Jobs Kenya

Location: Location in Garissa , Nairobi

  • Admin Associate – Administration

    Admin Associate – Administration

    The Administrative Associate is responsible for the office management in assisting the concerned manager in the implementation of general administrative and resource management tasks.
    The Administrative Associate is normally supervised by a (Senior) Administrative Officer or a National Administrative Officer who defines general work objectives and provides necessary advice and guidance. The incumbent may supervise some support staff. S/he keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters; with local suppliers and/or officials and/or partners on subject matters which may be of importance to the Organization.
    All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

    Duties

    Assist the supervisor in the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office. 
    Assist the supervisor in ensuring the UNHCR Office premises provide a healthy, safe and respectful working environment. 
    Provide administrative support in the areas of finance, administrative and human resources as well as up to date and accurate data and records in Cloud ERP and other systems. 
    Provide interpretation of administrative rules, regulations and procedures. Perform personnel work including processing of entitlement, issuance of contracts maintenance of various personnel records and files. 
    Assist in the recruitment of General Service staff for non-specialized work including evaluating candidate applications, administering recruitment exams if applicable, conducting preliminary interviews of candidates; assign General Service staff to meet work requirements. 
    Collect information and assist in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, house rentals. 
    Brief international personnel on general administrative matters relating to visas, licences, security; provide advice and ensure administrative support as required. 
    Arrange for and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised procedures and practices, interpret and assess the impact of changes and make recommendations for follow-up action. 
    Prepare, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility. 
    Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control records. 
    In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services. 
    Arrange for requisition of office supplies and equipment and arrange for control of distribution and maintenance of appropriate inventory records. 
    Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). 
    Perform other related duties as required. 

    Minimum Qualifications
    Years of Experience / Degree Level

    For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

    Certificates and/or Licenses

    Business Administration, Finance, Office Management, Human Resources or other related fields.; (Certificates and Licenses marked with an asterisk* are essential)

    Desirable

    Completion of UNHCR learning programmes or specific training relevant to functions of the position.

    Functional Skills

    IT-Computer Literacy
    UN-UN/UNHCR Administrative Rules, Regulations and Procedures
    FI-Application of Financial Rules, Regulations and Procedures
    SC-UNHCR Procurement Rules and Procedures
    BU-PeopleSoft EPM/Budget
    (Functional Skills marked with an asterisk* are essential)

    Language Requirements

    For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
    For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
    For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

    Apply via :

    unhcr.wd3.myworkdayjobs.com

  • Project Coordinator – Garissa County 90% – 10% Nairobi

    Project Coordinator – Garissa County 90% – 10% Nairobi

    Reporting To: Programme Manager
    Staff Reporting: Project Officer, Marketing Officer, Project Assistant, MEAL assistant, Procurement Assistant, Finance Assistant.
    Base Location: Garissa County 90% – 10% Nairobi

    JOB PURPOSE:

    The Project Coordinator is responsible for representing IRKs interests in at the Field/County with local authorities, donors, beneficiary communities and other key stakeholders. He/She is responsible for leading and managing IRK operational team at the county level office. As the most senior representative for IRK at the county office, he will be responsible for representation to the local authorities (County Government) and to donors, and for coordination with other NGOs and UN agencies. He/She will also be responsible for coordinating the implementation of all IRK projects/programmes within the location and ensuring adherence to quality and accountability commitments.

    KEY ROLES/RESPONSIBILITIES

    Programme Strategy and Planning (10%)

    Support in shaping the overall strategy for the programme as articulated in the country business plan and strategic plan.
    Ensure IRK’s mission, values, and the programme objectives are communicated amongst project staff and facilitate input from project staff in the strategic planning process.
    Assist the Programme Manager in defining required team composition and organizational structure for the project team in accordance with the IRK staff grading structure and funding.
    Promote understanding of and ensure the appropriate use and adherence to global and National Standards relating to Livelihood programming
    Provide leadership in undertaking of needs assessment in line with priorities of the programme and community needs.

