Job Field: Sector in NGO/Non-Profit  , Procurement / Store-keeping / Supply Chain

  • Regional Supply Chain Manager – Anglophone Africa

    Regional Supply Chain Manager – Anglophone Africa

    Job Description

    Position SummaryThe Regional Supply Chain Manager – Anglophone Africa is a key member of the Regional Logistics & Supply Chain management team & an extended member of the Global Supply Chain function. The role holder will be expected to play a key leadership role in establishing IMC as the regional supply chain leader amongst humanitarian agencies.
    Key Responsibilities include:

    Leading on driving supply chain change initiatives through the global supply chain excellence program, in the East Africa region.
    Developing & implementing a regional supply chain strategic approach aimed at identifying and leveraging opportunities for supply chain consolidation, commercial excellence & optimization, particularly regional shared procurement.
    Providing supply chain leadership & management support to key programs in the region, with particular emphasis to Nigeria, South Sudan and Ethiopia.

    The position will report to the Regional Logistics Coordinator – AA, with a technical reporting line additionally to the Global PIP Project Manager. The role holder will be expected to be flexible to deploy 100% as required to IMC country programs within the AA region.
    ESSENTIAL DUTIES & RESPONSIBILITIES
    Supply Chain Excellence Leadership: Work with the Global Supply Chain Manager and other key colleagues to develop & refine specific supply chain excellence initiatives (Global Category Management, Country Supply Chain Improvement Project, Supply Chain KPI’s, Supply Chain Planning & Design, Emergency Supply Chain Preparedness, etc.)Responsible for driving these initiatives in the East African region in a phased manner, utilizing project management & change management approaches, with a hands on approach enabled through deployments as needed.In 2018, the role holder will be required to work extensively on the IMC L&SC flagship Procurement Transformation/Improvement Project (PIP) – which is a country procurement strengthening & excellence initiative. The role holder will be a senior member & one of the team leaders in the PIP project team, leading one of the 3 project teams (EA countries focused team) under the management of the PIP project manager. The PIP project entails conducting a holistic & sustainable overhaul of the country procurement function (sourcing strategy, contracting strategy & contracts setup, right sizing of the department, compliance strengthening, fraud resilience development & capacity building) based on analytics & sector procurement best practices. This will be achieved by a 6 month hands on support & coaching of the country procurement team (including an expected 2 month in country deployment in each country).

    Regional Supply Chain Strategy & Execution:

    Work with the Regional Logistics Coordinator and the Global Logistics & Supply Chain leadership team to develop & implement a regional supply chain strategy for IMC’s East African Region.
    Identify & setup regional consolidated procurement & supply chain opportunities, hubs aligned to the Global Category Management & other strategies.
    Explore & develop commercially advantageous opportunities for outsourcing supply chain activities in the region.

    Supply Chain Leadership & Management Support:

    Be the supply chain & logistics focal point for all multi country grants/programs in the region, providing a very high level of leadership and management support in related areas. Particularly OFDA and ECHO grants.
    Responsible for ensuring development & submission of high quality large grant proposals covering all aspects of supply chain & logistics (supply chain plans, procurement plans, ensuring IMC leadership in efficiency & effectiveness metrics, inventory management policies, staffing plans, budgeting, etc.).
    Occasional deployments on needs basis to provide surge capacity to country programs in supply chain management roles. Willingness to occasionally deploy for extended periods on short notice and work in austere, dangerous, and/or post-disaster contexts.

    As with all management positions, the role holder will be expected to demonstrate flexibility to take on additional responsibilities as mutually agreed.
    ESSENTIAL SKILLS AND EXPERIENCE

    Extensive experience in humanitarian &/ development supply chain & logistics management at country &/ regional/HQ levels supporting large program portfolios in leading agencies.

    Alternatively, a very strong private sector, senior supply chain profile with some exposure to humanitarian operations.

