Job Field: Sector in NGO/Non-Profit , Procurement / Store-keeping / Supply Chain

Operations Coordinator

Job Summary: The OC (Operations Coordinator) is responsible for supporting, coordinating and supervising timely and high -quality program implementation, with specific focus in ensuring effective functionality of all the support functions of the program.
The OC (Operations Coordinator) provides leadership, direction and management for the CVT operations in Nairobi and assists the Field Coordinators (Dadaab and Kakuma) in the day-to-day coordination and management ensuring adherence to agreed work plans, reporting schedules as well as full compliance to CVT policies in the areas of Finance, HR ,logistics and security.
Under the direction and support of the Country Director (CD), The Operations Coordinator (OC) will be responsible for:
Country Level:
Senior Leadership

The OC deputizes CD when absent.
The OC is responsible, under the direction of the CD, for maintaining country-wide policies (HR, finances, Logistics and security) in coordination with the Dadaab and Kakuma Field Coordinators and the Country Office Support Team to ensure CVT policies are relevant and adapted to the context.
The OC works closely with the Country Director and Field Coordinators in Dadaab and Kakuma to ensure that strong partnership working is developed and maintained between Support and Clinical staff.
The OC supports and advises the Country Director when taking key decisions – Country level.

Nairobi Project Level:
Coordination and Representation

The OC ensures coordination, management and implementation of CVT’s Mental Health and Physiotherapy programs in the Nairobi Project in adherence to all CVT and donors policies.
The OC provides general support, guidance and serves as the focal point during project and strategic planning, grant proposal writing and reporting.
The OC represents the organization at the regional/county level including meetings with donors, humanitarian actors, local authorities, community leaders, donors, protocol meetings, security meetings as well as sectorial meetings. This might include any other meeting or event deemed necessary by the CD.

Project Management

The OC oversees project implementation and day-to-day operations in Nairobi project, including management of clinical and support staff and security of CVT staff and premises in Nairobi.
The OC directly supervises heads of department in the Nairobi project, including co-supervision of lead clinical staff along with headquarters-based Clinical Advisors.
The OC ensures that deadlines for monthly and quarterly Project Reports are met, including the direct supervision of the Senior M&E Officer.
The OC ensures compliance with CVT procedures/polices and donor regulations applicable to the project with regards to clinical program, security, Human Resource, Logistics, Finance and Administration.

Budget and Financial Management

The OC is responsible for overseeing the management of Nairobi project Finances including the direct supervision of the Finance Controller and ensuring adherence to the CVT finance Policy and budget.
The OC oversees the preparation of the Nairobi financial reports on monthly basis and deadlines are met.
The OC provides direction in budgetary planning processes and prioritize activities for the finance department in Nairobi.

Logistics Management

The OC oversees the logistics in the Nairobi project and directly supervises the Logistics Officer.
The OC ensures the proper setup, maintenance and running of all CVT premises in Nairobi (office and clinics)
The OC ensures a proper functioning of the procurement and delivery of program supplies.
The OC ensures the organization, planning and maintenance of the vehicles fleet and all equipment in Nairobi, including the overseeing of the inventory, registration, insurance and use of CVT assets in Nairobi.

Management of Personnel and Human Resource Functions

The OC oversees the management of the human resources in the Nairobi Office in accordance to the CVT policies and Kenya Labor Laws and directly supervises the HR/Admin Officer.
The OC provides leadership support to staff and promotes the best human resource practices.
The OC ensures project staffs observe organization policies, guidelines and work procedures and apply key principles of transparency, accountability and good stewardship.
The OC oversees an effective and appropriate staff recruitment, induction and appraisal and development practices at all levels to ensure an optimum utilization and development of the team in Nairobi.
The OC oversees staff development plans through training, coaching and mentoring.
The OC establishes and maintains regular communication with all Nairobi staffs and discuss operational and management issues.

Security Management

The OC is a member of the CVT Kenya Security Management Team.
The OC manages and ensures the security and safety of the staff, premises, materials and assets in the Nairobi Project.
The OC monitors the political, economic, environmental and social context in the area of operations.
The OC consults with the CD on decisions regarding security issues, attending all security related meetings.

