Jobs Kenya

Job Field: Sector in Logistics

  • Fleet Assistant Sales Supervisor – FMCG

    Fleet Assistant Sales Supervisor – FMCG

    Location: Nairobi, Kikuyu
    Salary: 30,000 Gross
    Job Summary:
    To support the efficient management and operation of the Company’s vehicle fleet. This role involves maintaining accurate records, coordinating vehicle maintenance and repairs, ensuring compliance with safety regulations, and assisting with various administrative tasks to ensure the smooth operation of the fleet.
    Key Responsibilities:

    Maintain detailed and accurate records of all motor vehicles including registration, insurance, and maintenance schedules.
    Coordinate regular maintenance and repair schedules for all fleet vehicles.
    Coordinate/monitor all fleet fueling, vehicle usage and maintain fuel consumption inventory data.
    Ensure all vehicles are inspected and serviced in a timely manner and ensure all vehicles meet legal and safety requirements.
    Maintain relationships with external service providers and prepare vendor service request documents.
    Prepare and process documentation related to vehicle registration, insurance, and maintenance.
    Serve as a point of contact for drivers and other staff regarding fleet-related issues.
    Communicate effectively with various departments to ensure the efficient use of vehicles.
    Support route planning and optimization for efficiency and cost effectiveness.
    Handle administrative tasks such as filing, data entry, and report generation.
    Attending to vehicle breakdown and coordinating emergency response.
    Assist in developing and implementing safety policies and procedures.
    Analyze data to identify trends and areas for improvement.

    Requirements:

    Diploma or equivalent; additional education or certification in logistics, transportation, or a related field is a plus.
    Previous experience in fleet management or a related administrative role.
    Strong organizational skills and attention to detail.
    Proficient in Microsoft Office Suite (Word, Excel, Outlook) and fleet management software.
    Excellent communication and interpersonal skills.
    Ability to multitask and prioritize tasks in a fast paced environment.
    Knowledge of vehicle maintenance and repair practices is preferred.

    go to method of application »

    Interested and qualified candidates should forward their CV to: cvs@execafrica.com using the position as subject of email.Shortlisted candidates will be contacted soon for interview.Execafrica Recruitment Limited does not charge any recruitment fee to candidates for interviews and job placement

    Apply via :

    cvs@execafrica.com

  • e-Logistics Coordinator

    e-Logistics Coordinator

    Objective of the Position:
    Defining and implementing all supply and technical logistics strategies and support to the mission, ensuring the pertinence and coherence of logistics and supply programmes, adequacy of the means provided and the compliance to MSF standard, protocols and procedures in order to enable the development of the mission in perfect working conditions and optimise the impact of the medical projects.
    Tasks & Responsibilities:
    In collaboration with the other MSF team members:

    Participating actively in the definition and update of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and providing advice to the HoM/EmCO in the translation of the identified logistical / technical needs into objectives, priorities and resources for the mission.
    Responsible for monitoring the implementation of logistics/technical activities in the mission (construction and rehabilitation, stock and supply of medical and non-medical material, transport, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, etc.) compliant with MSF standards, protocols and procedures, and reporting to the HoM/EmCO on the development of the ongoing programmes and proposing reorientation strategies when needed.
    Responsible for the proper application of HR policies and associated in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.
    Responsible for ensuring technical reference and support for all logistics/technical issues in the mission, providing coaching to logistics staff and representing MSF in meetings with Authorities and other NGOs for technical/logistics related issues.
    Responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required.
    Responsible for ensuring the proper use and maintenance of IT and communication tools as well as the communication means in the Mission; permanent communication between capital, projects, bases and HQ.
    Responsible for defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, monitoring on a daily basis the security rules observation and reporting to the Ho M any problem. The Logistics Coordinator will be the security back up in the absence of the HoM/EmCO
    Together with Country Support Team (CST), defining, analyzing and implementing all the Logistics (technical and tactical) strategies in term of preparedness, assessment and Response based on the Emergency response scenarios.
    Upon decision for intervention is taken and During intervention, define technical and tactical support needed at field level and collaborate with log/supply department and field team members to outline necessary technical & tactical support.
    Conduct initial rapid assessment and Explo mission and produce relevant reports identifying logistic needs in the OCB Yalta within the country in collaboration with CST. During the Explo phase, assess roads conditions, security, access, infrastructure, and facilities; recommend suitable setups (compound, tents, semi temporary, etc) for the Response Team
    The position holder may be asked to take up additional duties/ hold another position for purposes of Emergency Intervention.
    S/he will be taking up the position of Emergency Response Coordinator in case there are simultaneously 2 emergency interventions or 1 Emergency intervention plus 1 Explo/visit