    Preferred experience in health & integrated thematic sector programs.
    Master’s degree or equivalent qualifications in Supply Chain or Global Logistics from a reputed university.Communication Skills:
    Ability to read, write, analyze and interpret, technical and non-technical material in the English language.
    High degree of influencing and communication skills through a variety of media (presentations, email, inter personal, remote communications, etc.) with a high degree of cultural awareness and change management sensitivity.
    Prevention of Sexual Exploitation and Abuse: Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
    Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

  • Procurement Associate

    Procurement Associate

    Job Details
    The Procurement Associate promotes a client-focused, quality and results- oriented approach and support:

    compliance with UN Women policies and regulations;
    effective systems to support programme delivery and growth;
    accountability to organizational values and principles; and
    an enabling workplace environment in which staff potential is maximized.

    She/he also works in collaboration with operations staff in other UN Agencies, UN Women Country Offices (CO) and Multi-Country Offices (MCO), UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.
    Job Responsibilities
    Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies:

    Prepare procurement related reports and analyses; research and draft responses to enquiries for clearance by Operations Manager;
    Coordinate the implementation of corporate procurement management policies and strategies in support of cost saving and operations for the RO and MCO/COs in the region;
    Prepare workplan;
    Contribute inputs to the development of new tools, systems, policies, manuals, templates, and guidelines;
    Provide advice and technical support on Procurement related issues to MCO/COs in the region;
    Follow up with internal and external audits.

    Manage procurement processes for the Regional Office:

    Finalize procurement plans for programmes/projects and monitor their implementation;
    Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services in the RO;
    Organize and review procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals, and their preliminary evaluation;
    Perform Buyer role in Atlas; prepare/close Purchase Orders (POs) and contracts in and outside Atlas;
    Organize travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation;
    Organize joint procurement processes for the UN agencies in line with the UN reform.

    Manage procurement processes for the Regional Office:

    Review/ process contracts for RO;
    Monitor and analyze contract performance;
    Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.

    Facilitate knowledge building and knowledge sharing:

    Develop and support the development of training materials, webinars and other education materials;
    Organize trainings on Procurement;
    Synthesize lessons learnt and best practices.

    Key Performance Indicators:

    Timely coordination, facilitation and implementation of procurement activities based on procurement plans and available budget;
    Timely and quality processing of purchase orders;
    Timely delivery of services by administration team;
    Proper and accurate maintenance of files and databases, documents are easily retrievable;
    Timely organization of transport and logistics activities;
    Timely and quality advice to the RO and COs in the region.

    Competencies
    Core Values:

    Respect for Diversity
    Integrity
    Professionalism

    Core Competencies:

    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example

    Functional Competencies:

    Strong knowledge of procurement processes and systems;
    Ability to provide procurement related support and advice;
    Strong knowledge in the use of spreadsheets and database packages;
    Ability to work well under pressure and meet deadlines;
    Ability to extract and interpret data;
    Ability to administer and execute administrative processes and transactions;
    Ability to perform work of confidential nature and handle a large volume of work;
    Strong IT and web-based management skills.

    Requirements

    Completion of secondary education is required;
    Specialized training in Procurement; or a bachelor’s degree (or equivalent) in Business Administration or related field is an asset;
    Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset;
    Willingness to take UN Women internal procurement certifications is required.
    At least 7 years of progressively responsible experience in procurement, administration or related at the national or international level;
    Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
    Experience in handling of web-based management systems, such as Atlas.
    Fluency in English is required;
    Working knowledge of another official UN language is an asset.

