Jobs Kenya

Job Field: Sector in Logistics

  • Airport Shipping Clerk Airport Shipping Clerk Bookings/Freight Agent

    Airport Shipping Clerk Airport Shipping Clerk Bookings/Freight Agent

    Details:
    The position entails processing and monitoring goods leaving the company by using the relevant shipping documents such as: invoices, LPOs, Delivery notes etc.
    Key responsibilities will include:

    Supervising Truck Arrivals and offloading at Airport premises
    Ensuring cargo is weighed and countersigned all the dockets
    Ensuring products are presented to the KEPHIS inspector in good time for inspection.
    Responsible for the collection of Phytosanitary certificates and other relevant export documents and the subsequent delivery to the handling agents as required.

    You will;

    Be computer literate
    Be fluent in English
    Be able to work under pressure and well-organised
    Be physically fit and able
    Educated to ‘O’-level
    Have a minimum of 6 months’ experience in a busy / similar firm
    Possess training in aviation
    Be able to work flexibly and 6 full days per week
    You will be trustworthy, hardworking and able to take instruction

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  • Logistics Manager

    Logistics Manager

    Job Details

    Overall in charge of Company logistics and operations in company projects
    Lead the Company’ technical projects delivery
    Acts as the project manager for assigned projects
    Has a leading role in ensuring Company Health, Safety and Environment soundness and promoting a safe culture throughout the Company.
    Team Leader for Logistics and Operations related bid works.
    In charge of logistics and operations related clients’ engagement, scheduled operational meetings and feedback provision.
    Leads in departmental financial budget formulation and review.
    In charge of the Logistics and Operations departmental HR Performance Management process.
    Carries a business development role and acts as a Company’ business ambassador
    Overall in charge of the Company’ fleet (land transport, lifting solutions, Technical services and special projects).
    Responsible for coordinating activities and keeping management informed on all aspects of Company’ project planning and implementation including providing necessary reporting and documentation.
    Together with other operations supervisors, the LM (Logistics Manager) ensures quality, reliable and efficient delivery of services and supports compliance with all legal/ regulatory, industry, contractual, accreditation and statutory requirements.
    Continuous improvement and development of Logistics and Operations policies, procedures and work instructions.
    Builds strong and effective relationships with the internal teams and other corporate personnel
    Work as needed with cross-functional teams such as HSE, HR, Procurement and Finance
    Develops and maintains strong and trusting client relationships at all levels with both active accounts and prospects. In charge of Customer satisfaction surveys relating to Company operations and logistics projects (Including devising actions for raised customer concerns)
    Supports and maintains service quality standards, policies, practices and work instructions.
    Promotes and champions Company’ operational excellence though proper planning, execution, follow through and customer satisfaction.
    Team leader in departmental loss prevention and team member in operations and logistics incidents investigations
    In charge of departmental Corrective, Preventive and Improvement (CPI) management and closure follow-ups.
    Leads in departmental internal and external presentations (including preparation of the same)– business, contractual, compliance, etc.
    In charge of departmental HSE, contractual and regulatory statistics maintenance and record keeping.
    Assist to determine means of improving efficiency and reducing costs where possible, investigate and take corrective action when required.
    Involved in the planning of manpower and equipment requirements to ensure that the company maintains cost effective resources which are applied optimally.
    Ensure all duties and responsibilities are performed within the requirements and guidance of the company QMS (Quality Management System) process.
    Ensure that resources assigned to the Logistics / Operations department are used properly and maintained in their best condition.
    QMS process lead.
    Any other responsibilities as assigned by the Managing Director (Supervisor).