    Qualifications & Requirements:
    Education:

    Degree and specialization in Logistics and MSF Logistics training

    Experience: 

    Essential: Essential working experience of at least two years in a similar position/ other management positions and MSF/ INGO in developing country(ies).
    Previous experience in emergencies is a must .

    Knowledge:

    Essential: Essential computer literacy (word, excel, internet) Unifield software knowledge is an added

    Skills/ Competences:

    Strategic; Strong Leadership Skills; Proven People Management; Behavioural Flexibility; Commitment to MSF Principles; Result Oriented; Culturally Sensitive; Team player; Planning and Organization.
    Excellent presentation and communication skills, with emphasis on writing skills

    Language:

    Proficiency in written and oral English & Kiswahili.

    Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and KRA PIN
    certificate). Candidates meeting the above qualifications are requested to ONLY submit a motivation letter and an updated curriculum vitae as a single file (in pdf-format), mentioning on the subject email line e – Logistics Coordinator”, to:
    The e – HR Coordinator
    Médecins Sans Frontières Belgium (Kenya)
    Email: msfocb-kenya-recruitment@brussels.msf.org

    Apply via :

    msfocb-kenya-recruitment@brussels.msf.org

  • Global Fleet Manager

    Global Fleet Manager

    The Global Fleet Manager takes an active leadership role in the Supply Chain Transformation project which will include the implementation of a cost recovery mechanism, fleet rightsizing and a global technology solution for both in-vehicle tracking and a fleet management system for better management of our fleet estate.
    The Global Fleet Manager will provide operational support and technical advice to countries to manage to required standards and is the operational owner of Key Performance Indicator performance for Global Fleet – helping countries to deliver against expected performance standards.
    This role suits a dynamic, results orientated Supply Chain leader who has a track record of delivering transformational change in Supply Chain across many countries.

    Responsibilities
    Oversight, ongoing supervision, leadership & management of CARE’s fleet

    Define the strategy and goals for our fleet management globally – ensuring that this has extensive input from country and regional offices. This will include rightsizing the fleet estate to match our operational needs in a safe, cost effective and sustainable way, minimizing our CO2 emissions. It will also include a cost recovery mechanism with donors that ensures that we are meeting the vehicle standards for all of our vehicles. In addition, it will streamline the management of our fleet through technology solutions, improving data management and reporting, and capacity building of staff globally.
    Owner of fleet policy, standards and procedures – in conjunction with the Safety and Security team.
    Key member of working groups on Road Safety and key global champion for Road Safety improvement.
    Define the project plan to deliver the strategy and goals as a key part of the Supply Chain Transformation project.
    Provide regular status checks and escalate any potential slippages, risks and issues through the Global Supply Chain Transformation Project governance structure and cadence.
    Set a clear performance baseline, track and support improvement in the key performance indicators.

    Develop CARE’s global fleet management capacity

    Evaluate resources and capacity needs to ensure organizational needs are met. Develop and implement fleet management related training programs.
    Promote talent development across the fleet management workforce and identify resources that can support the global logistics workstream.
    Lead and support in the development and facilitation of training on new processes and ensure understanding across the user base.