  • Procurement Associate

    Procurement Associate

    Job description
    Background
    UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
    Under the overall guidance of the Procurement Specialist in Headquarters and the daily supervision of the Operations Manager, the Procurement Associate ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. She/he also works in collaboration with operations staff in other UN Agencies, UN Women Country Offices (CO) and Multi-Country Offices (MCO), UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.
    Duties and Responsibilities

    Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies:
    Prepare procurement related reports and analyses; research and draft responses to enquiries for clearance by Operations Manager;
    Coordinate the implementation of corporate procurement management policies and strategies in support of cost saving and operations for the RO and MCO/COs in the region;
    Prepare workplan;
    Contribute inputs to the development of new tools, systems, policies, manuals, templates, and guidelines;
    Provide advice and technical support on Procurement related issues to MCO/COs in the region;
    Follow up with internal and external audits.
    Manage Procurement Processes For The Regional Office
    Finalize procurement plans for programmes/projects and monitor their implementation;
    Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services in the RO;
    Organize and review procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals, and their preliminary evaluation;
    Perform Buyer role in Atlas; prepare/close Purchase Orders (POs) and contracts in and outside Atlas;
    Organize travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation;
    Organize joint procurement processes for the UN agencies in line with the UN reform.
    Manage Procurement Processes For The Regional Office
    Review/ process contracts for RO;
    Monitor and analyze contract performance;
    Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.
    Facilitate Knowledge Building And Knowledge Sharing
    Develop and support the development of training materials, webinars and other education materials;
    Organize trainings on Procurement;
    Synthesize lessons learnt and best practices.

    Key Performance Indicators

    Timely coordination, facilitation and implementation of procurement activities based on procurement plans and available budget;
    Timely and quality processing of purchase orders;
    Timely delivery of services by administration team;
    Proper and accurate maintenance of files and databases, documents are easily retrievable;
    Timely organization of transport and logistics activities;
    Timely and quality advice to the RO and COs in the region.

    Competencies
    Core Values

    Respect for Diversity
    Integrity
    Professionalism

    Core Competencies

    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example

    Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf
    Functional Competencies

    Strong knowledge of procurement processes and systems;
    Ability to provide procurement related support and advice;
    Strong knowledge in the use of spreadsheets and database packages;
    Ability to work well under pressure and meet deadlines;
    Ability to extract and interpret data;
    Ability to administer and execute administrative processes and transactions;
    Ability to perform work of confidential nature and handle a large volume of work;
    Strong IT and web-based management skills.

    Required Skills and Experience
    Education and certification:

    Completion of secondary education is required;
    Specialized training in Procurement; or a bachelor’s degree (or equivalent) in Business Administration or related field is an asset;
    Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset;
    Willingness to take UN Women internal procurement certifications is required.

    Experience

    At least 7 years of progressively responsible experience in procurement, administration or related at the national or international level;
    Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
    Experience in handling of web-based management systems, such as Atlas.

    Language Requirements

    Fluency in English is required;
    Working knowledge of another official UN language is an asset.

  • Regional Procurement Manager

    Regional Procurement Manager

    Job description
    Summary of Role
    The Regional Procurement Manager I works closely with headquarters and regional Contracts and Grants Managers and project-based Procurement Officers to support an assigned regional portfolio. S/he works closely with colleagues in US-based divisions and country offices to establish, develop, strengthen, and monitor procurement compliance practices and procedures in support of international field operations. The Procurement Manager I will report directly to the Regional Contracts and Grants Manager for East Africa.
    Responsibilities Include:

