Jobs Kenya

Location: Location in Nairobi

  • Motorbike Rider

    Motorbike Rider

    Job Description

    Highly skilled in picking up and delivering items to their ultimate destinations
    Track record of verifying delivery information, for instance names, addresses, and contact numbers
    Competent at planning and following the most resourceful routes for delivery
    Proven record of collecting essential payments and signatures from customers
    Ability to record package delivery information, for example time of delivery and recipient’s name
    Profound ability to communicate verbally with customers in a professional manner
    Able to complete paperwork accurately and completely
    Dedicated and meticulous – high level of accuracy and attention to detail

    Requirements

    Valid Driving license
    Valid certificate of Good conduct
    A letter from your rural area chief.
    At least 2 years’ experience working in the same capacity.

  • GSE Technician Product Development Manager

    GSE Technician Product Development Manager

    To service, maintain and repair Ground Handling equipment for service delivery in a safe and cost effective manner.
    Responsibilities

    Service, maintain and repair GH equipment for effective service delivery in a cost effective manner.
    Asses defects on GSE, perform root cause analysis and carry out corrective measures
    Effectively respond to GSE emergency break downs for timely service deliver and avoid A/C delays.
    Carry out overhauls on major equipment components which include Motor, Alternators, hydraulic and electrical systems.
    Identify and requisition materials for the task at hand in order to ensure timely release and availability of GSE for ground operations.
    Offer quality workmanship on all GH equipment in order to project the organization’s image positively.
    To ensure safety & security of GSE maintenance operations is in compliance with relevant legislative/industry requirements
    To ensure a healthy working environment in accordance with relevant industry and legislative requirements for personnel working in cargo operations.
    To ensure conformity with all regulatory requirements, organization standards and local procedures as well as requirements of customer airlines.

    Requirements

    Ordinary Diploma in Mechatronics/Electrical Engineering, Main Power/Electronics/Telecommunication option or relate discipline with 3 years relevant experience.
    Experience in computerised, PLC Repairs
    Good knowledge of hydraulic systems and electrical circuits.
    Have a valid driving license
    Good diagnostic skills and ability to interpret electrical, hydraulic and relevant engineering diagrams.

    Competencies

    Technical awareness
    Innovative and objective
    Cost Conscious
    Safety conscious
    Team player, good inter personal skills and result oriented
    Unquestionable integrity

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  • Key Account Manager Telco

    Key Account Manager Telco

    As the Key Account Manager for Telco, you will be maintaining current priority accounts and developing new business opportunities and manage sales /order target throughout given Telecom market key accounts in MEA region, while building strong relationships with key costumers and consultants.
    Responsibilities

    Key Accounts Manager assuming responsibility for technical sales, marketing and support activity in these areas.
    Define market potential and develop sales strategies to maximize business potential in countries of responsibility.
    Act as the main contact point for key accounts in the area, develop relationships with key personnel to sell all Vertiv products and solutions.
    Responsible for the long-term building and maintenance of relationships with key account customers (on all levels).
    Monitor the local market and identify new business opportunities.
    Participate in and manage sales and commercial negotiations within agreed delegations of authority.
    Ensure adherence to local and international Vertiv ethics and trade compliance procedures in connection with all transactions and business practices.
    Responsibility for the sales of Vertiv product portfolio, and executing the agreed sales strategies, with the aim of achieving defined yearly sales targets while operating within established Vertiv policy guidelines, including Vertiv’s Ethics policy.
    Create and lead key account business development plans over the short to medium term.
    Co-operate with other functions, operations and COE’s (centre of expertise) to the benefit of the accounts.
    Perform tasks and oversees special projects and assignments as may be assigned.
    Promote a positive global Company image and provides leadership in improving a customer-focused culture.
    Any other duties as deemed appropriate by your line manager.

    Additional information

    Business travel expected – 40% of the year

    Desired Skills and Experience
    Requirements
    Education:

    Bachelor degree in Engineering field

    Qualifications and Experience:

    3-5 Years’ experience in Telecom Energy System Power role, technical or sales
    Experience of managing Key Accounts and Key Relationships
    High degree of experience in product requirements of Telecom Operators / OEM’s / Tower Companies
    Preference will be given to candidates already involved in Telecom space, and who have actively engaged with Telecom operators, and have decision maker level contacts within this niche business environment. Current Telecom network of contacts.

