Jobs Kenya

Job Field: Sector in Logistics

  • Logistics Supervisor Regional Technical Referent (RTR) Energy – Central Africa

    Logistics Supervisor Regional Technical Referent (RTR) Energy – Central Africa

    The objective of the Position:

    The Logistics Supervisor (Base) is responsible for all the logistics activities that support the day-to-day functioning of the project offices and facilities, including the residential compounds. These activities include transportation/fleet management, communication means and infrastructure, security/guarding, and the provision of utilities.

    Responsibilities include, but are not limited to:

    Fleet Management Supervision – Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all vehicles according to MSF standards; Instructing and monitoring drivers on correct driving habits and standard checks
    Facility management and asset inventory- Under the line manager’s supervision and instructions: Ensuring the check and follow-up of facilities through daily visits and reporting any anomalies/problems, evaluation of the rehabilitation needs; following up minor building rehabilitation work; checking that premises observe security norms; monitoring the consumption of mechanical and electrical vehicles/machines/devices
    Security and safety- Regularly checks and verifies the security services provided at the residential compounds and coordination office, discussing any concerns or remarks with the residents and supervisor
    Human Resource Management- Team management, performance reviews, learning needs identification for his/her team
    Logistics administration and reporting- Assists the Logistics Manager with the follow-up of logistics budgets and revisions; expenses/realization; preparation of the monthly cash request
    Together with the line manager and according to MSF standards: planning the required checks and maintenance activities of energy systems/set-up; Monitoring maintenance activities of infrastructure; management of non-medical stocks and equipment
    IT & Maintenance – Project (acting) IT/Technical families Focal Person.
    Due to the MSF nature of activities; other duties as assigned by the Supervisor like participating in emergency response as needed

    Qualifications & Requirements:
    Education

    Desirable: Degree in humanitarian logistics, management In Logistics and supply, Electrical, Mechanical, Construction, IT, Bio- Med or related fields.

    Experience

    Essential: at least three years of relevant experience in technical logistics or related fields.
    Desirable: Finance/Contract management experience. At least two years in supervisory/managerial positions with MSF or other humanitarian NGOs

    Languages

    Fluent in English and Swahili

    Competencies

    Computer literacy, all-round technical understanding,
    People management, Commitment, Flexibility, Results-oriented and Teamwork

    Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF, and a PIN certificate).
    Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae as a single file mentioning on the subject line “Logistics Supervisor” to Email: msff-kenya-recruitment@paris.msf.org by the deadline(18th Ocotber, 2023)

    go to method of application »

    Use the link(s) below to apply on company website.  Use the emails(s) below to apply 

    Apply via :

  • Logistics Assistant Human Resource Officer

    Logistics Assistant Human Resource Officer

    Position Objectives and Responsibilities

    Maintain driver logs records
    With guidance from Logistics Officer(LO) compile the Fuel receipts from field offices and duty station
    Compile data from DVML (Daily Vehicle Movement Log) On weekly basis
    Assist the LO in fleet scheduling and documentation
    Assigning routes to drivers based on work plan and schedule.
    Report any instance of mishap or accident to the supervisor.
    Manage up to date vehicle license record and renew in good time.
    Assisting in the scheduled maintenance of vehicle.
    Maintain unit petty cash records

    Education, Experience and Skills

    Diploma or Bachelor’s Degree in supply chain or logistics management or any other related field

    Professional Qualification

    Business related course certificate or a related qualification in the field

     Other requirements (unique/job specific)

    2-3 years experience in similar role
    Certificate in Automotive/Motor Vehicle Engineering.
    Basic experience in fleet management.
    Accounting/ CPA qualification is an added advantage but not must have

    Functional Skills

    Meeting timescales
    Following procedures
    Adopting practical approaches
    Managing tasks
    Communication skills
    Relationship management

    Behavioural Competencies/Attributes

    Establishing rapport
    Honesty and integrity
    Upholding standards
    Showing composure
    Embracing change
    Strong interpersonal skills

    go to method of application »

    Interested applicants should send their applications together with a detailed CV to recruitment@shininghopeforcommunities.org ,quoting their current and expected salaries. All Applicants must provide at least three professional references. The Subject should clearly indicate the position being applied for. Applications without this information will not be considered. Applications should reach us no later than 29th September 2023. Only shortlisted candidates will be contacted.