Education: Relevant degree in Business Management or Related area, or Diploma with relevant Previous Professional experience in managing similar responsibilities.
Experiences:

At least 10 years of professional experience in humanitarian contexts
At least 10 years of experience in senior management in the NGO sector.
Experience working in a multicultural environment and engaging with traumatized and/or vulnerable populations.
Experience establishing security and safety protocols and managing staff in insecure environments
Previous experience in the region preferred
Previous experience with CVT preferred

Competencies:

Excellent oral and written English and Ki-Swahili languages skills, including the ability to quickly synthesize complex technical and programmatic issues into concise communications.
Good understanding of proposal development and donors’ guidelines
Strong computer skills (use of MS Word, Excel, Outlook and other relevant software).

Personal Qualities:

Strong leadership and organizational skills & Strong supervisory skills.
Excellent skills in managing people and programs
Strong ethics and integrity, as well as an understanding of and compassion for the needs of refugees and survivors of trauma
Autonomous and able to adjust to shifting priorities
Extremely rigorous and precise, attention to details
Strong sense of diplomacy
Able to work collaboratively in a team
Strong interpersonal and intercultural skills
Practical and problem solver
Ability to summarize, share and consolidate information

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

October 25, 2024
Procurement Officer

The International Livestock Research Institute (ILRI) seeks to recruit a Procurement Officer to support in procurement of goods and services.
Key Responsibilities

Proactively coordinate the tendering process for both goods and services, ensuring that the process follows best practice and ILRI’ tender policies.
Support in the bids Evaluations/ analysis for all purchases(goods/services)
Carry out price surveys and maintain price list for routinely purchased items from preferred vendors and ensure prices charged by the suppliers are the market prices.
Ensure ILRI supply chain procedures are adhered to while purchasing goods/ services required by ILRI.
Coordinate the procurement of the overseas purchased goods/services
Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order and that the delivered goods conform to the requesters specifications.
Work with the procurement committee as per ILRI Supply Chain Policy to source for suppliers who are not in the prequalification list.
Coordinate with the Supply Chain Manager on procurement planning and budgeting ensuring all the unit needs are captured and taken care of
Tracking in-coming shipments of ordered goods, reviewing completeness and accuracy of shipping and confirming timely arrival of the right quantity and quality of delivered consignments;
Ensure the turnaround time for purchase requisitions is as per the shared Supply Chain service charter and in conformity with customer needs.
Maintain up to date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents;
Assist in communicating changes in the supply chain policies to both Internal and external customers and responding to audit queries on time.
Liaise with the ILRI legal team to ensure compliance with all applicable laws and policies in the preparation of Service Contracts and Service Level
Agreement (SLAs) and service contracts.
Assist in the drafting framework agreements and other related agreements for preferred suppliers.
Participate in preparing prequalification documents and appraising prequalified suppliers.
Coordinate vendor performance management review using the approved institutional tools and participate in decision making based on the evaluation.

Requirements

Bachelors’ degree in Purchasing& Supply Chain Management or any other relevant degree from a recognized University or an equivalent qualification.
Atleast 5 years relevant experience
Professional qualifications in Purchasing and Supply Chain Management, preferably from CIPS
Computer proficiency (Email, Internet, Word, Excel, Access or other data-base management, knowledge of automated Supply Chain Software’s would be an added advantage.)
Membership with recognized professional bodies like CIPS and KISM

Terms of Appointment
These are Nationally Recruited Staff (NRS) position; based at Nairobi, Kenya and open to Kenyan nationals only.
The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.
Job Level
This position is job level 2D, ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.

October 25, 2024
Logistics Advisor

YOU’LL CONTRIBUTE TO ENDING WORLD HUNGER BY . . .
providing technical logistics support, advisory and follow-up to the Action Against Hunger USA country logistics teams. You will also select stakeholders within the wider organization through developing, managing and guiding on logistics related activities within Action Against Hunger USA country offices.REQUIREMENTS
KEY ACTIVITIES IN YOUR ROLE WILL INCLUDE:

Overseeing internal control processes and appropriate use of resources ensuring that Action Against Hunger-USA’s country offices are working in accordance with internal logistics procedures as well as all donor rules and policies.
Participating in the design of the Action Against Hunger-USA logistics strategy and the achievement of it’s objectives whilst identifying, adapting and implementing best practices in the areas of logistics management.
Contributing to the recruitment, selection, placement and orientation of logistics professionals at country level by providing a technical support.
Representing Action Against Hunger-USA in relevant platforms and contributes to the overall visibility of the Logistics department.

