What you can expect
The successful candidate will provide Supply Chain and SAP system support and maintenance to all
BASF employees in the East and West Africa to ensure smooth running of operational business processes.
Key responsibilities will include:
As a super user and Logistics trouble shooter, provide operations support in resolving problems encountered by the users base enabling SAP users to work efficiently and effectively and suggesting and implementing process and system improvements to BASF East and West Africa.
Analyze logistical problems and provide solutions to the users
Support implementation of supply chain solutions
Drive adherence to and compliance with all BASF guidelines and system procedures
Provide support from Sales Order to Invoice processing on SAP.
Support customer management and transport management for imports and exports
Trouble Shooting and maintenane of all BASF SAP Supply Chain processes in East and West Africa
Taking and resolving all SAP queries through the available BASF channels and platforms.
Monitor Non-Conformance management on SAP
Review and define East Africa Supply Chain and Logistics KPI’s and requirements and implementation thereof
What we expect
Bachelor’s Degree in Business, Science, Supply Chain or Information Technology Management or equivalent tertiary education.
Minimum of 5 years of professional work experience in the Supply Chain Management / Customs related areas in Africa Markets
Minimum of 5 years SAP hands-on experience and Microsoft computer skills
Must be fluent in English both written and oral
Good interpersonal skills
Specialist skills in SAP Supply Chain modules will be advantageous We offer :
Responsibility from day one in a challenging work environment and on-the-job training as part of a committed team. Competitive compensation including attractive benefits as well as excellent career opportunities in an international company.
Job Field: Sector in Logistics
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Logistics and SAP Support Specialist
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Caretaker
Job PurposeProvide support in the routine maintenance of Britam leased propertiesMain Responsibilities
Undertake minor repairs including electrical and plumbing repairs
Supervise the maintenance and security teams and all service providers
Supervise and report on Property condition
Keeping accurate records for maintenance works
Liaise with the Facilities Manager to ensure that all maintenance request are attended to promptly
Monitor stock and re-order levels of consumable items such as fuel, toiletries, light, bulbs/tubes
Perform other duties that may from time to time be assigned
Qualifications, Knowledge And Skills
Diploma in Building Maintenance and/or
Craftsmanship/Certificate in both Electrical and Plumbing works
At least Five (5) years’ experience in a similar role in an office block exceeding 200,000sq feet lettable space
Core Competencies
Communications Skills
Building Relationships
Focuses on the Customers -
VAS Operations Associate Bonds Team Leader
Key Responsibilities
• Own all VAS Operations activities for the customers under purview. • Responsible for executing all the activities handled associated with Value Added Services including Trucking, Customs House Brokerage (CHB), Warehousing and Cargo- Insurance. • Key Activities: • Planning & procurement of VAS as per customer requirements • Execution of all file management activities • System updates • Documentation • VAS procurement as applicable • Implement tailor made strategies for warehousing, transportation (Primary/Secondary) • Receive specific product requirements, safety norms, vehicle type preferred, storage locations • Support and provide inputs to arrive at the right solution for storage and distribution in conjunction with business while meeting service level and cost goals
Who we are looking for
Operational Efficiency • At least 2 years’ experience in a large Operations / Customer service teams with minimum 1 year experience in the Logistics sector with VAS Operations experience • Complete knowledge of Kewill & MODSCommunication Skills • Excellent communication skills and the ability to communicate confidentlyDrive for Results • Persistently drives issues to closure • Well organized when working under pressure • Works together with others in the business unit to achieve results, fosters teamwork
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Customs & Clearance Supervisor Distribution Sales Manager Admin Assistant – Insurance Sales & Marketing Executive
Responsibilities for the Customs & Clearance Supervisor Job
Work closely with all stakeholders in planning strategies so as to clear and release the client’s shipment on time
Assist in prioritizing shipment which requires immediate clearance with customs and prepare report on shipment released and pending shipment to be cleared on a daily basis
Liaise with customs and other relevant authorities for any issues that will arise during clearance of cargo
Process customs clearance documentation for the clients and liaise with relevant authorities on a daily basis so as to deliver excellent customer service to all customers
Work on assigned key account customers to ensure their needs are met in a timely manner
Continually develop knowledge on customs qualifications, ensuring new regulations are understood and implemented where required
Handle technical details relating international transportation, such as customs regulations and any necessary documentation
To efficiently evaluate the costs of transportation, services and inventory within any budget or distribution strategy
Responsible for administrative functions such as budgeting, equipment and liaison to customer service
Ensure that all elements of the domestic and international distribution process are coordinated to meet customer requirements in a timely and high quality
Develop procedures and key performance indicators to monitor quality and regular measurements to determine effectiveness of procedures implemented
Meet or exceed established goals relative to on-time delivery and shipping accuracy performance for customer shipments
Improve operational efficiencies to increase ability to process customer orders using both systems and physical improvements
Ensure proper compliance and adherence to export /import administration regulations
Customs & Clearance Supervisor Job Qualifications
5-years experience in Logistics (local and International) 3 of which must be in a supervisory capacity
Must be conversant with the KRA clearance procedures and Simba System
Relevant qualifications and systems training associated with Logistics Management
Must be computer literate with high proficiency in Microsoft office
Diploma in Customer Service is an added advantage
Knowledge of documentation requirements
Must have the ability to clear both sea & air shipments
An overall professional and positive attitude
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Rider
Rider Job Responsibilities
The purpose of the position is to help in the delivery and dispatch of parcels as scheduled
Qualifications for the Rider Job
Minimum 1 year experience in a security firm as a courier -
Logistics Officer
Responsibilities for the Logistics Office Job
Implement and train staff in NRC’s logistics policies and procedures at office level
Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes
Provide anti corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management)
Training and development of logistics team at office level
Ensure effective and efficient logistics support for daily area operations including procurement and supplies, all being implemented in accordance within the policies and standards, as well as approved budgets.
