance and Administration Manager

    TASKS AND RESPONSIBILITIES:

    Human Resource management
    Support Head of Office in all HR related issues;
    Directly supervise 4 staff members
    Implement HR policies and ensure their consistent application;
    Monitors changes in labour law and in its application;
    Participate in evaluation of HR needs and in the annual compliance exercise;
    Follow-up on HR administration (leave balance, medical bills, individual files, contracts and extension)
    Financial management
    Financial analysis and reporting, monitoring the respect of financial rules;
    Supervise all the financial transactions and cash movements for the offices in DAR and Kibondo;
    Monitors the expenses and ensures that the budget is respected;
    Bookkeeping and Cash management;
    Support to audit management;
    Provide accounting support to Kibondo office;
    Administrative / Logistics
    Develop, in conjunction with the administration staff, best practise procedures across the office on a continuous basis;
    Supervises driver activities;
    Assist in sourcing of suppliers / quotations; Give administrative support to other departments;
    Monitor all active rental contracts;
    Premises, Maintenance & Welcome
    Supervise premises management files according to organization’s policies;
    Inventory management in the premises and passive security checks;
    Follow-up on maintenance issues and ensure that problems are solved quickly;
    Review of the welcome file;
    Ensure that welcome procedures are done on time.

    REQUIREMENTS:

    University Degree in Accounting / Finance / Business Administration / Human resources or equivalent from a recognized university;
    Must have a Professional Accountancy Qualification CPA, ACCA;
    Perfectly fluent in English and Swahili languages, written and spoken;
    Perfectly conversant with computer skills, including Excel, Word;
    Knowledge of accounting software e.g. SUN System etc is an asset;
    Conversant with HRM practices and good knowledge of labor law / employment market;
    Minimum 3 years of relevant experience in a similar field and as F & A manager;
    Previous working experience with NGO’s or international organization is an asset;

    THE PROFILE

    Highly motivated individual with the desire to make a difference;
    Leadership experience with excellent communication and influential skills;
    High sense of confidentiality
    Ability to work under pressure and independently;
    Demonstrated ability to lead by example to motivate, develop and direct people;
    Very good organizational, analytical and administrative skills, with experience in Staff management;

  • Supply Chain Officer

    Supply Chain Officer

    REF: KETRACO/5/1C/40/114-B
    To ensure timely and efficient procurement of goods and service management of stores and administration of contracts.
    Qualifications

    Degree will be an added a Bachelor’s Degree in Supply Chain Management;
    A Master’s degree will be an added advantage;
    Diploma in Supply Chain Management;
    At least 5 years’ relevant experience;
    Good communications, problem solving and negotiation skills;
    Projects management skills;
    Work knowledge in an SAP environment will be desirable.

    Job Responsibilities

    Assisting in the development and implementation of strategies and plans to enhance  the procurement, warehousing and logistics services and projects implementation;
    Assist in coordination and development of organizations annual procurement and disposal plans in liaison with other departments and guide in its implementation;
    Assist in advising the organization in the development of procurement and supply chain policies and procedures manuals;
    Assists in development of an effective contract management system for the organization;
    Assist in development of an effective and efficient warehousing management for the organization;
    Assist in development of an effective and efficient projects management and operations for the organization;
    Oversee the preparation of tender documents, request for proposals, and advise user departments in preparations of procurement6 specifications for various goods, services and works;
    Ensure efficient maintenance of archival of supply chain records;
    Ensure and facilitate the implementation of IFMIS e-procurement in the organization;
    Ensure the organization gets maximum value from contract arrangements through performance management of suppliers;
    Ensure security, proper storage and warehousing of organizations stores;
    Ensure the implementation of cost effective disposal policies and procedures for obsolete stores and equipment ensure the organization is adequately resourced by
    professional and competent personnel;
    Assist in development of processes to track performance, supervision and appraisal of supply chain staff performance.

