Jobs Kenya

Job Field: Sector in Logistics

  • Documentation Supervisor

    Documentation Supervisor

    Overall purpose of the position
    This role is crucial for planning, supervising and controlling the day-to-day running of the administration team specific to the main divisions of the Documentation department and in line with the shift, specific tasks to which they are currently assigned. Monitor the status of the tasks that have been received and assigned to team members and take corrective actions to ensure deadlines are met, and that there are clear lines of communication with the other documentation teams in their specific areas of work. Ensuring inter-departmental communication is carried out effectively and efficiently to ensure a seamless documentation process is achieved. Lead the team in confirming and receiving all shipment in CW1 with the correct inbound weight, to palletization of all the buildup cargo into CW1 and tallying shipment documents with operational documents-pallet card and creation of accurate load sheets all outbound shipments in adherence to weight accuracy. Lead the team in compliance with all government agencies in shipment acceptance.
    Key Tasks

    Undertake proper team planning by ensuring coverage of all shifts.
    Aligning with Operations by Verifying shipment delivery, Plant Health Inspection, , QC status and prioritizing tasks for the team to complete the documentation process within set timelines.
    Confirm the accuracy of necessary shipment documents at various stages (acceptance, registration, preparation, processing) as well as ensure accurate shipment manifesting, HAWB, and MAWB production.
    Ensure AWB, Manifests, and Weight Dockets correspond to actual pallet/ULD weights and communicate discrepancies promptly with Operations, the airline, or GHA.
    Ensure concession fee payments are made on time and updated in C1 to prevent customs delays.
    File documents per market , monitor the customer management tool and maintain records for potential client claims.
    Confirm shipment numbers against daily bookings in CW1 ensuring alignment with documentation for build-up and monitor collaboration with relevant departments to achieve 100% weighing of all build-up units during push-out.
    Coordinate timely delivery of pallet cards by operations palletizers and regularly follow up to ensure document alignment with actual load sheet.
    Address discrepancies (e.g., weight, quantity, inbound/outbound weight) promptly upon escalation by customers and approval by the relevant Head of Department.
    Follow up on timely pallet build-up to meet airline cut-off times and take necessary corrective actions for smooth cargo operations and report deviations from SOPs in good time.
    Confirm shipment details i.e consignee, consignor and clearing agent and address and update any deviations or changes .
    Stay informed and update current SOPs related to Documentation Team processes.
    Play an active role in yearly goal and objective role setting and performance management of the team.
    Perform any other relevant duties assigned by the coordinator or management.

    Function / Market & Industry Knowledge / Business Acumen / Process working

    Ability to initiate and implement new approaches and procedures .
    Overall understanding of business processes and interdependencies.
    Knowledge of process steering instruments.
    Knowledge of business processes.

    Skills & Competencies
    Leadership

    Ability to lead and develop high performing teams.
    Ability to build a team with diverse leadership and technical skills.
    Ability to effectively manage people through KPI setting and measurements.
    Willingness to challenge the status quo and to drive innovation and change.
    Capable of generating creative ideas/solutions.
    Ability to initiate and implement new approaches and procedures, to set robust plans, to initiate implementation steps.

    Business

    Credibility.
    Assertiveness.
    Capable to make informed judgments and to generate practical, timely solutions.
    Ability to find pragmatic solutions by using decision making techniques.

    Personal

    Capable of building strong and long-term team relationships within and across functions and geographical boundaries and based on ethics and trust.
    High commitment and positive attitude in the face of setbacks and obstacles.
    High stress level (Ability to work under pressure and deal with tight deadlines).
    Problem solving skills.
    Integrity.
    Self-motivated.
    Confident.
    Proactive.

    Educational background / Work experience

    Degree in Export Documentation or any other related field.
    Possession of a higher National Diploma in IATA Forwarding and Customer relation course will be an added advantage.
    Hands on experience of at least 2 (Two) years and above.

    Language Skills

    Experience communicating in diverse cultural or work environments preferred.
    Fluent in both written and spoken English and Kiswahili.
    Must be comfortable explaining complex technical & procedural requirements in straightforward language.
    Computer Literacy
    Profound knowledge of MS-Office products (Word, Excel, Outlook).
    Experience with CargoWise or a similar TMS will be an advantage.

    Qualified and interested candidates should send their application letter indicating their current/last salary and CV to human-resources.nbo@airfloltd.com on or before 15th August 2024. Only shortlisted candidates will be contacted.

    Apply via :

    human-resources.nbo@airfloltd.com

  • Operations Manager

    Operations Manager

    Key Responsibilities:
    Staff Management:

    Recruit, train, and supervise spa staff including therapists, receptionists, and housekeeping personnel.
    Create staff schedules and manage time-off requests to ensure proper coverage at all times.
    Conduct regular performance evaluations and provide ongoing coaching and support to ensure high standards of service.

