Duties & Responsibilities for the Property Coordinator Job
Taking ownership of the site and managing day to day operations for the site by coordinating with the site supervisor
Ensuring that all maintenance related issues are taken care of by reviewing quotes and ensuring work done by contractors is well done and within agreed time frames
Ensure daily recording of electricity, water (NCC and borehole) generator, meter readings, fuel gauge readings and reservoir tank levels is being done by the site supervisor
Approve and sign off all documents (petty cash, invoices, LPOs) after thoroughly checking and ensuring all necessary documentation is in order
Ensuring timely collection of service charge, utilities and rent through reviews and follow up debtors with site accountant and promptly, resolving, disputes that may arise
Ensuring all contracts for service providers are in pace and ensure SLAs in the contracts are adhered to while ensuring comprehensive service delivery at competitive cost
Manage cost and expenditures within the budget or the allowable limit
Conclusively address issues raised during monthly/ quarterly through timely sending out of minutes updates, follow up and directors’ / committee liaison
Ensuring accurate and rapid responses to issues raised on emails within 24 hours
Carry out a quarterly site inspection and direct the course of action to be taken to ensure closure of outstanding issues within agreed time frames
Ensure timely review, payments and renewal of insurance policies
Ensure timely payment and renewal of licenses, fire certificates, land rent and rates for the site
Any other duties as maybe given from time to time
Key Requirements for the Property Coordinator Job
Relevant experience in properties
3-5 years’ experience with reputable organizations
Ability to coordinate site activities
Excellent written and verbal communication skills
Good reporting and presentational skills
Ability to work with minimal supervision
Job Field: Sector in Real Estate
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Property Coordinator
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Real Estate Manager
Role
This role is responsible for identifying and acquiring suitable retail sites across the region. The individual will be required to prepare a preliminary report with a brief market overview for all sites identified.
The focus may be on existing developments but as part of the search must also identify new developments which are in the pipeline or under construction which may be preferable.
Real Estate Manager Job Responsibilities
This position will conduct researches and analyzes property information by collecting,
verifying, and analyzing data regarding inventory of competitive properties, sales and listings, vacancies and offerings, absorption rates, demand studies, social, economic, governmental, and environmental characteristics, restrictions, encumbrances, covenants, contracts, declarations, special assessments, ordinances, cost and depreciation, income/expense and capitalization rate, history of ownership, and use of the property; conducting analyses and studies,
e.g., land utilization, supply and demand, economic feasibility, highest and best use, marketability, development, litigation support; searching databases; inspecting property; interviewing people in a position to understand the property.
In collaboration with other team members, the individual will conduct site inspection and other due diligence to ensure that building meets the company’s minimum specifications.
Qualifications for the Real Estate Manager Job
3-5 years’ experience with a property management or property investment firm
Degree in real estate development (preferred)
Good understanding of retail market in East Africa Job Responsibilities
Develop a strategy for entering new markets based on the Organization’s growth strategy
Create a heat map for target areas in the region
Conduct market analysis of target areas.
Prepares appraisal report by describing physical and economic property characteristics, appraisal procedures used, and information analyzed; disclosing extraordinary assumptions, and hypothetical and limiting conditions; presenting supportive reasoning.
Identify and short list new sites that align with the Organization’s’ growth strategy and market positioning
Develop index/score card for ranking locations
Manage business development pipeline
Build a strong network of retail property managers, agents and landlords
Present business cases for new locations to management team inclusive of 1-2 year projections
Conduct due diligence on prospective location
Review and underwriting of terms for lease agreements
Excellent written and verbal communication skills.
Strong organizational and analytical skills.
Ability to provide efficient, timely, reliable and courteous service to customers.
Ability to effectively present information
Ability to comprehend, analyze, and interpret complex documents.
Ability to solve problems involving several options in situations.