  • Monitoring and Evaluation Officer

    Monitoring and Evaluation Officer

    Job description
    KEN01
    YOUR POSITION WITH TNC
    To Achieve This, The Water Fund Team Will Implement Three Components In The Upper Tana Watershed
    The Nature Conservancy is part of a public-private partnership to increase investment flows for sustainable land management and integrated natural resource management in the upper catchment of Kenya’s Tana River. The upper Tana River supplies 95% of Nairobi’s and 60% of Kenya’s hydropower. Yet water quality and water quantity issues are increasing in the upper Tana watershed. In March 2015, The Nature Conservancy helped established the Upper Tana-Nairobi Water Fund to address water quality and quantity issues. This water fund combines funding from public and private donors and major users ‘at the tap’ to put green infrastructure in place ‘at the top’ to protect the watershed. The water fund’s goal is to increase sustainable land management and integrated natural resource management through improved food production, greater household income, and more diversified development and livelihood options.
    Institutionalize the water fund management platform by establishing the Upper Tana-Nairobi Water Fund Charitable Trust and developing financial management and operational systems;Improve Upper Tana catchment ecosystems that support livelihoods, food security and economic development by implementing sustainable land management and integrated natural resource management through improved food production, greater household income, and more diversified development and livelihoods options (with disaggregation of support and results by gender and age); andImplement knowledge management and learning systems through a Monitoring and Evaluation framework that a) supports water fund decision-making and adaptive management, biophysical and socio-economic data collection and analysis and b) allows for scaling up policy integration and replication of good practices as rapidly as possible.
    The Monitoring and Evaluation Officer is responsible for all monitoring, evaluation and knowledge management activities under a 5-year term-limited position that supports the IFAD-sponsored, GEF-funded Upper Tana-Nairobi Water Fund. The M&E Officer will be part of the Project Management Unit, will report to the Project Director, and will work closely with the TNC Director of Monitoring and Evaluation for Africa. The position will be located in the project office in Sagana Town (Kirinyaga County) along the Nairobi-Nyeri road, with significant travel and prolonged stays in the Upper Tana watershed project sites.
    Essential Functions
    The Monitoring and Evaluation Officer develops and maintains systems for progress monitoring, impact evaluation, and knowledge management of the Upper Tana-Nairobi Water Fund. She/he will work closely with local project partner organizations to further develop their M&E systems and train their staff. She/he will develop the overall framework for the water fund’s M&E in accordance with the project document and IFAD requirements, build partner capacity on data collection, analyze data, and lead the periodic reporting to project supporters. Finally, she/he will organize a rigorous qualitative-quantitative baseline for the project that can be used to assess impact and drive programmatic learning.
    Responsibilities And Scope

    Identify the core information needs of project managers, partners, government, stakeholders and IFAD.
    Organize the baseline assessment, mid-term review, and end of project evaluation.
    Build capacity on M&E within partner organizations.
    Participate in development of annual work plans and ensure agreement on annual milestones and inclusion of M&E activities in the work plan.
    Supervise and implement M&E activities included in the annual work plans with a particular focus on results and lessons learned.
    Develop online databases, spreadsheets or other tools to ensure that monitoring and knowledge management data is compiled and readily available.
    Assist in the development of project reports by preparing technical progress reports in accordance with approved reporting formats and ensure their timely submission.
    Prepare consolidated progress reports for project management including identification of problems, causes of potential bottlenecks in the project implementation, and specific recommendations for addressing the problems.
    Check that monitoring data are discussed in the appropriate forum and in a timely fashion to allow for adaptive management of activities. If necessary, create such discussion forums to fill any gaps.
    Working with project collaborators plan and execute data collection campaigns for river water monitoring, biophysical and ecological data gathering and analysis
    Invest ample time in the field to support implementation of M&E work and identify where adaptations might be needed.
    Foster participatory monitoring by engaging primary stakeholder groups in the M&E of activities.
    Organize (and provide) refresher training in M&E for implementing partners, local organizations, and primary stakeholders with a view of strengthening local M&E capacity.
    Design and implement a system to identify, analyze, document and disseminate lessons learned.
    Network with external and TNC internal partners to exchange experiences, promote learning, and achieve M&E excellence.

