Jobs Kenya

Job Field: Sector in Logistics

  • Senior Shipping Associate National Logistics Officer Programme Policy Officer, NOA – Social Protection Engineer

    Senior Shipping Associate National Logistics Officer Programme Policy Officer, NOA – Social Protection Engineer

    Duties and Responsibilities:
    Under the direct supervision of the Deputy Logistics Officer and under the overall supervision of the Head of Logistics, the incumbent will be responsible for the following duties:

    Tracking WFP shipments arrivals to Somalia and alerting area offices of expected arrivals and foreseen delays;
    Compilation of shipping report capturing status of arrivals and exports and circulating on weekly basis;
    Ensuring necessary shipping documents are shared with ports operations teams on time;
    Preparations of work orders, non-charge invoice and sharing with nominated service providers for stevedoring, customs clearance;
    Ensuring nominated service providers allocations are accordance with tariff system as defined in the Transport Manual;
    Monitoring performance of the nominated service providers, consolation with ports operations teams and compilation of performance evaluation reports upon end of contract;
    Participating in evaluation of potential and existing local WFP shipping agents;
    Maintaining single line of communications between Head Quarters and Area Offices about shipping for effective and efficient information flow;
    Analysis and recommendation on optimal discharge terms for chartered arrivals based on Partners options, port capacity and estimate context developments and provide timely and accurate feedback;
    Monitoring situation prior to vessels arrival and verifying its impact on the general output of given port operations;
    Ensuring up to date information on local maritime regulations, ports structure and administration, port tariffs, shipping line charges in each port to ensure smooth flow of shipments in Somalia;
    Review of superintendent reports and ensuring input to Head Quarter on their performance;
    Review /verification of port storage charges, demurrage and detention claims and maintain up to date records of vessels and port operations;
    Compile reports on quarterly basis for overview analysis;
    Perform other related duties as required.

    Minimum Qualifications:
    Education: Completion of secondary school education. A post-secondary certificate in the related functional area.Experience: At least six years’ work experience in the field of Logistics shipping with at least 3 years’ experience in monitoring and managing shipping operations.
    Language: Fluency in both oral and written communication in English is a requirement.
    Knowledge & Skills: 

    Demonstrated experience in monitoring and managing shipping operations;
    Preparing and managing budgets;
    Experience in preparing and executing contracts;
    Experience in working with and leading a team;
    Hands-on relevant experience in the UN or INGOs is desirable.

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  • Logistics/ CSR Coordinator Sales Executive

    Logistics/ CSR Coordinator Sales Executive

    Job Description

    Main responsibilities

    Maintaining system database (both soft and hard) that includes creating new stock items, suppliers and customers.
    Receipt of new orders from sales team, and updating the system accordingly in coordination with finance to ensure correct pricing in the system
    Organizing customer deliveries by liaising with 3rd party transporters for availability of trucks.
    Issuance of delivery notes and loading lists
    In coordination with finance production of sales invoices to customers in the system, and organising ETR VAT invoices
    Daily customer dispatch advices to the related teams
    Weekly update of forex exchange rate in the system KSH/USD
    Product purchase orders into the system
    Receipt of all products shipping and clearing charges into the system
    Maintaining stocks accounts with 3rd parties, where applicable
    General supervision of stocks accounts/movement
    Maintaining stock records at all times, and certifying the same at product receipt and dispatch.
    Coordinating with the following 3rd party service providers to ensure safe receipt and delivery of consignments
     Timely document preparation and completion of statutory form i.e KRA (Kenya Revenue authority)
    Timely statutory customs and duty payment, in coordination with finance
    Ensure that all customs transactions are current according to customs law
    Liaise with the clearing agent to confirm correct tariffs used, proper regime codes for both import and export documentations, prompt clearance of imported consignments
    Renewal of trade licences

    Qualifications

    At least three years’ experience in the procurement & logistics field
    A degree/ higher diploma in any of the following disciplines:
    Procurement / supply chain management
    Accounting background with experience in procurement will be considered

    If you fit the description, please submit your cv .