DOES THIS DESCRIPTION FIT YOU?
You’re an experienced humanitarian professional

You have a Bachelor’s degree in Arts or Science, or another related field, a Master’s and membership to a professional body related to logistics is an added advantage.
You have at least 5 years’ experience managing and coordinating logistics in a wide variety of field operations. Previous experience managing country level logistics from a headquarters level is preferred.
You are knowledgeable on rules, regulations and donor policies governing the compliance / regulatory management of procurement rules from US Government (OFDA, USAID, BPRM), EU, ECHO, UN, and other agencies.
You have experience working in complex humanitarian emergencies, leading multiple projects.
You have genuine interest in and commitment to the humanitarian principles of Action Against Hunger.

You are very efficient leading processes

You are highly organized & pay attention to details. You are passionate about finding creative solutions & innovative approaches to long-standing & critical problems.
You have strong analytical and data gathering skills.
You have excellent planning, management and coordination skills, with the ability to organize a substantial workload, diverse tasks and responsibilities, and also work calmly under pressure.
You are self disciplined and can work autonomously making decisions with minimal guidance.
You have experience working with diverse international teams and ability to communicate well in writing, French language skills is an added advantage.
Your leadership style reinforces trust within your team
You are an excellent communicator.
You have diplomatic skills and are able to conduct negotiation and mediation.

Working Conditions, Travel and Environment
The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.Must be able to travel as required for standard domestic and international business travel as well as to country offices when require. While visiting the country offices, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well is to infectious diseases.All Action Against Hunger-USA employees are required to engage with and follow the performance management program in place.

October 25, 2024
Supply Chain Operations Associate/Manager

Job Description
We’re looking for one key person to be the central hub interfacing between purchasers, field units, logistics teams, finance, and accounting. This person will start by developing a team of 2 direct reports and will be the lead coordinator for a couple dozen people across the organization. In this role, you’ll be asked to drive supply chain efficiency, eliminate waste across the value chain, and reduce supply risk across 8 countries by setting a high bar for forecast accuracy, data integrity, and effective communication. We’ll be asking you to play a key role optimizing $40M in annual spend while preparing our operations for scale to ultimately deliver high quality live improving goods at the feet of the 500,000 smallholder farmers we serve.
Responsibilities of the Supply Chain Operations Associate role will be:

Be the key coordinator between procurement staff and over 2 dozen internal customers across 6 core countries and 2 pilot programs.
Collaborate with country leadership and logistics teams to maximize end-to-end supply chain efficiency, eliminate waste from the value chain, and save costs.
Leverage forecasting and inventory planning tools to generate and maintain 12-month rolling demand forecast and purchasing plan with target seasonal stock levels and payment timing.
Join forces with the Financial Advisory team to implement an effective pricing model across country programs.
Generate guidelines for clients to manage order and forecast process as well as how to handle excess inventory and stock outs.
Develop sophisticated data analyses to drive order forecasting and pricing decisions, improve supply chain efficiency, and drive operational scalability.
Extract and analyze system data using SAP Business One, Power BI, and excel to identify and recommend improvements to supply chain metrics and performance standards.
Use data analytics to drive on-time deliveries and deliver world class customer service to our clients.
Set the standard for high quality inventory data management across the organization.
Develop organizational Key Performance Indicators and targets for data management, forecasting, and order timeliness.
Aggregate and report on supply chain KPIs quarterly to organizational leadership.
Use reporting tools to drive behavior change within supply chain and across the organization with monthly purchasing, inventory movement, and forecast accuracy reports.
Mentor supply chain staff to build leadership and project management skills.
Set ambitious goals for your direct reports and support their achievements.
Identifying strong talent pools for recruiting high quality supply chain staff.
Become familiar with One Acre Fund teams and structures to ensure your team is effectively supporting their internal clients including Finance and Logistics.
Build outstanding communication channels to deliver overall process transparency to your internal clients.