    Apply via :

    recruitment@shininghopeforcommunities.org

  • Logistics Coordinator ICT Project Manager Humanitarian Access and Security Analyst E-Health Medical Officer – Training and Knowledge Management Tax Legal Advisor Manager for the Global Safeguarding Investigator’s Pool

    Logistics Coordinator ICT Project Manager Humanitarian Access and Security Analyst E-Health Medical Officer – Training and Knowledge Management Tax Legal Advisor Manager for the Global Safeguarding Investigator’s Pool

    Objective of the Position:

    Defining and implementing all supply and technical logistics strategies and support to the mission, ensuring the pertinence and coherence of logistics and supply programmes, adequacy of the means provided and the compliance to MSF standard, protocols and procedures in order to enable the development of the mission in perfect working conditions and optimise the impact of the medical projects.

    Tasks & Responsibilities:

    Participating actively in the definition and update of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and providing advice to the HoM in the translation of the identified logistical / technical needs into objectives, priorities and resources for the mission.
    Responsible for monitoring the implementation of logistics/technical activities in the mission (construction and rehabilitation, stock and supply of medical and non-medical material, transport, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, etc.) compliant with MSF standards, protocols and procedures, and reporting to the HoM on the development of the ongoing programmes and proposing reorientation strategies when needed.
    Responsible for the proper application of HR policies and associated in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.
    Responsible for ensuring technical reference and support for all logistics/technical issues in the mission, providing coaching to logistics staff and representing MSF in meetings with Authorities and other NGOs for technical/logistics related issues.
    Responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required.
    Responsible for ensuring the proper use and maintenance of IT and communication tools as well as the communication means in the Mission; permanent communication between capital, projects, bases and HQ.
    Responsible for defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, monitoring on a daily basis the security rules observation and reporting to the HoM any problem. The Logistics Coordinator will be the security back up in the absence of the HoM.

    Qualifications & Requirements:
    Education: 

    Degree and specialization in Logistics and MSF Logistics training.

    Experience: 

    Essential working experience of at least two years in a similar position/ other management positions and MSF/ INGO in developing country(ies). Previous experience in emergencies is a strong asset.

    Skills/Competences: 

    Strategic; Strong Leadership Skills; Proven People Management; Behavioural Flexibility; Commitment to MSF Principles; Result Oriented; Culturally Sensitive; Team player; Planning and Organization.

    Knowledge: 

    Computer literate (MS Office Suite); Unifield software knowledge is an added advantage.

    Language:

     Proficiency in written and oral English & Kiswahili.

    Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and a PIN certificate). Candidates meeting the above qualifications are requested to ONLY submit a motivation letter and an updated curriculum vitae as a single file (in pdfformat), mentioning on the subject email line “Logistics Coordinator”, to:
    The HR Coordinator
    Medecins Sans Frontieres Belgium (Kenya)
    Email: msfocb-kenya-recruitment@brussels.msf.org
    Deadline for application: 4th October 2023

    go to method of application »

    Use the link(s) below to apply on company website.  Use the emails(s) below to apply 

    Apply via :

  • Logistics Officer (Contracting) Fixed Term – NOA Logistics Officer (Commodity Accounting and Funds Management) – Fixed Term NOA

    Logistics Officer (Contracting) Fixed Term – NOA Logistics Officer (Commodity Accounting and Funds Management) – Fixed Term NOA

    JOB PURPOSE

    Ensure effective and efficient logistics contracting is done throughout the regional countries, in line with corporate guidelines / Transport Manual. Monitor and report exceptional contracting, CSC reporting, Delegation of Authority, to develop controls, and applying best practices across RBN operations. Monitor the transport market development in collaboration with CBT which is fundamental to ensure functional markets / supply chain to ensure effective use of CBT modality.

    KEY ACCOUNTABILITIES (not all-inclusive)
    Under the overall supervision of Regional Logistics Officer, the incumbent will work within the logistics unit and in collaboration with the other units in RBN, HQ and Country Offices and will undertake the following duties:

    Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.
    Support logistics projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
    Collect and analyze data through research and networking with colleagues to recommend actions to the supervisor to improve performance of local logistics operations.
    Conduct portions of financial analysis and budget reviews, drawing out insights and
    Guide support staff, acting as a point of referral and supporting them with analysis and queries.
    Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders.
    Identify and build productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance.
    Follow emergency logistics preparedness practices to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
    Act in an assigned emergency response capacity as required to meet emergency food assistance needs.