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  • Air Freight Forwarding Manager

    Air Freight Forwarding Manager

    Job Responsibilities

    Obtain and provide air freight quotes via email, phone and/or fax
    Follow up on inquiries with customers, department and external parties
    Plan, schedule and coordinates air shipments with internal and external parties
    Prepare, route, BOLs and manifests
    Close Air waybills timely to meet gateway and airline cutoffs
    Proper Handling of Expedited, Out of Gauge and Hazardous freight
    Print all Necessary Export Documents
    Provide Warehouse with loading docs
    Perform Export Clearance
    Provide information to customers regarding their shipments
    Provide administrative support to specific customer needs in reporting, data entry, and other support as requested
    Receive tracking requests from customers and provide pre-notifications
    Submit corrections regarding, rating discrepancies and/or changes in service
    Train to handle documentation of hazardous materials
    Work closely with all management personnel
    Demonstrate professionalism on the phone, email and in the office.
    Responds promptly and professionally to internal staff and customer needs/concerns in a quick and courteous manner and able to bring unresolved issues to management
    Comply with all policies, procedures, safety rules and regulations

    Job Requirements
    Qualifications

    3+ years of experience as export coordinator preferred
    Bachelor’s Degree or equivalent experience preferred
    Excellent written and verbal communication skills
    General knowledge of Microsoft Office applications
    Experience in a transaction processing role

  • Logistics Clerk

    Logistics Clerk

    Job description
    Main Job Purpose
    An incumbent at this level will perform routine manual and/or routine clerical
    functions in receiving, handling, storing and delivering stock. Work performed is
    in accordance with instructions and procedures received from the immediate
    supervisor.
    Job Summary

    Efficient tracking of shipments from country of origin to sea and air clearance and final delivery of product to different offloading points.
    Cross boarder clearance, transport and delivery of express shipments through Mombasa port and border clearance to customers’ final delivery point in 10 days from vessel arrival to final delivery point and return of empty container.
    Ensuring proper and relevant customs documentation is in place to ensure timely clearance of shipments.
    Ensuring timely loading- and tracking of both air and sea freight shipments.
    Controlling and monitoring supply logistics to required delivery points as per demand plans.
    Ensuring proper documentation of inbounds with a keen eye on minimizing exposure to risk and stock outs.
    Conduct training on Incoterms, customs tariffs and HS classifications to avoid penalties and delays in clearance as a result of misrepresentation of the product
    Registering and preparing Import Declaration Form
    Call off of daily cleared shipment from both Airport and sea Port.
    Application of KEBS ISM stickers
    Confirm accuracy of HS CODE and authenticity of finished product and spares during import duty as well as all other supporting documentation.
    Work with contracted assemblers Customs Bond Keeper and Customs representative to ensure seamless flow of finished product to the market
    Utilize appropriate safety and environmental procedures for people, processes, materials, products and equipment to ensure a safe working environment for the whole team.
    Reduce costs due to poor documentations that would delay clearance thus storage and demurrage costs.
    Ensure that all aspects of Quality within the area of responsibility are in accordance with local Quality procedures to protect and promote the brand and product.
    Promote the development of a highly effective team through effective communication, leading by example whilst keeping focused on goals and targets.
    Great teams and great leaders will achieve superior performance.

    Key Requirements

    Must be flexible within pattern of shift work to accommodate factory shutdowns, training courses and emergency cover
    Elementary school education, preferably with Engineering warehouse or stockroom experience.
    Knowledge and understanding of the key principles of WCM-PM and the impact this has on the Key Performance Indicators in the production area (PQSCDMI); must understand the critical inter-relation factory performance and RPM availability.
    Problem Solving – Has the ability to identify, prioritise and address problems using appropriate tools and techniques that eliminate recurrence.
    Post Apprenticeship Skill level in Mechanical and Electrical Engineering (as graded by national standards).
    Formal manufacturing qualification in WCM.
    Ability to acquire knowledge of basic stock keeping procedures.