Career Growth and Development
One Acre Fund invests in building management and leadership skills. Your manager will invest significant time in your career development. We provide constant, actionable feedback delivered through mentorship and regular management consulting-style career reviews. We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that each person can be passionate about. Because of our rapid growth, we constantly have new high-level roles opening up and opportunities in many functions. This results in fast career growth for our staff.
Qualifications
We are seeking exceptional professionals with experience in and a passion for procurement and supply chain. Experience in an entrepreneurial environment is a plus.
Candidates that meet the following criteria are strongly encouraged to apply:

Work experience in a demanding professional environment, preferably in positions where frequent cross-department communication was required.
Experience in procurement, logistics, or supply chain management preferred.
Knowledge of SAP or other ERP reporting skills strongly preferred.
Proficiency in Excel and other software packages required.
Creativity and strong problem solving skills. You don’t take no for an answer and constantly look for alternative solutions to problems.
A passion for world class customer service.
Strong quantitative reasoning and critical thinking skills.
Outstanding communication skills with direct reports, peers and management.
Experience working internationally preferred.
Leadership experience at work or outside of work.
Ability to work and make decisions independently.
Good oral and written communication skills.
Top-performing academic background.

Language: English required, French and Swahili preferred.
Duration
Minimum 3 years commitment, full-time job
Compensation
We offer a modest starting salary that affords a high quality of life in our areas of operation. This is a career-track role with performance-based raises and the ability to expand responsibilities over time.
Benefits
Health insurance, immunizations, flight, housing.
Sponsor International Candidates
No
East Africans are strongly encouraged to apply.

October 25, 2024
Procurement Assistant P1 Teacher Education Quality Assurance and Standards Officer

Lutheran World Federation/Department for World Service Kenya/Djibouti Program is seeking to recruit Kenyan national for the above position, to be based in Dadaab Refugee Camp. The Procurement Assistant under the guidance and supervision of the Procurement Officer will provide administrative support in the management of a variety of processes/transactions in implementing procurement and contracting of commodities, materials, equipment and services for LWF Dadaab. He/She will be charged with responsibility of ensuring high quality and accuracy of work. He/she will use his/her own discretion to address unforeseen situations, seeking advice from and/or reporting to supervisor as applicable. The Procurement Assistant liaises with other departments in order to ensure best support in performing his/her work and promotes a client, quality and results-oriented approach.
Duties and Responsibilities include but are not limited to:-
Main Duties

Sourcing quotations from our pre- qualified suppliers and analyzing them.
Ensuring right descriptions of items and sample are provided where necessary
Processing documents for several signatures as required by the policy.
Providing Clerical services such as purchase orders writing and record keeping in both books and Computer.
Providing systematic and organized filling system for all reports
Preparation of payments on time such as forwarding all serviced invoices to Finance for payments
Making all follow ups with suppliers to supply goods within the time given.
Sending out tenders and preparation of selected tenders Contracts when necessary.
Ensuring the right goods are bought at the right quality and the right quantity.
Making follow ups to suppliers payments to ensure that they are paid on time and no delays in supplies
Notifying the program any changes in prices in the market in case it arises.
Making sure that any complaints launched by the suppliers are escalated to the management.
Notifying the suppliers any changes in the management operations on time.
Organizing of catering roasters in a systematic order to empower Host/Refugee vendors in Catering Services in case of any workshops done in the Camp/host locations.
Liars with Nairobi Procurement to ensure that all goods bought in Nairobi reach Dadaab on time when they are needed.
Labeling of both files and books according to procurement documents.
Preparation of weekly reports, monthly reports, annual reports and any other reports as required by the logistics Officer.
Organizing and prepare all training documents and prepare women for the training on time.
Issuing of all ready Contracts and PO, s to the contractors and suppliers.