    Engagement and communication with stakeholders

    Develop strong relationships with other functional groups within and beyond supply chain and executive leaders, particularly at regional and country level.
    Ensure stakeholder alignment and coordination via clearly articulated governance processes.
    Provide strategic consulting and analytic perspective to the stakeholders on fleet related areas.
    Ensure a collaborative and effective approach within the extended team.
    Ensure effective communication between units, other CARE entities and external parties.
    Business partner to internal and external stakeholders.

    Best practices development

    Identify best practices internally and externally.
    Create a forum and knowledge repository to allow for sharing of these best practices.
    Agree which best practices to adopt and incorporate into the fleet workstream strategy and plan.
    Identify sustainability opportunities and deliver these within the overall supply chain sustainability strategy.

    Qualifications

    Bachelor’s degree in business field: Fleet Management, Logistics or Supply Chain Management or equivalent work experience.
    3 years of experience of implementing and/or using fleet management technologies or working as a Fleet Manager within International NGO.
    Proven track record of defining fleet strategies, policies, procedures and key performance indicators.
    Project Management
    Planning and Budgeting
    Leadership and Team Building Skills
    Demonstrated leadership capabilities, both as a leader of teams and as a leader of projects – dynamic, strategic and resourceful.
    Strong communication skills that demonstrate an ability to influence others through oral and written presentation. Successful candidates are able to persuade, motivate and compel support for key ideas and initiatives by delivering clear, well-structured presentations.
    Strong business acumen and ability to bring a macro perspective to business opportunities.

    Apply via :

    phg.tbe.taleo.net

  • Logistics Manager Head of Ecommerce Site Manager Data Solutions Architect / Tech Lead Engagement Manager

    Logistics Manager Head of Ecommerce Site Manager Data Solutions Architect / Tech Lead Engagement Manager

    Our client a food Manufacturing company seeks a qualified Head of Logistics, where he/she will lead their dedicated team in streamlining operations, cutting costs, and enhancing their logistics framework. His/her expertise in customs clearance, negotiation, and team leadership will be crucial in advancing their mission to deliver nutritious products globally. 

    What does the job involve?

    Spearheading strategies to minimize logistics costs and enhance efficiency.
    Negotiating and managing transportation contracts to ensure optimal terms.
    Developing strong relationships with customs officials to facilitate smooth import-export processes.
    Elevating our logistics team’s capabilities through targeted training and development.
    Ensuring compliance with all relevant certifications and qualifications, particularly in customs clearing.
    Upholding the highest standards of integrity and fostering a culture of leadership within the team.

    Requirements

    10+ years of proven experience in logistics management, preferably within an Export Processing Zone (EPZ).
    Relevant certifications and qualifications in customs clearing and logistics.
    Demonstrated ability to lead and develop a team, with outstanding leadership and interpersonal skills.
    Strong negotiation and relationship-building skA track record of success in cost reduction and process optimization

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Logistics Cordinator Human Resources Business Partner Customer Care Officer

    Logistics Cordinator Human Resources Business Partner Customer Care Officer

    About the job

    Coordinate and monitor supply chain operations
    Ensure premises, assets and communication ways are used effectively
    Utilize logistics IT to optimize procedures
    Recruit and coordinate logistics staff (e.g. truck drivers) according to availabilities and requirements
    Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs
    Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction
    Plan and track the shipment of final products according to customer requirements
    Keep logs and records of warehouse stock, executed orders etc.
    Prepare accurate reports for upper management

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Operations & Logistics Officer Preg Coordination Manager Technical Lead for Analytics

    Operations & Logistics Officer Preg Coordination Manager Technical Lead for Analytics

    The Office and Operations Officer will handle all aspects of the administration and operations in the country office. She/He will be based in Nairobi Office and reporting to the Procurement Manager

    ESSENTIAL DUTIES AND RESPONSIBILITIES:
    Administrative:

    Coordinating front-desk activities, including receiving phone calls, screening, and determining the nature of calls, distributing, and redirecting correspondence appropriately
    Arranging appointments and meetings when requested including managing an active calendar of appointments, composing, and preparing correspondence
    Assist in setting up of office conference room and other logistics prior to meetings/training events as well as arranging refreshments where necessary
    Replenish the First Aid Box with all the necessary drugs and ensure that all required drugs are always available
    Overseeing property maintenance as well as supervising office cleaners to ensure office cleanliness is maintained.
    Assist with operations setup for new staff members to ensure smooth orientation.
    Filing, records keeping and offering administrative support to the team

    Travel/Transport Management:

    Support the Operations and Logistics Specialist with regular service schedules for RLA vehicles to ensure all vehicles are safe and roadworthy and that vehicle service is done in a timely manner.
    Track vehicle maintenance and update the trackers. Attach the same to vehicle repair payments.
    Manage all vehicle related procurements e.g., vehicle accessories, tyres and preparing the necessary documentation.
    Ensure vehicle insurance is renewed timely and request for comprehensive insurance from HQ. Track insurance expiry dates.
    Ensure that the vehicle log system is functioning optimally and producing accurate reports for use in daily mileage and service logging.
    Responsible for checking vehicle log sheets from the drivers.
    Preparing timely fuel payment in collaboration with the drivers and analyzing the consumption patterns.
    Ensure vehicle incidents reports are completed on a timely basis and reported to the relevant senior staff.
    Assist the Operations and Logistics Specialist in arranging travel movements e: g pickups/drop offs if needed.

    Asset Management:

    Responsible for managing stationery, issuing to staff, maintaining an updated record, and replenishing the stoc
    Responsible for kitchen supplies, issuing to kitchen staff, maintaining an updated record and replenishing the stoc
    Ensure that inventory is logged, tracked, updated accordingly and that all inventory reports are prepared for quarterly submission
    Updating and maintaining the asset database. Tagging of all equipment bought and entering them into the system as well as tracking issuance of equipment to staff.

    Procurement

    Coordinates with the procurement team as required to procure items required for smooth operation of the office.
    Ensure petty cash management, issuance and reconciliation as per organization policy. Perform petty cash counts daily.
    Ensures maintenance of office equipment such as photocopiers and scanners are done timely and promptly.
    Ensures maintenance, and repair of all office facilities including electricity supply, water and plumbing are done timely and promptly.
    Prepare payments for invoices as well as recurring/monthly bills like security, cleaning services, rent, telephone, stationery and submit the same to finance for settlemen Maintain a calendar/tracker for monthly bill and ensure they are settled timely.
    Prepare purchase requisitions for miscellaneous items as needed and assist with preparation of day-to-day procurement documentation as needed.
    Support PREG activities airtime/bundles top ups
    Ensures all operations related documents are saved on SharePoint on a regular basis.
    Perform other tasks as requested by your supervisor or management.

    QUALIFICATIONS:

    Bachelor’s degree in business management, secretarial, front office Operations, or any relevant field
    At least two years of experience in an administrative role preferably in an NGO
    Must be pleasant with a warm and outgoing personality
    Good written and verbal communication and interpersonal skills
    High level of organizational skills
    Ability to multitask, handle pressure as well as possess stress management skills
    Must be a problem solver and self-starter. Must exercise creativity and innovation, good communication, leadership, and reporting skills.

    go to method of application »

    Qualified candidates should submit their applications to HRKenya@acdivoca.org by 25th June 2024. Please include the position title in the subject line. Only those candidates considered for an interview will be contacted. ACDI/VOCA is an equal opportunity employer. Women, minorities and people from diverse groups are encouraged to apply. EOE

    Apply via :