    Language skills:

    Highly proficient in spoken and written English language

  • Head Of Internal Audit

    Head Of Internal Audit

    Job Description
    In keeping with our current business needs, the Operations Department has a vacancy for the position of Head of Internal Audit reporting to the Board Audit Committee and operationally to the Chief Executive Officer.
    Applications are hereby required from suitably qualified candidates to fill the vacant position
    Job Purpose 
    The role holder will be responsible for planning and conducting operational, financial and compliance audits to evaluate the effectiveness of internal controls, determine compliance with selected policies, procedures and regulations and make appropriate recommendations to management and the board.  The position will also evaluate and increase efficiency and/or effectiveness of the internal audit control systems to promote good corporate governance towards achieving USL’s mission and vision. The role holder will also be the liaison person with external Auditors.
    Key Responsibilities 
    Leadership and Strategic Management

    Lead the development and implementation of an internal risk based audit strategy and annual plan for the group.
    Plan and conduct audits to assess controls, operational and technical efficiencies and compliance with selected policies, procedures and regulations.
    Champion best practice in governance, objectively assess the adequacy of governance systems and management of existing risks, comment on responses to emerging risks and propose new developments.
    Develop USL’s risk management framework and monitor the risk maturity (including USL’s own assessment) and ensure this is reflected in the strategy.

    Internal Audit and Continuous Improvement

    Design, implement, test and modify controls in specific organisation systems, to provide assurance of operational and technical efficiency at the corporate level.
    Participate in development and periodic review of procedures for use in Internal Audit department.
    Undertaking continuous evaluation of adequacy and effectiveness of controls and methodology established by Management to ensure that the identified risks are appropriately mitigated at both strategic and operational levels within the Company.
    Identify instances of over and under control and provide management with a clear articulation of residual risks where existing controls are inadequate.
    Keep abreast of legislative issues, new audit regulations/trends and appropriate audit direction/methodology. Discuss updates of new regulations with CEO and relevant departmental heads.
    Conduct periodic training workshops to promote awareness of internal controls and discuss changes in policies that will impact the organisation.
    Participate in various committees or task forces geared to policy/procedure development and operational improvements.
    Co-ordinate with external auditors as liaison department on audit issues and follow up on control gaps. 

    Risk Management and Compliance

    Provide an objective and evidence based annual opinion on the adequacy and effectiveness of all aspects of USL’s governance, risk management and internal control to facilitate the drafting the annual governance report.
    Promote the highest standards of ethics and standards across the organisation based on the principles of integrity, objectivity, competence and confidentiality.
    Review the adequacy of key corporate arrangements including such as risk strategy, risk register, antifraud and corruption strategy, corporate plan.
    Ensuring that responsible risk owners within the Company provide written management action plans in response to the audit reports on Risk Management in their areas of responsibilities.
    Review significant partnership arrangements and major services provided by third parties and the controls in place to promote and protect USL’s interests. Assess whether lines of responsibility and assurance are clear. 

    Reporting

    Follow up on outstanding issues as per management actions plans provided in responses to Audit Reports to ensure that management is addressing significant risks and deficiencies within an acceptable time frame.
    Preparing periodic and mandatory reports on implementation of USL Risk Management Framework as per the approved Risk Management Policy.
    Ensure work papers are adequately documented and audit evidence is sufficient and audit reports are accurate.
    Prepare and present accurate internal audit reports for consideration of the audit committee and the board.
    Report on internal control issues and the implementation of the internal audit plan to senior management and the Board.

    Systems and Policy Development

    Review and make a judgment on the whole range of controls including those relating to achieving value for money and the prevention and detection of fraud and corruption.
    Provide advice on proposed developments such as major new systems and proposed initiatives to help ensure risks are properly identified and evaluated and appropriate controls built in.
    Establish logical and systematic methods of identifying, analysing, evaluating, treating, monitoring and communicating the risks associated with USL activities, functions or processes in a way that will enable the organisation to minimise losses and maximise opportunities.