Relevant Experience:

Required education: Bachelor’s Degree or four (4) years of relevant paid experience in lieu of a Bachelor’s Degree required.
Diploma in procurement or Purchasing and supplies Management
Required relevant work experience: 3 years
Required skills: Procurement; Operative management; Reporting; Stock and inventory management; Logistics

Personal Attributes:

High level of motivation, integrity, commitment and professional responsibility.
Ability to tolerate cultural, educational and religious diversity in the work place
Excellent communication, time management, organization and presentation skills.
A good team player with high degree of initiative, flexibility and tolerance.

go to method of application »

October 25, 2024
Procurement, Supply & Logistics Specialist

Purpose of Position
If you are qualified Kenya National looking for a chance to make a real difference in the lives of vulnerable Somali children while gaining opportunities for career growth, you are invited to apply for the above post of Procurement, Supply Chain Management Specialist with UNICEF Somalia based in Nairobi.
If successful, you will be part of a dynamic and passionate team in Somalia and Nairobi that works together to improve the health, nutrition, water, sanitation, hygiene, and basic education of Somali girls and boys and protect them from violence, exploitation and abuse.
How can you make a difference?
Under the direct guidance of the Chief of Section and in collaboration with grant programme managers and under the technical guidance of the USSC Supply and Logistics section, the incumbent manages the supply and logistics operations of a complex nature with significant impact on programme delivery, services, supply and logistics, processes and systems, requiring advanced professional technical mastery and expertise in support of operations and programme objectives. Accountable for managing in collaboration with the USSC Supply and Logistics section effective planning, contracting, procurement, distribution, inventory management of UNICEF’s drug supplies, in support of the implementation of the Global Fund grants on HIV and malaria.
Summary of Key responsibilities:

Procurement -20%

Responsible for logistics/supply planning through coordination with Supply Section and developing Procurement and Supply Management (PSM) plans.
Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement.
Provide support during grant making by developing quantified supplies budget.

Supply management – 20%

Responsible for inventory monitoring and management and distribution of HIV/AIDS and Malaria drugs and related equipment.
Track shipments, regularly create and communicate accurate inventory, aging and incoming supplies information.
Monitor supplies in warehouse and conduct routine warehouse visits.
Raise Release orders, coordinate with supply and logistics section, track and trace supplies to final destination at zonal warehouse.
Approve and track invoices and monitor expiries and submit for PSB.
Provide annual and quarterly procurement and distribution plans and work with USSC Supply and Logistics Team to update these plans on a regular basis.
Support the programmes in developing supply plans for programme documents.

Monitoring – 20%

Conduct field visits, spot checks of PSM implementation and conduct mentorship and supportive-supervision.
Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.
Participate in On-site-data-verification and implementation of findings.
Monitor the information management of supply chain partners; with particular focus on supply utilization and forecasting.

Reporting – 20%

Oversee the overall preparation of appropriate documentation and reporting.
Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.

Capacity Building – 10%

In conjunction with USSC Supply and Logistics Section plan, design and conduct training for programme partners and counterparts in supply chain management, with particular focus on supply utilization and forecasting, distribution and inventory management of HIV/AIDS and Malaria drugs and related equipment in order to maximize supply delivery.

Coordination – 10%

Collaborate with USSC Supply and Logistics section to enhance supply network information management with particular emphasis on supply utilization and forecasting for HIV and Malaria grants.

To qualify as an advocate for every child you will have

An advanced university degree (Master’s or higher) in business, management, Supplies and logistics or a related field.A minimum of five (5) years of relevant professional working experience in supply/logistics management at the national and international levels, two years of which should be in developing countries.
Working experience in Supply Management/Purchasing/Contracting of (e.g. vaccine, equipment, medical supplies, contracts, customs function, taxation, insurance, etc.)
Developing country work experience and/or familiarity with emergency is considered an asset.
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate..
Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

October 25, 2024
Kenya Procurement Specialist

Job Description

The Kenya Procurement team is responsible for all purchases that keep our program running for over 350,000 smallholder farmers. We are seeking a team lead to manage the Kenya Procurement team, implement standardized processes, execute with sustained quality improvements, and drive 3-5% of purchasing cost out of the system.
You will coordinate across teams at One Acre Fund-Kenya to maintain the consistent flow of purchasing information and ultimately deliver a world class purchasing department at the feet of our 750,000+ clients.
Responsibilities

Team Management

Mentoring a 10+ person team consisting of purchasers, stores officers & QC officers
Coaching purchasers to identify high quality, high level suppliers and how to negotiate for best pricing and terms
Holding the team accountable to strong integrity and performance standards
Working with multinational staff and suppliers
Identifying opportunities to grow the team and working with manager on recruitment of strong local talent