    SPECIFIC RESPONSIBILITIES
    Logistics Contracting:

    Liaise with RBN Programme, Regional Resource Analysts & RBN Procurement functions to follow up on projections of needs and call forward requirements and tonnage moving thru the various corridors, including GCMF and any cross-regional.
    Where food crosses frontiers, receive regular reports (Daily Dispatch Report, LTI Status, Stocks Reports, etc.) from major Dispatch, Origin or Transshipment points & monitor if deliveries consistent with plans. Focus attention on reviewing pre-position activities especially where several corridors used to serve a CO. Where needed, advise dispatch/transshipment locations of priorities. Monitor and report any exceptions.
    Undertake regular transport and fuel market analysis to closely monitor the transport rates and preempt any potential risk to WFP operations.
    Maintain an updated status of Delegations of Contracting Authorities (Logistics Contracting) from Dir OSC to the COs and ensure these align to operational needs. Lead RBN transport contracting and market function, provided operations support, oversight, contracting training and technical advice to RB country offices.
    RBN focal point on collating inputs that may be required for WFP Transport Manual & other WFP corporate guidance, record and disseminate information on logistics best practices to country offices.
    Liaise with RBN Country Offices & SCOL Rome to support the Quarterly CSC reporting in line with Transport Manual for logistics contracting and markets, logistics services short listing process, LSMA and logistics capacity assessment (LCA)

    Markets

    Monitor overland and inland transport market structure and identify potential opportunities to optimize transport markets through WFP regular contracting modalities.
    Collaborate with other supply chain functional units such as CBT & Retail, planning and procurement (SHF and LRFPP), to identify transport market challenges, propose mitigation model /measure to ensure uninterrupted transport availability.
    Undertake country/countries context local transport market analysis, propose recommendations to support/ actions to strengthen local transport market thus reducing the reliability on regional transporters thus contributing to WFP deliveries in cost effective and efficient manner.

    STANDARD MINIMUM QUALIFICATIONS
    Education:

    Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management and Administration, Shipping, Maritime Law, or another related field, or First University degree with additional years of related work experience and/or training/courses

    Experience:

    Two year post-graduate relevant professional experience with a master’s degree, or three years post-graduate relevant professional experience with a first University Degree, experience working in a multicultural and humanitarian logistics sector will be beneficial.

    Knowledge and Skills:

    Excellent project management skills and experience. 
    Good understanding of logistics service contracting and transport market. 
    Understanding of WFP logistics operations in the region is an advantage. 
    Experience in contracting, tendering, qualitative and quantitively data analysis, evaluations and market based assessments. 
    Strong interpersonal and coordination skills, ability to work in a team and to communicate clearly and diplomatically with a wide range of stakeholders from diverse backgrounds. 
    Ability to plan and organize his/her work independently, efficient in meeting commitments, observing deadlines and achieving results.

    Language:

    Fluency in both written and spoken English.

    LEADERSHIP FRAMEWORK
    Leads by Example with Integrity

    Upholds WFP values, principles, and standards
    Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity
    Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure
    Stays focused and calm when under pressure and encourages others to do the same Demonstrates humility and a willingness to learn
    Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

    Drives Results and Delivers on Commitments

    Delivers results for maximum impact
    Holds self and/or others accountable for the delivery of results Delegates appropriately 
    Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change
    Responds readily to change adjusting work as needed

    Fosters Inclusive and Collaborative Teamwork

    Is inclusive and collaborative 
    Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues Gives timely and constructive feedback
    Supports development for others by giving timely and constructive feedback 
    Builds and shares new perspectives
    Listens attentively to others to capture, learn, build and share new perspectives

    Applies Strategic Thinking

    Communicates and fulfils WFP’s vision
    Fulfils WFP’s vision and is able to explain how their objectives support the vision
    Embraces curiosity and new ways of doing things
    Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data
    Gathers data and shares knowledge to inform team decision making 

    Considers the impact of decisions

    Implements decisions and asks questions to understand the impact for wider objectives

    Builds and Maintains Sustainable Partnerships

    Builds partnerships: Builds partnerships by seeking out opportunities to work with others 

    Collaborates to deliver common objectives

    Collaborates with partners by sharing information and working together to deliver common goals

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Operations Associate

    Operations Associate

    Overview:

    The Associate is an entry-level position at inSupply and will be involved in administrative and operational support for all facets of program and organizational implementation. S/he will work under the direction of and be supervised by a designee of the inSupply Health CEO and work closely with the technical and operations teams.
    The Operations Associate is a key member of the Finance & Operations team. He/She will provide operational support to inSupply Health program implementation, supporting logistics needs required for programme activities, travels, and events in an efficient and cost-effective manner. The individual supports accurate and complete record-keeping and filing systems based on inSupply Health’s policies and procedures. S/he will also assist with completing administrative tasks, including reviewing and consolidating necessary backup documentation for payment of procured operational services. She will support operational procurement for travel, logistics, goods, and services