Requires advanced analytical and quantitative skills. -
Property Manager Account Manager Sales & Marketing Manager BTL – Project Manager BTL – Account Executive
Property Manager Job Responsibilities
Daily Management, supervision and communication with building supervisors, maintenance and security teams to ensure premises are always operating insatiable and safe conditions
Enforce terms of rental agreements and ensures compliance with relevant laws and regulations
Schedule property viewings and organize marketing efforts in order to maximize occupancy of premises under management
Manage relationships with suppliers, vendors and partners and provide regular recommendations and advice to management to optimize operations
Responsible for timely rent collection and proper reporting to ensure arrears and bad debts are minimized
Liaise and communicate regularly with finance department
Interact and communicate regularly with tenants to resolve any queries in a timely and satisfactory manner
Assist in drafting and implementing procedures, processes and controls in conjunction with staff under supervision and other departments
Train, manage, supervise and evaluate staff including building supervisors, maintenance and security personnel
Responsible for compliance with all regulatory requirements including: fire safety, construction permits, certificate of occupation, business permits and timely land rates and rents
Direct and control all personnel and resources to ensure properties are properly maintained and management company objectives are met
Carry out regular weekly detailed routine property inspections of each property in conjunction with other departments and review maintenance and security issues, safety processes and other operational issues
Update and organize all information relating to properties and tenants including building plans, regulatory certificates, statutory documents and tenancy agreements
Maintain an updated database of suppliers, authorized contractors and service providers
Draft and present weekly, monthly and quarterly reports for management including reporting on tenancy matters, maintenance, repairs, security and other suggested improvements
Be able to optimize efficient operations
In charge of setting up processes /procedures for building management
Qualifications for the Property Manager Job
Degree in Business Management/Land Economics or any relevant field
5-10 years of experience in Property Management
Must have handled at least 2 construction Projects (Refurbishment)
Must have managed at least 6-7 properties
Should have a Finance exposure
Proficient in the use of IT skills in reporting
A track record of successful Project Management
Proven track record of completing projects successfully within stipulated timeline
Proven Managerial and Leadership skills
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Property Manager
JOB TITLE & REPORTING
Your job title is Property Manager and you will report directly to the MANAGING DIRECTOR and dotted to the Head of Property Management
You will perform all duties as define on the below Job Description, and further, It is understood and agreed to by the Employee that the assignment, duties and responsibilities and reporting arrangements may be changed by the Employer in its sole discretion without causing termination or changes of this agreement.
Issuing of invoices and collection of rent on timely basis.
Renewal of Mall leases as and when they expire in liaison with the landlord’s advocates.
Ensuring land rent and rates are paid on time and advising on other government statutory requirements regarding Mall operations.
Exhausting all the marketing avenues to ensure speedy occupancy of the Mall.
Identifying and approving only qualified organizations for participation in Mall activations.
Ensuring no illegal businesses operate within the compound and confines of the Mall.
Provision of repair work order budgets for approval by the landlord on a timely manner for planning purposes.
Coordination of service providers and ensuring the common services like lifts, generators, cleaning, parking etc operate seamlessly without hitches.
Reviewing of service provider contracts as and when they expire and advise the landlord accordingly.
Coordination of security services with the security company in the Mall and liaising with area security team to ensure constant updates on security matters within the area.
Ensuring utility bills are paid on time to avoid Mall interruptions.
Ensuring technical support personnel like plumbers and electricians assess the functionality of various appliances and equipment and update on the same on daily basis.
Publicize the Gateway Mall in liaison with the client on media and other forums to increase traffic for the tenants and yield high tenant retention.
Encourage the tenants to liaise with one another to develop mutually beneficial approaches to common issues, eg. crime prevention and publicity. To run regular consultative meetings to further the above and foster understanding between all parties involved in the activities of the Shopping Mall.
Foster, develop and maintain good working relationships with local residents.
Manage tenant’s complaints by following best practice customer relationship procedures, lease conditions and guidelines.
Enhance the existing Gateway Shopping Mall tenancy mix and shop configurations to maximize income for the landlord and profitability to the tenants.
Collection of service charge and availing accounts on the same in a timely manner. Manage budget throughout Service Charge Period highlighting any overspends or underspends as and when they arise.