  • Clearing & Forwarding Officer

    Clearing & Forwarding Officer

    Responsibilities

    Timely opening of files in the system.
    Tracking of shipments from Shipping line Websites & getting Cargo manifest.
    Handing-Over documents at Declaration for entries registration.
    Follow-up of Shipping line charges & its payments, compiling documents for S/line Release.
    Ensuring the Delivery orders are in place by the time entry has passed.
    Follow up on cargo verification & Release at ICD.
    Registration of Pick-up order & Printing of Barcodes after Cargo has been Custom released.
    Preparing daily status reports for all Clients handling which is shared internally.
    Preparing daily status report to Individual Clients.
    Attending to emails on enquiries.
    Handing over files for Billing after Cargo clearance.
    Follow up of empty Containers after Cargo has been offloaded by ensuring same returned to the Container depot.
    Follow up of Empty Container deposits from shipping line.
    Booking of Sea freight Export shipments, it’s loading Supervision & Submission of Shipping Instructions and follow up exports OBLs.
    Tracking of Sea Freight export shipments until arrival at destination.

    Qualifications

    Diploma in Clearing and forwarding.
    At least 4 years’ experience in clearing and forwarding industry.
    Excellent problem solving & interpersonal skills.
    Excellent communication skills, both oral and written and reporting skills.
    Ability to multi-task and get things done to completion.
    A team player with a positive attitude, attention to detail and can work long hours.
    Knowledge and understanding of customs legislation, tariffs, import/export documentation, customs clearance, bond management and customs declaration.

  • Principal Operations Officer Depot Accountant Depot Engineer Resources Operations Officer Electrical & Electronics Engineer Senior Engineer (Shift) Port Fire Officer Principal Logistics Officer

    Principal Operations Officer Depot Accountant Depot Engineer Resources Operations Officer Electrical & Electronics Engineer Senior Engineer (Shift) Port Fire Officer Principal Logistics Officer

    Reporting to the Head of Inland Container Depot, the job holder is responsible for ensuring effective and efficient overall planning, directing, and supervision, execution of operations & KWATOS system for prompt delivery of service at the Inland Container Depot Nairobi.
    Responsibilities

    Liaising with all stakeholders and government agencies at the Depot to ensure efficient delivery of services.
    Determining the labor and equipment requirements required for smooth operations of ICDN operations
    Ensuring Rail, Yard, Shed and Gate operations achieve maximum output while utilizing optimum resources.
    Ensuring prompt preparation and distribution of the work schedules to enable efficient execution of the depot operations.
    Monitoring implementation of the operation plans and incase of deviation ensure corrective action is taken.
    Liaising with the Engineering personnel to avail equipment for planned maintenance and to ensure that breakdowns are attended to promptly.
    Controlling and ensure that all KPA charges are secured after they are computed accurately and promptly.
    Conducting both pre and post-operation review and report the areas of concern to the Head of Inland Container Depots.
    Ensuring cargo documentation and monitoring & control is done through the system.
    Liaising with counterparts and stakeholders and advises on all issues related KWATOS system that are affecting Operations.
    Organizing/conducting the stake-holders monthly meetings.
    Advising management on trends and operational activities and conduct post operation review for remedial action.
    Ensuring that hazardous, refrigerated and other special cargo/ containerized or loose are handled in accordance with the Authority Rules and Regulation.

    Qualifications

    Be a holder of a Bachelor’s Degree in any of the following fields: Maritime Affairs, Business Administration, Logistics, Transport, Shipping or in any other relevant field from a recognized institution
    Those with degrees in other fields but possess a Diploma in Shipping or Port Management/Operations will also be considered.
    A Master’s Degree in any of the above fields from a recognized institution will be an added advantage
    Be a valid member of a recognized professional body and be of good standing
    Have not less than five (5) years’ experience in logistics operations planning with at least three (3) years served at a managerial level
    Knowledge of Port Operations will be an added advantage.

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  • Base Manager Marsabit Senior Officer Logistics

    Base Manager Marsabit Senior Officer Logistics

    Reports to: Area Coordinator Marsabit for day-to-day operational matters and technically to the Logistics Coordinator based in Nairobi
    Direct Reports: Senior Officer(s) – Logistics and Officer – Finance and Administration
    Contract Details:

    Starting Salary of the Pay Grade – Kes 291,637
    One (1) Year Fixed Term Renewable Contract
    Medical Cover (Principal + 2 Dependants)
    Pension After Confirmation of Appointment
    Group Life Assurance Cover
    Group Personal Accident Cover