    Minimum Qualifications

    Master’s degree in project management, monitoring and evaluation, social sciences, freshwater science, water resource management, or a related field.
    Minimum of five years’ work experience in monitoring and evaluation.
    Experience managing complex projects, including staffing, workloads and finances under deadlines.
    Experience in the design and application of methods and strategies to produce, analyze and use data.
    Experience with qualitative and quantitative M&E data collection and analysis methods, especially in Excel.
    Experience setting up and managing M&E databases.
    Supervisory experience including motivating and managing performance.
    Experience developing partnerships with organizations, communities, and government.
    Experience demonstrating leadership and management skills.
    Experience with report writing and communication skills including oral presentations and knowledge management.
    Willingness to undertake regular field visits.
    Fluent in English and Kiswahili.

    Desired Qualifications

    Sustainable Land Management and/or agriculture experience and knowledge.
    Experience working with multiple stakeholders.
    Expertise in rigorous quantitative and qualitative research and analytical methods.
    Demonstrated experience in analyzing, interpreting, and reporting on M&E results so that lessons can be learned and incorporated into programming.
    Supportive attitude towards building local capacities for M&E.
    Knowledge of methods and standards of M&E systems and initiatives.
    Teaching experience.
    Experience with multi-lateral donor-funded projects.

    To apply to this position, please visit www.nature.org/careers and click on Current Job Opportunities. Please submit your resume (required) and cover letter separately using the upload buttons.
    The Nature Conservancy is an Equal Opportunity Employer Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of men and women of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
    The successful applicant must meet the requirements of The Nature Conservancy’s background screening process.

  • Administrative Assistant

    Administrative Assistant

    Local Unit & Position Description
    The tasks will be mainly Admin Support for the following

    Answer phone calls in our Nairobi office.
    Invoices to customer and do the follow-up of payments.
    Scheduling of audits with customers.
    Registration of quotes and contracts

    Position Qualifications

    High school diploma or equivalent required; Associates Degree or greater preferred
    5+ years of professional experience
    High level of proficiency in MS Office programs (Outlook, Word, Excel, PowerPoint)
    Ability to perform consistent work on computers
    Team player and able to work independently, self-motivated, dynamic and customer service orientated
    Strong verbal and written English communication skills, including editing and proofreading
    Excellent customer service/phone presence
    Must have the ability to learn and proficiently perform computer applications
    Display initiative and ownership
    Ability to think critically about the task at hand and make suggestions for improvement
    Excellent organizational skills and attention to detail
    Ability to work effectively and professionally with diverse people – clients and co-workers

  • Sr. Manager – Sales / Director Sales

    Sr. Manager – Sales / Director Sales

    Job description
    Based in the capital cities
    Qualifications:

    Graduate (Diploma or BE) in Engineering (in Electronics / Communications / Computer Science) is mandatory
    MBA preferred.

    Experience:

    About 8 to 12 years, min
    Relevant hands-on Sales experience with Telecom equipment vendors and/or Telecom Service providers – Mandatory
    Working knowledge of Telecom Technologies (Wireless / Transmission / IP) is mandatory

    General:

    Should be well versed in local language and English
    Should be Self-motivated and numbers driven

  • Laboratory Manager – Mazingira Centre 

Proposal and Grant Writers

    Laboratory Manager – Mazingira Centre Proposal and Grant Writers

    Job Responsibilities
    The Laboratory Manager with proven competences in environmental/chemical/biomedical engineering, will

    Oversee the management of the laboratory infrastructure, which will include the procurement, servicing and maintenance of a huge variety of state-of-the art analytical instruments such as laser absorption spectroscopes, gas-chromatographs, near-infrared spectrometer (NIRS) and other instrumentation, wet chemistry laboratory instruments used in field and laboratory research at ILRI.
    Oversee the develop of laboratory protocols for processes and equipment, programming of equipment. Examples are: measuring greenhouse gas fluxes from livestock systems, measurements of water and/or air pollution.
    Develop and maintain plans, permits, and standard operating procedures (SOPs) for environmental and bioscience projects.
    Keep abreast with new technologies and advise on the suitability, acquisition and implementation of any new procedures or equipment.
    Manage external requests for sample analysis in terms of planning according to laboratory capacity and generate the necessary invoices.
    Provide technical support training to scientists and technical staff in the use of instrumentation and will contribute and lead the research and development of new products and procedures.
    Supervise laboratory technicians to build their technical capacity in order to meet highest analytical standards.
    Work with other internal units to ensure quality and timely outputs. Provide support to facilities at Kapiti and in BioSciences, in the management of high-precision analytical equipment.