Effective implementation of the Shopping Mall Health, Safety, Fire and legislation policies.
Ensure efficient emergency procedures are in place and that staff and tenants are fully trained in emergency response with particular emphasis on evacuation procedures.
Develop and maintain good working relationships with all associated local statutory bodies.
Ensure that all service providers/contractors and tenants adhere and maintain good environmentally best practices in Gateway Shopping Mall.
Measure and manage service providers/ suppliers performance against agreed SLAs (Service Level Agreements) and KPIs (Key Performance Indicators) in relation to Gateway Mall.
Ensure that the Help Desk has accurate and comprehensive data regarding the Gateway way Mall.
Create a culture of service excellence based on continuous improvement and productivity in the Mall.
Monitor and improve the levels of customer satisfaction in the delivery of our services in the Mall.
Ensure that records are held on safe custody and more so updated on our latest state of the art cloud technology system which is unmatched in the region.
Manage costs/outgoings for the Mall effectively by carrying out due diligence through competitive bidding and evaluation.
Provide relevant reports from time to time and ensure all staff in the Shopping Mall emulates the same.
Ensure all staff understands Shopping Mall business and customer requirements, operational and financial performance through implementation of formulated policies.
Identify training needs for Mall staff members and ensure the needs are met and results and impact evaluated.
Work closely with Shopping Mall team members to avoid labor turnover by proactively managing staff issues and complaints.
You shall ensure that all systems are updated i.e. Buildium, Secure Doc and Team Work as per instruction given.
You shall continuously update the management on all activities on the adopted platforms.
Any other duties as directed by the management or any other person appointed by the management
Qualifications:
Degree in Land Economic, Real Estate or its equivalent
Prior experience working in the real estate industry is an added advantage
Knowledge in the use of Property Management softwares
Ability to work under a high pressure environment
At least 5 years’ experience in property management
Excellent customer service skills
Excellent communication skills -
Valuer
Responsibilities for the Valuer Job
Compute final estimation of property values, taking into account such factors as depreciation, replacement costs, value comparisons of similar properties, and income potential.
Draw land diagrams that will be used in appraisal reports to support findings.
Estimate building replacement costs using building valuation manuals and professional cost estimators.
Evaluate land and neighborhoods where properties are situated, considering locations and trends or impending changes that could influence future values.
Examine the type and location of nearby services such as shopping centers, schools, parks, and other neighborhood features in order to evaluate their impact on property values.
Inspect properties to evaluate construction, condition, special features, and functional design, and to take property measurements.
Obtain county land values and sales information about nearby properties in order to aid in establishment of property values.
Photograph interiors and exteriors of properties in order to assist in estimating property value, substantiate findings, and complete appraisal reports.
Prepare written reports that estimate property values, outline methods by which the estimations were made, and meet appraisal standards.
Valuer Job Qualifications
Bachelor’s degree in Real Estate or equivalent
Knowledge of valuation marketing is an added advantage
Prior Experience in a busy and experiential industry
Excellent written and spoken communication
Time management, Social awareness & Attention to detail
Critical and analytical thinking and problem solving
Strong time-management and organizational skills
Ability to coordinate several tasks at the same time
Well-developed negotiation skill
Excellent Microsoft Office Professional skills including PowerPoint and MS
The ability to produce high standard work which meets the client and business requirements.
Ability to work on own initiative, meet tight deadlines and balance priorities to achieve results -
Property Manager Digital, Marketing and Communications Manager
JOB TITLE & REPORTING
Your job title is Property Manager and you will report directly to the MANAGING DIRECTOR and dotted to the Head of Property Management You will perform all duties as define on the below Job Description, and further, It is understood and agreed to by the Employee that the assignment, duties and responsibilities and reporting arrangements may be changed by the Employer in its sole discretion without causing termination or changes of this agreement.
Issuing of invoices and collection of rent on timely basis.
Renewal of Mall leases as and when they expire in liaison with the landlord’s advocates.
Ensuring land rent and rates are paid on time and advising on other government statutory requirements regarding Mall operations.
