Jobs Kenya

Job Field: Sector in Logistics

  • Logistics Assistant – Kakuma/ Kalobeyei Office

    Logistics Assistant – Kakuma/ Kalobeyei Office

    In Garissa County, Tdh supports the Ministry of Health in providing integrated nutrition and protection services to severe malnourished children and pregnant and lactating women. In Korogocho informal settlements, Tdh implements early child development activities and child protection activities with a strong community-based approach aiming at decreasing violence against children and strengthening child protection mechanisms. The intervention in Dadaab and Kakuma refugee camps, Kalobeyei settlement and host communities is focused on prevention and response to child protection needs while strengthening protection community-based mechanisms in the refugee operation and its host communities.

    Key Responsibilities:

    Ensure Kakuma office, Kalobeyei field offices, and staff accommodation premises are maintained and kept in good order (water, electricity, generator, painting, fencing and security etc.)
    Ensure good functioning of the Kakuma office and accommodation equipment and maintenance.
    Provide support to Programme activities through the provision of needed supplies and transport.
    To ensure the good functioning and maintenance of the Kakuma office vehicles.
    Facilitate floating and collection of RFQs, issuing of LPOs and receiving invoices, delivery notes.
    In coordination with Program Manager, plan and organize vehicle movements within and outside the operations area.
    To send to the logistics officer Nairobi all Kakuma fleet management files, log sheets, fuel consumption monthly.
    To provide transparent stock management system in Kakuma office and provide monthly inventory and asset management report to Logistics officer, Nairobi, and Program Manager, Kakuma.
    Provide monthly logistics report with supporting documents to logistics officer.
    To adhere and respect of Tdh Lausanne and donor guidelines in all aspect of purchase policies and procedures, quality control and the delivery of the purchases to destination.
    Ensure the application of safety and security measures in compliance with Tdh policies.
    Make inspection visits to assess all the on-going works/ activities.
    Undertake all other duties that may be determined by the Logistics Manager Nairobi and Program Manager Kakuma.

    Requirements

    Professional University Degree in Logistics, Business Administration/ Management or Supply Chain Management from an accredited University.
    Minimum of 2 years’ experience as a Logistics Assistant or similar position. Experience working with NGOs (Nongovernmental Organizations) is an advantage.
    Proven knowledge in Premises management and Stock management
    Good IT knowledge (Microsoft Office, Internet).
    Fluency in English and Kiswahili.
    Good organizational skills including the ability to work to deadlines, and priorities, pay attention to details, and ability to solve problems.
    High sense of integrity, rigor, and flexibility.
    Abuse Prevention Policy – Operational Risk Management
    Commit to respect Tdh Risk Management Policies including: Code of Conduct, Child Safeguarding Policy, Safety and
    Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.
    Comply with Tdh Security Regulations
    Commit to ensure the best implementation possible of the Tdh Risk Management Policies
    Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.
    Maintain and ensure a culture of strict confidentiality – inter Tdh staff and between Tdh staff and non Tdh employees.
    Commits to complying with the General Code of Conduct and systematically reports any breach of the Code through the
    Tdh warning procedure: raises the awareness within the Foundation on violence and abuse and the rights that derive from them regarding children, community members and our own employees.
    Commits to complying with the Risk Management Policies, including: Safeguard policies (the policy of Safeguarding
    Children, the Policy of Protecting against Exploitation and Sexual Abuse, the Guideline on Abusive Behavior at Work), the Safety/Security Policy and Anti-Fraud/Corruption Policies and the Prevention of Funding Criminal Acivities.
    Commits to reducing the risk of abuse by developing an open and informed culture of management within the organization and in our work with children and the communities where we work

    Apply via :

    KEN.recruitment@tdh.ch

  • Field Operations Manager – Kenya

    Field Operations Manager – Kenya

    Performance Objectives
    Logistics and field systems Development (30%)

    Map out and oversee the end-to-end field logistics workflows and co-build with the MD the systems that enable last-mile distribution of program materials.
    Coordinate with the MD, Director of Program Implementation, Program Managers and country operations to identify gaps, challenges and solutions within the OoSY(Out of School Youth) field operations with the goal of creating a cost-effective operating strategies to address such challenges
    Lead the development of the field operations road maps and share them with the program teams and the Managing Director.
    Lead research on areas of expansion and possible general and unique challenges to solve in new markets
    Lead the process of scouting for training locations and build a framework or criteria for training locations. Research on possible challenges of training sites acquisition and how to navigate through these challenges at scale
    Collaborate with program managers in facilitating efficient and cost effective field training logistics including people travels.
    Lead the process of systems and processes standardization to ensure level ground in application of our policies, procedures and systems across all areas of operations.

