Jobs Kenya

Job Field: Sector in Logistics

  • Operations & Logistics Coordinator Driver (Commercial Vehicles) Driver (Commercial Van)

    Operations & Logistics Coordinator Driver (Commercial Vehicles) Driver (Commercial Van)

    Responsibilities

    Find data sources, validate the data, maintain reporting frequency and translate the data into information that can drive management decisions.
    Plan and execute operational and logistics decisions.
    Assist in running the dispatch, delivery, warehouse, and fleet operations.
    Improve on existing distribution plans to achieve on-time-delivery and customer satisfaction.
    Look for vulnerabilities in how we operate and escalate to management.
    Implement plans by management to mitigate operational risks.
    Participate in end-user-testing of applications, web dashboards and point out variations from business requirements.
    Ensure the sales teams have the operational support they need to excel at their work.
    Apply stakeholder management to secure buy-in from colleagues when participating in cross-dependant projects.
    Be the custodian of the department`s project pipeline.
    Assist in training the department’s personnel on SOPs that have been documented by management.
    Monitor, advise and direct warehousing team.
    Provide assistance to the import team with new incoming shipments.
    Collaborate closely with the business intelligence team to ensure that necessary data is gathered from network systems and sales teams.
    Management of the supply chain (including statutory processes) to ensure timely receipt of products to support the sales pipeline.
    Ensure that all legal and regulatory documents are filed and that laws and regulations are followed.

    Knowledge and Experience

    Minimum Degree in Business Administration, Product Management, Project Management or related field.
    Minimum of 3 years work experience in a position with similar responsibilities.
    Operational and logistics experience.
    “Last mile” delivery experience with a focus on customer service.
    Proficiency in using various ERPs and end-user software.

    Skills and Attributes

    Strong ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines.
    Ability to articulate complex ideas with ease.
    Self-directed and self-motivated personality.
    Identifies solutions to problems after conducting a root cause analysis.
    Uses data and metrics to drive decisions.
    A friendly and collaborative attitude.
    Clear reasoning that demonstrates good judgement and problem-solving abilities.
    Strong analytical and written skills.
    Outstanding organizational skills.
    Proven track record of working with cross-functional teams.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Logistics Associate G6, Dadaab

    Logistics Associate G6, Dadaab

    JOB PURPOSE
    To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
    KEY ACCOUNTABILITIES (not all-inclusive)

    Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
    Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
    Manage logistics vendors’ contracting activities including performance monitoring and measurement.
    Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.
    Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
    Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
    Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.
    Support oversight for commodity accounting data quality and integrity.
    Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
    Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
    Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
    Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
    Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
    Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

    STANDARD MINIMUM QUALIFICATIONS

    Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
    Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
    General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

    Apply via :

    career5.successfactors.eu

  • Director General Corporation Secretary and Director Legal Services

    Director General Corporation Secretary and Director Legal Services

    JOB DESCRIPTION

    Be the Accounting Officer of the Authority;
    Be the Chief Executive of the Authority responsible for the day to day management and operations of the Authority and shall have control over all personnel and other activities of the Authority;
    Ensuring that the provisions of the International Conventions, Kenya Maritime Authority and Merchant Shipping Acts respectively, and any rules and regulations made thereunder are complied with to the extent necessary in the interest of the maritime sector;
    Encouraging and fostering the safe development of maritime matters in Kenya waters;
    Planning, developing and formulating safe and efficient utilization of the Kenya ocean space;
    Acquiring, establishing and improving ocean navigation facilities where necessary within the limits of available appropriation;
    Facilitating establishment of schools for the purpose of offering instruction and training in matters related to the maritime industry;
    Promulgating rules and procedures governing the notification and reporting of accidents and incidents involving ships so as to facilitate investigations;
    Using, with their consent, the available services, equipment and facilities of other agencies and to co-operate with those agencies in the establishment, and use of services, equipment and facilities of the Authority;
    Monitoring the deployment and utilization of the movable and immovable property of the Authority; 
    Preparing the annual report and financial statement of the Authority;
    Shall be an exofficio member of the Board;
    Guiding in the development of relevant national policies and legislation in regard to maritime sector; 
    Facilitating the preparation and implementation of the Authority’s strategic and annual work plans;
    Overseeing the implementation of Authority’s policies and plans governing the Authority, in liaison with the Board and other relevant authorities;
    Implementing International Maritime Instruments which Kenya is a party;
    Reporting on the status of implementation of International Maritime Instruments which Kenya is a party;
    Facilitating regular reporting on the status of Kenya Maritime Authority;
    Fostering conducive corporate culture that promotes ethical practices and good governance in line with the Constitution of Kenya; 
    Creating a corporate environment that attracts, retains and motivates employees to perform;
    Providing leadership in the development of the Authority’s programs and assure quality program and organizational stability through development and implementation of standards and controls, systems and procedures, regular evaluation and performance management system;
    Developing and overseeing efficient and effective strategies for recruitment, selection retention and evaluation of staff;
    Providing guidance to the Board and the management in the development and implementation of the best practice in Corporate Governance;
    Promoting values and principles as spelt out in Articles 10 and 232 of the Constitution of Kenya in the operations of the Board;
    Leveraging on ICT for efficient service delivery;
    Leverage on communication to promote the Authority’s Mandate; and
    Providing the Strategic Direction of the Authority.

