Jobs Kenya

Job Field: Sector in NGO/Non-Profit  , Procurement / Store-keeping / Supply Chain

  • Regional Procurement Manager

    Regional Procurement Manager

    Job description
    Summary of Role
    The Regional Procurement Manager I works closely with headquarters and regional Contracts and Grants Managers and project-based Procurement Officers to support an assigned regional portfolio. S/he works closely with colleagues in US-based divisions and country offices to establish, develop, strengthen, and monitor procurement compliance practices and procedures in support of international field operations. The Procurement Manager I will report directly to the Regional Contracts and Grants Manager for East Africa.
    Responsibilities Include:

    Participate in Award Kickoff Meetings, orienting project staff to procurement compliance requirements.
    Review procurement plans with project-based procurement and technical staff during award kickoff, regular meetings, and during annual work planning.
    Review procurement packages prepared by project-based procurement staff to ensure compliance with IntraHealth policies and procedures and funder-specific requirements
    Draft and negotiate service contracts, consultant agreements, leases, and purchase orders over $10,000, ensuring the inclusion of applicable funder requirements identified by the Contracts and Grants Manager.
    Coordinate the execution of outgoing procurement instruments over $10,000 in accordance with the Procurement Policy and Procedures and the Delegation of Authority/Signature Authorization for Agreements
    Maintain and update procurement data in a timely manner in business systems and tracking tools (e.g. SharePoint Request System, Amber Road, etc.).
    Provide backfill support to CGP Procurement and Contracts and Grants Managers during surges and scheduled leave.
    Maintain and apply knowledge of procurement-related funder rules and regulations (including but not limited to the Uniform Guidance/2 CFR 200/45 CFR Part 75, USAID
    Mandatory Standard Provisions, FAR, AIDAR) and advise and provide training to implementation teams on best practices, compliance and risk management and mitigation strategies and tools.
    Provide support, advice, mentoring, training and coaching to US and project-based staff in all aspects of procurement and supply chain management, and CGP policies and procedures.
    Contribute to the development and improvement of procurement and supply chain business processes, systems, policies and procedures.
    Participate in internal control reviews, sampling procurements under $10,000 for compliance with IntraHealth policy and funder rules and regulations.
    In concert with CGP colleagues, facilitate the development and execution of training on procurement policies and funder compliance for headquarters program and country-based staff.
    Cultivate, establish and maintain positive working relationships with internal clients globally.
    Present, communicate, and provide oral and written guidance on procurement topics globally.
    Travel to country field offices and funder offices as necessary.
    Other duties as assigned.

    Education/Experience Requirements

    Master’s degree in Contracts Management, Finance, Business, Law, or relevant degree and 6+ years of experience working in contract/grant management or a Bachelor’s degree in relevant field of study and 10+ years of relevant experience.
    Experience with donors such as U.S. Government (i.e. USAID, CDC), foundation, and private donors required.
    Demonstrated experience interpreting funder procurement requirements and understanding compliance concepts.
    Demonstrated understanding of federal procurement requirements, and evidence of experience in the design, development or enhancement of compliant policies, procedures, and training documents.
    Demonstrated experience working in teams/groups, presenting training material, and/or providing coaching and mentoring.
    Strong oral and written communications skills.
    Able to work effectively both independently and in teams (domestic and international).
    Proven ability to work with all levels of office staff, internal clients, and with different personalities..
    Strong analytical and computer skills, including proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.

    Working Conditions/Other Requirements/Physical Requirements

    Minimum noise levels in an office environment
    Ability and willingness to travel domestically/ internationally up to 25%
    Position is based in an office, requiring sitting at a desk most of the day
    Requires lifting of 0-10 lbs. occasionally or as needed