Lead the tendering process including preparation of tender documents relating to construction materials and equipment.
Prepare procurement plans in conjunction with relevant departments.
Ensure that procurement status reports are up to date at all times and are shared appropriately.
Ensure that all procurement needs for Dadaab are being met in a timely and quality manner.
Liaise with Logistics Nairobi to follow up and monitor with the Logistics Coordinator on all orders.
Maintain monthly order overview and report on procurement performance indicators.
Ensure that all works and service contracts are done according to NRC’s Logistics manual, NRC’s Code of
Conduct and Kenyan Labor laws.
Maintain and update local price lists.
Assign duties, supervise and appraise section staff.
Qualifications for the Logistics Officer Job
At least 5 years’ of relevant working experience in procurement.
Bachelor degree in Logistics
National Diploma in Purchasing and Supplies Management, or Logistics.
At least National Certificate level training in Purchasing and Supplies preferred.
Excellent interpersonal and communication skills
High level of personal integrity
Good team leader
Organised and a good planner with excellent attention to detail
Ability to work under pressure
Significant understanding of complex emergencies
Understanding of various donors requirements
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Maintenance Officer
Location: Likoni sub county of Mombasa
Length of contract: 12 months fixed term contract with possibility of extension based on performance (includes 3 month probationary period)
Main Purpose: Perform repair , maintenance , minor electrical, construction works, according to the supervisor’s instructions and MSF standards, in order to ensure proper operations.
Main Tasks include, but not limited to:
Carry out all minor works (construction, repairs, minor electrical, etc.)
Perform regular maintenance of MSF installations / equipment / infrastructures (base, house, store, warehouse, health centre, hospital, etc.)
Perform any necessary tests , checks to confirm the proper operation of the installation or equipment after repair.
Ensure effective management, protection and care of work tools (including site installations under the employee’s supervision) and keep the workshop tidy.
Ensure that there are adequate stocks of consumables and materials for minor repairs and manage those stocks; placing orders in time.
Keep all documents related to installations, equipment, infrastructures in order and update them regularly.
Assist logistics department for any related work needed
Requirements
Education: Literacy essential.
Experience: Previous experience desirable
Languages: English, local language desirable.
Knowledge: Desirable computer literacy
Competencies
Result
Teamwork
Flexibility
Commitment
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Declaration Officer
Job Details
Main Purpose of Job: To accurately prepare and process error free customs entries on behalf of the company within the laid down legal and statutory requirements for the customs clearance procedure. Key Responsibilities1. Effective IDF Applications Processing
Collect or receive Proforma and / Commercial Invoice files from the Client Service Department
Scrutinize and ensure the Import Declaration Forms and documents are all correct
Effectively establish appropriate HS codes and incoterms
Accurately enter Import Declaration Form data in the KENTRADE system
Coordinate IDF application fee payments and approval in the system
Ensure processed IDFs are dispatched to the clients or respective Client Service team for pre-shipment inspection purpose
2. Ensure Effective Declaration Process
Promptly procure customers’ manifests from the airline handling centers for airfreight and the shipping lines for sea freight through the Client Services department, Mombasa Operations Team or any other source as applicable.
Confirm and re-confirm HS codes used at IDF application for suitability
Compare and ensure manifested details tally with the shipping documents
Ensure stock of bonds are managed and tallied effectively and cancellation monitored daily.