    Field Operations team leadership & Performance Management (30%)

    Constantly review the team capacity in collaboration with the Managing Director and plan for immediate and long term field operations staffing and capacity building needs.
    Manage the team to achieve the set goals and objectives and maintain overall oversight of work allocation
    Establish and maintain a strong, positive and engaged team and establish a culture of continuous learning. Promote Educate!’s cultural tenets within the team.
    Develop field operations manuals and handbooks and train staff on their use
    Work closely with the HR on hiring of new team members and participate in the hiring process where needed
    Lead interdepartmental collaborative meetings to understand changes in the programs and use this information to inform field operations priorities. Represent field operations in inter-departmental and strategic meetings

    Field Procurement Planning (30%)

    Co-plan with the country operations and execute field procurement plans to ensure that all programs procurement support and delivery is a top priority
    Uphold the procurement policy and strategy and promote the culture of cost consciousness and prudence in resource utilization.
    Ensure that the field procurement processes are complete, accurate, documented and in compliance with relevant laws and Educate! Policies
    Ensure that vendor files and documentation is complete with all relevant information and submitted to the country operations per the procedure
    Create a collaborative environment with the program teams, country operations and design team that enables joint planning to drive efficiency within field operations.
    Anticipate and plan for field procurement needs, create systems and workflows that effectively track key milestones and deliverables.

    Field Operations Budgeting and budget Management (10%)

    Lead the Quarterly and annual field operations budgeting process and present the budgets to the Managing Director for joint review before approval
    Lead the budget utilization review for the field operations through the monthly and quarterly Budget versus Actual (BvA) process.
    Co-create the monthly and quarterly operations goals as well as annual operations work plans and performance objectives.
    Track field operations budget utilization and ensure 100% fidelity to the set budgets. Approve all field operations budgets and ensure that all the expenditure approvals are aligned with the approved quarterly and annual budgets.
    Flag potential budgets overspend and initiate the process of getting additional budget through a budget memo process
    Ensure that the budgeting process and budget utilization is in sync with the Educate!’s budgeting philosophy and promotes the culture of cost consciousness.
    Ensure full compliance to finance processes relating to field operations. This could include but not limited to payment, reporting, Mobile Money use, systems audits, requisitions, accountabilities, approvals, and Common Cost sheet

    Qualifications And Requirements

    Experience working in a company or organization that has experienced growth – adopting new systems and structures as part of the growth.
    Experience managing medium operational teams and balancing multiple priorities
    Comfortable working with data, numbers, Google sheets, dashboards and reports with basic budget management experience
    Strong orientation to team culture and cross-functional work.
    Minimum of a Bachelor’s degree, 5 years of work experience, with 3+ years of management and/or leadership experience
    This role is open to Kenyan nationals only and requires 40% field travels

    Apply via :

    boards.greenhouse.io

  • Logistics Cordinator

    Logistics Cordinator

    Coordinate and monitor supply chain operations
    Ensure premises, assets and communication ways are used effectively
    Utilize logistics IT to optimize procedures
    Recruit and coordinate logistics staff (e.g. truck drivers) according to availabilities and requirements
    Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs
    Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction
    Plan and track the shipment of final products according to customer requirements
    Keep logs and records of warehouse stock, executed orders etc.
    Prepare accurate reports for upper management

    Apply via :

    www.careers-page.com

  • Logistics Coordinator

    Logistics Coordinator

    Purpose of the Role: Coordinating and optimizing our logistics operations to ensure the efficient collection, transportation, and delivery of waste materials to our respective Material Recovery Sites.
    Responsibilities:-
    Client Fulfillment

    Coordinate on time, in full and error free collection from all clients by following up with;
    Logistics Assistant  (Scheduling) to ensure that;

    All new clients have been assigned routes and first collections scheduled
    All new clients have been highlighted on the respective day’s collection plan
    All internal trips are scheduled and actualised within the agreed time
    All one off collections are scheduled and actualized within 3 days

    Logistics Assistant (Trip Analysis) to ensure that;

    All clients have accurate pin locations and Geofences
    All routes are optimized (within and across) to facilitate on time collection from clients

    Logistics Assistant (Admin) to ensure that;

    All routes have started on time and any collection delay raised
    All issues raised by the drivers are addressed as per the established protocol.

