Job Role Summary
The Head of Regional Fleet Management is a key member of the regional headquarters management team responsible for leading the implementation, development and continuous improvement of cost effective fleet management solutions; assuring compliance with SPI mandated fleet management policy; identifying and sharing best practice and project managing the implementation of fleet management systems.
Fleet Management Job Main Responsibilities
Align with global fleet management strategies and assure regional compliance
Develop and communicate regional plans that reflect global requirements and the vision to be the industry leader in fleet management
Lead the regional implementation of all fleet management activities related to asset, maintenance and inventory management
Take functional responsibility for the through life management of the all fleet assets for ramp, cargo, deicing and fueling operations
Develop short and long term fleet replacement plans based upon business needs, equipment reliability, maintainability, cost, quality, and operational efficiency
Maintain oversight of all related fleet management costs to ensure that total cost of equipment ownership is managed effectively through life
Lead the development of a KPI driven performance management culture within the regional fleet management team
Monitors operational availability of fleet assets taking proactive action to address areas of concern and SLA targets that are not met
Reports on a regular basis to the regional management team on all KPI’s, major projects, roll out and developments
Lead the drive to achieve outstanding preventative maintenance in order to improve equipment reliability and reduce costs
Take ownership and development of regional fleet management Local Operating Procedures, ensuring compliance through a regular audit program
Lead the development of lean processes that will eliminate waste and maximize efficiencies.
Drive an ethos of continuous improvement through identifying, communicating and instilling best practice consistently across the region
Apply Lean 5S principles to ensure that workshops, parts stores and all maintenance areas are well organized, clean, safe and efficiently functional
Provide leadership, direction, guidance and advice to fleet functional teams to ensure full alignment, unity of purpose and help them resolve critical fleet management issues.
Provide Procurement with feedback on equipment reliability and supplier performance in supporting equipment through life
Collaborate with Safety on any incidents or accidents involving equipment
Lead equipment design improvements that improve operational performance, reliability and safety
Act as the fleet management Subject Matter Expert (SME) providing advice and guidance up, across and down the regional chain of command
Participate in global fleet management forums and workshops to help develop the Swissport Fleet Management System
Qualifications and Competencies for the Fleet Management Job
Higher level of education, preferably Bachelor’s degree in related engineering or fleet management field
Minimum 7 years of experience in operational fleet management roles; preferably in the aviation sector
Previous experience as a GSE workshop manager highly desirable
Experience in developing requirements documents, formulating plans and managing roll-outs effectively
Experience of working in a performance management culture driven by KPIs
Ability to work with key stakeholders in multiple locations and at various levels
Ability to manage multiple simultaneous projects requiring frequent communication, organization, time management and problem solving skills
Excellent written and verbal English communication skills; clearly able to articulate position with clarity at all levels
Results oriented with strong analytical and problem solving skills
Self-starter with a high degree of motivation and pro-activeness
Willingness to travel extensively across the region (50%)
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Job Field: Sector in Logistics
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Fleet Management Warehouse Team Leader
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Logistics Officer
Logistics Officer Job Duties and Responsibilities
Fleet management and supervising
Ensure that all aspects of a logistics team, such as trucks, warehousing and procurement, are working together to fill orders and deliver materials on a timely basis
Review all processes and systems and design and implement new plans and procedures as needed
Responsible for creating and maintaining contingency plans
Establishes policies and procedures. The logistics officer must establish policies and procedures that not only help getting the job done within logistics, but within the unit and with other units
Ensure the organization works with competent and reliable suppliers
Organize for transportation of purchased goods
Identify and address barriers that decrease operational efficiency in the procurement department
Monitor use of purchased goods and materials
Key Requirements and Skills for the Logistics Officer Job
Degree or diploma in logistics, purchasing and supplies or procurement
2-3 years’ experience in Logistics
Excellent communication skills
Team working skills
Strong Organizational Skills
Detail Oriented -
Warehouse Officer
Warehouse Officer Job Duties and Responsibilities
Receive goods delivered to the warehouse for storage
Operate the automated equipment that is required to move heavy cargo
Sort the deliveries out and group the same type of products together
Taking Inventory
Preparing storage receipts for customers who store their merchandise in the warehouse
Maintain records of damage to stock and disposal of defective goods
Store the goods according to the designated system of storage in the warehouse
Store Merchandise
Filling orders
Moves inventory by scheduling materials to be moved to and from warehouse
Coordinates inventory transfers with related departments
Accomplishes warehouse and organization mission by completing related results as needed
Maintains inventory and supplies by receiving, storing, and delivering items
Delivers supplies and equipment to departments by receiving and transferring items
Maintains storage area by organizing floor space; adhering to storage design principles; recommending improvements
Key Requirements and Skills for the Warehouse Officer Job
Degree or diploma in logistics, purchasing and supplies or procurement
2-3 years’ experience
Excellent communication skills
Team working skills
Creativity
Safety Management
Time Management -
International Freight Forwarding Supervisor
Job description
Sales Leads: Use available data from various sources to build up sales leads that are shared with group offices and followed closely to closure.