Ensure the Customs entries are prepared with Zero errors
Prepare and make declarations of customs entries within agreed service levels
Promptly communicate discrepancies/ issues to HoD Declaration when necessary
3. Data Management
Ensure data has been entered accurately into the Simba system
Ensure taxes payables have been captured correctly
Follow up and ensure taxes have been prompt paid
Monitor and ensure entries have been processed at the Document Processing Centre once payment has been made
Perform quality assurance on work processed
Identify and escalate recurring or consistent problems with systems functionality
4. Provide Administrative and Departmental Support
Regularly provide advice to Clients, Client Services team on Tax estimates as per the KPIs
Promptly provide information on HS codes, Tariff classification and IDF preparation to relevant managers as required
Effectively handle all issues arising from disputes over tariff and valuation at any stage of clearance
Maintain professional working relationship with internal and external customers and colleagues.
Ensure departmental and individual objectives are achieved
Plan, schedule and actively participate in departmental meetings
Establish, prioritize and present departmental action plans for meeting
5. Stakeholder Engagement
Effectively liaise with Stakeholders, Clients, Customs, KEBS, KPA, CFS’s, Shipping lines and staff from same and other departments to ensure accurate entry and procedures
Correspond efficiently with the stakeholders (including and not limited to KENTRADE, KRA, KEBS, Banks etc.) using the respective systems
Effectively monitor current market trends in regards to customs and other stakeholders and sensitize the Company appropriately
6. Client Services Support
Effectively handle customer queries and disputes and proactively follow through to resolution
Promptly investigate and resolve customers’ complaints and escalate if appropriate to the HoD Declaration.
Establish and process the required permits as required
Provide advice to clients on the required permits and processes
Effectively respond to Kentrade and all customers’ issues arising from the IDF applications under process.
Promptly hand over files to the Client Services team for cargo movement follow up after IDF application
Promptly prepare tax estimates for the Customers and Client Services Department
Other Specialist Training or Certifications
EACFFPC / KRATI/ KESRA Certification
Single Window, TRADEX and KENTRADE with vide usage of TRADEX and KENTRADE
Minimum Years of Relevant Experience
At least over 3 years of experience
Experience and full understanding of Airfreight and Sea freight clearance procedures
Skills & Competencies
Excellent knowledge of KENTRADE, TRADEX, ASYCUDA and TANCIS online systems
Excellent Interpersonal skills
Excellent communication skills
Information management skills
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Logistics Company Business Change and Process Control Coordinator Logistics Company Sales Executive
Duties and Responsibilities
Controlling and evaluation of current performance against pre-determined standards contained in the plan and to ensure progress and satisfactory performance.
Data Quality reports and measurements
Overall responsible for operational KPIs achievement in the region
Corrective actions during service failure scenarios
Creation of practical user manuals for each function, using as baseline the existing global SOPs, and adapting to the local needs.
Automation need and cost involved (man / hours cost vs investment and compliance benefit)
Track training assistance
Best practices implementation and documentation, to ensure operations excellence.
Process optimization and improvement.
Key Accounts support.
Qualification and Experience
Minimum bachelor degree in Business, Logistics / Supply Chain management, Industrial Engineering or similar careers.
Preferably 1-2 years’ industry experience
Great communication skills and a team player
Problem solving oriented and analytical
Proficient in ERP systems
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National Logistics Officer FT NOA
Duties and Responsibilities
Under the direct supervision of the Logistics Officer and the overall guidance of the Head of Logistics, the incumbent will be responsible for the following duties:
Provide leadership in specific areas of competence i.e. transport operations, freight, forwarding, fleet and warehouse managements among others;
Coordinate logistics operations for Somalia and contribute towards the developments of logistics plans and processes;
Support logistics projects activities following standard processes to effectively deliver food assistance and cash based transfers to right beneficiaries at the right time;
Collect and analyse data through research and networking to recommend actions and improve performance;
Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries;
Identify and build productive relationship with logistics colleagues, area offices, contractors and staff within the area of assignment for an integrated approach to serve beneficiary needs;
Follow emergency logistics preparedness practices to ensure quick response in delivering food to affected areas at the onset of a crisis;
Act in an assigned emergency response capacity as required to meet emergency food assistance needs and ensure that logistics capacity assessment is carried out in timely manner;
Perform other related duties as required.
Minimum Qualifications
Education:
Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
Experience:
At least one year of postgraduate professional experience in one or more of the transportation and ancillary sectors: port operations, shipping, clearing and forwarding, warehouse/fleet management, large scale road/rail transport and distribution management.
Language:
Fluency in both oral and written communication in English.
Knowledge:
Experience in coordinating service providers’ contract execution, arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea), and evaluating offers and writing proposals would be an added advantage