    Job Summary:
    To provide day to day support to the implementation of the programme by ensuring that the systems (Logistics, Administration, HR and finance) are responsive to the needs of the programme. S/he will enhance managerial and planning skills of Concern the Systems Team and develop an efficient and effective programme support systems that meet the guidelines, policies and procedures of Concern. S/he will lead the continuous improvement of the systems that are in place and amend as necessary and will support programme coordination and provides effective and timely support to all programmes.
    Main Duties & Responsibilities:

    Logistics, Finance and Administration:

    With support from the Area Coordinator, to ensure that the Unity programme and office implements and maintains standard Concern systems and best practice for logistics, administration, finance and HR functions;
    To liaise with the Nairobi office to ensure efficient and timely systems support and collaboration necessary to implement the programme
    Develop accurate transport and administration budgets for donor proposals and as part of Concern’s annual budget processes
    Manage transport and administration expenditure and budgets
    Oversee finance function to ensure that all spending is in line with Concern financial procedures and Donor requirements
    In collaboration with programme managers, ensure that cash forecast and cash request is submitted on time to ensure timely transfer of funds.
    Oversee the fleet management function to ensure transport procedures are followed in relation to transport reports, movement planning and vehicle servicing
    Oversee the management of the Logistics function to ensure Concern’s assets are correctly managed; adherence to donations-in-kind paperwork procedure; efficient management of Concern warehouses and stores
    Advise on distributions of relief items to beneficiaries and ensure that they are in line with Sphere standards and donor requirements
    Oversee the on-going maintenance and running of Concern premises in Marsabit and other field bases in in the county (office, residence and stores) ensuring that adequate supplies, staffing and support systems are in place.
    Oversee the compilation and submission of monthly and quarterly logistics reports to the concerned office;
    Participate in interagency logistics meetings as applicable and provide timely reports to the Area Coordinator.

    Procurement Management

    In collaboration with Logistics Coordinator, development and implementation of supply policies and procedures as per the Concern Worldwide procurement manual
    Work with the programme teams and the Area Coordinator to develop realistic annual procurement plans and ensure that these are maintained, adhered to, and regularly updated
    Preparing supply framework agreement with identified suppliers
    Assist in developing an efficient and effective supply chain with the aim of reducing operational cost and keep database of suppliers and prices of frequently needed goods and services
    Ensure all Concern staff are trained in order-planning and are aware of the procurement procedures and inform staff about each revision

    Human Resources Management

    Provide management oversight to the programme’s Logistics, finance and Admin/HR staff;
    Provide training to relevant staff on Concern’s logistics systems and ensure standards of transparency and accountability are in line with Concern policy and donor requirements. In particular work closely with logistics staff to build their capacities
    Assist with planning and identification of staffing needs
    Advise on career planning of systems staff
    Ensure that the Performance Development Reviews of base staff is done in a timely and proper manner.
    Advise on and monitor the implementation of Concern’s HR policy and procedures at field level
    Assist in recruitments (as required), train and develop national systems staff (logistics, HR, admin etc.)
    Ensure staff records of staff in Marsabit are up to date, and regular staffing updates are provided to the Human Resource Coordinator and Country Director in Nairobi, advising on replacement needs, extensions, terminations, holidays, R & R, etc.

    Communications and IT Systems Support:

    In liaison with and support of the IT officer, ensure that computer and communication needs of the staff are met and that relevant operating protocols are adhered to;
    Ensure that all communications equipment is operational, used in line with communication policies and that requisite training is provided to staff on usage protocols.
    In conjunction with the IT officer and programme management staff, ensure the training of all relevant programme staff in the use and maintenance of communications and IT equipment.
    Assess maintenance requirements of communication equipment and provide recommendations; assist in the development of communication guidelines for the country program

    Security Management

    Performing security management tasks as delegated by the Country Director
    Ensure that relevant standard operation procedures (SOP’s) are up to date and adhered to
    Ensure all staff and visitors are briefed on the SMP and SOPs and are fully aware of their duties and responsibilities related to security.
    Ensure that residences, offices and vehicles have a list of goods and equipment required in case of emergency;
    Update emergency and medical contact list on a regular basis and take part in security coordination meetings
    Safety & security incident reporting in Marsabit County and furnishing the Area Coordinator and Country Director with the same

    Responding to Emergencies:

    Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
    Comply with Concern’s health, safety and security guidelines during emergencies
    Programme Participant Protection Policy
    To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.
    To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment.
    To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme (as per P4 section 6).