    Participate in Award Kickoff Meetings, orienting project staff to procurement compliance requirements.
    Review procurement plans with project-based procurement and technical staff during award kickoff, regular meetings, and during annual work planning.
    Review procurement packages prepared by project-based procurement staff to ensure compliance with IntraHealth policies and procedures and funder-specific requirements
    Draft and negotiate service contracts, consultant agreements, leases, and purchase orders over $10,000, ensuring the inclusion of applicable funder requirements identified by the Contracts and Grants Manager.
    Coordinate the execution of outgoing procurement instruments over $10,000 in accordance with the Procurement Policy and Procedures and the Delegation of Authority/Signature Authorization for Agreements
    Maintain and update procurement data in a timely manner in business systems and tracking tools (e.g. SharePoint Request System, Amber Road, etc.).
    Provide backfill support to CGP Procurement and Contracts and Grants Managers during surges and scheduled leave.
    Maintain and apply knowledge of procurement-related funder rules and regulations (including but not limited to the Uniform Guidance/2 CFR 200/45 CFR Part 75, USAID
    Mandatory Standard Provisions, FAR, AIDAR) and advise and provide training to implementation teams on best practices, compliance and risk management and mitigation strategies and tools.
    Provide support, advice, mentoring, training and coaching to US and project-based staff in all aspects of procurement and supply chain management, and CGP policies and procedures.
    Contribute to the development and improvement of procurement and supply chain business processes, systems, policies and procedures.
    Participate in internal control reviews, sampling procurements under $10,000 for compliance with IntraHealth policy and funder rules and regulations.
    In concert with CGP colleagues, facilitate the development and execution of training on procurement policies and funder compliance for headquarters program and country-based staff.
    Cultivate, establish and maintain positive working relationships with internal clients globally.
    Present, communicate, and provide oral and written guidance on procurement topics globally.
    Travel to country field offices and funder offices as necessary.
    Other duties as assigned.

    Education/Experience Requirements

    Master’s degree in Contracts Management, Finance, Business, Law, or relevant degree and 6+ years of experience working in contract/grant management or a Bachelor’s degree in relevant field of study and 10+ years of relevant experience.
    Experience with donors such as U.S. Government (i.e. USAID, CDC), foundation, and private donors required.
    Demonstrated experience interpreting funder procurement requirements and understanding compliance concepts.
    Demonstrated understanding of federal procurement requirements, and evidence of experience in the design, development or enhancement of compliant policies, procedures, and training documents.
    Demonstrated experience working in teams/groups, presenting training material, and/or providing coaching and mentoring.
    Strong oral and written communications skills.
    Able to work effectively both independently and in teams (domestic and international).
    Proven ability to work with all levels of office staff, internal clients, and with different personalities..
    Strong analytical and computer skills, including proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.

    Working Conditions/Other Requirements/Physical Requirements

    Minimum noise levels in an office environment
    Ability and willingness to travel domestically/ internationally up to 25%
    Position is based in an office, requiring sitting at a desk most of the day
    Requires lifting of 0-10 lbs. occasionally or as needed

    Competencies

    Innovation-Develops new, better or significantly different ideas, methods, solutions or initiatives that result in improvement of IntraHealth’s performance and meeting objectives, results and global commitments.
    Accountability – Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high-quality results for IntraHealth’s success. Exercises ethical practices, respectful words and behaviors, and equitable treatment of others in all activities.
    Service Excellence – Knowledge of and ability to put into action customer service concepts, processes, and techniques to access internal and/or external client needs and expectations, and meet or exceed those needs and expectations through providing excellent service directly or indirectly.
    Client Relationship Management – Knowledge and ability to determine and satisfy current client needs and maintain a partnering relationship during engagements; includes influencing, communicating, presenting, facilitating, Build and manage new relationships and collaborative alliances.
    Strategic Thinking – Applies organizational knowledge to identify and maintain focus on key success factors for IntraHealth while recognizing, anticipating and resolving organizational challenges. Ability to develop organization- and industry-specific expertise and apply sound decision making processes to reach productive resolutions that translates strategy into actionable business plans.
    Business Acumen – Knowledge, insight, and application of business concepts, tools, and processes that are required for making sound decisions in the context of IntraHealth’s business; ability to apply this knowledge appropriately to diverse situations; including supporting, identifying, assessing, and/or securing new business for the organization.
    Effective Communication (Oral and Written) – Understands effective communication concepts, tools, and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate professional communication behaviors