Defined Processes and Team Vision

Implementing procurement mechanisms and systems by incorporating procurement best practices and identifying strong, long-term supplier relationships
Mapping out current procurement practices on the Kenya team to identify and implement cost- and time-saving improvements.
Standardize practices to improve efficiency, effectiveness, and customer service
Set a 6-12 month vision for the procurement team to realize 3-5% cost savings across items, communicate realistic lead times to requestors, and deliver with 95% accuracy in quality and timeliness
Build excellent inventory , quality assurance systems to support procurement operations

Manage day to day purchasing Execution

Triaging requests as they come in to assess lead times and project possible delays and challenges
Running quarterly forecasting activities across teams to come up with a quarterly procurement plan
Maintaining accurate procurement data in the SAP system
Ensuring purchases are supported with sufficient documentation (PO’s, contracts etc.)
Running annual product tendering exercises to ensure we have preferred vendors for all frequently purchased products to minimize RFQ frequency and maximize savings.
Saving costs for the organization – every purchase order is an opportunity for negotiate for better prices and better payment terms for the organization. You don’t take no for an answer and you bring suppliers to understand the value of giving discounts to One Acre Fund.
Working closely with logistics teams to minimize delivered costs
Working closely with other internal teams to reduce overall spend
Maintaining and improving procurement process transparency

Manage procurement support functions

Overseeing execution of strong inventory management practices in procurement stores – including data management, best practices etc. You make sure our monthly inventory counts are accurate or quickly resolved if anything is missing.
Developing best practices for mitigating risk to One Acre Fund through enhanced quality assurance mechanisms for procurement material

Representing the Procurement team to Kenya Leadership

Communicating expertly and effectively with leadership to ensure they understand your team vision and what you’re doing to get there

Liaising across client and stakeholder departments to ensure procurement is always supporting the broader country’s mission

Communicating back to the procurement team the broader organization and country team’s goals and how the procurement team supports those goals
Responding to feedback from leadership team and key stakeholders in a timely, consistently respectful fashion

CAREER GROWTH AND DEVELOPMENT
We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.
QUALIFICATIONS
We are seeking exceptional professionals with experience in supply chain, operations management or procurement. Experience in an entrepreneurial environment and/or a passion for our mission.
Candidates that meet the following criteria are strongly encouraged to apply:

Work experience in a demanding professional environment, preferably in positions where frequent cross-department communication was required
At least 2 years of people or project management experience at work or outside of work
Creativity and strong problem solving skills a must. You don’t take no for an answer and constantly look for alternative solutions to problems.
Able to independently structure analyses related to procurement subject matter
A passion for world class customer service
Strong communication skills with suppliers, reports, peers and management
Ability to work and make decisions independently
Attention to detail – you can pick a needle out of a haystack
A strong sense of accountability – you take ultimate responsibility for the success of your team if an order is late or the wrong quality, you take ownership to fix it and identify opportunities for improvement in the future
Demonstrated experience in managing an execution-focused team is a plus
Some experience in procurement, supply chain, logistics, consulting, or finance preferred
Strong computer skills in at least Microsoft Word, Excel, and PowerPoint required, experience using SAP preferred
Bachelor’s degree from an accredited university
Language: Fluent in English and Swahili required

October 25, 2024
Regional Supply Chain Manager – Anglophone Africa

Job Description

Position SummaryThe Regional Supply Chain Manager – Anglophone Africa is a key member of the Regional Logistics & Supply Chain management team & an extended member of the Global Supply Chain function. The role holder will be expected to play a key leadership role in establishing IMC as the regional supply chain leader amongst humanitarian agencies.
Key Responsibilities include:

Leading on driving supply chain change initiatives through the global supply chain excellence program, in the East Africa region.
Developing & implementing a regional supply chain strategic approach aimed at identifying and leveraging opportunities for supply chain consolidation, commercial excellence & optimization, particularly regional shared procurement.
Providing supply chain leadership & management support to key programs in the region, with particular emphasis to Nigeria, South Sudan and Ethiopia.

