Jobs Kenya

Job Field: Sector in Logistics

  • Logistics Assistant

    Logistics Assistant

    Under the general supervision of the Chief, Mail, Pouch and Archives Unit (MPAU) the incumbent will be responsible for the following tasks:
    Responsibilities

    Goods receiving:

    Receives and inspects delivered stocks, ensuring the stocks received are in good condition and matchsspecifications
    Liaises with Building Management and Travel Unit (BMTU) experts, Receiving and Inspection and Procurement in the event that stock items do notmeet required quality standards
    Ensures stock database is updated daily to reflect stocks received and the stock levels.
    Liaises with the Supply and Inventory Assistant when new items are delivered to the stores

    Distribution of Stock Items:

    Receives and records the approved requisitions from BMTU and delivers/issues the goods
    Liaises with BMTU when the requisitions are not clear or when items are not in stock.
    Ensures stock database is updated daily to reflect issuance and current stock levels.
    Prepares items for distribution and/or distributes stock item as per BMTU instructions. Prioritize the delivery of stock items when needed.
    Monitors the movers (contractor’s staff) in the stores when they remove items from the shelves.

    Stores Operations:

    Ensures that the stores are clean and stock items are stacked in the right places/shelves for easy access and distribution. Ensure stock location is reflected correctly in the database.
    Assists the Senior Stock Clerk in keeping the keys and locks all the cupboards for safe custody of stock items.
    Monitors stock levels (as per the database) and liaises with Administrative Assistant (Stores) BMTU for the reordering of stock items as required.
    Enters data in the database by entering Receiving and Inspection (R&R) deliveries and issuance of stock items; files stock requisitions, work orders and incoming correspondence in relevant files,
    Drafts routine correspondence for the supervisor(s) upon request.
    Assists in the preparation of reports on available stock and performs regular physical counts of items in stock.
    Participates in physical inventory taking exercises of non-expendable and expendable goods administered by UNON upon request.
    Identifies new stock items are added to BMTU catalogue on a continuous basis

    Other Functions:

    Assists Warehouse supervisor in the coordination and preparation of items to be submitted to the Local Survey Property Board via Property Management Unit (PMU) for disposal or donations.
    Performs other related duties as assigned by the direct supervisor, warehouse supervisor, or Chief, MPAU, such as, but not limited to, assuming the responsibilities of colleagues during their leave.

    Competencies

    PROFESSIONALISM: Knowledge of relevant United Nations rules and regulations, of budgetary and administrative procedures, policies and directives, in particular, inventory and control guidelines. Ability to organize and summarize data and information required for a variety of reports, etc. Ability to develop, maintain and operate management control systems for assets, materials, services and claims. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Education
    Completion of High Diploma is required. Supplementary technical training from a technical college in stock management or any other relevant field would be an asset. Passing the Global General Service Test (GGST) is an advantage for temporary position recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
    Work Experience

    A minimum of two (2) years of experience in stock management is required.
    Working experience with electronic, administrative and on the Enterprise Resource Planning (ERP) Systems/Systems Applications and Products (SAP), in an international organization is highly desirable.

    Languages
    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
    Assessment
    Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
    Special Notice
    Note: This is a temporary Job Opening. Appointment against this position is for a duration of six (6) months, a limited duration and does not carry any expectancy, legal or otherwise, of renewal.
    Staff members are subject to the authority of Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary.
    “Internal Applicants : When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. ”
    Notes:
    A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade.However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

  • Assistant Operations Manager – Courier

    Assistant Operations Manager – Courier

    Reporting to the Operations Manager – Courier Solutions, the Assistant Operations Manager – Banks & Same Day Service coordinates the provision of contractual and ad hoc courier services to customers, in compliance with legislation, G4S policies and procedures, to ensure achievement of budgeted financial targets. The incumbent is also responsible for monitoring the quality standards of the Same Day services, ensuring adherence to business standards and expectations.
    Role Responsibility:
    Effective management of the division’s financial performance

    Manage relationship between actual results, budgets and forecasts
    Responsibility for the day to day Bank services operations and resourcing to meet Customer and budget expectations
    Direct activities related to collecting, dispatching, routing, tracking and delivery of courier shipments (Mailbags and other related express documents)
    Effective management and control of service Level Agreements (SLAs) and key performance indicators (KPIs) as agreed with customers and identifying areas of improvement
    Initiate cost saving model and controls
    Ensure Labour Efficiency according to standards
    Ensure Overheads control according to standards
    Achieve Contract profitability according to targets
    Prevent claims through regular customer risk assessments
    Achieve existing Revenue Growth
    Manage escalation to completion
    Promote safe work activities by conducting safety audits, attending company safety meetings, and meeting with individual staff members

    Effective management of the division’s people performance

    Proper allocation of employees to positions to fulfil contract requirements
    Analyze and address employee turnover
    Ensure appropriate level employee training and development
    Maintain excellent employee motivation, performance management and engagement
    Ensure employees adhere to standards and address accordingly in line with G4S policies and procedures

    Client retention and maintaining customer service levels

    Ensuring that all required formal customer meeting are scheduled, attended and documented
    Ensure quality service delivery in line with the SLA and KPIs respectively.