  • Project Manager

    Project Manager

    Reports to: Senior Manager, Global Innovation
    Do you want your work to matter?
    Do you want to use your skills to make a difference, not just a living?
    Do you want to improve millions of lives, including your own?
    We’re also transforming the way community health is financed. In global conferences and forums, we’re leading conversations about results-based financing and contracting. Locally, we’re advising county governments on strategies like pay for performance and financial incentives that motivate both health workers and managers.
    Roles
    We’ve created a dedicated team to provide catalytic leadership. The Innovations team will work closely with the country teams to lead the innovation agenda. One arm of the team will focus on radical innovation to transform community health – called LGX. Another arm runs the Innovation Network, a Gates-funded incubation lab that tests community health technologies.
    The third arm of team is the Innovation Experiment Program. Led by the Senior Manager, Global Innovation, this arm will lead programmatic, financing and technology innovations. This is where you sit.

    Design experiments– You will develop experiments and workplans for new programs, technologies and processes- that can improve efficiency and health impact.
    Manage experiments– You will coordinate experiments to test new programs, technologies, and processes. You will work with field teams, partners, and other departments. You will draw insights, identify challenges, and make adjustments needed to ensure success.
    Contribute to the idea pipeline– collaborate with colleagues to generate ideas that will make the biggest difference, collating ideas top down, bottom up including input from clients and Community Health Workers.
    Manage your team– You will guide and motivate the Innovation Coordinator and Innovation Analyst. Ensure that you work as a team to deliver experiments against the approved design plan, overcome challenges, and monitor and report frequently against success criteria.
    Share lessons learned– Share widely what we learn (successes and failures), helping not just Living Goods but also the field of community health, ministries of health, and other community health organizations all around the world

    Job Requirements

    Project management skills.You have a bachelor’s degree and 4+ years experience managing projects in emerging markets.
    You like to get things done in a structured, methodical way. You are driven to use data to find solutions and inform decision-making.
    Passion for community health. Ideally, you have experience working in public health or health technologies. If not, you are steadfastly committed to improving health of low income people globally.
    You wonder a lot. You love to day- dream about solutions to problems. You are good at conceptualizing. You like to design things. You read a lot and know what is happening around the world, and new ideas in difference contexts spark your creative juices.
    You know how to motivate people to think differently and to help others set priorities and work towards goals.
    You are a quick thinker, laser focused and clear decision maker. You have a strong interest in private-sector approaches to development and a proven ability to produce results.
    Lives our values.You can thrive in our culture – you can demonstrate inclusion, integrity, innovation, quick footedness, collaboration, and accountability.

    Compensation
    A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity. The opportunity to be your best while making lives better for those in need.

  • Procurement Coordinator

    Procurement Coordinator

    Job Description
    Qualifications / Requirements:

    Diploma / Degree Purchasing and Supplies or Supply Chain Management
    2-3 years’ experience in a busy procurement department
    Excellent computer skills

    Main Duties and Responsibilities:

    Monitor, improve and maintain current inventory levels
    Prepare purchases/ orders as required with indication of balances as per the orders in all stores
    Ensure all the stock balances are given on time and are well recorded in the inventory Track orders, investigate problems and advise accordingly on any wastage and quantities used Maintain the database for all inventory in the stores
    Ensure the balances for the schools are done before ordering
    Ensure all the cutlery are in good condition and enough for all the group
    Ensure all the fire extinguishers are serviced on time and returned to the respective locations.
    After service, record all fire extinguishers for all premises that need service on a monthly basis
    Help in receiving and dispatching in Nairobi and Mara camps during busy season
    Perform physical count of inventory in the Stores
    Reconcile actual stock count to computer-generated reports
    Count materials, equipment’s, merchandise, or supplies in stock and posts totals to inventory records, manually into soft
    Prepare reports, such as inventory balance, loss and shortages against the stock balances in all stores
    Receive goods from different location i.e Nairobi and in the Mara.
    Unpack goods and organize for the delivery to different locations as per the delivery note Organize for the re-stocks of items as necessary by giving balances in camps and the Bogani store by sending orders on time
    Follow the Youth trips log very closely to know which camp is coming in and going where to counter check all the supplies required per group are available before arrival to the camp
    Label all the shelves as per respective items in store putting stickers as per the item. Any other duties outlined by your supervisors