Exhausting all the marketing avenues to ensure speedy occupancy of the Mall.
Identifying and approving only qualified organizations for participation in Mall activations.
Ensuring no illegal businesses operate within the compound and confines of the Mall.
Provision of repair work order budgets for approval by the landlord on a timely manner for planning purposes.
Coordination of service providers and ensuring the common services like lifts, generators, cleaning, parking etc operate seamlessly without hitches.
Reviewing of service provider contracts as and when they expire and advise the landlord accordingly.
Coordination of security services with the security company in the Mall and liaising with area security team to ensure constant updates on security matters within the area.
Ensuring utility bills are paid on time to avoid Mall interruptions.
Ensuring technical support personnel like plumbers and electricians assess the functionality of various appliances and equipment and update on the same on daily basis.
Publicize the Gateway Mall in liaison with the client on media and other forums to increase traffic for the tenants and yield high tenant retention.
Encourage the tenants to liaise with one another to develop mutually beneficial approaches to common issues, eg. crime prevention and publicity. To run regular consultative meetings to further the above and foster understanding between all parties involved in the activities of the Shopping Mall.
Foster, develop and maintain good working relationships with local residents.
Manage tenant’s complaints by following best practice customer relationship procedures, lease conditions and guidelines.
Enhance the existing Gateway Shopping Mall tenancy mix and shop configurations to maximize income for the landlord and profitability to the tenants.
Collection of service charge and availing accounts on the same in a timely manner. Manage budget throughout Service Charge Period highlighting any overspends or underspends as and when they arise.
Effective implementation of the Shopping Mall Health, Safety, Fire and legislation policies.
Ensure efficient emergency procedures are in place and that staff and tenants are fully trained in emergency response with particular emphasis on evacuation procedures.
Develop and maintain good working relationships with all associated local statutory bodies.
Ensure that all service providers/contractors and tenants adhere and maintain good environmentally best practices in Gateway Shopping Mall.
Measure and manage service providers/ suppliers performance against agreed SLAs (Service Level Agreements) and KPIs (Key Performance Indicators) in relation to Gateway Mall.
Ensure that the Help Desk has accurate and comprehensive data regarding the Gateway way Mall.
Create a culture of service excellence based on continuous improvement and productivity in the Mall.
Monitor and improve the levels of customer satisfaction in the delivery of our services in the Mall.
Ensure that records are held on safe custody and more so updated on our latest state of the art cloud technology system which is unmatched in the region.
Manage costs/outgoings for the Mall effectively by carrying out due diligence through competitive bidding and evaluation.
Provide relevant reports from time to time and ensure all staff in the Shopping Mall emulates the same.
Ensure all staff understands Shopping Mall business and customer requirements, operational and financial performance through implementation of formulated policies.
Identify training needs for Mall staff members and ensure the needs are met and results and impact evaluated.
Work closely with Shopping Mall team members to avoid labor turnover by proactively managing staff issues and complaints.
You shall ensure that all systems are updated i.e. Buildium, Secure Doc and Team Work as per instruction given.
You shall continuously update the management on all activities on the adopted platforms.
Any other duties as directed by the management or any other person appointed by the management
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Care Takers Hotel Manager Property Manager
Care Takers Job Duties & Responsibilities
Identify and report to the property manager all the activities in the building
Maintain and keep the property clean
General repairs
Monitoring closed circuit television (CCTV) and report any acts of crime or theft
Cleaning the grounds and inside buildings
Repairing equipment and placing orders
Overseeing surveillance
Preparing rooms for meetings and events
Monitoring air conditioning and heating systems in the building
Taking note of electrical faults and doing basic repairs before the major repairs are done
Basic plumbing activities
Taking note and records of tenants
Key Requirements for the Care Takers Job
3-5 years’ experience as a building care taker
Basic electrical and plumbing skills
Computer literate
Ability to monitor CCTV cameras
Good reporting skills
Excellent written and verbal communication skills.
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Assistant Estates Officer
NHC/AEO /02/2017
The Assistant Estates Officer reports to the Estates Officer II and is responsible for undertaking Estates Management functions related to letting, sale and maintenance of Corporations developed properties under the direction of Senior Estates Officers.