    Client Experience:

    Ensure a superior guest experience by maintaining high levels of customer service and addressing client feedback promptly.
    Develop and implement strategies to enhance client satisfaction and retention.
    Oversee the management of bookings, appointments, and front desk operations.

    Operational Efficiency:

    Monitor and optimize daily operations, including inventory management, supply ordering, and equipment maintenance.
    Develop and enforce standard operating procedures (SOPs) to ensure consistency and efficiency in all aspects of spa operations.
    Oversee the cleanliness and upkeep of the spa facility, ensuring it meets health and safety regulations.

    Financial Management:

    Manage the spa’s budget, including tracking expenses, revenue, and profitability.

    Marketing & Business Development:

    Collaborate with the marketing team to develop and execute promotional campaigns and special events.
    Build and maintain relationships with clients, suppliers, and industry partners.

    Compliance & Risk Management:

    Ensure compliance with all local regulations, including health and safety standards.

    Qualifications:

    Bachelor’s degree in Hospitality Management, Business Administration, or a related field.
    Minimum of 3-5 years of experience in a managerial role within the spa, wellness, or hospitality industry.
    Strong leadership and team management abilities.
    Excellent communication and interpersonal skills.
    Proficient in spa management software and Microsoft Office Suite.
    Strong organizational and multitasking skills.
    Financial acumen and experience with budgeting and financial reporting.
    Passion for wellness and customer service.
    Ability to work under pressure and resolve conflicts effectively.
    High level of professionalism and attention to detail.

    Apply via :

    www.linkedin.com

  • Delivery Executive Sourcing Executive

    Delivery Executive Sourcing Executive

    The Delivery Executive will be responsible for delivery of goods from the packhouse to the commercial kitchens and ensuring that all products meet the highest levels of customer satisfaction.
    The Delivery Executive will also collect partner products enroute to commercial kitchens and verify correctness of the invoices, then later submit the documents to the packhouse for record keeping.

    Roles and Responsibility

    Verifying dispatched items against the delivery note and sign off the dispatch note from the packhouse.
    Loading the items onto the truck on a First in Last out basis.
    Ensuring that the customers delivery timelines are met and that goods are in good condition upon customer receipt.
    Offloading items from the vehicle.
    Weigh the produce together with the customer and ensure documentation.
    Maintaining and monitoring equipment i.e. crates, nets, and scales.
    Ensuring delivery notes are sent to the Dispatch Manager.
    Sharing customer feedback and escalating any matter to the Line Manager.
    Assist the Finance Manager by collecting cheques when notified by customers.
    Submit all collected cheques to the Finance Manager within 24 hours.
    Performing any other duties as assigned by management.

    Requirements
    Key Qualifications and Experience

    Must be a holder of KCSE certificate.
    Good people management and communication skills.
    Self-driven individual with ability to plan and execute multiple customer demands.
    Ability to work under minimum supervision and meet set targets and deadlines.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Strategy & Operations Manager

    Strategy & Operations Manager

    Main Tasks and Responsibilities:

    Improving operations: Scale and optimize country operations by reviewing current workflows and defining new ones. Oversee merchant operations, onboarding, and content quality. Solve complex problems, including pricing optimization, fraud reduction, refund optimization, and ensuring timely delivery to bring savings and drive order growth.
    Financial Analysis & Modeling: Provide advanced financial analysis and modeling across all parts of the balance sheet, including assets, liabilities, equity, revenue, and expenses. Develop and implement financial models to simulate the impact of different strategies on the company’s financial performance. Automate and standardize processes to decrease operational costs and improve efficiency.
    Strategic Planning & Decision-Making: Support the General Manager by providing data-driven insights and financial models to guide complex financial decisions. Identify and recommend strategies to optimize financial performance, focusing on a balanced approach that considers both growth and cost management.
    Own and Deliver Key Operational Metrics: Ensure the achievement of country targets through operational excellence and overall performance. Proactively report progress and KPIs in a timely manner.
    Team and Stakeholders Management: Manage the operations team in the market and coordinate with other departments and third-party providers to enhance operational efficiency. Foster strong collaboration within local teams, the central team, and external partners to ensure seamless project delivery and achievement of KPIs.
    Project Management: Identify and resolve the most challenging issues in-country operations by working closely with other teams. Manage local projects to ensure alignment with General Manager.

    About you:

    You hold a degree in Business Administration, Finance, Operations Management, or a related field.
    You have several years of experience in operations, consultancy, business development, or analytics, with exposure to financial modeling, strategic planning, and team management.
    You are a strategic thinker with advanced data analysis and financial modeling skills. You are adept at solving complex problems and analyzing large datasets to drive business insights.
    You are a self-starter who proactively finds solutions to business challenges and takes ownership of projects from start to finish.
    You are able to work optimally in a matrix environment driving cross-functional collaboration with excellent organizational and project management skills.
    You excel in a matrix environment, driving cross-functional collaboration with strong organizational and project management skills. You have excellent communication and writing skills in English.