    Key Areas to Success:

    Attention to detail Honesty
    Ability to work well with diverse teams
    Analytical skills and ability to use systems for analysis and evaluation
    A good team player with excellent communication skills

  • Planning and Data Unit Lead – Kenya Logistics

    Planning and Data Unit Lead – Kenya Logistics

    Job Description
    The Planning and Data Lead guides and manages the overall direction of the Data Unit of the Kenya Logistics Team, and leads the planning and data work for our Core Deliveries Unit. This person is responsible for ensuring all necessary planning, data gathering, analysis and reporting happens across both these units of the Logistics team. The Planning and Data Lead oversees all Inventory Data Management and works with the Logistics Team management to craft a long-term vision around the analysis and use of our data to improve delivery execution, reduce inventory loss and provide superior service to our farmers.
    Responsibilities of the Planning and Data Unit Lead will include:

    Oversee all payments and procurement operations for the Kenya Logistics Team
    Manage and improve Inventory Management systems, processes and controls
    Explore new ways to use Logistics data for advanced problem-solving
    Build, monitor and report on key tracking tools for staff & process performance
    Provide data-focused support for other units within the Kenya Logistics team
    Works with management to set and monitor team OKRs, KPIs and budgets
    Develop annual delivery expansion planning tools and oversee all expansion planning tasks
    Provide all necessary data support for annual Input Deliveries
    Liaise with Business Operations team to improve the management and use of Logistics Data
    Own the Input Ordering process pipeline and support team management with critical tasks
    Provide professional development opportunities and coaching to reports
    Supports the implementation / growth of mechanisms which improve team culture

    Career Growth and Development
    One Acre Fund invests in building management and leadership skills. Your manager and a global support team will commit significant time in your career development. We provide constant, actionable feedback delivered through mentorship and through regular management consulting-style career reviews. We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that each person can be passionate about. Because of our rapid growth, we constantly have new high-level roles opening up and opportunities in many functions.
    Qualifications
    We are seeking an exceptional professional with five years of work experience and ideally a demonstrated passion for international development. Candidates who fit the following criteria are strongly encouraged to apply:
    Broad knowledge and experience in:

    Using SAP Business Solutions for Inventory Management (or similar ERP/Inventory Management Software)
    Data visualization software / tools, preferred if this experience is with Microsoft’s Power BI tool

    Excellent skills in:

    Advanced Excel analysis
    including at least Pivot Tables, V-Lookup and Array Formulas
    Strong work experiences. Examples include a demanding professional work experience, or successful entrepreneurial experience (e.g. leading a conference, or starting a business).

    Specific experience in:

    Logistics Operations [Warehousing and Fleet Planning] preferred
    People Management
    Leadership experience at work, or outside of work
    Humility. We are looking for passionate professionals who combine strong leadership skills with patience and a humble approach to service to join our growing family of leaders.
    Outstanding communication skills with direct reports, peers and management
    Strong analytical skills – ability to quickly review, synthesize, analyze and communicate data
    Software Development experience would be an added advantage
    Problem solving and ability to work to tight deadlines

    Language: English required
    Preferred Start Date
    ASAP
    Compensation
    We offer a modest starting salary that affords a high quality of life in our areas of operation. This is a career-track role with performance-based raises and the ability to expand responsibilities over time.
    Benefits
    Housing, transportation, and airtime allowances
    Duration
    Minimum three year’s commitment, full-time job.
    Please note that we are not able to sponsor a visa for this position.