    Requirements
    The ideal candidate should have

    An MSc in the field of environment, biomedicine and/or chemistry and/or other relevant technical disciplines. A PhD degree in relevant disciplines is an added advantage.
    5 years’ work experience in a state of the art environmental or bioscience laboratory working with and maintaining analytical instruments such as laser absorption spectroscopes, gas-chromatographs, and near-infrared spectrometer (NIRS).
    The ability to independently plan, design and implement experiments both in the laboratory and out in the field.
    Solid knowledge of international best practice for laboratory procedure and protocols, maintenance of analytical equipment, sample analysis, data management and data curation.
    Experience in micro-meteorological measuring techniques.
    Experience with statistical software such as R, Python and/or Matlab and laboratory programs such as Labview.
    Proven ability to supervise and train technical officers and provide necessary quality control.
    Excellent written and spoken English.
    Experience managing laboratory finances and budgets.
    The ability to effectively communicate in a multicultural context.
    The ability to collaborate with technicians and scientists from other disciplines (animal nutrition, ecology, sociology, economy etc.) in an interdisciplinary and multicultural team.

    Post location: The position will be based in Nairobi, Kenya
    Position level: The position level is 4C.
    Duration: 3 years with the possibility of renewal, contingent upon individual performance and continued funding.
    Benefits: ILRI offers a competitive salary and benefits package which includes 15% Pension, Medical insurance, Life insurance and allowances for: Education, Housing, Relocation, Home leave, Annual holiday entitlement of 30 days + public holidays.

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  • Marketing Officer

    Marketing Officer

    Job Responsibilities

    Develop pricing strategies, balancing firm objectives and customer
    Identify, develop, and evaluate marketing strategy, based on knowledge of establishment objectives, market characteristics, and cost and markup
    Evaluate the financial aspects of product development, such as budgets, expenditures, research and development appropriations, and return-on-investment and profit-loss
    Formulate, direct and coordinate marketing activities and policies to promote products and services.
    Negotiate contracts with vendors and distributors to manage product distribution, establishing distribution networks and developing distribution
    Use sales forecasting and strategic planning to ensure the sale and profitability of products or services, analyzing business developments and monitoring market
    Advise business and shareholders on local, national, and international factors affecting the buying and selling of products.

  • Treasury Accountant

    Treasury Accountant

    He/she will be responsible for managing the Group cash flow in order to contribute to the optimisation of profit and to guarantee smooth business operations of the Group:
    Carrying out cash flow forecasting and reporting tasks in line with set guidelines: Manage the treasury and cash related activities so as to ensure the availability of funds to support smooth business operations.
    Job Responsibilities

    Working Capital & Supplier Management
    Participation in the development and maintenance of the Group 12 months’ rolling forecast,
    Proactively identifying analyses ways to improve the cash cycle and where appropriate makes
    recommendations for cost saving, propriety and efficiency,
    Verification and execution of payments in accordance with the laid down policy and guidelines as well as per the contractual obligations,
    Ensuring availability of foreign currencies to cater for daily payment need,
    Preparation of a variance analysis of the actual cash flows and the cash forecasts and flag up areas of concern,
    Ensure effective supplier communication and nil complains,
    Submission of the aging creditors’ analysis every working Friday by 3PM

    Reporting of Financial Performance

    Accounting for any additional funding received i.e. shareholder or third party loans,
    Accrual of interest in accordance with offer letters,
    Month-end and year-end revaluation of both interest and principal,
    Amortization of capitalized fees if any,
    Accrual for facility agent fees if any,
    Retranslation of long term debt and unamortized fees to short term,
    Reconciliation and justification of the forex exchange movement,
    Maintaining the loan, Equity schedules and directors accounts,
    Analyses balance sheet accounts with a view to recognising and adjusting any misstatements on a timely basis,
    Run spot check on bank accounts to check on accuracy and completeness before month end reporting and pass relevant journals, and
    Submit group’s cash and bank reports by the 5th of every month, reporting on the activities of the previous month (Bank utilization levels and Average interest rates for the month)