  • Depot Dispatcher

    Depot Dispatcher

    Reporting To: Operations Manager
    Salary: Kshs. 30,000
    Responsibilities
    Administrative Duties

    Authorizing delivery notes.
    Sending sales orders to Unga Limited.
    Signing and stamping the transfer forms.
    Updating Mpesa transaction IDs to Unga Limited.
    Updating the stocks in SAP software and excel sheets.
    Communicating customer feed- back to Unga Limited team.

    Complete accounting requirements

    Maintenance of depot petty cash and reconciling it weekly.
    Invoicing clients in liaison with Unga Limited sales department.
    Banking cash, cheques and emailing the deposit slip to Unga Limited.
    Reconciling the retail sales with bank deposits and updating daily sales records.
    Monitor finished goods and market returns reconciliation and account for damages.

    Inventory Management

    Ensure receipt of an invoice before releasing cargo for delivery.
    Undertaking daily stock take and updating the records stock ledger.
    Receipt of goods from Unga Limited as per the receipt procedure.
    Documentation of issuance of stocks to Unga Limited sales persons.
    Manage stocks quality and integrity while in storage to minimize damages.
    Monthly stocks take with Unga Limited personnel and reconciling the stocks.
    Ensure stock takes every Saturday with the warehouse manager in order to reconcile stocks.
    Ensuring that the depot is optimally stocked to ensure that the stock does not fall below a three-day cover.
    Monitor stocks’ shelf life to ensure no expiries in the store and that an effective First in First out (FIFO) system is in place.
    Checking the physical state of stock against pest infestation and communicating this to Unga Limited for pest control. Providing a feed back to Unga Limited on the efficiency of fumigation processes.

    Loading and Transport Coordination

    Authorizing gates pass for all deliveries.
    Vehicle allocation for transportation by company vehicles or contracted vehicles.
    Liaising with Emerging Events Company for loading/off loading and forwarding the documentation to accounts department. This will ensure timely reporting of casuals.

    Qualifications

    Undertake other duties within the scope of your skills, competence and training as directed.
    Diploma/Certificate in Animal health and either of below;
    Logistics
    Sales & Marketing

  • Delivery Motorcycle Rider

    Delivery Motorcycle Rider

    Details:
    Are you energetic, open-minded,customer friendly with a wide Knowledge of Nairobi and its environs? If so, we have a job for you.Your main responsibility is to make deliveries on time within Nairobi and its environs using the company motorbike.
    MINIMUM REQUIREMENTS:

    Be a skilled and safe rider, with expert knowledge of the city and able to navigate traffic
    Should have at least 1 year riding experience within Nairobi in similar role.
    Must have a license (FG STAMP IS A MUST)
    Be trustworthy and discreet when handling items
    Good communication skills
    High Integrity, Physically fit, Clean and hygienic.
    Basic motorcycle maintenance skills
    Have good customer service skills
    Should have valid referees.
    Certificate of Good Conduct
    Be Reliable and Punctual.

  • Documentation Clerk

    Documentation Clerk

    Job description
    Req ID: 157844 -Travel Required: None
    Start Date: December 2018
    Responsibilities

    Work on the tasks within a team as per the SOPs assigned by the Documentation Supervisor
    To confirm the integrity and accuracy of all the necessary shipment documents at the various stages of documentation: reception, preparation, processing and finalization
    To ensure that all documents necessary to launch a customs entry are accurate and correct. If not, the discrepancy is to be reported to the supervisor immediately and to the subsequent relevant parties (ie, customer, B&P, OPS, Destination receiving office)
    To carry out the online customs entries in the KRA system and update on the statuses
    Assist with the communication of all shipment details to Customer, Airline and Forwarding Entities
    To confirm that the detail of every task is accurate, correct and up to date in forwarding system (CargoWise at time of writing). Reports KPIs and irregularities directly to the supervisor.
    To maintain shipment and flight files ensuring that they are up to date and flight files are stored correctly in the archive store.
    Any other relevant duties as may be assigned by the Supervisor, Coordinator or manager of the specific area where they are currently working and/or the management.
    Perform assigned tasks to support Panalpina meets its objectives and targets regarding quality, health, safety and environment as documented in IMS and follow all requirements as set out in the QHSE policy.
    It is the responsibility of all staff to ensure that their day to day activities embrace sustainability/Health and safety therefore reducing the impact upon the environment, supporting the communities we work in and reducing incidents in the workplace