    Programme Development & Implementation (40%)**

    Provide technical insight on best practices and approaches to the programme delivery
    Active contribution in concept note and proposal development for the programme growth.
    Provide leadership in identification of potential funding sources/donors and plan for engagement meetings at County level
    Support in resource mobilization/ funding diversification that supports the field office programmes
    Initiate innovative sustainable projects around emerging thematic issues in line with the funding trends and donor interest
    Facilitate monitoring of the project with project staff, to review project progress, review beneficiary feedback, identify corrective actions required, and capture learning
    Has overall financial oversight and monitors the Project budgets in consultation with the Project Managers/officer and finance staff at the Field Office
    Promote and encourage an openness to welcoming feedback from beneficiaries and communities, and learning from staff
    Provide leadership in the development and submission of (internal) monthly, quarterly, bi-annual, and annual programme reports to MEAL Unit for review and sharing with the donor
    Ensure project staff always uphold the Do No Harm approach to programming and comply with IRK policies and guidelines
    Attend relevant coordination meetings and build strong productive relationships with key project stakeholders
    Provide regular technical support/backstopping/supervision during programme/projects delivery processes
    Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times
    Support programme/project reviews – drawing key recommendations, lessons learnt, best practices, technical advances etc.
    Ensure timely development and submission of quality donor reports
    Monitor and assess implementation progress, identify barriers and constraints, and work collaboratively with teams to devise solutions.

    Programme Compliance and Safety (20%)

    Responsible for security management for the project team in Garissa county including writing and updating the location-specific Security Plan with support from country focal person, ensuring staff are fully briefed and trained on the agreed security measures appropriate to the area, staff understand individual and collective responsibilities for safety and security policies and ensuring incidents are reported, critical learning is recorded and corrective actions taken.
    Report all security issues to the country security coordinator.
    Responsible for health and safety for the project team in the designated area, ensuring policy/ guidelines is understood by staff, and any accidents/incidents are recorded appropriately.
    Responsible for the induction of project staff posted to the area, with the support of the HR office, ensuring their familiarity with IR mission, values, Quality Standards, policies and Programme objectives and their individual responsibilities in upholding these standards and policies.
    In conjunction with the HR Coordinator and HR staff, ensure HR policies and procedures are understood by the project team and implemented.
    In conjunction with the Finance Manager and finance staff, ensure financial management is in accordance with IRK financial policies and guidelines.
    In conjunction with the Logistics coordinator and logistics staff, ensure logistics systems (procurement, transport, storage, communications, buildings management, asset management etc.) are in accordance with IRK Procurement/ logistics systems and policies.
    Ensure project completion, filing and archiving procedures are implemented.

    Capacity Building & Team Management (10 %)**

    Oversee the administrative functions for the Programme/project team, line managing administrative staff in the area of operation
    Ensure staff performance management system is effectively implemented across the Programme teams, with objective setting, probationary reviews, regular catch ups, 6-month performance & Annual appraisals and exit interviews, carried out for all staff.
    Support the implementation of IRK’s staff development policy, including personal development planning, across the project teams in a way that is consistent and transparent.
    Conduct disciplinary and grievance procedures, as required, in conjunction with the programme manager and HR Coordinator.
    Hold regular team meeting through a consultative, transparent, honest, and supportive communication structure to develop and build a vibrant team

    Networking and Partnership Development (20%)

    Active participation and engagement with donors (institutional, UN & IPs) meeting, briefing session, Funding Information Sessions.
    Establish and sustain effective relationship with the Government (National & Counties) and other NGOs for coordination, compliance with regulations & policies and synergy building.
    Represent IRK at all relevant technical forums, Clusters, Workshops and Meetings and contribute to technical interactions and discussions on the same.
    Facilitate relationship building with IRK partner organizations and collaborative work in accordance with the IRK Programs.