    Customer care supervisor to ensure that;

    All collection delays are communicated to affected clients within one hour

    Workshop Supervisor to ensure that;

    Truck maintenance issues delaying collection are addressed within 2 hours

    Records and Documentation

    Maintain accurate records of the collection team KPIs and by ensuring that the Logistics Assistants update their sections on the performance on a daily basis

    Data Analysis

    Calculate fuel requirements for collection trucks and allocate the fuel to respective fuel cards
    Conduct fuel consumption analysis per truck per day to identify trends and flag variances
    Work with the Logistics Assistant (scheduling) to ensure drivers and loaders and optimally utilized

    Compliance Tracking

    Maintain vehicle compliance trackers i.e. NTSA inspection, Speed governor certificates, Insurance and proactively raise requests when one month to due date

    Project Management

    Work with the Logistics assistants to ensure that all improvement projects are executed within the agreed timelines

    Property damage resolution.

    Conduct thorough investigation of any property damage caused by collection trucks
    Liaise with Logistics Manager to ensure that property damages are resolved within 7 days

    Collaboration

    Coordinate one on one communications between the collection and customer care divisions to facilitate faster resolution

    Qualifications.

    Degree/Diploma in any Business Related field, Logistics and Supply and Chain management.
    Proven experience as a logistics administrator or similar industrial setting.
    Knowledge of logistics software and tools.
    Must be well conversant with:

    Nairobi Routes and its environs.
    NTSA and Traffic Rules and Regulations
    Logistics Software and tools.

    Skills

    Strong mechanical aptitude and problem-solving skills.
    Knowledge of safety regulations and procedures.
    Ability to work in a physically demanding and fast-paced environment.
    Excellent communication and interpersonal skills.
    Strong organizational and multitasking abilities.
    Excellent communication and interpersonal skills.
    Attention to detail and accuracy in record-keeping

    Interested and qualified candidates should forward their CV to: jobs@takatakasolutions.com using the position as subject of email.

    Apply via :

    jobs@takatakasolutions.com

  • Operations Officer

    Operations Officer

    THE ROLE:

    The position holder will support the coordination of operational activities for CABI Africa to ensure the efficient and effective delivery of services at the different centres in the region (Kenya, Ghana, Uganda, Zambia).

    Key Accountabilities:

    Oversee day-to-day operational activities, ensuring efficient and effective delivery of services across the region.
    Oversee the organisation and coordination of meetings, workshops and conferences
    Provide support in procurement planning and ensuring timely delivery of planned procurements
    Train on and enforce standard operating procedures (SOPs) across all operational activities, identifying areas for
    improvement and recommend changes to enhance efficiency and effectiveness.
    Effectively manage relationships with service providers, negotiating and maintaining service level agreements, fostering strong business partnerships between CABI and its suppliers for mutual benefit.
    Implement a centralized system for filing and contribution of operations’ documents across the Africa Centre, streamlining document management for better efficiency.
    Supervise the acquisition, custody, usage, and maintenance of assets and facilities ensuring optimized resource utilization and minimization of costs.
    Support the preparation of regular reports on operational performance, including metrics, trends, and challenges
    Support the adherence to protocol related requirements across all operational countries
    Provide supervision and guidance to direct reports and support team members, fostering a collaborative and productive work environment
    Complete a broad range of administrative tasks that facilitate the effective flow of information across the organisation.
    Collaborate with other departments to enhance operational processes and overall efficiency.
    Take on other duties as may be assigned.

    Education & Qualifications

    Bachelor’s degree in Business Administration, Operations Management, or a related field.
    Minimum 5 years of relevant experience in operations management, administration, or a similar role.
    Experience in a supervisory role is preferred
    A Master’s degree in Business Administration is desirable
    Lean Six Sigma Certification is desirable
    Training or certification in project management is beneficial.

    KNOWLEDGE FOR LIFE
    Knowledge & Skills

    Strong understanding of operational processes, procedures, and best practices.
    Excellent organizational and time-management skills.
    Strong analytical and problem-solving skills.
    Strong attention to detail and accuracy.
    Effective communication and interpersonal skills.
    Knowledge of market dynamics, country regulations and business practices, supplier networks and
    Proficient in Microsoft Office Suite and financial software.