    Competencies

    Innovation-Develops new, better or significantly different ideas, methods, solutions or initiatives that result in improvement of IntraHealth’s performance and meeting objectives, results and global commitments.
    Accountability – Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high-quality results for IntraHealth’s success. Exercises ethical practices, respectful words and behaviors, and equitable treatment of others in all activities.
    Service Excellence – Knowledge of and ability to put into action customer service concepts, processes, and techniques to access internal and/or external client needs and expectations, and meet or exceed those needs and expectations through providing excellent service directly or indirectly.
    Client Relationship Management – Knowledge and ability to determine and satisfy current client needs and maintain a partnering relationship during engagements; includes influencing, communicating, presenting, facilitating, Build and manage new relationships and collaborative alliances.
    Strategic Thinking – Applies organizational knowledge to identify and maintain focus on key success factors for IntraHealth while recognizing, anticipating and resolving organizational challenges. Ability to develop organization- and industry-specific expertise and apply sound decision making processes to reach productive resolutions that translates strategy into actionable business plans.
    Business Acumen – Knowledge, insight, and application of business concepts, tools, and processes that are required for making sound decisions in the context of IntraHealth’s business; ability to apply this knowledge appropriately to diverse situations; including supporting, identifying, assessing, and/or securing new business for the organization.
    Effective Communication (Oral and Written) – Understands effective communication concepts, tools, and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate professional communication behaviors

  • Project Manager

    Project Manager

    Reports to: Senior Manager, Global Innovation
    Do you want your work to matter?
    Do you want to use your skills to make a difference, not just a living?
    Do you want to improve millions of lives, including your own?
    We’re also transforming the way community health is financed. In global conferences and forums, we’re leading conversations about results-based financing and contracting. Locally, we’re advising county governments on strategies like pay for performance and financial incentives that motivate both health workers and managers.
    Roles
    We’ve created a dedicated team to provide catalytic leadership. The Innovations team will work closely with the country teams to lead the innovation agenda. One arm of the team will focus on radical innovation to transform community health – called LGX. Another arm runs the Innovation Network, a Gates-funded incubation lab that tests community health technologies.
    The third arm of team is the Innovation Experiment Program. Led by the Senior Manager, Global Innovation, this arm will lead programmatic, financing and technology innovations. This is where you sit.

    Design experiments– You will develop experiments and workplans for new programs, technologies and processes- that can improve efficiency and health impact.
    Manage experiments– You will coordinate experiments to test new programs, technologies, and processes. You will work with field teams, partners, and other departments. You will draw insights, identify challenges, and make adjustments needed to ensure success.
    Contribute to the idea pipeline– collaborate with colleagues to generate ideas that will make the biggest difference, collating ideas top down, bottom up including input from clients and Community Health Workers.
    Manage your team– You will guide and motivate the Innovation Coordinator and Innovation Analyst. Ensure that you work as a team to deliver experiments against the approved design plan, overcome challenges, and monitor and report frequently against success criteria.
    Share lessons learned– Share widely what we learn (successes and failures), helping not just Living Goods but also the field of community health, ministries of health, and other community health organizations all around the world

    Job Requirements

    Project management skills.You have a bachelor’s degree and 4+ years experience managing projects in emerging markets.
    You like to get things done in a structured, methodical way. You are driven to use data to find solutions and inform decision-making.
    Passion for community health. Ideally, you have experience working in public health or health technologies. If not, you are steadfastly committed to improving health of low income people globally.
    You wonder a lot. You love to day- dream about solutions to problems. You are good at conceptualizing. You like to design things. You read a lot and know what is happening around the world, and new ideas in difference contexts spark your creative juices.
    You know how to motivate people to think differently and to help others set priorities and work towards goals.
    You are a quick thinker, laser focused and clear decision maker. You have a strong interest in private-sector approaches to development and a proven ability to produce results.
    Lives our values.You can thrive in our culture – you can demonstrate inclusion, integrity, innovation, quick footedness, collaboration, and accountability.

    Compensation
    A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity. The opportunity to be your best while making lives better for those in need.

  • Procurement Coordinator

    Procurement Coordinator

    Job Description
    Qualifications / Requirements:

    Diploma / Degree Purchasing and Supplies or Supply Chain Management
    2-3 years’ experience in a busy procurement department
    Excellent computer skills

    Main Duties and Responsibilities:

    Monitor, improve and maintain current inventory levels
    Prepare purchases/ orders as required with indication of balances as per the orders in all stores
    Ensure all the stock balances are given on time and are well recorded in the inventory Track orders, investigate problems and advise accordingly on any wastage and quantities used Maintain the database for all inventory in the stores
    Ensure the balances for the schools are done before ordering
    Ensure all the cutlery are in good condition and enough for all the group
    Ensure all the fire extinguishers are serviced on time and returned to the respective locations.
    After service, record all fire extinguishers for all premises that need service on a monthly basis
    Help in receiving and dispatching in Nairobi and Mara camps during busy season
    Perform physical count of inventory in the Stores
    Reconcile actual stock count to computer-generated reports
    Count materials, equipment’s, merchandise, or supplies in stock and posts totals to inventory records, manually into soft
    Prepare reports, such as inventory balance, loss and shortages against the stock balances in all stores
    Receive goods from different location i.e Nairobi and in the Mara.
    Unpack goods and organize for the delivery to different locations as per the delivery note Organize for the re-stocks of items as necessary by giving balances in camps and the Bogani store by sending orders on time
    Follow the Youth trips log very closely to know which camp is coming in and going where to counter check all the supplies required per group are available before arrival to the camp
    Label all the shelves as per respective items in store putting stickers as per the item. Any other duties outlined by your supervisors

    Key Areas to Success:

    Attention to detail Honesty
    Ability to work well with diverse teams
    Analytical skills and ability to use systems for analysis and evaluation
    A good team player with excellent communication skills

  • Planning and Data Unit Lead – Kenya Logistics

    Planning and Data Unit Lead – Kenya Logistics

    Job Description
    The Planning and Data Lead guides and manages the overall direction of the Data Unit of the Kenya Logistics Team, and leads the planning and data work for our Core Deliveries Unit. This person is responsible for ensuring all necessary planning, data gathering, analysis and reporting happens across both these units of the Logistics team. The Planning and Data Lead oversees all Inventory Data Management and works with the Logistics Team management to craft a long-term vision around the analysis and use of our data to improve delivery execution, reduce inventory loss and provide superior service to our farmers.
    Responsibilities of the Planning and Data Unit Lead will include:

    Oversee all payments and procurement operations for the Kenya Logistics Team
    Manage and improve Inventory Management systems, processes and controls
    Explore new ways to use Logistics data for advanced problem-solving
    Build, monitor and report on key tracking tools for staff & process performance
    Provide data-focused support for other units within the Kenya Logistics team
    Works with management to set and monitor team OKRs, KPIs and budgets
    Develop annual delivery expansion planning tools and oversee all expansion planning tasks
    Provide all necessary data support for annual Input Deliveries
    Liaise with Business Operations team to improve the management and use of Logistics Data
    Own the Input Ordering process pipeline and support team management with critical tasks
    Provide professional development opportunities and coaching to reports
    Supports the implementation / growth of mechanisms which improve team culture

    Career Growth and Development
    One Acre Fund invests in building management and leadership skills. Your manager and a global support team will commit significant time in your career development. We provide constant, actionable feedback delivered through mentorship and through regular management consulting-style career reviews. We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that each person can be passionate about. Because of our rapid growth, we constantly have new high-level roles opening up and opportunities in many functions.
    Qualifications
    We are seeking an exceptional professional with five years of work experience and ideally a demonstrated passion for international development. Candidates who fit the following criteria are strongly encouraged to apply:
    Broad knowledge and experience in:

    Using SAP Business Solutions for Inventory Management (or similar ERP/Inventory Management Software)
    Data visualization software / tools, preferred if this experience is with Microsoft’s Power BI tool

    Excellent skills in:

    Advanced Excel analysis
    including at least Pivot Tables, V-Lookup and Array Formulas
    Strong work experiences. Examples include a demanding professional work experience, or successful entrepreneurial experience (e.g. leading a conference, or starting a business).

    Specific experience in:

    Logistics Operations [Warehousing and Fleet Planning] preferred
    People Management
    Leadership experience at work, or outside of work
    Humility. We are looking for passionate professionals who combine strong leadership skills with patience and a humble approach to service to join our growing family of leaders.
    Outstanding communication skills with direct reports, peers and management
    Strong analytical skills – ability to quickly review, synthesize, analyze and communicate data
    Software Development experience would be an added advantage
    Problem solving and ability to work to tight deadlines

    Language: English required
    Preferred Start Date
    ASAP
    Compensation
    We offer a modest starting salary that affords a high quality of life in our areas of operation. This is a career-track role with performance-based raises and the ability to expand responsibilities over time.
    Benefits
    Housing, transportation, and airtime allowances
    Duration
    Minimum three year’s commitment, full-time job.
    Please note that we are not able to sponsor a visa for this position.