    Fulfil any additional assignment as deem necessary by the organization and/or as assigned by Line manager

    PERSON SPECIFICATION

    Education, Qualifications & Experience Required

    Advanced Degree in Agricultural Economics, Agriculture, Development Studies, Project Management, Community Development, or any other food security related fields
    Minimum of at least for five years’ experience in micro credit or working experience in irrigation farming sector preferably in the NGO in ASAL environment.
    Be able versed with the GAP, FACT and BASIS procedures
    Proven analytical skills and ability to think strategically.
    Conceptual understanding of participatory approach and sustainable development
    Proven people management and communication skills leading a multidisciplinary team
    Demonstrable experience in supervising managing coaching and training others

    Special Skills, Aptitude or Personality Requirements**:

    Must have a ‘hands on’, practical mentality, be self-driven and very motivated.
    Must be well organized.
    Able to take initiative and work independently.
    Remarkably high attention to detail.
    Must be flexible and willing to adapt to a fluid situation.
    Strong written and verbal communications skills and good command of English.
    Good interpersonal skills.

    Desirable

    Experience in working in complex and hardship areas context
    Knowledge of local language- Kiswahili & Somali an added advantage
    Willingness to travel to remote areas of Northern & North Eastern Kenya

    Please send us your cover letter and detailed CV, including your qualifications, experience, names and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to Recruitment.irk@islamic-relief.or.ke by Thursday 24th December 2020.Please note that this is an urgent recruitment, shortlisting will be done on a rolling basis

    Apply via :

    Recruitment.irk@islamic-relief.or.ke

  • Economic Empowerment Consultant

    Economic Empowerment Consultant

    Refugee Consortium of Kenya (RCK)
    RCK services include:

    Provision of legal aid services through representation in the Kenyan courts of law, police stations and other detention facilities on asylum and immigration related matters, sexual and gender based violence and custody and guardianship related cases affecting refugees and other forced migrants including the host communities; legal counselling and psychosocial counselling to refugees, asylum seekers , IDPs and host communities
    Advocacy and governance initiatives towards development of refugee/IDPs friendly policies and laws
    Protection and monitoring of refugee rights and their dignity through research, documentation and dissemination of information
    Capacity building for refugees, other forced migrants and key stakeholders who interact with forced migrants and host community members on a day to day basis.

    Background
    RCK has secured a three-year funding in support of its activities in the area of response and prevention of violence against women and girls (VAWG). The goal of the project is to ensure better protection of refugees and vulnerable women and girls in hosting communities experiencing physical and sexual violence. This will be achieved by increasing the capacity of various stakeholders and duty bearers to prevent and respond to VAWG through structured dialogue, psychoeducation sessions, legal counseling and legal representation in courts and police stations.
    The organization wishes to hire an economic empowerment consultant to support RCK in enhancing entrepreneurship skills of targeted refugee and host community women as per its mandate. The consultant is expected to work closely with RCK staff in the delivery of the project goals and objectives.
    OBJECTIVES OF THE CONSULTANCY
    The consultant shall ensure:

    Business mapping for viable enterprises for refugees and host community women in the 2 project locations
    Development of a business entrepreneurship training curriculum for refugee and host community women
    Identified refugee and host community women are trained on business entrepreneurship skills
    Development of viable group business plans for refugee and host women post training
    Disbursement of grants to the refugee and host women groups as capital for the identified businesses
    Mentorship and coaching oversight for the women engaged in the businesses