    New business development

    Identifying new business opportunities in the Divisions’ operations, as well as in terms of growth of business with existing customers, driven by the promotion of Logistics Solutions
    Demonstrate a thorough understanding of the competitor environment faced by Kenya
    Involvement in community and business forums and general public profile

    The Ideal Candidate:
    Qualifications

    Bachelor’s degree with at least 5 years of experience working with operation, maintenance and administration of fleet.
    In-depth knowledge of fleet management solutions (preferably ROADBASE), fleet scheduling
    Thorough knowledge of transport management systems and operations scheduling
    Basic training in motor vehicle maintenance.

    Experience

    Minimum 5 years managing fleet administration
    Excellent communication and IT skills
    Proven record in managing revenue, costs and profitability

    Competencies

    Leading people
    Delivering performance
    Managing professionally.
    Collaborating and Cooperating
    Must be able to work under pressure and for long hours
    Must be able to work under minimum supervision
    Driving Change

    Skills

    Fluency in English
    Written communication skills, at a high proficiency level
    Verbal communication skills, at a high proficiency level for English would be desired.
    Computer proficiency especially in MS Office Suite

  • Dispatch Supervisor – Warehouse Warehouse Operator MHE Operator Documentation Clerk Dispatch Supervisor Delivery Assistant Dispatch Clerk

    Dispatch Supervisor – Warehouse Warehouse Operator MHE Operator Documentation Clerk Dispatch Supervisor Delivery Assistant Dispatch Clerk

    Job Function:
    To manage the daily dispatch & storage functions at the warehouse
    Key performance areas

    Quality Assurance
    Implement and review SOPs impacting on the dispatch and storage function in the warehouse
    Maintain dispatch and storage records
    Ensure OPS dispatch related NCs are raised and closed out within 30days
    Operations Management
    Dispatch products from the warehouse
    Transfer products within the various sections of the warehouse
    Maintain the storage and dispatch areas and associated equipment
    Generate dispatch activity rep
    Manage packaging materials including gel packs where applicable
    Staff Training & Development
    Train warehouse operatives on storage & dispatch functions
    Health, Safety and Security
    Implement dispatch & storage area security protocolsImplement health and safety regulations in the storage and dispatch area
    Maintenance of Environmental Management System
    Participate in the implementation of departmental and site EMS objectives

    Qualifications required

    Logistics training
    Form Four education or equivalent

    Skills and experience required

    Warehouse operations training and experience
    Warehouse supervisory skills
    Experience in quality management
    Analytical skills, attention to detail
    Ability to work in a team environment

    We are committed to Employment Equity when recruiting and as such preference will be given to candidates who fall within our equity targets.
    Should you not have received a response within 4 weeks of the closing date of this advert, please consider your application unsuccessful.

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  • Delivery/Customs House Brokerage Opportunities

    Delivery/Customs House Brokerage Opportunities

    We Offer
    A challenging and rewarding opportunity where we will provide you with the framework to build a long-term career in the global trade and transportation industryBuild your knowledge from working with world-class experts within the shipping and business fieldsBuild a global network that you can leverage in your future interactions to enable collaboration and careerBe significantly exposed to high level leaders to ensure that theoretical insights are continuously linked to concrete business challengesBecome part of a diverse team where we play to win and ‘we’ always comes before ‘I’.
    Key Responsibilities

    Do your absolute best together with your colleagues to execute strategies to reach the business objectives of your teamSteer your career. Your core support team will empower you to be the captain of your career on the journey of personal growth
    Join a team of colleagues who have robust functional acumen, strong insight, informed opinions and passion for the dynamics behind global trade
    You will be the face of the company in front of customers while handling their queries & issues
    Ensure customer satisfaction through high quality, positive customer experience and a smooth execution of the end to end shipment lifecycle
    Act as a key contact and build strong and sustainable relationship with external & internal stakeholders including Commercial team and Global Service Centre for handover of business terms and conditions agreed
    Hunt sales leads and follow up opportunities to attract new customers, revive lost or inactive accounts as well as developing business with regular customers. This will include conducting sales promotion campaigns
    Ensure all relevant products and services are proposed to the customer to maximise Maersk profitability
    Promote the Maersk Brand in daily interactions through various channels and agreed media
    Manage sales pipeline, segmentation and accurate forecasting
    Prepare and submit weekly and monthly report to Management
    Develop strong understanding of customers’ business drivers, needs and requirements.