    HRKenya@acdivoca.org

  • Clearing & Forwarding Officer

    Clearing & Forwarding Officer

    Duties & Responsibilities

    Air, sea and road freight management
    Manage the end-to-end customs clearance process, preparing and submitting clearance applications, tracking shipments, coordinating inspections, resolving customs queries, and securing necessary permits, licenses, with relevant Government agencies
    Experience in ICMS, Ascuda, KENTRADE systems
    Bond Management
    Local and international transport Management
    Operations experience in Mombasa port, CFS operations, KRA Times Tower, KRA and ICD Embakasi
    Customs declarations and documentation
    Liaise with various stakeholders to attain required documentation, resolve clearance issues, and coordinate the movement of goods
    Shipment tracking and cargoflow management
    Cargo booking and sailing schedules management
    File management, pricing and cost control
    Tax, duties and HS codes processing
    Coordinate the payment of duties and taxes and ensure compliance with financial and accounting procedures.
    Follow up on cargo verification & Release at the port of Mombasa, CFS and ICD Embakasi
    Experience in transit cargo documentation
    Follow-up with Shipping lines for charges, payments, compiling, Delivery Orders
    Preparing daily status reports for all clients and share with the respective parties/departments
    Attending to local and international enquiries.
    A team player

    Minimum Qualifications

    Diploma in Clearing & Forwarding, Shipping, Logistics from a recognized institution. A degree in Business will be an added advantage.
    3-5 Years experience in a busy Clearing, Forwarding, Shipping, logistics and supply chain set up
    KESRA Certification and Certificate of good conduct -MUST

    Interested and qualified candidates should forward their CV to: info@afriasiaintl-logistics.com using the position as subject of email.

    Apply via :

    info@afriasiaintl-logistics.com

  • Operations Coordinator

    Operations Coordinator

    We are seeking a strategic and committed Operations Coordinator to enhance our vibrant team. Your mission will be to streamline procurement, minimize operational risks, coordinate travel, manage consultant contracts, and offer all-encompassing administrative support to our globally dispersed UPGI team.
    The Operations Coordinator will report directly to the Director of Finance & Operations. Additionally, the role involves developing close working relationships and seeking technical input and guidance from UPGI’s Operations team members across different regions. Excellent communication and negotiation skills are crucial, as the position requires liaising with various stakeholders and ensuring compliance with organizational policies and industry regulations.
    This role demands a detail-oriented individual with exceptional multitasking abilities and excellent communication skills to ensure a smooth execution and delivery of services with a customer-centric approach.

    Primary Responsibilities
    Procurement:

    Oversee procurement activities, in collaboration with UPGI and BI teams,
    Lead the procurement process, including identifying vendors, obtaining quotes, and negotiating contracts to ensure cost-effective solutions.
    Develop and maintain relationships with suppliers, monitoring performance and ensuring adherence to service level agreements.
    Manage procurement documentation, including purchase orders, invoices, and contracts, and ensure compliance with organizational policies and procedures.
    Responsible for managing & preparing service level agreements for the smooth running of project activities,
    Management and administration of office resources including office space, software, subscriptions, computers, hardware, and other related office systems and equipment.
    Support Procurement planning for UPGI- in developing annual procurement plans and performing quarterly reviews/updates of the same.

    Risk Management:

    Manage the quarterly Risk reporting to BRAC International’s Executive Risk Management Committee,
    Update the risk register for UPGI programs and offices,
    Identify potential operational risks and develop strategies to mitigate them, ensuring compliance with industry regulations and best practices,
    Conduct regular assessments of operational processes and procedures to identify areas for improvement and implement corrective actions as needed,
    Collaborate with the legal and compliance teams to ensure adherence to regulatory requirements and industry standards.