    Job Specification:

    A Degree in Logistics, Procurement, Supply Chain Management, Operations Management, Business Administration, Management or relevant field
    Relevant professional certification in supply chain management, business administration or relevant field and security training
    At least seven (7) years’ experience with at least two (2) years supervisory/managerial experience in a similar role. Experience in implementing programme support systems and in emergency response programming including setting up emergency logistics operations.
    Some programme experience to understand and prioritize programme needs and effectively support programmes or familiarity with humanitarian law and principles of humanitarian action (international code of conduct and humanitarian charter, Sphere Guidelines and the Core Humanitarian Standard (CHS).
    Experience of working in insecure environments and knowledge of security management systems and approaches for NGO’s.
    Experience in people management and development including coaching, mentoring and training.
    Knowledge of operational/business support systems and proficient in the use of computer applications with experience in the following areas: electricity, ICT, supply, communication HF and VHF communication system
    Excellent interpersonal, communication, planning, organizational, team, networking and negotiation skills
    Ability to work under pressure
    Fluent in both spoken and written English and Kiswahili. Fluency in the local language is an added advantage.
    Possessing a driver’s license is an added advantage

    Disclaimer Clause
    This job description is not exhaustive and may be revised by the line manager from time to time

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  • Operations Supervisor (Clearing & Forwarding)

    Operations Supervisor (Clearing & Forwarding)

    Duties and Responsibilities

    Responsible for all operational planning and administrative duties in the clearance and forwarding services.
    Work closely with customers, colleagues and third parties to ensure smooth operation to meet deadlines.
    Act as a consultant in the customs, logistics and warehousing matters.
    Coordinate receiving of clearance/shipping document from customers.
    Maintain current knowledge of relevant legislation, political situation and other factors that could affect services to customers.
    Negotiate contracts, transportation and handling cost.
    Oversee preparation and processing of import/export warehousing and transport document through custom port authorities and shipping lines.
    Oversee arrangement of payment freight charges port storage/handling and other charges on behalf of the customer
    Take responsibility for custody and storage of the cleared cargo until it is delivered and received by the customer.
    Oversee timely preparation of billing statement of account and invoicing to enable effective management of payments.
    Perform any other duty as assigned by the supervisor.

    Requirements for Appointment

    EACFFPC (East Africa Commission for C&F Practitioners) as basic minimum requirement
    Bachelor’s Degree in Business Administration, Economics, Commerce or equivalent
    A minimum of 5 years’ experience in supervising field Operations strictly clearing & forwarding with proven experience in supervising a team
    Proficiency in computer applications

  • Logistics Executive

    Logistics Executive

    Job Description

    Principle Duties and Responsibilities:

    Handle client documentation logistics
    Ensuring timely picking and delivery of parcels from the company offices and other assigned destinations.
    Handling the title transfer of title process in liaison with key stakeholders in the process.
    Client documents verification
    Take clients for special site visits as requested by management.
    Acquisition of events permits and other relevant office licenses
    Assist the procurement and front office departments in matters pertaining to purchase of office equipment and supplies
    Banking of cheques.
    Other logistical duties as assigned by the management

    Key Performance Indicators

    Accuracy in data entry.
    Ensure timely acquisition of events permits and office licenses
    Verification of client documents
    Preparation and sharing of accurate reports

    Requirements for the Logistics Executive Position

    A diploma in law or related field.
    At least 1 year experience as a Logistics Executive or in a legal firm
    Excellent customer service skills
    Proficiency in basic computer skills like MS Word, Excel, internet and email.
    Good attention to detail, organized, efficient and decisive.
    High degree of accuracy.
    Ability to work independently and as part of a team.
    Strong analytical, communication and interpersonal skills
    Ability to work in a fast-paced environment

    Salary Range: 30,000-40,000 shillings.