  • Regional Procurement Manager

    Regional Procurement Manager

    Role Purpose:
    The Regional Procurement Manager will be responsible for the management the Regional Procurement Unit and will lead in setting up strategic contracts at regional and sub-regional level, and for the Regional Office. The incumbent will also be responsible for supporting the development and execution of regional sourcing strategies and ensuring efficiency and effectiveness of the Regional Procurement Unit in processing international procurement transactions for country offices in the ESA region. The role will also include taking a lead role in advising country offices to achieve improved quality assurance of their procurement processes. Sets targets for the Regional Procurement Unit; monitor performance and measuring efficiencies. Also, ensures that Regional Procurement Unit is operating in strict adherence with the organization’s procurement policy, RPU Charter and also compliance toward donor’s requirements. Actively supports the regional initiative on procurement improvements by supporting countries in managing complex procurement processes, providing advice and ensuring capacity building when needs are identified. Ensures timely review of local procurement processes sent to review and validation at the procurement unit level, and ensures that the process is tracked to measure performance against targets.
    Contract Duration: 2 years
    Qualifications and Experience
    Essential

    A First Degree in in related area, Master level degree will be an advantage.
    CIPS or equivalent professional certification
    At least 3 years in a managerial position in procurement.
    Having experience in the INGO sector and in handling Cash Transfer Procurement, pharmaceutical procurement and construction contracting will be an advantage.
    3 years’ international experience is desirable, preferably having extensive knowledge of the East and Southern Africa market. Having previous regional procurement management level is a strong advantage.
    Experience in running complex and high volume procurement processes and in high volume contracts negotiation (>USD 1 million).
    Proven ability to review supply demands and trends; to develop strategies to fill identified gaps
    Experience working with large institutional donors and knowledge of their rules and regulations
    Ability to synthesize and analyse information, and make clear, informed decisions
    Ability to build relationships quickly with a wide range of people, both internally and externally
    Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
    Experience in developing the capacity of procurement staff through the use of training, performance management frameworks and development plans.
    Experience in development and implementation of efficient procurement systems, policies and procedures.
    Excellent written and spoken communication and interpersonal skills
    Fluent in English
    Cross-cultural experience, understanding and sensitivity
    Commitment to Save the Children values
    Knowledge of East and Southern Africa Region context is an advantage
    Excellent ability with MS-Office applications particularly Excel
    Willingness and ability to travel within the region to support country offices.
    Resilient to stress
    Sense of diplomacy and negotiation skills
    Experienced in managing people is a must
    Able to prioritize and work with limited supervision, self-motivated, resilient to stress

  • Warehouse Manager System Analyst

    Warehouse Manager System Analyst

    Duty Station/Mission: Nairobi/ MSF Belgium-KSU
    Duration: 1 year Contract, extendable

    Médecins Sans Frontières Belgium (Kenya Supply Unit) is looking to fill the position of a Warehouse Manager. The selected candidate will report to the Supply Chain Manager for daily supervision.
    Objective of the Position:
    Defining, coordinating and monitoring of all Warehouse Stock Management activities according to MSF protocols, standards and procedures in order to ensure an optimal running of the KSU warehouse.
    Tasks & Responsibilities:
    S/he will perform the following main tasks, among others:-

    In collaboration with the Supply Chain Manager, define the Warehouse Stock Management activities and planning the annual budget in order to identify and optimize the response to the needs of the missions.
    Monitoring the implementation of the Warehouse Stock Management activities, following up of the medical and logistics stocks, ensuring compliance with MSF standards, protocols and procedures, and reporting to the line manager on the development of the ongoing programs.
    Ensuring all equipment and premises are adapted to the proper storage of goods in compliance with the customer’s requirements and Good Distribution Practices
    Ensuring that physical and administrative management of the products inside the warehouse are properly managed in conjunction with the owners of the stocks (SOPs, flow management, Nodhos warehousing tool, inventories…)
    Analyzing monthly/quarterly warehouse data, identifying problems, and proposing solutions to line manager, owners of stocks and pharmacist
    In collaboration with the HR Manager, participate in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
    Ensuring technical support for his/her area of activity and providing coaching to staff under his/her responsibility. Managing his team and elaborating their activities planning (Warehouse attendants and Casuals)
    Participating in monthly reports according to guidelines.