    PERSON SPECIFICATION

    Bachelor’s degree in a relevant field from a recognized University;
    Master’s Degree in Maritime, Shipping, Logistics, or equivalent may be an added advantage;
    A minimum period of ten (10) years’ relevant work experience in the relevant field, five (5) years of which must be in Senior Management;
    Professional qualification and membership to a professional body where applicable;
    Proficiency in computer applications;
    Have knowledge and a clear understanding of the maritime sector;
    Demonstrable Knowledge in Maritime, Shipping, Ocean Engineering, or Blue Economy related Sector
    Demonstrable Knowledge of IMO Conventions and related codes of Maritime and Shipping;
    Demonstrable Futuristic Understanding of Global trends, prospects, discourses in the Maritime Sector.
    Demonstrate a clear understanding of Local, National and International Conventions and Treaties governing maritime affairs;
    Fulfill the requirements of Chapter Six of the Constitution.

    go to method of application »

    Applicants should submit soft copy applications enclosing detailed curriculum vitae, copies of academic and professional certificates, transcripts and the national identification card (as pdf attachment), to email address recruitmentdg@kma.go.ke not later than 13th February, 2023.Applications should be addressed to: 
    The Chairman Board of Directors
    Kenya Maritime Authority
    P.O. Box 95076 – 80104
    MOMBASA

    Apply via :

    recruitmentdg@kma.go.ke

  • Logistics Officer Digital Learning Site Officer

    Logistics Officer Digital Learning Site Officer

    ROLE PURPOSE
    The Logistics Officer is overall responsible for providing the supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stock and managing fleet concerns.
    KEY AREAS OF ACCOUNTABILITY
    Project Delivery

    Accountable for the compliant processing of all procurement of program supplies, office supplies, training materials, training venues, and catering services, among other services according to the Procurement Policy.
    Responsible for safekeeping the hard copies and soft copies of the procurement packages, asset management forms, fleet management forms, warehousing documents, distribution reports, and other pertinent documents relating to the supply.
    Follow up with suppliers e.g. delivery schedules of goods and other procurement-related concerns. This includes coordinating with the suppliers/service providers for efficient delivery and transportation of the goods procured.
    He/she is also responsible for giving feedback from the program staff to the supplier and vice versa.
    Maintain a file or record of suppliers through the Supplier Database, ensuring that they are compliant with Child Safeguarding and Fraud Policies of JRS.
    Ensures proper documentation of all Supply Chain processes.
    Responsible for creating and maintaining the Procurement Tracker for all procurements.
    Issues assets to staff and tracks assets assigned to staff through the Asset Register.
    Oversees fleet concerns that include the daily movement of the program and support staff, observance of safety & security protocols.
    Management of drivers, and submission of the monthly Fleet Analysis.
    Responsible for keeping track of all supplies received and dispatched through the Warehouse Tracker .
    Assist and accommodate the implementation team in all of the administrative and logistics support needed.