The position will report to the Regional Logistics Coordinator – AA, with a technical reporting line additionally to the Global PIP Project Manager. The role holder will be expected to be flexible to deploy 100% as required to IMC country programs within the AA region.
ESSENTIAL DUTIES & RESPONSIBILITIES
Supply Chain Excellence Leadership: Work with the Global Supply Chain Manager and other key colleagues to develop & refine specific supply chain excellence initiatives (Global Category Management, Country Supply Chain Improvement Project, Supply Chain KPI’s, Supply Chain Planning & Design, Emergency Supply Chain Preparedness, etc.)Responsible for driving these initiatives in the East African region in a phased manner, utilizing project management & change management approaches, with a hands on approach enabled through deployments as needed.In 2018, the role holder will be required to work extensively on the IMC L&SC flagship Procurement Transformation/Improvement Project (PIP) – which is a country procurement strengthening & excellence initiative. The role holder will be a senior member & one of the team leaders in the PIP project team, leading one of the 3 project teams (EA countries focused team) under the management of the PIP project manager. The PIP project entails conducting a holistic & sustainable overhaul of the country procurement function (sourcing strategy, contracting strategy & contracts setup, right sizing of the department, compliance strengthening, fraud resilience development & capacity building) based on analytics & sector procurement best practices. This will be achieved by a 6 month hands on support & coaching of the country procurement team (including an expected 2 month in country deployment in each country).

Regional Supply Chain Strategy & Execution:

Work with the Regional Logistics Coordinator and the Global Logistics & Supply Chain leadership team to develop & implement a regional supply chain strategy for IMC’s East African Region.
Identify & setup regional consolidated procurement & supply chain opportunities, hubs aligned to the Global Category Management & other strategies.
Explore & develop commercially advantageous opportunities for outsourcing supply chain activities in the region.

Supply Chain Leadership & Management Support:

Be the supply chain & logistics focal point for all multi country grants/programs in the region, providing a very high level of leadership and management support in related areas. Particularly OFDA and ECHO grants.
Responsible for ensuring development & submission of high quality large grant proposals covering all aspects of supply chain & logistics (supply chain plans, procurement plans, ensuring IMC leadership in efficiency & effectiveness metrics, inventory management policies, staffing plans, budgeting, etc.).
Occasional deployments on needs basis to provide surge capacity to country programs in supply chain management roles. Willingness to occasionally deploy for extended periods on short notice and work in austere, dangerous, and/or post-disaster contexts.

As with all management positions, the role holder will be expected to demonstrate flexibility to take on additional responsibilities as mutually agreed.
ESSENTIAL SKILLS AND EXPERIENCE

Extensive experience in humanitarian &/ development supply chain & logistics management at country &/ regional/HQ levels supporting large program portfolios in leading agencies.

Alternatively, a very strong private sector, senior supply chain profile with some exposure to humanitarian operations.

Preferred experience in health & integrated thematic sector programs.
Master’s degree or equivalent qualifications in Supply Chain or Global Logistics from a reputed university.Communication Skills:
Ability to read, write, analyze and interpret, technical and non-technical material in the English language.
High degree of influencing and communication skills through a variety of media (presentations, email, inter personal, remote communications, etc.) with a high degree of cultural awareness and change management sensitivity.
Prevention of Sexual Exploitation and Abuse: Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

October 25, 2024
Procurement Associate

Job Details
The Procurement Associate promotes a client-focused, quality and results- oriented approach and support:

compliance with UN Women policies and regulations;
effective systems to support programme delivery and growth;
accountability to organizational values and principles; and
an enabling workplace environment in which staff potential is maximized.

She/he also works in collaboration with operations staff in other UN Agencies, UN Women Country Offices (CO) and Multi-Country Offices (MCO), UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.
Job Responsibilities
Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies:

Prepare procurement related reports and analyses; research and draft responses to enquiries for clearance by Operations Manager;
Coordinate the implementation of corporate procurement management policies and strategies in support of cost saving and operations for the RO and MCO/COs in the region;
Prepare workplan;
Contribute inputs to the development of new tools, systems, policies, manuals, templates, and guidelines;
Provide advice and technical support on Procurement related issues to MCO/COs in the region;
Follow up with internal and external audits.

Manage procurement processes for the Regional Office:

Finalize procurement plans for programmes/projects and monitor their implementation;
Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services in the RO;
Organize and review procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals, and their preliminary evaluation;
Perform Buyer role in Atlas; prepare/close Purchase Orders (POs) and contracts in and outside Atlas;
Organize travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation;
Organize joint procurement processes for the UN agencies in line with the UN reform.