    Qualifications & Requirements:
    Education: Diploma in Supply Chain Management or related studies in Warehouse Management. Degree in the same field is anadded advantage.
    Experience: At least 3years’ experiencein Storekeeping/Warehousing; Advanced knowledge of MSF stock management tools will bean added advantage.
    Skills/ Competences: diplomacy, culturally sensitive, patience, proactive, flexible, attentive to details, organized; computer literate.
    Strengths required: Excellent communication & reporting skills. Strong initiative and a team player.
    Language: Proficiency in written and oral English & Swahili.

    go to method of application »

  • Strategic Purchasing and Quality Team Lead Strategy and Research Analyst/Manager Kenya People Division Director

    Strategic Purchasing and Quality Team Lead Strategy and Research Analyst/Manager Kenya People Division Director

    Job Description
    Responsibilities of the Purchasing Lead will include:

    Team Management & Leadership Development

    Mentoring strong procurement directors in each country to build leadership and team management skills
    Coaching local purchasing teams to identify high quality, high-level suppliers and how to negotiate for best pricing and terms
    Working with multi-national staff and suppliers
    Identifying strong local talent pools for recruiting high-quality procurement staff

    Defined Business Processes

    Setting up procurement mechanisms and systems by incorporating best practices from other organizations and identifying strong, long-term supplier relationships.
    Mapping out current procurement practices to identify and implement cost- and time-saving improvements
    Implementing standardized practices across all country procurement teams to improve efficiency, effectiveness, and customer service

    Define Measurable Quality Metrics

    Ensuring consistent, predictable quality by building strong Quality Assurance processes
    Preventing fraud and corruption challenges along the procurement value chain
    Coordinating across teams to evaluate Quality Assurance measures and implement best practices

    Building Outstanding Communication Channels

    Becoming familiar with One Acre Fund teams and structures to ensure the local procurement team is best supporting their internal clients
    Working closely with logistics teams to minimize delivered costs
    Working closely with other internal teams to reduce overall spend
    Improving overall procurement process transparency

    Career Growth and Development
    One Acre Fund invests in building management and leadership skills. Your manager will invest significant time in your career development. We provide constant, actionable feedback delivered through mentorship and regular management consulting-style career reviews. We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that each person can be passionate about. Because of our rapid growth, we constantly have new high-level roles opening up and opportunities in many functions. This results in fast career growth for our staff.
    Qualifications
    We are seeking exceptional professionals with experience in and a passion for procurement and supply chain. Experience in an entrepreneurial environment is a plus.
    Candidates that meet the following criteria are strongly encouraged to apply:

    Work experience in a demanding professional environment, preferably in positions where frequent cross-department communication was required
    Some experience in a field requiring regular quantitative reasoning skills & data analytics skills (such as engineering, consulting, finance, or supply chain management) preferred but not required
    Creativity and strong problem-solving skills. You don’t take no for an answer and constantly look for alternative solutions to problems.
    A passion for world-class customer service
    Outstanding communication skills with suppliers, reports, peers, and management
    Experience working internationally preferred
    Leadership experience at work or outside of work
    Ability to work and make decisions independently
    Good oral and written communication skills
    Language: English required, French and Swahili preferred

    Preferred Start Date
    ASAP
    Job Location
    Kakamega, Kenya
    Duration
    Minimum 2 years commitment, full-time job
    Compensation
    We offer a modest starting salary that affords a high quality of life in our areas of operation. This is a career-track role with performance-based raises and the ability to expand responsibilities over time.
    Benefits
    Health insurance, immunizations, flight, housing
    Sponsor International Candidates 
    No

    go to method of application »

  • Supply Chain Supervisor

    Supply Chain Supervisor

    Main Purpose:
    The incumbent will be responsible for ensuring international and national supply for the mission/project and the associated administrative procedures, and monitor the warehouse stock according to MSF protocols and procedures in order to contribute to the smooth functioning of the mission, ensuring efficiency, accountability and transparency.
    Specific accountabilities include but are not limited to:

    Responsible for order management on an end-to-end process.
    Responsible for stock management. – updating the stock overview and monitoring the stock level.
    Responsible for freight management by ensuring proper loading, preparing required documents, and planning.
    Ensuring logistics administration related to purchases and purchase orders, verifying the compliance of MSF standards and protocols.
    Updating prices, asking for quotations and bids to tenders under the supervision of the line manager.
    Responsible for monthly reports on logistics supply.
    Responsible for application and verification of invoices.
    Ensuring both cost and quality control.
    Responsible for supervising, in close coordination with the HR department of the Storekeepers and Assistant Storekeepers.
    Providing Logistical support for the projects and brief new employees in the Supply department about the processes and procedures.