    Personal Characteristics

    Self-motivated, adaptable, well-organized and able to work with minimal supervision
    Ability to prioritize among multiple competing requests;
    Results focus on work planning, execution of tasks, and reporting
    Detail-oriented with a focus on accuracy and quality.
    Flexible and adaptable to changing priorities.
    Creative and Innovative in carrying assigned duties
    Unquestionable Integrity
    Ability to work independently and collaboratively in a team.
    Ability to manage workload and meet deadlines
    Capacity to build effective relationships with programme stakeholders
    Ability to work with people from diverse nationalities

    Apply via :

    cabi.ciphr-irecruit.com

  • Deputy Logistics Coordinator Emergency Medical Coordinator ( E-Emco) Logistics Manager

    Deputy Logistics Coordinator Emergency Medical Coordinator ( E-Emco) Logistics Manager

    Main Purpose
    Supporting the Logistics Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence, and participating and collaborating in the implementation of the logistics strategies and support to the field in accordance with MSF protocols, standards, and procedures in order to enable the development of the mission and optimize the impact of the medical projects.
    Accountabilities

    Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies, and advising the Logistics Coordinator in the translation of the identified needs into objectives, priorities, and resources needed for intervention

    Defining, monitoring, evaluating, and ensuring the implementation of the strategies and activities in the mission of the following activities, as defined in the delegated tasks, according to MSF standards, protocols, and procedures
     Construction and rehabilitation, transport, ICT, communications, vehicles and engines, equipment, installations and infrastructures, etc. Including the installation and maintenance of functional office space(s) and lodging facilities in an adequate living conditions and all the equipment required as well as the proper use and maintenance of IT computers, soft wares, backups, etc., and the communication tools and means in the mission
    Stock and supply of medical and non-medical materials
    Water, health, and sanitation activities
    Planning, supervising, and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development, and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required
    Ensuring technical support to his/her team as well as, Mombasa and SKID, and to all other teams in the mission
    Defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification, and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, performing day-to-day monitoring of the application of security rules and reporting to the HoM of any problem
    Representing MSF in meetings with Authorities and other NGOs at the request of the Logistics Coordinator
     Performing tasks delegated by the Logistics Coordinator, as specified in his/her job description

    Operational support

    Draft and review the SOPs, CSPs, and standardization of any technical family and validate them with Logistics Coordinator and Operational department.
    Guarantee the safety and security implementation, and well-being of both, colleagues and beneficiaries within our premises and supported structures as per the MSF standards and requirements (in relation to IPC, hygiene, security, and accessibility).
    Award guidance in the budget preparedness for both, Mid Year Review  and Plan Of Action, and all the means for the preparation of any technical activity are reviewed accordingly (fundamentals, BLS).
    Liaise with Logistics  supervisor and manager, to maintain accurate tracking and updating of TMS as related to all assets, and also ensure the efficiency of the TMF.
    Foresee the integration of the planetary health approach into the technical families, mainly the motorized fleet, energy, and Wash management.
    Oversee the administration management of the motorized fleet in collaboration with SKID and the RPO (regional Protocol Office).
    Pursue the project monthly report analysis, the progress and technical aspects of the work, to provide guidance to the field team.
    Ensure the EPREP logistics storage fits the medical scenarios (cholera, measles, dengue, natural hazards floods, IDPs) related to the mission context, and guarantee its replenishment upon each intervention’s closure, when required by LogCo.

    HR

    Advise, coach, and supervise the technical team (ISS, GIS, Log Supervisor, and Wash manager), including the logistics team of Mombasa and SKID
     Undertake and validate any HR structural change within the supervised logistics team (creation or removal of any position) as per the workload of the project/mission.
    Participate in the drafting of any administrative documents and processes (recruitment, MI, JD, objectives, and appraisals) for the team under his/her supervision.

    Applied security

    In collaboration with the logistics  at the project, all passive and active security means are implemented, controlled, and adapted to the context at any time given as per our PSSP and MSSP.
    Followup all security changes into the context and report to LogCo and Ops to strengthen operational strategic plans and also the contingency, hibernation, and evacuation plans when essential.
    Act as the security lead person in the absence of the LogCo to guarantee the progress of the operations while reducing the risks, and to brief new colleagues.