  • Senior Shipping Associate National Logistics Officer Programme Policy Officer, NOA – Social Protection Engineer

    Senior Shipping Associate National Logistics Officer Programme Policy Officer, NOA – Social Protection Engineer

    Duties and Responsibilities:
    Under the direct supervision of the Deputy Logistics Officer and under the overall supervision of the Head of Logistics, the incumbent will be responsible for the following duties:

    Tracking WFP shipments arrivals to Somalia and alerting area offices of expected arrivals and foreseen delays;
    Compilation of shipping report capturing status of arrivals and exports and circulating on weekly basis;
    Ensuring necessary shipping documents are shared with ports operations teams on time;
    Preparations of work orders, non-charge invoice and sharing with nominated service providers for stevedoring, customs clearance;
    Ensuring nominated service providers allocations are accordance with tariff system as defined in the Transport Manual;
    Monitoring performance of the nominated service providers, consolation with ports operations teams and compilation of performance evaluation reports upon end of contract;
    Participating in evaluation of potential and existing local WFP shipping agents;
    Maintaining single line of communications between Head Quarters and Area Offices about shipping for effective and efficient information flow;
    Analysis and recommendation on optimal discharge terms for chartered arrivals based on Partners options, port capacity and estimate context developments and provide timely and accurate feedback;
    Monitoring situation prior to vessels arrival and verifying its impact on the general output of given port operations;
    Ensuring up to date information on local maritime regulations, ports structure and administration, port tariffs, shipping line charges in each port to ensure smooth flow of shipments in Somalia;
    Review of superintendent reports and ensuring input to Head Quarter on their performance;
    Review /verification of port storage charges, demurrage and detention claims and maintain up to date records of vessels and port operations;
    Compile reports on quarterly basis for overview analysis;
    Perform other related duties as required.

    Minimum Qualifications:
    Education: Completion of secondary school education. A post-secondary certificate in the related functional area.Experience: At least six years’ work experience in the field of Logistics shipping with at least 3 years’ experience in monitoring and managing shipping operations.
    Language: Fluency in both oral and written communication in English is a requirement.
    Knowledge & Skills: 

    Demonstrated experience in monitoring and managing shipping operations;
    Preparing and managing budgets;
    Experience in preparing and executing contracts;
    Experience in working with and leading a team;
    Hands-on relevant experience in the UN or INGOs is desirable.

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  • Logistics/ CSR Coordinator Sales Executive

    Logistics/ CSR Coordinator Sales Executive

    Job Description

    Main responsibilities

    Maintaining system database (both soft and hard) that includes creating new stock items, suppliers and customers.
    Receipt of new orders from sales team, and updating the system accordingly in coordination with finance to ensure correct pricing in the system
    Organizing customer deliveries by liaising with 3rd party transporters for availability of trucks.
    Issuance of delivery notes and loading lists
    In coordination with finance production of sales invoices to customers in the system, and organising ETR VAT invoices
    Daily customer dispatch advices to the related teams
    Weekly update of forex exchange rate in the system KSH/USD
    Product purchase orders into the system
    Receipt of all products shipping and clearing charges into the system
    Maintaining stocks accounts with 3rd parties, where applicable
    General supervision of stocks accounts/movement
    Maintaining stock records at all times, and certifying the same at product receipt and dispatch.
    Coordinating with the following 3rd party service providers to ensure safe receipt and delivery of consignments
     Timely document preparation and completion of statutory form i.e KRA (Kenya Revenue authority)
    Timely statutory customs and duty payment, in coordination with finance
    Ensure that all customs transactions are current according to customs law
    Liaise with the clearing agent to confirm correct tariffs used, proper regime codes for both import and export documentations, prompt clearance of imported consignments
    Renewal of trade licences

    Qualifications

    At least three years’ experience in the procurement & logistics field
    A degree/ higher diploma in any of the following disciplines:
    Procurement / supply chain management
    Accounting background with experience in procurement will be considered

    If you fit the description, please submit your cv .

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