  • Operations Coordinator

    Operations Coordinator

    Job Summary: The OC (Operations Coordinator) is responsible for supporting, coordinating and supervising timely and high -quality program implementation, with specific focus in ensuring effective functionality of all the support functions of the program.
    The OC (Operations Coordinator) provides leadership, direction and management for the CVT operations in Nairobi and assists the Field Coordinators (Dadaab and Kakuma) in the day-to-day coordination and management ensuring adherence to agreed work plans, reporting schedules as well as full compliance to CVT policies in the areas of Finance, HR ,logistics and security.
    Under the direction and support of the Country Director (CD), The Operations Coordinator (OC) will be responsible for:
    Country Level:
    Senior Leadership

    The OC deputizes CD when absent.
    The OC is responsible, under the direction of the CD, for maintaining country-wide policies (HR, finances, Logistics and security) in coordination with the Dadaab and Kakuma Field Coordinators and the Country Office Support Team to ensure CVT policies are relevant and adapted to the context.
    The OC works closely with the Country Director and Field Coordinators in Dadaab and Kakuma to ensure that strong partnership working is developed and maintained between Support and Clinical staff.
    The OC supports and advises the Country Director when taking key decisions – Country level.

    Nairobi Project Level:
    Coordination and Representation

    The OC ensures coordination, management and implementation of CVT’s Mental Health and Physiotherapy programs in the Nairobi Project in adherence to all CVT and donors policies.
    The OC provides general support, guidance and serves as the focal point during project and strategic planning, grant proposal writing and reporting.
    The OC represents the organization at the regional/county level including meetings with donors, humanitarian actors, local authorities, community leaders, donors, protocol meetings, security meetings as well as sectorial meetings. This might include any other meeting or event deemed necessary by the CD.

    Project Management

    The OC oversees project implementation and day-to-day operations in Nairobi project, including management of clinical and support staff and security of CVT staff and premises in Nairobi.
    The OC directly supervises heads of department in the Nairobi project, including co-supervision of lead clinical staff along with headquarters-based Clinical Advisors.
    The OC ensures that deadlines for monthly and quarterly Project Reports are met, including the direct supervision of the Senior M&E Officer.
    The OC ensures compliance with CVT procedures/polices and donor regulations applicable to the project with regards to clinical program, security, Human Resource, Logistics, Finance and Administration.

    Budget and Financial Management

    The OC is responsible for overseeing the management of Nairobi project Finances including the direct supervision of the Finance Controller and ensuring adherence to the CVT finance Policy and budget.
    The OC oversees the preparation of the Nairobi financial reports on monthly basis and deadlines are met.
    The OC provides direction in budgetary planning processes and prioritize activities for the finance department in Nairobi.

    Logistics Management

    The OC oversees the logistics in the Nairobi project and directly supervises the Logistics Officer.
    The OC ensures the proper setup, maintenance and running of all CVT premises in Nairobi (office and clinics)
    The OC ensures a proper functioning of the procurement and delivery of program supplies.
    The OC ensures the organization, planning and maintenance of the vehicles fleet and all equipment in Nairobi, including the overseeing of the inventory, registration, insurance and use of CVT assets in Nairobi.

    Management of Personnel and Human Resource Functions

    The OC oversees the management of the human resources in the Nairobi Office in accordance to the CVT policies and Kenya Labor Laws and directly supervises the HR/Admin Officer.
    The OC provides leadership support to staff and promotes the best human resource practices.
    The OC ensures project staffs observe organization policies, guidelines and work procedures and apply key principles of transparency, accountability and good stewardship.
    The OC oversees an effective and appropriate staff recruitment, induction and appraisal and development practices at all levels to ensure an optimum utilization and development of the team in Nairobi.
    The OC oversees staff development plans through training, coaching and mentoring.
    The OC establishes and maintains regular communication with all Nairobi staffs and discuss operational and management issues.