    Administration

    Supervise the drivers, security and housekeeping personnel

    CORE COMPETENCIES

    Problem solving and decision making- Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

    QUALIFICATIONS AND EXPERIENCE:

    Degree holder in procurement and logistics or related field
    Knowledgeable in Microsoft Word and Excel application
    Experience in handling logistics and procurement
    Effective communication skills, both in written and verbal forms in order to establish effective relationships with a wide range of audiences, including at a geographical distance
    Ability to think and act fast
    High flexibility
    Strong sense of urgency and work ethic
    Resourceful and focuses on the solution rather than the problem
    Can tolerate working under ambiguous circumstances and sometimes difficult situations
    Valid clean Driving License

    go to method of application »

    Please send your CV and a cover letter in one document that indicates what skills and experience you have that meets the criteria and your availability. The CV (maximum 3 pages) should include contacts (phone and email) for three professional referees. Please note that only official email addresses for referees will be accepted. Kindly send the application to hrkenya@jrs.net by 5pm closing date 30th January 2023 with the position as the Subject line.

    Apply via :

    hrkenya@jrs.net

  • Logistics Manager

    Logistics Manager

    Job Purpose:
    Manage the outbound and inbound logistics of lubricants for Kenya Supply Hub within the guidelines of Shell and Vivo Lubricants HSSE rules, in a cost-effective manner, while meeting agreed customer’s service levels.
    Dimensions:

    Volume (2023 Plan): 40K m3
    COGS Impact: Demurrage management (below US$350K).
    Suppliers – +10
    OPEX Impact: US$1Mn.
    Staff No: OU 3 direct, 13 contracted

    Main Accountabilities:
    Within SVL Kenya LSC, Logistics is responsible for:

    Contributing to SVL Supply Chain management mission, to link the marketplace, distribution network and activity in such a way that customers are provided with higher service levels while managing the overall cost.
    Planning and recommending short- and medium-term logistics business strategy and standards for the Supply Hub.
    Initiation of the stock management policies and procedures including stock control, quality systems and damaged stocks.
    Optimizing the logistics network, improving utilization of relevant assets, optimizing working capital and reducing time to market process.
    Instituting benchmarking tracking for logistics, to measure performance relative to best in class that will form the basis for further improvement.
    Negotiating, establishing and delivering appropriate service levels for the business and ensuring customer’s orders are delivered on time as per agreed service level agreement in a safe and cost effective manner.
    Responsible for training of subordinates to ensure business continuity.
    Ensures the raw materials and finished products are well maintained according to the SVL standards for stocking.
    Responsible for the monthly stock count of all Finished stock items qualitatively and quantitatively including gain and loss reports.
    Monitor, follow-up and control the stock management activities
    Championing HSSE procedures and policies in Road Transport, storage and handling activities.
    Establishing monitoring procedures for measuring warehousing and clearing agent contractor’s performance (Demurrage management, quality, cost, administration, meeting service level agreements and KPIs).
    Responsible for efficient clearance of import cargo and elimination/reduction of demurrage incidents to reduce COGS impact of related exceptional costs.
    Responsible to build effective working relationships with identified partners consistent with business guiding principles and safeguarding the interests of the Group.
    Ensure compliance with relevant management systems certifications (e.g. ISO), proper records managements including timely and accurate recording of transactions in approved ERP and the related report submissions.
    Responsible for managing the end-to-end Inward Processing scheme process flow from raw material importation to final reconciliations with KRA.

    Key Challenges:

    Best practice sharing and joint initiatives across the country and East Africa region. This position has local responsibilities for lubricants activities involving inbound and outbound movement of raw materials and finished products into the Kenya and exports.
    Storage and warehouse management, planning and dispatching to customers.
    Providing customer service excellence.
    Shares responsibility with the SVLK LSC team in terms of cost and management for the working capital of finished product and ensure the optimal stock levels are stocked at the LOBP warehouse to meet agreed customer service level requirements
    Arrangement of stored raw materials and finished products executed without disruption of production.
    Management of inbound logistics interface with external parties to minimize demurrage expenses.
    Inward processing scheme management to ensure alignment to KRA scheme guidelines.

    Requirements
    Job Knowledge, Skills & Experience:

    University degree as a minimum requirement, preferably in social sciences with supported professional qualification in Logistics filed will be an added advantage.
    Minimum 3 years relevant working experience including evidence of managing service providers especially C&F.
    Proficiency in MS Office packages.
    Strong analytical skills
    Excellent communication and inter-personal skills.