  • Regional Procurement Manager

    Regional Procurement Manager

    Role Purpose:
    The Regional Procurement Manager will be responsible for the management the Regional Procurement Unit and will lead in setting up strategic contracts at regional and sub-regional level, and for the Regional Office. The incumbent will also be responsible for supporting the development and execution of regional sourcing strategies and ensuring efficiency and effectiveness of the Regional Procurement Unit in processing international procurement transactions for country offices in the ESA region. The role will also include taking a lead role in advising country offices to achieve improved quality assurance of their procurement processes. Sets targets for the Regional Procurement Unit; monitor performance and measuring efficiencies. Also, ensures that Regional Procurement Unit is operating in strict adherence with the organization’s procurement policy, RPU Charter and also compliance toward donor’s requirements. Actively supports the regional initiative on procurement improvements by supporting countries in managing complex procurement processes, providing advice and ensuring capacity building when needs are identified. Ensures timely review of local procurement processes sent to review and validation at the procurement unit level, and ensures that the process is tracked to measure performance against targets.
    Contract Duration: 2 years
    Qualifications and Experience
    Essential

    A First Degree in in related area, Master level degree will be an advantage.
    CIPS or equivalent professional certification
    At least 3 years in a managerial position in procurement.
    Having experience in the INGO sector and in handling Cash Transfer Procurement, pharmaceutical procurement and construction contracting will be an advantage.
    3 years’ international experience is desirable, preferably having extensive knowledge of the East and Southern Africa market. Having previous regional procurement management level is a strong advantage.
    Experience in running complex and high volume procurement processes and in high volume contracts negotiation (>USD 1 million).
    Proven ability to review supply demands and trends; to develop strategies to fill identified gaps
    Experience working with large institutional donors and knowledge of their rules and regulations
    Ability to synthesize and analyse information, and make clear, informed decisions
    Ability to build relationships quickly with a wide range of people, both internally and externally
    Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
    Experience in developing the capacity of procurement staff through the use of training, performance management frameworks and development plans.
    Experience in development and implementation of efficient procurement systems, policies and procedures.
    Excellent written and spoken communication and interpersonal skills
    Fluent in English
    Cross-cultural experience, understanding and sensitivity
    Commitment to Save the Children values
    Knowledge of East and Southern Africa Region context is an advantage
    Excellent ability with MS-Office applications particularly Excel
    Willingness and ability to travel within the region to support country offices.
    Resilient to stress
    Sense of diplomacy and negotiation skills
    Experienced in managing people is a must
    Able to prioritize and work with limited supervision, self-motivated, resilient to stress

  • Warehouse Manager 

System Analyst

    Warehouse Manager System Analyst

    Duty Station/Mission: Nairobi/ MSF Belgium-KSU
    Duration: 1 year Contract, extendable

    Médecins Sans Frontières Belgium (Kenya Supply Unit) is looking to fill the position of a Warehouse Manager. The selected candidate will report to the Supply Chain Manager for daily supervision.
    Objective of the Position:
    Defining, coordinating and monitoring of all Warehouse Stock Management activities according to MSF protocols, standards and procedures in order to ensure an optimal running of the KSU warehouse.
    Tasks & Responsibilities:
    S/he will perform the following main tasks, among others:-

    In collaboration with the Supply Chain Manager, define the Warehouse Stock Management activities and planning the annual budget in order to identify and optimize the response to the needs of the missions.
    Monitoring the implementation of the Warehouse Stock Management activities, following up of the medical and logistics stocks, ensuring compliance with MSF standards, protocols and procedures, and reporting to the line manager on the development of the ongoing programs.
    Ensuring all equipment and premises are adapted to the proper storage of goods in compliance with the customer’s requirements and Good Distribution Practices
    Ensuring that physical and administrative management of the products inside the warehouse are properly managed in conjunction with the owners of the stocks (SOPs, flow management, Nodhos warehousing tool, inventories…)
    Analyzing monthly/quarterly warehouse data, identifying problems, and proposing solutions to line manager, owners of stocks and pharmacist
    In collaboration with the HR Manager, participate in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
    Ensuring technical support for his/her area of activity and providing coaching to staff under his/her responsibility. Managing his team and elaborating their activities planning (Warehouse attendants and Casuals)
    Participating in monthly reports according to guidelines.