    Essential Job Responsibilities
    FRONT OFFICE MANAGEMENT

    Act as the first point of contact for all incoming visitors and the organization switchboard and refer these to relevant staff members.
    Responsible for opening, closing, and monitoring access to the office, using the installed security system at the main door.
    Responsible for timely payment of all utility bills.
    In liaison with the Procurement and Administration team, ensure annual renewal of all relevant county government permits.
    Manage incoming, and outgoing mail and parcels while ensuring proper records are maintained for tracking purposes

    HUMAN RESOURCE

    Collaborate with the HR department to provide support during various stages of the recruitment process as and when required.
    Update consultant contact information to guarantee accuracy and ensure that renewals are managed punctually.
    Organize monthly payment records for all consultants, ensuring precise adherence to contractual agreements.
    Perform a comprehensive review of the consultant tracker on a monthly basis to verify its accuracy and completeness.
    Serve as a liaison between consultants and internal departments to address any queries or concerns promptly.

    ADMINISTRATION

    Verify deliveries are complete and done in a timely manner.
    Assist with invoice verification against travel authorizations, Purchase Orders and delivery notes and process payment against the invoice for vendors.
    Working with Procurement Analyst, ensures that the office has sufficient office supplies.
    Supports the Procurement analyst in making necessary travel and lodging arrangements for visitors.
    Facility management (Insurance, cleaning, equipment repairs, utilities, green office considerations, etc.)
    Support the Procurement Analyst in updating service contract trackers.
    Supporting the procurement analyst in asset management and inventory management.

    PROCUREMENT

    Assist in soliciting quotations and bids from the field market for requisitions as per the JSI/ inSupply Health policies and procedures.
    Prepare the required documentation of procurement transactions and ensure compliance with set standards.
    Maintain thorough procurement files in the G-drive shared folder as outlined in the Policies and Procedures.
    Support the preparation of Purchase Order contracts for goods, services, and works awarded.
    Support in updating the activity tracker.
    Support in the preparation of contracts for vendors and maintaining contracts after award.

    LOGISTICS

    Provide logistical support as needed, coordinating the delivery of goods and services, arranging for transport, travel accommodation, and arrangements as needed.
    Support the Procurement analyst in organizing both local and international travel arrangements including bookings, accommodations, visas, ticketing, and other logistics responsibilities.
    Support inventory management and documentation.
    Support for checking procurement and logistics deliverables and supporting the payment process in collaboration with the Administrative, Logistics, and Procurement Analyst and finance team.
    Other duties as assigned

    About the role:

    Given that the Associate position is a stepping-stone to the Analyst role, inSupply is searching for a Kenyan candidate who is interested in growing with the organization, and is open to and actively seeks regular and specific feedback about all aspects of professional and personal growth. The Associate will be expected to commit to an implementation model that includes continuous self-assessment and improvement, both professionally and personally, and peer-to-peer learning and support, all using a variety of performance improvement techniques and a competency framework. Given that inSupply Health is a start-up organization, our ideal candidate has an entrepreneurial mindset and is passionate, energetic, flexible, curious, self-driven and team-oriented.

    Required Qualifications:
    Education:

    A Bachelor’s degree in business administration, operations management, or a related field.

    Experience:

    At least 2-3 years of work experience in a similar role
    Excellent interpersonal skills, flexible and team player
    Extraordinary level of attention to detail and ability to work accurately
    High-level organizational skills, knowledge of filing and general record-keeping
    Excellent office management skills
    IT/computer skills – ability to use printers, scanners
    Proactive and excellent time management skills
    Strong verbal communication skills, including making and receiving calls and providing callers with information and assistance
    Hands-on experience and skills in Enterprise Resource Planning e.g. Microsoft Business Central
    Ability to use cloud-based productivity, project management, and database apps — specifically Google Suite, Miro, Zoom, CRM platform, and Slack.
    Fluent in English and Kiswahili.

    Apply via :

    insupplyhealth.com

  • Operations Lead – Homabay/ Lodwar

    Operations Lead – Homabay/ Lodwar

    In this role you will be responsible for overseeing and managing the logistical operations, aggregation process, and business development activities in the Western/North- Western part of Kenya for our company. You will play a crucial role in ensuring smooth operations and successful business growth.