    Security Management

    The OC is a member of the CVT Kenya Security Management Team.
    The OC manages and ensures the security and safety of the staff, premises, materials and assets in the Nairobi Project.
    The OC monitors the political, economic, environmental and social context in the area of operations.
    The OC consults with the CD on decisions regarding security issues, attending all security related meetings.

    Education: Relevant degree in Business Management or Related area, or Diploma with relevant Previous Professional experience in managing similar responsibilities.
    Experiences:

    At least 10 years of professional experience in humanitarian contexts
    At least 10 years of experience in senior management in the NGO sector.
    Experience working in a multicultural environment and engaging with traumatized and/or vulnerable populations.
    Experience establishing security and safety protocols and managing staff in insecure environments
    Previous experience in the region preferred
    Previous experience with CVT preferred

    Competencies:

    Excellent oral and written English and Ki-Swahili languages skills, including the ability to quickly synthesize complex technical and programmatic issues into concise communications.
    Good understanding of proposal development and donors’ guidelines
    Strong computer skills (use of MS Word, Excel, Outlook and other relevant software).

    Personal Qualities:

    Strong leadership and organizational skills & Strong supervisory skills.
    Excellent skills in managing people and programs
    Strong ethics and integrity, as well as an understanding of and compassion for the needs of refugees and survivors of trauma
    Autonomous and able to adjust to shifting priorities
    Extremely rigorous and precise, attention to details
    Strong sense of diplomacy
    Able to work collaboratively in a team
    Strong interpersonal and intercultural skills
    Practical and problem solver
    Ability to summarize, share and consolidate information

    Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

  • Procurement Officer

    Procurement Officer

    The International Livestock Research Institute (ILRI) seeks to recruit a Procurement Officer to support in procurement of goods and services.
    Key Responsibilities

    Proactively coordinate the tendering process for both goods and services, ensuring that the process follows best practice and ILRI’ tender policies.
    Support in the bids Evaluations/ analysis for all purchases(goods/services)
    Carry out price surveys and maintain price list for routinely purchased items from preferred vendors and ensure prices charged by the suppliers are the market prices.
    Ensure ILRI supply chain procedures are adhered to while purchasing goods/ services required by ILRI.
    Coordinate the procurement of the overseas purchased goods/services
    Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order and that the delivered goods conform to the requesters specifications.
    Work with the procurement committee as per ILRI Supply Chain Policy to source for suppliers who are not in the prequalification list.
    Coordinate with the Supply Chain Manager on procurement planning and budgeting ensuring all the unit needs are captured and taken care of
    Tracking in-coming shipments of ordered goods, reviewing completeness and accuracy of shipping and confirming timely arrival of the right quantity and quality of delivered consignments;
    Ensure the turnaround time for purchase requisitions is as per the shared Supply Chain service charter and in conformity with customer needs.
    Maintain up to date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents;
    Assist in communicating changes in the supply chain policies to both Internal and external customers and responding to audit queries on time.
    Liaise with the ILRI legal team to ensure compliance with all applicable laws and policies in the preparation of Service Contracts and Service Level
    Agreement (SLAs) and service contracts.
    Assist in the drafting framework agreements and other related agreements for preferred suppliers.
    Participate in preparing prequalification documents and appraising prequalified suppliers.
    Coordinate vendor performance management review using the approved institutional tools and participate in decision making based on the evaluation.

    Requirements

    Bachelors’ degree in Purchasing& Supply Chain Management or any other relevant degree from a recognized University or an equivalent qualification.
    Atleast 5 years relevant experience
    Professional qualifications in Purchasing and Supply Chain Management, preferably from CIPS
    Computer proficiency (Email, Internet, Word, Excel, Access or other data-base management, knowledge of automated Supply Chain Software’s would be an added advantage.)
    Membership with recognized professional bodies like CIPS and KISM

    Terms of Appointment
    These are Nationally Recruited Staff (NRS) position; based at Nairobi, Kenya and open to Kenyan nationals only.
    The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.
    Job Level
    This position is job level 2D, ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.