    EXPECTED DELIVERABLES AND OUTPUTS
    The shortlisted consultant is therefore expected to provide the following deliverables:
    Deliverable 1: Provide a work plan in line with the project objectives on economic empowerment strategy for the targeted beneficiaries within 14 days of the consultancy
    Deliverable 2: Conduct a quick and simple market analysis and develop a business entrepreneurship training curriculum based on the analysis within 30 days of the consultancy
    Deliverable 3: Pilot test the business entrepreneurship training curriculum within 60 days of the consultancy
    Deliverable 4: Conduct 2 trainings on business entrepreneurship skills for 30 women within 90 days of the consultancy
    Deliverable 5: Develop viable business plans for the trained women in groups, within 95 days of the consultancy
    Deliverable 6: Facilitate grants disbursement to the women groups trained on business and entrepreneurship skills
    Deliverable 7: Monitor, mentor and coach the initiated enterprises and document key milestones
    Deliverable 8: Document the project challenges, lessons learnt and impact stories
    Deliverable 9: Submit satisfactory monthly, quarterly, bi annual and annual consultancy reports as per the donor reporting dates and RCK operational requirements
    CONSULTANCY TIME FRAME
    This consultancy covers a period of 43 days spread out over 12 months. The consultancy is renewable subject to performance and availability of funds as supported by the donor.
    QUALIFICATIONS
    Education:Bachelor’s Degree in Economics/Business Administration, Gender Studies, Development Studies, and Law with advanced knowledge in gender and micro business entrepreneurship/SME.
    Experience

    At least one-year experience in economic empowerment of women especially for local groups, preferably in addressing GBV situations.
    At least 2 years of experience working on GBV, gender equality, women and or human rights especially amongst refugee and or displaced populations
    Experience working with a non-governmental organization (NGO) or in the humanitarian field is an added advantage.
    Knowledge of dynamics of the local business/market environment
     Knowledge of RCK working environment, protection needs of refugees and displaced populations.
    Experience providing business trainings to varied community groups
    Experience in partnership building and knowledge management.
    Provide certificate of good conduct.

    Language: Fluency in English and Kiswahili
    Functional Competencies:

    Strong knowledge of Economic Empowerment of women and GBV;
    Strong capacity in working with community groups and capacity development.

    Core Competencies:
    Professionalism: In-depth knowledge of and significant experience in relevant field of business entrepreneurship, strong analytical, problem solving and drafting skills. Discretion and sound judgment in applying business expertise to sensitive, complex entrepreneurial issues.
    Communication and information sharing: Strong interpersonal and effective communication (written, spoken and presentational) skills. Proficiency in English and Kiswahili is a must.
    Technology Awareness: Fully proficient computer skills and ability to use relevant software applications, in particular information databases, internet/intranet services, library sources, etc.
    Teamwork: Ability to establish and maintain effective working relations with people of different national and cultural backgrounds with respect for diversity.
    Managing Performance: Ability to supervise, coach, mentor and develop community members as required
    Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behaviour towards others;
    6.0 REPORTING LINE –

    The consultant shall report directly to the Senior Programmes Officer with guidance from the Executive Director.
    He/ She shall work closely with Assistant Project Officers – Legal & Psychosocial, with peer lines to APOs, Nairobi, Dadaab and Garissa.
    S/he will refer any matters of the contract to Finance and Admin Office.
    S/he may be assigned interns, volunteers, Community Based Counselors, translators and monitors.

  • Economic Empowerment Consultant

    Economic Empowerment Consultant

    Refugee Consortium of Kenya (RCK)
    RCK services include:

    Provision of legal aid services through representation in the Kenyan courts of law, police stations and other detention facilities on asylum and immigration related matters, sexual and gender based violence and custody and guardianship related cases affecting refugees and other forced migrants including the host communities; legal counselling and psychosocial counselling to refugees, asylum seekers , IDPs and host communities
    Advocacy and governance initiatives towards development of refugee/IDPs friendly policies and laws
    Protection and monitoring of refugee rights and their dignity through research, documentation and dissemination of information
    Capacity building for refugees, other forced migrants and key stakeholders who interact with forced migrants and host community members on a day to day basis.