    Who we are looking for

    Bachelor Degree
    Previous experience in shipping/logistics
    2-3 years of Customs/Delivery experience
    Team player
    Self-driven and goal-oriented
    Able to work under pressure
    Strong interpersonal and communication skills
    Customer focused, proactive and Commercial career orientation
    Strong desire to pursue a long-term career in transport and logistics
    An excellent command of spoken and written English.

  • Transport Planner

    Transport Planner

    Reports to: Head of Logistics
    Purpose of the Role:
    This role is to support the Head of Logistics and support the management of transport operations across the region providing a service of executing operations, partnering with transport providers and adding value to each market in the region. The outcomes of this CoE (Centre of Excellence) are measured in: Cost Efficiency, Service and Collaborative and value creating relationships
    The role holder will work with a complex range of in market stakeholders (MD, Supply, Finance, and Commercial) as well as the Central Operational Excellence and CoE team)
    He/she will need to interact across cultures & have strong influence/impact within businesses and with external suppliers. He/she will also need to engage and partner with key Diageo Supply Partners (3PL’s, GDBS, etc.) as well as external transport suppliers.
    Key Accountabilities:

    Develop and publish Daily inbound and outbound transport plans using the (Transport Management System) TMS.
    Help manage transport spend to be within budget and delivering operational savings
    Provide expert transport knowledge understanding regional dynamics to ensure credibility of CoE
    Plan and manage transport operations in the market to ensure efficiencies in cost and customer service.
    Develop a synergistic relationship with PLAN and SOURCE CoE and Sales in markets to ensure delivery of overall supply excellence
    Work with transport operations to support market requirements across the CoE (Center of Excellence)

    Requirements – Capabilities, Skills & Experience:

    Minimum 3 years’ experience working in transport role with road freight in a manufacturing company working across multiple sites in different countries
    Knowledge and experience of sea freight operations
    Demonstrable ability to engage and align stakeholders behind plans and win support for implementing change with transport suppliers
    BSc or MSc in a supply chain related subject
    Demonstrable knowledge of end to end supply chain and customer collaboration
    Excellent communication skills, both verbal and written combined with the ability to engage effectively at all levels in the organisation
    An understanding of how leading technology can enable effective logistics operations
    Knowledge of TMS, GPS tracking and e-POD systems and experience of implementation of the same
    Numerate and ability to apply KPI’s to drive performance management at all levels with transport suppliers

    Excellence in Supply Chain:
    Upholds Standards – The role holder will be expected to embrace the EISC (Excellence in Supply Chain) Standards, always apply them effectively in their role and adhere to them. 
    Performance Management – The role holder will understand the importance of tiered performance management, identifying critical KPIs and required practices on a shift, weekly, monthly, quarterly and annual basis with the ability to bring suppliers on the same journey.Continuous Improvement – the role holder will be expected to be flexible and embrace change, continuously looking for ways to improve operations. From techniques such as SIC and DMAIC they should drive structured continuous improvement practices.
    Leadership Capabilities:
    Win through Execution – Lead bold execution in a fast-moving world
    Inspire through Purpose – Amplify our purpose internally and externally
    Shape the Future – Create focus and ownership for shaping Diageo’s future ambition
    Invest in Talent – Harness the full extent of Diageo’s talent and diversity
    Application Deadline – 15th November 2019

  • Invoicing Clerk

    Invoicing Clerk

    We deliver high quality solutions to our customers and we are leaders in the logistics industry. Join us and become a part of our great team.
    Your Role
    Your role is to raise invoices in general for line and charter flights while reconciling weekly and monthly tonnages for different carriers as requested by Head of Department.
    Your Responsibilities

    Preparing a daily summary of the total tonnages made on both charter and scheduled flights
    Invoicing both Scheduled and Charter Prepaid shipments
    Preparing the weekly summaries for the clients’ charges and tonnages
    Ensuring ETR receipts are done on all invoices for tax purposes
    Dispatching both local and international invoices both by e-mail and by post
    Keeping a truck of invoices delivery notes to ensure clients do not delay payments
    Costing of Airline charges
    Referencing third party invoices for indexing and payments

    Your Skills And Experiences

    You have professional certification in Basic Accounting and preferred Bachelors Degree
    You have diploma in Clearing, Forwarding & Logistics, Customer Service
    You have minimum 2 to 5 years of experience in Air Logistics
    You have good computer skills
    You have good communication skills
    You are able to develop self and others
    You pay attention to details and have high level of accuracy
    You speak English and Kiswahili

    Good Reasons to Join
    We offer an employee friendly environment for you to develop and grow to become a skilled transportation logistics professional in a challenging and fast developing company with a competitive salary and opportunities for further development within the Kuehne + Nagel Group. If, like us, you put customers at heart of everything you do, you can expect to be rewarded with a full package of benefits on top of a salary that grows with you as you grow in our business.