    Apply via :

    bolt.eu

  • Documentation Clerk

    Documentation Clerk

    Position Overview:

    Join our dynamic team as a Documentation Clerk and be an integral part of the clearing and forwarding process in our freight logistics company. Your primary responsibility will be to ensure the accurate preparation, processing, and filing of all necessary documentation related to the import and export of goods, in compliance with relevant regulations and company policies.

    Job Responsibilities:

    Prepare, review, and process shipping documents such as commercial invoices, packing lists, bills of lading, and customs clearance documents.
    Coordinate with internal departments, clients, carriers, and government agencies to ensure smooth and timely clearance of goods.
    Maintain accurate records of all documentation and transactions for auditing and reference purposes.
    Monitor and track shipments to ensure they are delivered on time and in compliance with regulations.
    Handle inquiries and provide updates to clients regarding the status of their shipments. 
    Stay updated on changes in import/export regulations and requirements to ensure compliance.
    Assist in resolving any issues or discrepancies related to documentation or shipments. 
    Support other team members and departments as needed to ensure efficient operations.

    Qualifications and Experience

    Proven experience in a similar role within the clearing and forwarding industry.
    Must hold a diploma or bachelor’s degree in Logistics or related course.
    2-3 years’ work experience in a general office position, or equivalent
    Experience in Transport Documentation Processing would be an added advantage.
    Strong understanding of import/export regulations and documentation requirements. Excellent attention to detail and organizational skills.
    Proficiency in using documentation and tracking software.
    Strong communication skills, both written and verbal.
    Ability to work under pressure and meet tight deadlines.
    Problem-solving skills and the ability to handle discrepancies effectively.

    Interested candidates should submit their CV and a cover letter highlighting relevant experience to jobs.eaga@eastafricangrowers.com. On or before 8th August, 2024. Please indicate ” Documentation Clerk ” in the subject line.
    Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted.

    Apply via :

    jobs.eaga@eastafricangrowers.com

  • Logistics Manager

    Logistics Manager

    About the role

    Burn is looking for a Logistics Manager, who will be responsible for supervising the movement, distribution, and storage of supplies and materials. They are tasked with planning routes, analyzing budgets, and processing shipments.

    Duties and Responsibilities

    Bid analysis of import and export quotes for inbound and outbound shipments.
    Track all inbound and outbound shipments and escalate deviations from the plan.
    Discussion and negotiations with goods carriers about shipment costs. Drive cost saving in logistics
    Ensure accuracy in all export documents before sharing with stakeholders.
    Ensure all outbound shipments are cleared at the recipient ports and moved to warehouses to avoid storage, demurrage, and detention charges.
    Drive cost efficiency and reductions in logistics for BURN Manufacturing.
    Coordinate and undertake documentation for all inbound and outbound shipments. Complete customs clearances, ensuring full compliance to any levant regulations
    Coordinate with the distribution team on the use of the company truck and vehicles for reverse logistics for inbound shipments.
    Establish relationships with all government agencies and regulatory bodies to ensure efficient throughput.
    Undertake filing and proper keeping of records related to inbound and outbound logistics.
    Keep in touch with changes in government policies and guide BURN in the implementation of the same.
    Handle freight consolidation, cost analysis, routing, and scheduling logistics.  
    Compile and validate the logistics component and reports of all shipments.
    Understand the whole life cycle of the shipments.  
    Follow up closely with the clearing and shipping agencies regarding the shipments and delivery of all cargo.
    Analyze logistics challenges and provide solutions.
    Meet and surpass set KPIs
    Any other job KPIs assigned to you by your supervisor.

    Skills and Experience

    A Bachelor’s degree in Procurement, Logistics, Fleet Management, or a related discipline.
    At least 5 years of experience in a supervisory/ management role in logistics and operations, with a strong background in managing end-to-end supply chain processes.
    Proficient in using ERP systems, with a preference for experience with Microsoft NAV.
    Strong proficiency in Microsoft Excel, including data analysis and reporting capabilities.
    In-depth understanding of customs systems and procedures, with experience handling import and export documentation.
    Highly detail-oriented and organized, with a strong ability to manage multiple tasks and prioritize effectively.
    Capable of working independently and making informed decisions, with the ability to interact and communicate effectively at all levels of the organization.
    Qualified Female Candidates encouraged to Apply

    Apply via :

    burnmanufacturing.applytojob.com

  • Ambulance Operator Registered Nurse

    Ambulance Operator Registered Nurse

    Valid driver’s license;
    KCSE mean grade D+ or equivalent qualification from a recognised institution;
    Life support Skills;
    Basic emergency response skills;
    EMT and BLS Training and Certification is an added advantage;
    Time Management skills;
    Good communication and leadership skills.

    go to method of application »

    Send your application to: recruitment@rubencentre.org

    Apply via :

    recruitment@rubencentre.org