    Background
    RCK has secured a three-year funding in support of its activities in the area of response and prevention of violence against women and girls (VAWG). The goal of the project is to ensure better protection of refugees and vulnerable women and girls in hosting communities experiencing physical and sexual violence. This will be achieved by increasing the capacity of various stakeholders and duty bearers to prevent and respond to VAWG through structured dialogue, psychoeducation sessions, legal counseling and legal representation in courts and police stations.
    The organization wishes to hire an economic empowerment consultant to support RCK in enhancing entrepreneurship skills of targeted refugee and host community women as per its mandate. The consultant is expected to work closely with RCK staff in the delivery of the project goals and objectives.
    OBJECTIVES OF THE CONSULTANCY
    The consultant shall ensure:

    Business mapping for viable enterprises for refugees and host community women in the 2 project locations
    Development of a business entrepreneurship training curriculum for refugee and host community women
    Identified refugee and host community women are trained on business entrepreneurship skills
    Development of viable group business plans for refugee and host women post training
    Disbursement of grants to the refugee and host women groups as capital for the identified businesses
    Mentorship and coaching oversight for the women engaged in the businesses

    EXPECTED DELIVERABLES AND OUTPUTS
    The shortlisted consultant is therefore expected to provide the following deliverables:
    Deliverable 1: Provide a work plan in line with the project objectives on economic empowerment strategy for the targeted beneficiaries within 14 days of the consultancy
    Deliverable 2: Conduct a quick and simple market analysis and develop a business entrepreneurship training curriculum based on the analysis within 30 days of the consultancy
    Deliverable 3: Pilot test the business entrepreneurship training curriculum within 60 days of the consultancy
    Deliverable 4: Conduct 2 trainings on business entrepreneurship skills for 30 women within 90 days of the consultancy
    Deliverable 5: Develop viable business plans for the trained women in groups, within 95 days of the consultancy
    Deliverable 6: Facilitate grants disbursement to the women groups trained on business and entrepreneurship skills
    Deliverable 7: Monitor, mentor and coach the initiated enterprises and document key milestones
    Deliverable 8: Document the project challenges, lessons learnt and impact stories
    Deliverable 9: Submit satisfactory monthly, quarterly, bi annual and annual consultancy reports as per the donor reporting dates and RCK operational requirements
    CONSULTANCY TIME FRAME
    This consultancy covers a period of 43 days spread out over 12 months. The consultancy is renewable subject to performance and availability of funds as supported by the donor.
    QUALIFICATIONS
    Education:Bachelor’s Degree in Economics/Business Administration, Gender Studies, Development Studies, and Law with advanced knowledge in gender and micro business entrepreneurship/SME.
    Experience

    At least one-year experience in economic empowerment of women especially for local groups, preferably in addressing GBV situations.
    At least 2 years of experience working on GBV, gender equality, women and or human rights especially amongst refugee and or displaced populations
    Experience working with a non-governmental organization (NGO) or in the humanitarian field is an added advantage.
    Knowledge of dynamics of the local business/market environment
     Knowledge of RCK working environment, protection needs of refugees and displaced populations.
    Experience providing business trainings to varied community groups
    Experience in partnership building and knowledge management.
    Provide certificate of good conduct.

    Language: Fluency in English and Kiswahili
    Functional Competencies:

    Strong knowledge of Economic Empowerment of women and GBV;
    Strong capacity in working with community groups and capacity development.

    Core Competencies:
    Professionalism: In-depth knowledge of and significant experience in relevant field of business entrepreneurship, strong analytical, problem solving and drafting skills. Discretion and sound judgment in applying business expertise to sensitive, complex entrepreneurial issues.
    Communication and information sharing: Strong interpersonal and effective communication (written, spoken and presentational) skills. Proficiency in English and Kiswahili is a must.
    Technology Awareness: Fully proficient computer skills and ability to use relevant software applications, in particular information databases, internet/intranet services, library sources, etc.
    Teamwork: Ability to establish and maintain effective working relations with people of different national and cultural backgrounds with respect for diversity.
    Managing Performance: Ability to supervise, coach, mentor and develop community members as required
    Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behaviour towards others;
    6.0 REPORTING LINE –

    The consultant shall report directly to the Senior Programmes Officer with guidance from the Executive Director.
    He/ She shall work closely with Assistant Project Officers – Legal & Psychosocial, with peer lines to APOs, Nairobi, Dadaab and Garissa.
    S/he will refer any matters of the contract to Finance and Admin Office.
    S/he may be assigned interns, volunteers, Community Based Counselors, translators and monitors.