    Budgeting and Reporting

    Manage budgets and costs of all the activities which he/she is accountable.
    Report periodically monthly, quarterly and annually) on the performance of the audit function to the Board Audit Committee. (budgets Vs actual targets) 

    People Leadership

    Provide leadership to the department staff, supervise and manage their performance and development in line with the organization’s goals, objectives, policies and regulations.
    Develop a departmental annual work plan and financial budget and monitor their implementation in line with the Business plan.

    Person Specification

    MBA will be an added advantage.
    Bachelor’s degree in Finance, Accounting, Business Administration, Social Sciences, any other relevant field or equivalent qualifications from a recognized institution.
    Professional qualifications: Certified Internal Auditor (CIA), Certified Information System Auditor (CISA), Certified Public Accountant of Kenya (CPA-K), Certified Fraud Examiner (CFE), etc.
    Be registered member of Institute of Certified Public Accountants of Kenya (ICPAK), Institute of Internal Auditors (IIA), ISACA with) or any other recognized Professional body.
    Minimum of six (6) years relevant work experience, three (3) of which should have been in Senior Management overseeing Internal Audit and Compliance.
    Knowledge of computer aided Audit programs
    Proven integrity, transparency and accountability and shown merit and ability as reflected in work performance and results;
    Possess good interpersonal and communication Skills
    Strong leadership and managerial skills
    Superior writing and reporting skills
    High integrity and ethical values
    Strong negotiation skills

  • Regional HR Manager

    Regional HR Manager

    Job Description Summary
    Job Category 
    General Multi Disciplinary HR: HR Generalist skill set
    Job Family – Multi Disciplinary HR: Develops / implements a variety of human resource programmes. Anticipates and plans for long-terms human resource needs and trends in partnership with business management.
    Job Family Group – HR: Designs, implements, and monitors human resource programmes and policies, including recruitment, learning and development, performance management, compensation, benefits, employee relations, etc. Anticipates and plans for long-term human resource needs and trends.
    Job Description

    Coach and develop line managers in the delivery of key HR activities, build their leadership and people management capability
    Respond to complex, escalated queries around HR policies, processes and ways of working
    Diagnose and as needed, reframe the business need through active inquiry
    Proactively promote pragmatic and best practice approaches and interventions that drive the HR and business agenda forward
    Diagnose and/or deliver change projects in line with the HR and business agenda
    Successfully manage progress and track key HR Operations department milestones, deliverables and metrics
    Facilitate interventions focused on business LT development
    Coach and build line manager capability to create a positive employee environment
    Key delivery channel for initiatives developed by the HR CoEs, HRBLs and Global HR Ops; One HR – working in partnership to deliver the HR agenda and enhance the customer experience
    Actively contribute to standardisation and continuous improvement of HR Services through VOC feedback and solution mind set in order to increase HR’s effectiveness and enhance the customer experience
    Continuously look to increase the value HR adds to the business
    Efficiently manage and contribute to key governance forums (Customer Board, HR Business Meeting, HR Council)
    Resolve ER/IR issues and implement strategies to reduce such issues and enhance performance.
    Understand the HR Risk environment, identify and mitigate potential HR risks
    Share collective responsibility for managing the reputation of HR and HR Risk
    Can be the Local Process Owner for Assess and Develop in the market.
    Depending on the country / cluster may be responsible for analyzing soft skills development requirements across the businesses and translate them into appropriate development programmes.
    Maintain the relationship with third party development provider like NIIT and CoE.
    Determine the annual training budget across businesses in the country / cluster
    Build annual development plans for all businesses
    Communicate the Global Learning offering and ensure that it is fully leveraged across the country / cluster.

    Coaching leaders – Increases line leader capability through building rapport, diagnosis of issues and identifying solutions:

    Encourages, supports and educates managers so that they can more effectively manage their people, including best use of tools, processes, interventions
    Uses a coaching approach; demonstrates the value of coaching and having a developmental mind set to others
    Has the passion and courage to challenge positively, give constructive feedback, make tough calls and to engage in real debate

    Organisation Design – Using standardised and validated processes and techniques, designs how an organisation channels its resources, defines its structure, jobs and work processes, motivates performance and shapes the patterns of informal interactions.