Client Relationship Management: Visit potential clients individually or with the direct sales team to educate and sell end to end solutions.
IFF Reporting: Develop and implement templates that will show gains and losses on IFF business on a monthly basis.
Tariffs: Manage the DMP in conjunction with HQ and ensure air and ocean rates are competitive whilst comparing with the local available rates.
Budget: Ensure agreed budgeted volumes and gross margin per route are achieved on a monthly basis.
Commercial visits: Coordinate route management visits and ensure firm appointments are fixed in close liaison with the Commercial Manager and the Managing Director.
Order Processing: Manage the order processing team by ensuring consistent follow up and update on all shipments on hand.
IFF proposals: Work closely with the pricing team to ensure all IFF proposals are responded to within 24 hours from receipt of enquiries.
Candidate Profile
Business Degree
Diploma in Clearing & Forwarding/Supply Chain Management
At least 3 years’ experience in an order processing or sales role in the Freight industry -
Declaration Officer
Declaration Officer Job Main Duties and Responsibilities
Tracking shipments, updating customers on arrival information and ensuring correct shipping documentation
Undertake all declaration procedures for imports and exports
Application of IDFs
Advice the management on correct and most preferred course of action to overcome technicalities that may arise in declaration or clearing operations
Bonds management and cancellation procedures
Follow up correspondence between various statutory bodies and other parties including KRA, KBS, KPA, etc
Obtain customs release for exports and truck border consignments
Ensure correct use of Kenya Revenue Authority Tariffs
Ensure that correct values are used during declaration and other related procedures to avoid losses that may accrue as a result of penalties.
Establish and maintain a working relationship with customs office
Liaise with suppliers for timely shipments, follow up for documents to be received and goods cleared well in time to avoid late documentation charges, storage charges and demurrages.
Perform any other relevant duties that may be assigned by the supervisor within the scope of the position.
Key Result Areas
The accountability areas are as follows;
Quality service
Proper documentation
Attention to detail
Declaration Officer Job Knowledge and Skills Required
Diploma in Clearing and Forwarding
A Minimum of 3 years experience in the same capacity
Highly conversant with KRA Simba system
Ability to maintain good working relationships with all stakeholders in the field.
Good interpersonal relations and communication skills.
Flexible in work habits and schedules, ready to work for longer hours when required.
Must have knowledge of government procedures relating to imports & amp; exports knowledge of customs laws pertaining to Kenya, east and central Africa.
Possess a high degree of integrity, honesty and confidentiality.
Ability to generate and write reports -
Dispatch Officer
Roles and responsibilities of the Dispatch Officer
Be responsible for the dispatch of all stoves and ensure that no stoves leave the factory without sign off.
Count all stoves for each shipment and verify against packing slip and receipt, then sign off.
Ensure that no unauthorised people enter the cage.
Search all factory employees before they leave work for the day to ensure they are not carrying anything out of the factory that they shouldn’t be.
Alert management to any security or other issues which arise.
Help with unloading of raw materials when they arrive if there are no sales at the time,
Perform any other duties as may be assigned to him by his manager or any member of the senior management team.
Dispatch Officer Job Requirements
Honest
Good communicator
Previous experience in a busy and large factory in a similar role will be an added advantage.
Salary 25,000 monthly grossLocation :Ruiru -
Operations Excellence Supervisor Controls,Compliance & Excellence Controller Operations Manager
Job description
Review the operation, identify and implement continuous improvement solutions and initiatives to drive efficiency, increase value and quality, minimize cost/waste/duplication etc
Develop and implement Service excellence processes and procedures to increase customer satisfaction and reduce complaints from KBL or her distributors and transporters etc
Monitor, assess and develop relevant OPEX Scorecards to drive business performance in accordance to set budgets and targets.
Assist management to develop Job profiles, Job descriptions, KPIs and Reports and communicate the same throughout the Operation.
Liaise with the Operational teams to meet or exceed existing KPIs by identifying the key drivers and providing strong guidance and direction to achieve the best result.
Develop and implement daily, weekly and monthly reports and presentations to provide operational visibility aimed at decision making.
Assess existing KPIs and Reports and enhance them to improve business performance.
Champion the CCE agenda on site by ensuring strict adherence to SOPs, Code of Business Conduct, Bollore Policies, Government & Regulatory Authorities.
Periodically review operations processes to identify risks, close gaps, update procedures and policy manuals, share best practices etc
Work closely with Management and the Operations teams to identify, train and develop CCE champions in all categories
Candidate profile
Degree in Finance.
Professional Certification in CPA/ACCA/APICS/CIPS.
At least 3 years’ experience in External/Internal Audit, Supply Chain/Operations/Inventory Management ,Risk/Governance/Compliance Management
Experience with continuous improvement methodologies like Six Sigma, Lean, Kaizen is an added advantage.