    Qualifications & Requirements:
    Education: Diploma in Supply Chain Management or related studies in Warehouse Management. Degree in the same field is anadded advantage.
    Experience: At least 3years’ experiencein Storekeeping/Warehousing; Advanced knowledge of MSF stock management tools will bean added advantage.
    Skills/ Competences: diplomacy, culturally sensitive, patience, proactive, flexible, attentive to details, organized; computer literate.
    Strengths required: Excellent communication & reporting skills. Strong initiative and a team player.
    Language: Proficiency in written and oral English & Swahili.

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  • Strategic Purchasing and Quality Team Lead 

Strategy and Research Analyst/Manager 

Kenya People Division Director

    Strategic Purchasing and Quality Team Lead Strategy and Research Analyst/Manager Kenya People Division Director

    Job Description
    Responsibilities of the Purchasing Lead will include:

    Team Management & Leadership Development

    Mentoring strong procurement directors in each country to build leadership and team management skills
    Coaching local purchasing teams to identify high quality, high-level suppliers and how to negotiate for best pricing and terms
    Working with multi-national staff and suppliers
    Identifying strong local talent pools for recruiting high-quality procurement staff

    Defined Business Processes

    Setting up procurement mechanisms and systems by incorporating best practices from other organizations and identifying strong, long-term supplier relationships.
    Mapping out current procurement practices to identify and implement cost- and time-saving improvements
    Implementing standardized practices across all country procurement teams to improve efficiency, effectiveness, and customer service

    Define Measurable Quality Metrics

    Ensuring consistent, predictable quality by building strong Quality Assurance processes
    Preventing fraud and corruption challenges along the procurement value chain
    Coordinating across teams to evaluate Quality Assurance measures and implement best practices

    Building Outstanding Communication Channels

    Becoming familiar with One Acre Fund teams and structures to ensure the local procurement team is best supporting their internal clients
    Working closely with logistics teams to minimize delivered costs
    Working closely with other internal teams to reduce overall spend
    Improving overall procurement process transparency

    Career Growth and Development
    One Acre Fund invests in building management and leadership skills. Your manager will invest significant time in your career development. We provide constant, actionable feedback delivered through mentorship and regular management consulting-style career reviews. We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that each person can be passionate about. Because of our rapid growth, we constantly have new high-level roles opening up and opportunities in many functions. This results in fast career growth for our staff.
    Qualifications
    We are seeking exceptional professionals with experience in and a passion for procurement and supply chain. Experience in an entrepreneurial environment is a plus.
    Candidates that meet the following criteria are strongly encouraged to apply:

    Work experience in a demanding professional environment, preferably in positions where frequent cross-department communication was required
    Some experience in a field requiring regular quantitative reasoning skills & data analytics skills (such as engineering, consulting, finance, or supply chain management) preferred but not required
    Creativity and strong problem-solving skills. You don’t take no for an answer and constantly look for alternative solutions to problems.
    A passion for world-class customer service
    Outstanding communication skills with suppliers, reports, peers, and management
    Experience working internationally preferred
    Leadership experience at work or outside of work
    Ability to work and make decisions independently
    Good oral and written communication skills
    Language: English required, French and Swahili preferred

    Preferred Start Date
    ASAP
    Job Location
    Kakamega, Kenya
    Duration
    Minimum 2 years commitment, full-time job
    Compensation
    We offer a modest starting salary that affords a high quality of life in our areas of operation. This is a career-track role with performance-based raises and the ability to expand responsibilities over time.
    Benefits
    Health insurance, immunizations, flight, housing
    Sponsor International Candidates 
    No

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