    Functional Competencies:

    Demand Management – Knowledge
    Managing Supply Chain performance -Skill
    Manage and Drive and Own performance – Skill
    Work and lead in Teams – Skill
    Imports Co-ordination and Administration – Skill
    Analysis and Problem Solving – Skill
    Compliance, control & exposure management – Skill

    Leadership Competencies:

    Reflect HSSE commitment to employees and contractor.
    Analyzes setbacks and seeks honest feedback to learn from mistakes.
    Designs solutions to logistics operational problem.
    Fosters a climate of transparency, trust, and respect within logistics teams and cross functions.
    Recognize opportunities to enhance outcomes through partnerships with contractors and suppliers.
    Assigns and reallocates resources to work effectively.
    Coaches, challenges and provides opportunities for growth.

    Apply via :

    jobs.workable.com

  • Declaration Officer

    Declaration Officer

    Key Skills
    Full knowledge and understanding of the East African Community Customs Management Act 2004 and the Regulations for the same.

    High grade understanding of customs clearance and procedures.
    Full working knowledge of KWATOS and KENTRADE
    Understanding of different customs online systems within the EAC e.g. TANCIS and ASYCUDA,
    Working knowledge of the English and Kiswahili
    Good knowledge of Microsoft Office Applications

    Experience

    Minimum of 3 years of experience as a declarant in a wide array of goods.
    Minimum 3 years working in a busy clearing and forwarding organization

    Personal Attributes

    Possess integrity, honesty, and confidentiality.
    Excellent problem-solving and communication skills
    Dependable and can work with minimum supervision
    Self-motivated and with a positive attitude and a strong work ethic
    Dependable and can work with minimum supervision
    Keen attention to detail.

    Qualifications

    Diploma in Clearing and Forwarding.
    MUST Possess the East Africa Customs Freight Forwarding Practicing Certificate (EACFFPC)
    A degree or diploma in supply logistics and supply chain management shall be of added advantage.

    Send your updated CV to recruitment@sheerlogicltd.com on or before 24th Jan 2023.Kindly indicate the job title in the subject line: DECLARATION OFFICER – NAIROBI.Only shortlisted candidates shall be contacted.

    Apply via :

    recruitment@sheerlogicltd.com

  • Logistics Officer – Repairs

    Logistics Officer – Repairs

    Role Brief: 
    To coordinate logistics operations of the repair centers that include mainly spare parts main stock, receive stock from shops and from china, manage all stock moves in the Repair center

    What you can expect to be doing:

    Receive stock of products from shops and stock of spares and technicians’ tools from china
    Provide stock of products and spares to technicians everyday
    Analyze Main stock spare parts and report to the repair supervisor weekly and make sure you do not run out of stock.
    Analyze stock levels in the repair room and disposal.
    Ensure that repair center does not run out space in disposal locations.
    Ensure all deliveries from shops are confirmed on time.
    Ensure all products in the repair room and disposal have clear locations.
    Create inventories for all locations of the repair center on a weekly.
    Ensure all internal moves are done in the repair center on time.
    Ensure products and spares in the repair center are well arranged

    Description of tasks

    Check stock daily and weekly, with a complete stock count once a week
    Check type and quantity of products as they enter and leave the Distribution Centre
    Calculate required deliveries to shops based on their existing stock levels and float
    Coordinate with Repair Manager to ensure supply of spare parts
    Arrange occasional audits at the DC to check if reported stock level matches the actual stock level
    Provide feedback to Head of Repairs for improvements to processes and systems

    What we are looking for:

     Passion in logistics and supply chain.
    Problem solving skills and ability to understand new concepts
    Desire for self-improvement and career progression
    Proficient at using Microsoft computer software especially excel
    Resilient to stress with a positive attitude
    Honest and hardworking
    Organized and stays on top of things.
    Good communicator both up and down

    Apply via :

    bboxx.csod.com

  • Logistics Manager

    Logistics Manager

    Objective of the Position:
    Planning, coordinating and monitoring all logistics related activities in the project or capital and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project.
    Tasks & Responsibilities include but not limited to:

    Assisting the Project Coordinator in the definition and follow-up of logistics activities in the project, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population
    Ensuring and monitoring the implementation of logistics/technical activities in the project including the following:
    Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions)
    WHS: implementation of water, health and sanitation activities
    Supply: implementation and maintenance of an appropriate supply chain for the project
    Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
    Participating in the planning and implementation, together with the Project Coordinator, the Logistics Coordinator, the HR Coordinator and the Project Admin Manager, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
    Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).
    Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise.
    Participating in the development of the project strategy and budget, on an annual basis and at time of mid-year review, done within the project proposal during MAP time mainly (Mise à Plat)
    Manage the logistics budget through monitoring and review, done in conjunction with the Admin Manager and the Project Coordinator, with support of Logistics Coordinator
    Is responsible to submit the monthly cash requests to Admin Manager for the needs of the logistics activities
    Managing the mission Eprep stock based in Homa-Bay, in consultation with Logistics Coordinator
    Can be detached at any time for field assessments and/or project implementation related to emergency responses
    Ensuring logistics support in the MoH premises where MSF is working, based on the MSF-MoH collaboration and MSF team decision (maintenance, rehabilitation, WatSan, electrical and biomedical equipment mainly)
    Actively interact with the Mission Technical Specialists (Biomed, Energy, IT/ Comms) and Regional technical Referents to implement their recommendations and guidance on technical families in the project
    Ensuring thorough application of Supply Chain processes and stock management through the proper use of ERP Unifield.
    Ensuring the Log BASICS are implemented and re-evaluated on a 6-monthly basis. Logistics key indicators are followed monthly and all the logistics tools are put to good use to analyse and criticize the efficient functioning of project logistics activities
    Ensuring proper workflow and good communication with JMW (Joint Mechanical Workshop) and SKID (Supply Kenya Intersectional Department), which are the 2 main logistics intersectional entities based in Nairobi

    Qualifications & Requirements:
    Education

    Kenya Certificate of Secondary Education and technical diploma or technical university degree, preferably as an engineer.
    Any other relevant certificate

    Experience

    Two (2) years of experience in humanitarian logistics with MSF or other NGOs, and working experience in developing countries.
    Possess technical expertise in one or more logistics domains.
    Desirable: Exposure working in emergencies

    Competencies

    People Management and Development
    Commitment to MSF Principles
    Behavioral Flexibility
    Results and Quality Orientation
    Teamwork and Cooperation
    Stress management

    Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and a PIN certificate). Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae as a single file by 26th January 2023 and mentioning on the subject email line, “Logistics Manager-Homabay” to: Email: msff-kenya-recruitment@paris.msf.org

    Apply via :

    msff-kenya-recruitment@paris.msf.org

  • National Air Logistics System Manager

    National Air Logistics System Manager

    Your Responsibilities

    Act as the primary contact for internal and external stakeholders for all topics related to the usage of operational systems in their geographical area of responsibility. Provide functional and organizational guidance to local systems managers.
    Set up and maintain support structures via 1st level support teams in Global Service (GS) to ensure uninterrupted availability of the operational systems to Air Logistics staff and, if necessary, help 1st level teams with expert knowledge.
    Continuously review and define regression test cases in our systems based on the criticality of the business, use cases for operation, in alignment with the (Regional Team).
    Always keep up-to-date on new development features in the systems and actively promote and implement them to operational staff, in alignment with the Training teams. Pro-actively look for improvements in the systems to increase automation and efficiency of the operational process, in alignment with the Process teams.
    Define business requirements to improve systems, supported by use cases, derive acceptance criteria and provide a business value proposition. Facilitate close and effective collaboration between local users and system development teams using methods of visualization and feedback to ensure that system improvements are delivering value to the users.
    Acting as information conduit between the country and the Regional Air Logistics Systems team, for all other matters concerning system functionality, process improvement and standardization. Advising and persuading managerial and operational staff of the benefits of corporate visions and projects. Introducing and promoting new functionality of the operational system to the national team.
    Directing support to users, whenever required. Consulting and aligning with national Customer Solutions teams on related subject matter such as customer implementations etc. Ensuring that sustainable procedures are put in place to collect and process the data required for system automation (for example, customer requirements, net rates, quotations etc).
    Monitoring and reporting, based on corporate Key Performance Indicators (KPI’s) on the progress of process initiatives within the country, to the National management and the Regional Airfreight Process team. Promotion of the optimal use of available system functionalities within the operational process in order to avoid manual processes.

    Your Skills And Experiences

    Degree/ Computer Science or Business Management.
    2-5 years’ experience in Air Logistics procedures and forwarding applications.
    Good knowledge of Air Logistics & Logistics Industry.
    Computer literate.
    Dangerous Goods Regulations.
    Advanced expertise in methods and tools to collaborate and visualize.
    Advanced knowledge of Kuehne+Nagel Air Logistics systems.
    Ability to understand and interpret business processes.
    Be prepared to travel and sometimes work irregular hours, driving license

    Apply via :

    jobs.kuehne-nagel.com