    Qualifications

    level (KCSE C+)
    Further certification or training in any relevant Commercial Course / Logistics or supply chain management, preferably with customs procedures included will be an advantage
    Ability to work independently in a fast paced, constantly changing environment
    Hands on experience of at least 1 (one) year and above
    Assertiveness
    Capable to make informed judgements and to generate practical, timely solutions
    Ability to find pragmatic solutions by using decision making techniques
    Ability to communicate openly and confidently
    Willingness to engage in constructive confrontation
    Ability to clearly and concisely present both written and/or oral information
    Customer focus (monitors customer expectations continuously and is willing to adapt own activities/procedures)
    Readiness to continuously focus on identifying and meeting customer current and future needs
    Readiness to provide alternatives and optimized solutions to the Customer
    Ability to establish a successful long-term business partnership with internal and external customers
    Ability to work with different cultures and to manage cross functional interfaces
    High priority for teamwork
    Team player
    Capable to build strong and long-term team relationships within and across functions and geographical boundaries and based on ethics and trust
    Ready to take personal accountability for achieving individual and shared goals
    Time management (monitoring performance against deadlines and milestones)
    Integrity
    Act as a Role Model for Corporate Values and fully adhere to the Code of Conduct
    High energy and resilience
    High commitment and positive attitude in the face of setbacks and obstacles
    High stress level (Ability to work under pressure and deal with tight dead lines)
    Be authentic, approachable, open and honest.

    Languages

    Written & spoken English
    Written & spoken Swahili

  • Operations Assistant Loader

    Operations Assistant Loader

    Job description
    Req ID: 157348 Sub-department: Operations
    Travel Required: None
    Start Date: November 2018
    We are looking to hire an Operations Assistant to…
    Check the shipments against the information in the computerized system before offloading using high tech screening, weighing and temperature measurement equipment. Ensure correct efficient and timely handling of shipments and updating this data in the computer system.
    Responsibilities

    Checks at the start of the shift if the equipment and room are clean and ready to use
    Follows clear instructions from the Supervisor for the priority in offloading of shipments over the truck-docs with high tech screening, weight and temperature recording equipment.
    Ensures security staff is always attending the x-ray screening during the whole process of off-loading shipments.
    Timely and accurate manual recording of the receiving of each shipment in the intake book as back-up for the automated system.
    Checks and records accurate shipment details on printed weight and temperature dockets before passing these as soon as possible to the Docs Reception office for further processing and filing.
    Reports to Docs Reception when shipments offered for off-loading are not recognized in the computer system. Docs Reception to create a new record against which the operations Assistant can continue to off-load.
    Reports any irregularity with shipments and or equipment to the Supervisor or Coordinator.
    Cleaning of equipment and work-floor at the end of their shift.
    Assists with any other task in the operations department during periods when there are no deliveries done. (stacking of boxes, netting, covering pallets)
    Reports daily KPIs and any deviations from procedures to the Supervisor
    Adheres to all health and safety SOPs of the company.
    Any other relevant duties as may be assigned by the management.

    Qualifications

    “O” Level (KCSE C)
    Further training on/ possession of any relevant Commercial Course/ Aviation Course (preferably Export Documentation) will be an added advantage.
    Excellent computer skills, proficient in Excel, Word, Outlook etc..
    Hands on experience of at least 2 (Two) years and above

    Skills

    Ability to work independently in a fast-paced, constantly changing environment.
    A team player with exceptional people handling and problem solving skills.
    Extremely self-motivated, confident, creative, disciplined with attention to detail.
    Ability to cope with and handle stressful situations

    Languages – Fluent in Spoken and written English and Kiswahili
    Specifics for Job / Environment – fast-paced, constantly changing environment – Work in cold storage warehouses
    Contact If you wish learn more about this opportunity, please send your application letter indicating their current/last salary, CV copies of certificates and testimonials on or before 27th November 2018. Only shortlisted candidates will be contacted.