    Ensure that the current organisation design is driving the business strategy effectively and the business needs are managed
    Ensure that the standard Organisation Design Process and Tools are used to improve existing organisational design

    Strategic Consulting – Improves organisational performance through the analysis of existing business problems and the development of plans for improvement. Transfers knowledge of internal and external best practices from one organisation to another.Uses methodologies, frameworks or other tools to guide the identification of problems and formulate recommendations for more effective or efficient ways of performing business tasks.

    Ensures that during each critical phase of the consulting cycle associated with a unit-wide change/transformation project organisational performance is supported.
    Understand the relevant business problems and build solutions and supports around these needs
    Understand what business to understand needs and motivates associated plans to address strategic business problem or opportunity

    Business Know How – Understands GSK’s internal and external business environment and applies that knowledge and insight in the context of HR activity in order to improve business performance.

    Understand the GSK strategy and how it’s interpreted in own business area and HR
    Ensure understanding of external business landscape affecting GSK strategy (e.g., competitors, trends, changes and technology)
    Lead the HR representation during the strategic planning process in the business to better understand the link between business strategy and workforce strategy

    Leading and delivering change – Delivers diverse change projects in support of the company’s strategic agenda within a culture of empowerment through personal leadership and using GSK standard tools

    Understands the case for change and actively supports change initiatives.
    Understands the level of readiness for change and works with the customer in overcoming obstacles
    Ensures efficient uses of tools/resources to progress change and ensures it’s sustainable.
    Understands the ER and IR relations implications of change initiatives and ensures delivery accordingly to ensure best outcomes.
    Uses standard GSK change methodologies (ADP) and coaches others in their application.

    Industrial Relations / Employee Relations – Understands Employee, Industrial Relations and Reputational risks arising from business plans and activities and ensures effective strategies to manage these successfully within local environments.

    Ensure compliance to GSK ER/IR processes and policies and appropriate behaviours
    Understand the ER/IR landscape and apply to the environment identifying any risks with relevant business and assist in creating strategies to address gaps
    Understand the ER/IR risks arising from business plans and build options to move forward from relevant experts

    Culture Development – Understands the business agenda, is able to translate this into the desired culture in an engaging, inclusive way and reinforces through personal leadership, effective team work and use of the GSK Change Framework.

    Lead drivers of culture and identify the factors that would support or prevent culture change role modelling desired values and behaviours in all interactions
    Ensure the GSK Leadership expectations are in practice and integrated in daily work across the businesses
    Ensure leaders behaviours and attitudes reflect positive support to the culture of the organisation

    Relationship Management – Builds credibility with internal customers in business and in other areas of HR

    Is business and organisationally aware, is able to build strong partnerships with leaders through delivery in line with businesses’ needs and effective use of consulting skill
    Handles issues in a conciliatory, patient but determined manner demonstrating appropriate challenge. Uses the issue to influence and embed GSK ways of working.
    Builds a strong network across HR. Works across boundaries to meet GSK’s needs.
    Within context of the employment environment, builds effective relationships with management, employees and employee representatives such as trade unions and works councils.
    Enables others to deliver.

    HR Service Delivery – Drives and delivers effective HR Operations across businesses to deliver successful business outcomes

    Quickly builds their understanding of business needs and applies the appropriate HR solution.
    Has strong process skills. Manages work from beginning to end in a rigorous and disciplined manner.
    Applies GSK tools and approaches to deliver pragmatic solutions – re-balances different tools and approaches in a flexible manner over time.
    Seeks to continuously improve the effectiveness of HR Operations and solutions.
    Aware of the cost implications of any activity and looks for the most cost effective option.

    HR Governance & Risk – Understands clear operating principles, structures and accountabilities and applies to HR activity so as to ensure HR risks are mitigated, company reputation is protected and related fiduciary, legal and policy duties are carried out.

    Keeps fully abreast of employment law and contextual issues that may impact GSK and ensures that policies are implemented effectively and consistently across businesses.
    Ensures that the spirit of GSK policies is embedded through the design and application of HR practices.
    Understands current HR risks; uses judgement to assess, proactively identify and mitigate against potential risks.
    Proactively identifies ER and IR underlying issues and takes appropriate action.
    Feeds back ideas as to how to improve GSK policies and processes.
    Understands how HR works in GSK, HR Strategies, the HR Operating Model and role within it.