DUTIES
Preparation of letters of offer and leases under direction from the Estates Officer.
Undertakes feasibility studies to determine project viability.
Carries out market surveys and studies on comparative rents, property market prices and advises management accordingly.
Prepares and maintains the Corporation’s assets register.
Responsible for advertising and marketing of properties developed by the Corporation.
Undertakes valuations of properties and Corporation’s assets for all intents and purposes including insurance, sale and disposal.
Undertakes Estates Management functions related to letting, sale of properties ,rent collection & enforcements.
Coordinates carrying out of repair works including inspection for both routine and planned maintenance.
Carrying out user reaction surveys as well as attending to tenants’ welfare, complaints and disputes.
JOB REQUIREMENTS
Posses a Bachelor of Land Economics degree or equivalent from a recognized University or equivalent;
Have three (3) years experience in the field of Estates and/or Property Management;
Possess ability to use ICT in property Management, a team player and be an excellent communicator.
The position is on three (3) year renewable contract and the successful candidate will be subject to performance contracting. -
Senior Associate – Real Estate Senior Associates – Corporate & Commercial
We are looking to employ one Senior Associates that
Possess both the experience and confidence to work on a range of high profile and complex transactions for a diverse client base in our real estate department.
Candidates should possess a strong academic pedigree and intellect and have trained/ practiced to date.
The successful candidate should have at least 4 years post qualification experience in conveyancing and banking securities transactions within a busy law firm.
This opportunity will grant excellent high-profile client exposure and career prospects.
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Property Development Manager
About the Role
We are looking for an exceptional individual to lead the development and expansion of our school properties in Kenya over the coming years. We recently acquired 25 acres within Tatu City, one of the largest developments in Kenya and a Vision 2030 flagship project, and will continue to develop the site into a state-of-the-art campus hosting more than 3,000 students. We will also begin acquiring and developing additional land to launch five additional schools across Kenya over the next two years.
As the Property Development Manager, you will lead the development of these new and existing campuses. You will identify optimal new parcels of land for our schools through exhaustive searches, careful analysis and skilled negotiation to secure attractive pricing. You will then coordinate the design of the campuses and facilities with internal staff, architects, and other experts and contractors. Lastly, you will manage a range of contractors to ensure the construction of all facilities is completed on tight timelines to meet international quality standards. You will also work closely with members of our leadership, finance, and growth teams to ensure that all property developments have optimal financial structures and terms to ensure costs are minimized.
You will report to Director of Operations and work closely with the Managing Director, Growth Manager and other key staff. However, you are expected to be capable of operating independently, delivering high quality results on tight timelines with limited direction from other members of the team.
About You
You have 5+ years of experience in a rigorous, high-performing professional setting working with real estate and/or construction;
You have exceptional people skills and are able to build strong relationships with colleagues and a wide range of external partners, negotiate effective deals, and skillfully resolve conflicts;
You have a strong track record of achieving high quality results quickly and can operate independently with limited direction and support;
You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
You deeply understand real estate and construction markets in Kenya. You have an eye for real estate design and can maximize the quality of facilities while minimizing costs;
Strong project management skills with exceptional ability to manage multiple highly detailed and urgent work streams simultaneously;
You are humble and have the highest integrity. You embrace our unique organizational culture and are ready to grow by acting on frequent intensive feedback from your colleagues;
Does working at Nova Pioneer excite you? If so, we are excited to meet you and hope to speak with you soon to explore whether you are a great fit to join us in building our ambitious vision.
Please note: Where a copy of your resume is required, copying and pasting from a formatted document e.g. Microsoft Word® may not result in the formatting transferring correctly to the final resume. You are encouraged to attach your resume in Microsoft Word® or PDF format to protect formatting.
Applications will be reviewed on an ongoing basis until the right candidate is identified. Only qualified candidates will be invited for interviews. If you do not hear from us within 12 weeks of submitting your application, please consider your application unsuccessful.