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  • Dispatch Clerk

    Dispatch Clerk

    Responsibilities

    Work planning and scheduling
    Recording all dispatches to customers – in order of customers name, vehicle no, type of goods
    Ensuring that customers are served with good quality and well packed goods and that they are served as per their order depending on availability of goods
    Ensuring clearance of the Dispatch Area at the close of each day
    Ensuring maintenance and filing of updated dispatch data lists and reports
    Ensuring implementation of FIFO systems to supply goods
    Verifying each dispatched goods for type, quality and quantity
    Ensuring that the vehicles are loaded for next day’s deliveries
    Liaising with Stores and Production supervisors for easy and efficient dispatch of orders
    Leading/Managing the Dispatch Attendants and ensuring compliance of company policies
    Any other duties as assigned

    Job Requirements

    Must be above 30 years
    Diploma / Degree in Purchase and supplies
    Must have proven experience in the same area

  • School’S Fleet Management Officer Lower and Upper Primary School Teachers

    School’S Fleet Management Officer Lower and Upper Primary School Teachers

    Job Description

    Main Responsibilities and Duties

    Ensure that all vehicles are in excellent operating condition, properly assigned and that drivers carry out basic maintenance such as checking oil and fuel levels, battery water levels, tire pressure, transmission, and that the vehicles are clean, neat and has proper accessories such as spare tire, jack, fire extinguisher, triangles, first aid kit and tool kit.
    Vehicle usage control by tracking and reporting on vehicle movements and positions regularly on daily basis.
    Monitor all vehicle movements to ensure that no vehicle leaves the compound without proper authorization or work allocation.
    Ensure that vehicles are road worthy and that all accidents, repairs and defects are reported and attended to.
    Prepare regular reports on vehicle mileage, fuel consumption, break downs, repairs and maintenance in accordance with the company standards. This includes data entry on the fleet management system and generation of reports from the system.
    Maintain all fleet related records and documents (Vehicle insurance, vehicle fuel logs, vehicle inspection reports, and all other fleet documents).
    Monitoring vehicles and drivers performance and identifying opportunities for optimization
    Ensure that drivers are well trained in all types and kinds of fleet/vehicles and undergo periodic health check-ups and eye tests.
    Analyze trip requests and note patterns and requirements to ensure that the fleet is adequate and responding to all customer needs.
    Ensure that all documentation concerning the vehicle is current such as registration, insurance policy, license plates and log books.
    Manage the drivers and transport assistants to ensure effective and optimal service is offered to our customers.
    Ensure all transport staff have the required documentation for work; valid driving licenses, PSV and Class A licenses.
    Effectively handle all leave, training, performance and disciplinary needs of the transport staff to achieve a highly effective customer oriented team.
    Maintain individual files on each vehicle, documenting all repairs and operating costs, including gas and oil consumption and breakdowns.
    Ensure that safety measures are up-to–date and that all personnel are properly dressed and complying with procedures relevant to the operation.

    Key Results areas
    The accountability areas are as follows;

    Clear and detailed reporting
    Proper documentation
    Effective route management
    Increased customer satisfaction levels
    Compliance with traffic rules and school policies
    Preventive maintenance

    Knowledge and skills required

    A Bachelors degree/diploma in logistics or fleet management
    Professional course in logistics or fleet management will be an added advantage
    Minimum of 3 years work experience in fleet management in a busy organization
    A valid certificate of Good conduct and valid driving license BCE, with class A and PSV
    Excellent analytical and problem solving skills
    Good interpersonal skills
    Ability to work under pressure and long hours

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