Manage procurement processes for the Regional Office:

Review/ process contracts for RO;
Monitor and analyze contract performance;
Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.

Facilitate knowledge building and knowledge sharing:

Develop and support the development of training materials, webinars and other education materials;
Organize trainings on Procurement;
Synthesize lessons learnt and best practices.

Key Performance Indicators:

Timely coordination, facilitation and implementation of procurement activities based on procurement plans and available budget;
Timely and quality processing of purchase orders;
Timely delivery of services by administration team;
Proper and accurate maintenance of files and databases, documents are easily retrievable;
Timely organization of transport and logistics activities;
Timely and quality advice to the RO and COs in the region.

Competencies
Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies:

Strong knowledge of procurement processes and systems;
Ability to provide procurement related support and advice;
Strong knowledge in the use of spreadsheets and database packages;
Ability to work well under pressure and meet deadlines;
Ability to extract and interpret data;
Ability to administer and execute administrative processes and transactions;
Ability to perform work of confidential nature and handle a large volume of work;
Strong IT and web-based management skills.

Requirements

Completion of secondary education is required;
Specialized training in Procurement; or a bachelor’s degree (or equivalent) in Business Administration or related field is an asset;
Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset;
Willingness to take UN Women internal procurement certifications is required.
At least 7 years of progressively responsible experience in procurement, administration or related at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
Experience in handling of web-based management systems, such as Atlas.
Fluency in English is required;
Working knowledge of another official UN language is an asset.

October 25, 2024
Procurement Associate

Job description
Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Under the overall guidance of the Procurement Specialist in Headquarters and the daily supervision of the Operations Manager, the Procurement Associate ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. She/he also works in collaboration with operations staff in other UN Agencies, UN Women Country Offices (CO) and Multi-Country Offices (MCO), UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.
Duties and Responsibilities

Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies:
Prepare procurement related reports and analyses; research and draft responses to enquiries for clearance by Operations Manager;
Coordinate the implementation of corporate procurement management policies and strategies in support of cost saving and operations for the RO and MCO/COs in the region;
Prepare workplan;
Contribute inputs to the development of new tools, systems, policies, manuals, templates, and guidelines;
Provide advice and technical support on Procurement related issues to MCO/COs in the region;
Follow up with internal and external audits.
Manage Procurement Processes For The Regional Office
Finalize procurement plans for programmes/projects and monitor their implementation;
Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services in the RO;
Organize and review procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals, and their preliminary evaluation;
Perform Buyer role in Atlas; prepare/close Purchase Orders (POs) and contracts in and outside Atlas;
Organize travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation;
Organize joint procurement processes for the UN agencies in line with the UN reform.
Manage Procurement Processes For The Regional Office
Review/ process contracts for RO;
Monitor and analyze contract performance;
Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.
Facilitate Knowledge Building And Knowledge Sharing
Develop and support the development of training materials, webinars and other education materials;
Organize trainings on Procurement;
Synthesize lessons learnt and best practices.

Key Performance Indicators

Timely coordination, facilitation and implementation of procurement activities based on procurement plans and available budget;
Timely and quality processing of purchase orders;
Timely delivery of services by administration team;
Proper and accurate maintenance of files and databases, documents are easily retrievable;
Timely organization of transport and logistics activities;
Timely and quality advice to the RO and COs in the region.

Competencies
Core Values

Respect for Diversity
Integrity
Professionalism

Core Competencies

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf
Functional Competencies

Strong knowledge of procurement processes and systems;
Ability to provide procurement related support and advice;
Strong knowledge in the use of spreadsheets and database packages;
Ability to work well under pressure and meet deadlines;
Ability to extract and interpret data;
Ability to administer and execute administrative processes and transactions;
Ability to perform work of confidential nature and handle a large volume of work;
Strong IT and web-based management skills.

Required Skills and Experience
Education and certification:

Completion of secondary education is required;
Specialized training in Procurement; or a bachelor’s degree (or equivalent) in Business Administration or related field is an asset;
Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset;
Willingness to take UN Women internal procurement certifications is required.

Experience

At least 7 years of progressively responsible experience in procurement, administration or related at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
Experience in handling of web-based management systems, such as Atlas.

Language Requirements

Fluency in English is required;
Working knowledge of another official UN language is an asset.

October 25, 2024