    Debt & Capital Structure Management

    Ensure proper execution and maintain debt documentation,
    Timely execution of debt repayments,
    Compliance to Debt Covenants and recommending appropriate solutions to the group,
    Prepare debt schedules as per due dates and
    Documentation for shareholder Loans – Resolution, agreements

    Cash and Banking Management

    Bank Accounts Management & Countrywide banking regulations – tracking, monitoring & updating periodically,
    Maintenance & Execution of Bank Accounts, Escrow A/C’s – Opening & Closure,
    Bank Reconciliation status which must be submitted every morning by 10.00 AM detailing any discrepancies between the ledger cash book and the bank statements,
    Banking Relations Management,
    Ensure preparation of funds transfer letters to fund bank accounts that are used for payments,
    Ensure timely reporting on cash and bank balances to Group,
    Ensure timely and accurate monitoring of company cash book position and bank balances in order to effectively maintain and manage the liquidity position of the company and measure business performance,
    Daily reporting to Management on Company’s performance in terms of collections/payments versus targets, and
    Ensure updated cheque summary report is updated.

    Foreign Exchange Risk Management

    Development & Risk Management Policy Compliance,
    Building sufficient foreign exchange reserves (Euro & USD) in bank accounts especially when the exchange rates are favourable to cater for forex transactions, and
    Manage the Forex Hedging process, and if applicable futures, Swaps and Options

    Requirements

    Bachelor’s Degree in Business, Accounting, Economics or Finance/Administration
    CPA, ACCA
    Proficiency in Microsoft office suite, Sound Financial Accounting knowledge.
    3-5 years’ experience working with commissions statements, bank reconciliations, treasury, working capital, debt portfolios, banks, accounts payable and/or receivables, and payroll
    Basic knowledge of all accounting functional areas
    IT literacy
    Business awareness,
    Strong analytical skills and problem solving skills,
    Excellent planning skills,
    High personal standards and goal oriented,
    Excellent interpersonal skills,
    Excellent and effective communications skills, both orally and in writing
    Team Leadership

  • Sales Engineer Intern Internship

    Sales Engineer Intern Internship

    Requirements

    Graduate Engineer in any engineering discipline from a recognised University, with a minimum of Upper Second Honours degree.
    Proficient in the use of Microsoft office suite.
    Valid driving license and having AutoCAD skills is an added advantage.
    The successful candidates will join the company’s internship programme details of which are on the company website and will be posted to any of the company’s many branches across the country. This provides an exciting opportunity to join a dedicated team of dynamic experts who derive satisfaction from “Improving Peoples Lives’ through Providing Water and Energy Solutions for Africa”.

  • Office & Project manager 

Account Executive 

Design Structural Engineer

    Office & Project manager Account Executive Design Structural Engineer

    Our client is a social enterprise company whose mission is to enhance access to affordable, quality books for children in low-income countries. They are seeking an Office and Project Manager to join their Nairobi team
     Our client is looking for an office and project manager with experience in and affection for development cooperation. Experience in the book value chain or International education is preferred.
    The manager will be responsible for management of the team in Kenya, project management of various reading projects across the world, research and innovations in the company’s products and services, and client reporting on university level.
    Job Responsibilities

    Proposal development
     Internal and external communication
     Monitoring the quality, timeliness, cost-efficiency and progress of the technical assistance provided to the client
     Reporting to HQ and the client, including country assessments, trip reports and other deliverables

     Qualifications

    Minimum 5 years of work experience in project management
    University degree with experience in research and reporting
    Work experience in the book value chain, a publishing company or a NGO is preferred.
    Excellent mastery of English
    French mastery is a preferred
    Management of intercultural teams with enthusiasm and passion, which
    motivates your team to achieve its objectives
    Hands-on approach, willingness to learn
    Results-oriented and meticulous planning
    Willingness and availability to travel to other countries
    Punctual
    Disciplined, takes initiative
    Excellent communication skills

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