    Requirements

    Education: Essential technical/logistics degree/diploma
    Experience: • Essential working experience of at least two years in relevant jobs experience with MSF or other NGOs in developing countries
    Languages: English and Swahili
    Knowledge: Essential computer literacy (word, excel, ERP and internet)

    Competencies:

    Strategic Vision L2
    Leadership L2
    eople Management and Development L3
    Service and Orientation L3
    Teamwork and Cooperation L4

    Please submit your application by 3rd June 2024

    go to method of application »

    Use the link(s) below to apply on company website.  Use the emails(s) below to apply 

    Apply via :

  • Transport Officer

    Transport Officer

    Reporting to the Transport Manager, the main role for this position is to assist in daily operations of Transport Department in a leading Luxurious Tour Company.

    Duties and Responsibilities

    Assist in day to day operations of the Transport department.
    Monitor and ensure fleet operation is in compliance with transport governing rules and regulation
    Ensures motor vehicle certifications are up to date e.g Speed Governors, insurance policies and TLBS.
    Ensure that all vehicle accidents are well documented and correspond with various insurance Companies regarding claims when such circumstances arise.
    Perform routine vehicle quality inspections. Provide comprehensive vehicle inspection report on the working condition of the Company’s vehicles.
    Provides clerical support to expedite and maintain repair and work orders.
    Schedule branding of all vehicles and with reference to the management.
    Streamline and monitor fuel purchase system with assistance of Fuel Cards for all vehicles.
    Ensure adequate supplies are provided to drivers as per the Company’s requirements.
    Maintains accurate Transport records.
    Compile and submit accurate Transport report to the management.

    Qualifications and Key Competencies

    Minimum of at least 3 years’ job experience in transport operations preferably in the hospitality/ Tour industry.
    Able to operate effectively in a high volume service driven transport operation.
    Good understanding of all relevant legal compliance and fleet controls. .
    Knowledgeable in all process compliance areas including; licensing and certification.
    Good knowledge in Quality controls.
    Full understanding of transport operational systems.
    Excellent Computer skills
    Good Team player
    Strong communication and analytical skills.
    Problem solving and prioritizing skills.
    People management skills.

    Interested candidates who meet the above requirements should apply by sending their CV and Cover letter indicating the position on the subject line to hr@micato.co.ke by 24th May 2024

    Apply via :

    hr@micato.co.ke

  • Logistics Assistant – Kenya

    Logistics Assistant – Kenya

    What We Can Achieve Together
    This position will report to the Operations Administrator and will be based in the regional office, Nairobi. The Logistics Assistants will;

    Work with the Kenya team, coordinating tasks related to one or more functional activities, such as operations support, procurement, meetings management, special events, training, office management and volunteer programs.
    Assist the Operations Administrator with essential banking functions, collection of quotations, distribution of office letters, purchases of office supplies, printing and photocopying, and helping with filing office documentation and paperwork.
    Collaborate with the Operations Administrator to coordinate access and allocation of vehicles for all staff as per planned activity schedules and taxi service arrangements.
    Coordinate roster of external drivers and rental cars when needed.
    Support booking meetings, conference venues, visitors’ accommodation, and airport transfers.
    Identify routine problems and utilize existing resources for resolution, with the help of the supervisor and demonstrate sensitivity in handling confidential information.
    Support with coordination of office administration security and janitorial duties as assigned
    Be willing to travel, work overtime, and work evenings and weekends as needed; and serve as a team member for assigned projects.
    Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and strain.

    WE’RE LOOKING FOR YOU

    Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with experience in providing logistical support to a country program. This is an exciting opportunity to contribute to the ongoing conservation mission by directing and shaping the work of our team!

    What You’ll Bring

    Kenya Certificate of Secondary Certificate plus 1-year experience or equivalent combination.
    Experience learning procedures and following instructions.
    Experience managing diverse activities to meet deadlines.
    Experience providing administrative support, including some or all the following: phone/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, or organizing files.
    Experience working and communicating with a wide range of people.
    Experience writing, editing, and proofreading written materials.

    Desired Qualifications

    Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
    Proficient in English and Kiswahili
    Experience driving and maintaining vehicles (cars, trucks, boats) for office and fieldwork.
    Valid Kenyan driving license with over two years of driving experience
    Certification or familiarity/training for fieldwork activities, such as diving support.
    Computer Literacy .

    Apply via :

    careers.nature.org