    Knowledge Management – Effective application of HR information, including knowledge management systems, to support best decision making for successful business outcomes

    Shares and re-uses best practice.
    Has a broad understanding of technology and how it can support HR goals.
    Is up to date with internal and external best practice in HR Operations. Knows where to find and how to access information within GSK.
    Invests in own on going professional education and development.
    Maintains curiosity about the business and external trends and applies that knowledge in the context of HR activity to support improved business performance

    Why You?Basic qualifications:

    Functional Excellence in at Least One Area – Has a depth of experience in one field of HR, e.g. ER, IR, compensation and benefits, talent management,
    HR operational implementation systems and processes, organisational development or design.
    Raising Standards – Experience of participating and influencing HR teams in order to raise standards within the function and improve the collective profile of HR within the business.Demanding Operational environments – Experience delivering HR solutions within demanding operational contexts. i.e. talent and workforce planning, resourcing, performance management, change management, consultation and reward issues, across a range of functions and job types.
    Operational excellence – Demonstrates a good track record of translating business objectives into HR solutions through appropriately setting direction, objectives, targets and metrics. Is able to deliver against demanding targets and meets criteria of time, cost, quality and performance.

    Preferred QualificationsBusiness Management / Economics

  • Software Developer

    Software Developer

    Sanergy is looking for a qualified Software Developer to join our Core Services team on a full- time basis.
    About the role:
     The purpose of the team is to provide Frontline ICT and software development services for the company and to assist in the continued reliability and enhancement of the Company’s ICT Systems.
    The successful candidate will be designing, Coding, installing, implementing, maintaining and customizing already made software solutions that will support the operations at the organization.
    Roles & Responsibilities

    Leading the development of custom enterprise software to power and improve the efficiency of our rigorous processes across the network.
    Designing innovative new systems, tools and processes that significantly improve operations throughout the organization; ensuring that IT solutions developed provide optimal solutions to the problems they solve.
    Reviewing existing systems and processes and recommend and design new solutions including running prototypes and pilot tests to evaluate new ideas and reviewing workflows, user interaction and user interfaces for new software solutions before they are developed and recommend improvements.
    Leading of software development resources (in-house and contracted) on architecture improvement projects; customising internal systems with off the shelf software.
    Own the software release process including planning and coordinating the timing, schedule and deployment of software releases being done by the different teams
    Maintain and improve software configuration management practices and tools including bug tracking, version control, software builds, and deployment.
    Project management for software projects; ensuring milestones and deliverables are satisfactorily met.
    Supporting in-house users of our custom software and problem solving.
    Provide mentorship and general knowledge transfer in matters IT related to members of the IT team.
    Any other duties as assigned by your supervisor

    Skills and qualifications

    Degree in Computer Science/Software Engineering/ Computing, Certification in software development is a plus
    Demonstratable experience of 2 years in software development and QA and Testing
    Demonstratable experience in agile development
    Working experience in a social enterprise is desirable
    Ability to design creative solutions given significant constraints such as very low cost, lack of power, and a non-technical user base
    Experience leading teams through brainstorms / innovation sessions / workshops
    Knowledge and experience of C#/.NET, PHP, Java and Android.
    Experience taking software projects through the entire software lifecycle (requirements analysis, design, implementation, deployment, post deployment support)
    Demonstrable experience integrating off-the-shelf and custom built technologies
    Development and support of systems that are critical to the day to day operations of medium and large organizations (ERP, financial systems, CRM, MRP etc)
    Demonstrable experience in database design and advanced SQL.
    Knowledge and experience with professional software development practices and tools including source code control, defect tracking, unit testing and code reviews.
    A team Player
    A people person, one who will interacts with others learn their needs and develop software solutions to meet those needs.