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Logistics Officer Logistics Intern
Responsibilities for the Logistics Officer Job
Management of the Capital level Procurement & field procurement
In accordance to ACTED’s procurement procedures, be responsible for the procurement process of all items or services purchased on the Capital level upto the level (Scenario) agreed with the Logistics Manager
Receiving orders from the various departments, signing them and updating in the order follow up.
Responsible for signing all procurement memo for Capital level procurement;
Responsible to setting up the correct procurement procedure for each purchase;
Contact requesters to ensure correct specifications of each items ordered, in order to avoid non-matching procurement;
Ensure procurement of goods and services is always done following the value for money principle;
Accountable for Compliance with respects to all capital procurements;
Establish the monthly purchase forecast, gathering all purchase that will be done on capital level, and send it to the Country logistics Manger.
Accountable for the reception of all items delivered or in transit to the Capital office;
Accountable for quantity and quality check of all goods received on the Capital level;
Ensure the information flow between the different Stakeholders in the supply chain;
Responsible for transmission to finance all procurement files for payment
Responsible for filling the logistics and compliance procurement file;
Stock management and procurement follow-up tools update
Develop, update and supervise the Order follow-up;
Develop, update and supervise the supplier data base;
Develop and update the price data base;
Supervise the IN and OUT processes
Supervise the filing of all processed documents, according to FLAT procedures;
Responsible for compliance with the stock management procedures;
Office/infrastructure management
Responsible for the Nairobi base various works
Accountable for office/guesthouse bills payment i.e. electricity, water bills and internet for guest house/office
Accountable for setting up and receiving requests for house/office maintenance and assure the effective treatment;
Accountable for the maintenance and reparation of guesthouses, offices and warehouses
Responsible for lease agreement preparation and amendments;
Supervision of staff
Direct supervisor of the Logistics Assistants, House keepers and gardener
Assure that security and safety rules are respected by the staff under his direct supervision;
Replace the missing staff and predict supplementary staff needs according to HR procedures;
Assure evaluation and contribute to the development of competencies of the staff under his direct supervision;
Validate leaves and breaks of staff under his direct supervision;
Assure the daily management of his team;
Participate in the recruitment of the positions under him;
Assure the repartition and coordination of work;
Deal with HR problem within his team and report problems to Log Manager and HR team;
Reporting
Send every Friday the updated Order follow-up to the Heads of Departments and the Program Managers;
Compile and analyse the Logistics reports and send them to the Logistics Manager on 5th of each month.
Writing of the Log Team meeting minutes
Logistics Document Filling
Reception of purchase files and control of the conformity to ACTED procurement procedures. Report any missing to the Logistics Manager
Physical filing of the procurement documents in the adequate place.
Scan every purchase files and save it on the server
Organize the archive room and insure security/cleanness of it;
Qualifications for the Logistics Officer Job
Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.
At least 4 years relevant experience in procurement and logistics management in INGOs.
Computer literate and with excellent IT Knowledge.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Strong people management and leadership skills;
Excellent communication skills.
Strong analytical and conceptual skills.
Experience in providing inputs to proposals and donor reports in procurement and logistics.Demonstrated experience in overall responsibility and accountability for the logistical management of an organization.
Ability to manage varied workloads, and deal constructively with stress and working long hours.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
Being conversant in Somali language will be considered an advantage.
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Gender Equality and Social Inclusion Expert Human Resources for Health Specialist
Qualifications and Essential Experience: · At least a postgraduate degree in Social Studies or in any other relevant discipline;
· Minimum of 10 years’ experience in the design, implementation and monitoring of gender and social inclusion-sensitive interventions to address social exclusion in developing countries, including at least five years in development cooperation projects;
· Demonstrable technical expertise and working knowledge of health sector and community engagement preferably in a conflict or post-conflict environment in Africa
· Proven track record of technical input in the area of gender mainstreaming in health, community development programs including participatory and innovative methodologies.
· Ability to lead but also work well with diverse team members, NGOs and governments and other stakeholders
· Excellent analytical and reporting skills · Excellent command of written and spoken English
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Facility Supervisor
Facility Supervisor Job Key Tasks and Responsibilities
Supervise and manage staff at the property
Supervision of all repairs/renovations as well as supervision of contractors identified.
On taking over Facility for management, the Facilities Supervisor shall ensure for smooth taking over.
Contracting and supervision of all repairs and renovations as well as general Repairs and Maintenance.
Service Contracts and Employment:
Preparation of Management Reports – The Facility Supervisor will provide monthly, quarterly, half yearly and yearly reports for facility as and when needed.
Desired Skills
Proven track of Leadership skills
Negotiation skills
Time management skills
People Management skills
Qualifications for the Facility Supervisor Job
At least a first Degree (Bachelors) in business management, Hospitality or any other related field.
A minimum of three years’ experience in a similar position.