    Responsibilities:
    Logistics Management:

    Develop and implement efficient logistics strategies to ensure the timely collection of stock from fisherfolks to fish traders
    Coordinate transportation and storage logistics, ensuring compliance with regulations and quality standards.
    Monitor and optimize transportation routes to minimize costs and maximize efficiency.
    Oversee inventory management, ensuring accurate stock levels and minimizing waste.

    Aggregation

    Build and maintain strong relationships with fish traders and fisherfolks to secure a reliable supply of fish.
    Coordinate with fish traders and fisherfolks to plan and schedule fish deliveries, considering factors such as quantity, quality, and location.
    Implement quality control procedures to ensure that stock received meets required standards.
    Continuously assess and evaluate potential new suppliers to expand the network of fish traders and fisherfolks.

    Business Development:

    Identify potential business opportunities and develop strategies to expand the customer base and increase market share.
    Collaborate with the marketing team to develop promotional campaigns and strategies to attract new customers.
    Conduct market research and analysis to stay updated on industry trends, competitor activities, and customer preferences.

    Operational Efficiency:

    Streamline operational processes and identify areas for improvement to enhance efficiency and productivity.
    Implement standard operating procedures (SOPs) to ensure consistent and high-quality processing operations.
    Monitor and analyze key performance indicators (KPIs) to assess the plant’s performance and make data-driven decisions.

    Team Management:

    Lead and manage a team of operations staff, providing guidance, training, and performance feedback.
    Ensure compliance with safety regulations and promote a culture of workplace safety.

    Requirements:

    Strong understanding of the fish trading industry, including knowledge of fisherfolks, fish traders, and market dynamics.
    Excellent organizational and problem-solving skills, with the ability to prioritize and multitask in a fast-paced environment.
    Effective communication and negotiation skills to build and maintain relationships with suppliers, traders, and customers.
    Analytical mindset with the ability to analyze data, identify trends, and make data-driven decisions.
    Leadership skills with the ability to motivate and manage a team effectively.
    Familiarity with regulatory requirements related to fish processing and food safety standards.

    Apply via :

    keep-it-cool.breezy.hr

  • Senior Cargo Assistant

    Senior Cargo Assistant

    JOB PURPOSE
     Provide existing and potential customers with a superior and consistent quality service, both directly and in conjunction with GHA. Provide information and system support to customers with regard to rates, details, bookings, connections, regulations and other enquiries and oversee the service from GHA.
    JOB ACCOUNTABILITIES LINKED TO OBJECTIVE AREAS (MAXIMUM OF 10)

     Monitor and oversee the service provided by GHA to ensure it is in line with EK standards, including build instruction, maximisation of available space, load control, safety and ad hoc flight instruction
     Monitor import cargo receipt and breakdown; resolving any related issues
     Prepare and verify accurate cargo documentation, including monitoring of consignment status and ensuring correct documentation is available in accordance with local regulation and company policies
     Update flight handling reports including identification and monitoring of irregularities and discrepancies
     Dispatch post flight information to the correct departments in a timely manner.
     Receive and process cargo telephone reservations in a prompt, accurate and efficient manner
     Resolve customer queries, complaints and claims, including those escalated by Cargo Agents
     Complete administrative duties as directed by the Cargo Supervisor/Officer, including data entry, statistics and reports
     Provide support, guidance and coaching to Cargo Agents
     Provide operational support and cover operational duties as directed by the Cargo Supervisor/Officer e.g. freighter

    MINIMUM QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLS
    Qualifications:

    Educated to at least GCSE standard or equivalent

    Experience:

    A minimum of 3 years’ experience in an Airline / Cargo Operations environment, including at least 2 years as a Cargo Agent (or equivalent)

    Knowledge/skills:

    Knowledge of Dangerous Goods regulations and ideally hold a DG certificate
    Knowledge of Weight & Balance procedures and Live Animal Regulation
    PC based skills including Microsoft Word/ Excel/ Email.
    Fluency in English and the language of the country you are working is essential.

    Other job related information
    Shift pattern
    The job holder is also responsible for adhering to the relevant health and safety requirements and safe working practices applicable to their employment.
    CRITICAL COMPETENCIES (MAXIMUM OF 6)

     Customer Service Orientation
     Attention to Detail & Quality
     Teamwork
     Organising for results
     Continuous learning
     Interpersonal Ability

    Apply via :

    www.emiratesgroupcareers.com