    Qualities you’ll need to fit in well among the Sanergy-Stars

    A collaborative spirit that compels you to work beyond your team
    A desire to understand and serve customers
    A willingness to embrace diversity, integrity and empathy
    An innovative approach to assessing and testing new ideas
    An enthusiasm to achieve set targets and improve yourself professionally

    The perks you’ll have

    A holistic benefits package
    Unparalleled opportunities for personal and professional growth
    A unique chance to tackle critical challenges of sanitation, economic empowerment and food security

  • Restaurant Manager

    Restaurant Manager

    Job Responsibilities:

    Supervise the day-to-day functioning of all F&B Service employees, facilities, and sales and costs.
    Supervise, coordinate, and direct the prompt, efficient, and courteous service of Food & Beverage in the F&B outlets.
    Control and analyze on an on-going basis the quality levels of production, guest satisfaction, operating costs, sanitation, cleanliness, and hygiene.
    Create weekly schedules ensuring you maintain adequate staffing levels to meet business demands.
    Ensure that the budgeted average spends are achieved on an ongoing basis by promoting a strong sales culture amongst the F&B team.
    Ensure that all menus and printed materials for the department are kept current and in appropriate physical presentation as per the hotel guidelines
    Control stocks for daily use in F&B outlets to ensure service requirements are met.
    Schedule guest reservations and make additional arrangements as needed.
    Ensure all staff maintain high level of discipline, are well groomed and always in full uniform. Also ensure service of food and beverage is professional, personalized and in line with the Hotel’s SOPs
    Participate in the preparation of the Food & Beverage department budget and goals.
    Any other duty as assigned from time to time

    Required skills and Competencies:

    College Graduate or equivalent experience.
    4 years’ experience in F&B Services.
    2 years’ of supervisory/managerial experience in a similar role.
    Well-organized, detail-oriented and able to multi-task.
    Must have effective problem solving/decision making abilities.
    Must have excellent verbal and written English communication skills.
    Skilled in creating analyzing and understanding reports/budgets.

  • Marketing Specialist

    Marketing Specialist

    Job Description
    Responsibilities:

    Plan & execute events, roundtables, end customer activities
    Run regular promotions and campaigns and track their success
    Cooperate with Sales Development Manager and Sales Channel to grow our client market
    Conduct market research to accumulate local end customer data
    Assist in outbound or inbound marketing activities (content development and optimization, advertising, events planning etc.)
    Liaise with internal stakeholders and external vendors to execute promotional events and campaigns
    Assist in analyzing marketing data (campaign results, conversion rates, traffic etc.) to help optimization
    Undertake individual tasks of a marketing plan as assigned
    Reports to the Country Marketing Manager directly

    Qualifications:

    Bachelor’s Degree in marketing or any other related field
    Excellent level in English both written and spoken
    At least 3 years of experience in marketing.
    Excellent communication skills with analytical thinking ability
    Good planning and organization skills to manage multiple projects with tight timelines
    Ability to work and contribute effectively in team
    Demonstrated ability to creatively solve problems
    Excellent at MS office programs
    Well-organized and detail oriented

  • Operations Assistant

    Operations Assistant

    Job Description
    ABOUT THE POSITION
    The main objective of the position is to carry out the administrative support tasks at the office reception, and specific requests from the Director of Branch office as well as the Operations Department based in Nairobi (Cell 5 and other units/department). This position aims at supporting and channelling internal requests at office level (front office administration, organising meetings, internal communication) as well as outside requests (visitors, Barcelona HQ, etc.), carrying out administrative activities so as to ensure that information at the Nairobi Branch Office (NBO) is properly implemented and managed according to existing procedures.
      The Operations Assistant is hierarchically accountable to the Office and HR Coordi-nator. The position is a temporary gap fill for a definite period, and the position holder will focus on critical/key areas of the job based on priority.
    KEY RESPONSIBILITIES AND TASKS