    Administration:

    Oversee the organization of team events (meetings, workshops, etc.)
    Implement a central filing system for required documents and forms,
    Lead the development and systematic management of administrative policies and their implementation across UPGI operations,
    Support preparation for financial audits both internal and external, and other advisories to both internal & external audiences,
    Keep a record of all UPGI Assets and perform annual asset reviews,

    Contract Coordination:

    Coordinate approval of contracts amendments and extensions,
    Work with finance team and legal counsel to support contract negotiations,
    Collaborate with department heads to identify consulting needs and assist in drafting consultant contracts and scopes of work,
    Coordinate the contracting process, including obtaining necessary approvals, ensuring compliance with legal requirements, and managing contract renewals.
    Monitor consultant performance and deliverables, providing feedback and support as needed to ensure project success.

    Travel and Events Management

    Support the management of the UPGI Online Travel platforms,
    Coordinate travel bookings for UPGI staff and other Stakeholders with the travel agents,
    Ensure compliance to the BI travel policy
    Support Key events planning-Plan and execute corporate events, conferences, and meetings, managing all aspects from venue selection, conferencing, accommodations and travel logistics,
    Develop and maintain relationships with vendors and service providers to ensure high-quality event execution and cost efficiency,

    Other (Safeguarding Responsibilities)

    Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals of safeguarding implementation.
    Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
    Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

    Qualifications

    Bachelor’s degree in business administration, management, or a related field.
    Minimum of [4] years of experience in operations coordination, procurement, or related roles.
    Strong understanding of procurement processes, contract management principles, and travel logistics.
    Proficiency in MS Office applications, project management software, and procurement platforms.
    Excellent communication, interpersonal, and problem-solving skills, with the ability to work effectively in a fast-paced environment.
    Proven ability to manage multiple tasks and priorities simultaneously while maintaining attention to detail and accuracy.
    Diplomatic, with strong interpersonal skills and a high degree of political sensitivity
    Strong English skills and local language fluency required
    Exceptional communication and representational skills
    Ability and willingness to travel required.

    Apply via :

    bracusa.hire.trakstar.com

  • Head of Operations

    Head of Operations

    About the Role

    The Head of Operations will serve as a critical member of our senior management team, reporting directly to the CEO. This role will be responsible for streamlining operations, enhancing interdepartmental coordination, and supporting our expansion efforts to establish My 1Health as the largest medical facilitator globally.

    Key Responsibilities

    Operational Leadership and Strategy: Implement and refine operational policies, procedures, and systems to improve overall efficiency and effectiveness across the company. Lead strategic initiatives that support significant growth and operational excellence.
    Team Management: Directly manage a team, with oversight of broader operational teams as needed. Foster a high-performance culture by mentoring, developing, and supporting all teams across departments.
    Cross-Departmental Leadership: Lead cross-departmental teams to ensure alignment, transparency, and effective communication. Foster a positive work environment that motivates teams and drives high performance, ensuring all departments work cohesively to achieve company goals.
    Stakeholder Engagement: Represent My 1Health in external meetings and maintain productive relationships with key partners and stakeholders across multiple geographies.
    Performance Metrics: Drive growth by achieving key metrics such as patient number growth and revenue targets. Continuously assess operational processes and results to identify areas for improvement.
    Innovation and Technology Implementation: Spearhead the adoption of new technologies and innovative processes within operations to enhance service delivery and patient engagement.
    Demonstrated ability to lead change, propose new ideas, and implement strategies that align with the company’s mission and values.
    Strong alignment with our core values: Patient-centric, Authentic, Tech-enabled, Innovative, Need, Teamwork, Solution-based

    Requirements

    Minimum of 8 years in operations management, including significant leadership experience. Prior roles should demonstrate successful management of complex operations and teams in a multi-country context.
    Bachelor’s degree in Business Administration, Operations Management, or related field. An MBA or relevant postgraduate degree is advantageous.
    Exceptional leadership and interpersonal skills; adept in process optimisation and technology integration; experienced in budget management and strategic planning. Ability to operate under pressure and motivate a diverse team.
    Experience in healthtech, healthcare, or related fields is preferred but not mandatory. Exposure to working in startup tech companies’ operations is highly desirable.

    Apply via :

    careers.my1health.com