  • Logistics Manager Line Cook Housekeeper Junior Sales Account Manager Junior Microsoft Account Manager Automotive Service Advisor

    Logistics Manager Line Cook Housekeeper Junior Sales Account Manager Junior Microsoft Account Manager Automotive Service Advisor

    Job Description
    Our Client is currently looking to hire a Logistics Manager.
    Goal – To develop and manage and efficient routing system for the company
    Qualifications

    Degree in supply chain management from an accredited university
     5 years experience in dispatch operations

    Responsibilities

     Recruit dispatch riders for company operations
    Develop and maintain an efficient and cost effective delivery system
     Coordinate the routing and rerouting of riders
    Ensure the safe and timely delivery of meals
    Develop and oversee monthly dispatch rider schedules
    Responsible for training, review and mentoring of dispatch officers
     Resolve customer related complaints
    Ensure drivers adhere to company
    Oversee the maintenance of company motorcycle
    Research into effective and more efficient ways of delivery service

    Qualities

     Organizational skills
    Able to multitask
     Managerial skills
     Interpersonal skills
    IT savvy
    Planning and coordinating
     Numeracy
    Time management skills

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  • Logistics Assistant

    Logistics Assistant

    Responsibilities

    Collect and verify invoices from courier partners.
    Be a contact person to courier partners, including raising claims, abnormal follow ups, and so on.
    Maintain good relationship with those courier partners.
    Review and compare transportation costs
    Any other duties as assigned by the manager.

    Qualifications
    Required skills and Competencies

    Minimum bachelor’s in Procurement and Supplies or any other relevant field
    Relevant 1 year work experience.
    Vast knowledge in E-commerce Business
    Be a strong team player with excellent interpersonal skills
    Be able to work well and meet strict deadlines and targets with minimum supervision
    Have a good working knowledge of MS Office applications with strong report writing skills
    Have excellent communication skills, both oral and written

  • Customs Clearance / Bond Control Agent Software Sales Executive Frontend Web Developer

    Customs Clearance / Bond Control Agent Software Sales Executive Frontend Web Developer

    Job Summary
    Our Client is a Japanese company handling a power project in Naivasha. They seek to hire a customs clearing agent to be based in Nairobi and handle the clearance of goods for the project.

    Minimum Qualification: Diploma
    Experience Level: Mid level
    Experience Length: 3 years

    Job Description

    Contract Type: Valid till March 2020
    Job Roles and Responsibilities

    Review and identify the customs documentation requirements
    Review and process the different type of customs forms required for re-export and stamping procedures.
    Ensure that all documents called for by authorities are submitted promptly to ensure speedy clearance of goods and orders are correctly recorded in the customs and company’s systems
    Ensure that all cleared goods are also cleared from the company’s system and are properly recorded for future reference.
    Verifying that orders are accurately filled by comparing items and quantities of goods gathered for delivery against documents
    Calculating and processing duties and taxes to be paid and may be required to sign documents under a Power of Attorney on behalf of clients. Arrange for payment of taxes and duties.
    Post bonds for the products being imported or assist clients in obtaining bonds and also prepare the necessary import documentation such as certificates of origin and cargo control documents.
    Review and match issue documents to material to ensure correct item is being delivered to the customer.
    Liaise with officials in various agencies to ensure goods are cleared through customs or quarantine
    Arrange for transportation, warehousing or product distribution of imported or exported goods and liaise with Freight Forwarders.
    Advise customers on import and export restrictions, tariff systems, insurance requirements and all other customs related matters.
    Handle good working relationship with customs authorities and other stakeholders in the industry.
    Provide regular and accurate reports to the Clearance Supervisor on all cleared cargo and status of outstanding goods for clearance.

    Key Skills and Qualifications

    3-5 years relevant work Experience.
    Must hold a diploma or Bachelor’s degree in Logistics or related course.
    Certificate in Computer studies or relevant with high proficiency in Microsoft office
    Must be conversant with the KRA clearance procedures
    Knowledge of documentation requirements
    Must have the ability to able to clear along borders.
    An overall professional and positive attitude
    Punctuality is must and flexible working hours
    Good interpersonal relations, communication skills and possess a high degree of integrity, honesty and confidentiality.
    Must have knowledge of government procedures relating to imports & exports as well as knowledge of customs laws pertaining to Kenya as well as the International Community.

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