    Reception / Customer care Manage assistance to external and internal visitors to the NBO.
    Responsible for telephone care through the switchboard Manage mail and other incoming documents and email: reception, distribution and sending.
    Provide general information about MSF to people requesting it.
    Manage local, national and international courier services: preparation, sending, follow-up and allocation.
    Where necessary/needed, organize car movements for NBO staff and for visi-tors and staff in transit.
    Coordinate the movements of the Driver and assist to update the movement sheet in the absence of the driver.
    Support to the Branch office and Operations Department in Nairobi Sets/implements the office/reception procedures to guarantee the smooth run-ning of the office (car/taxi movements, booking of meetings rooms and others, etc.) Manage general emails, communications and external relations.
    Provide administrative support to Cell members and other Branch office posi-tions on all front office operations.
    Manage the activity calendar for the Branch office and synchronize/link with Barcelona, including the weekly Friday meeting agenda’s (special presenta-tions and visitors).
    Guarantee the correct implementation of procedures for the smooth running of the office, interacting with all its members, with the Barcelona HQ depart-ments, with the East African Association (EAA), other missions for OCBA and MSF sections present in Kenya.
    Organize meetings, tele and video conferences, drafting and dissemination of minutes and drafts.
    Channel translations of documents produced by the Branch office and translate short texts Request and distribute institutional materials and stationery.
    Support internal logistics at the Branch office (order of office supplies, store, reservation of rooms, caterings, handouts for meetings, etc.).
    Prepare briefing schedules for new staff in liaison with the Administration/HR Assistant and travel officer.
    Specific support to the Nairobi Branch office Operations (Direc-tor/Operations) Manage all administrative and logistics tasks for internal and external meetings where feasible (external meetings that require minimal/no presence out of work station).
    Support in the NBO planning, activities and other Key events through facilita-tion for organization of meetings (internal/external), taking of minutes where possible and making necessary practical arrangements with vendors/service providers.
    Carry out research, gather information and prepare presentations and other documents as/when requested.
    Maintain an active database/contact list and make proactive follow up of ex-ternal meetings and contacts established by various staff during networking events.
    Assist to organize and manage the logistical arrangements (move-ments/materials/contact list…) and schedule/appointments of the Director, Nai-robi Branch office (DNBO) and Heads of units (Operations) as/when required.
    Take/compile minutes for specific meetings for the Director/Operations as/when required.
    Internal communications Responsible for internal communication acting as the reference person at the NBO for the intranet / OLE and for all internal communications.
    With support from the Communications and IT department/team, design and feed the internal communications channels at the NBO (internal bulletin, no-tice board, OLE, etc.)
    Brief newly recruited staff and visitors, including management of their logistical needs. Promote and support the correct utilization of OLE.
    Promote and support the correct use of the documentation center and relevant shared folders.
    Promote and support the development of internal events fostering internal in-formation cohesion and socialization, include team events.
    Responsible for organization and correct conduct of staff meetings, both at the NBO and with Barcelona HQ.
    Update the Barcelona office (OPS – Admin), and HR Assistant in NBO on movements of staff from the Cell/Operations on regular basis (leave, contract start/end…).
    Others Manage the office stationary store and make requests/orders for new materials on regular basis.
    Receive invoices/bills for utilities and running costs (phone, security, mainte-nance…), and prepare payment requests for office bills and ensure staffs are informed where
    personal reimbursements are due.
    Facilitate payments to suppliers/vendors and assist the Finance in follow up for VAT refunds where required.
    Manage the visits calendar at the GH in close coordination with the HR/Admin assistant and liaise with the GH Housekeeper and ensure the logis-tics of the visits.
    Prepare the overview of guest house visitors report to Finance for re-invoicing on quarterly basis.
    Ensures the first aid kit is in place and updated (in collaboration with the Med-ical advisor/assistant).
    Support with Medical Evacuations for staff coming in for treatment (refer to the Medevac guideline/policy).
    Back-up for other back office staff where feasible.

    Education and Experience

    Post-Secondary education and HR/Administrative qualifications (minimum Diploma) or/and related studies .
    At least 2 years’ experience in a similar job, preferable in the non-profit making sector. Fluent English.
    Knowledge of Swahili, French and/or Spanish is an asset.
    IT working knowledge (Microsoft Office) and web/internet navigation skills.
    Previous experience with MSF or other humanitarian NGOs is considered a plus.
    Other Highly motivated and interested in the humanitarian sector.
    Flexibility Articulate Competencies Commitment to MSF principles Cross-cultural awareness Behavioural flexibility Analytical thinking Results and quality orientation Service orientation Planning and organising Initiative and innovation Teamwork and cooperation

    Conditions:

    Monthly Gross Salary of KES (Kenya Shillings) 146,307 and secondary bene-fits according to the OCBA Nairobi policy
    Fixed term contract of at least 5 months, based in Nairobi
    Expected start date: Mid-March 2018