Jobs Kenya

Job Field: Sector in Internships / Volunteering  , Procurement / Store-keeping / Supply Chain

  • Supply Chain Intern

    Supply Chain Intern

    Responsibilities:

    Execute customer’s orders by processing and coordinating closely among the operations departments for order processing and delivery flow to ensure good and efficient customer service is provided.
    Perform invoicing of Customers’ orders in an accurate and efficient manner and respecting local laws and Jotun procedures.
    Coordinate the activities within the Customer Service Department assuring that the Customer orders are processed in a timely and efficient manner, promoting lean solutions and best practices.
    Assisting with the sourcing and purchasing of goods and services
    Conducting market research and analyzing supplier data
    Assisting with the creation and management of purchase orders
    Tracking and reporting on the status of orders and deliveries
    Assisting with the development and implementation of procurement policies and procedures
    Communicating with suppliers and internal stakeholders to resolve issues and answer questions
    Supporting the Supply Chain team with various projects and tasks.

    WHAT WE ARE LOOKING FOR AND WHAT WE OFFER
    Required:

    Recent Graduate- Bachelors degree in Supply Chain related course

    What we offer:

    Competitive compensation and benefits
    Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy.
    Career development opportunities across multiple disciplines and geographies
    Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores
    A supportive and inclusive company culture where you can be your authentic self
    A focus on having fun together through team buildings and social activities

    Apply via :

    jotun.wd3.myworkdayjobs.com

  • Supply Chain Intern

    Supply Chain Intern

    The entry point for the SC Intern is to build a solid trustworthy, business relationship with the EAM’s stakeholders, ensuring the integrated supply chain change delivers against their expectations and is aligned to the strategy of Global Service and EAM SC. It is also to ensure the link between Commercial, Operations & the above market teams is maintained.
    The role also includes understanding the implementation of the integrated Supply Chain customer facing strategy in line with global service strategy and EAM business strategy
    WHAT YOU WILL BE ACCOUNTABLE FOR
    Leadership

    Demonstrate good stakeholder engagement to deliver business results
    Ensure monthly feedback session with the team
    Learn and train on systems and procedures

    Management

    Ensure 100% compliance to control environment
    Review SOP’s on quarterly basis and propose necessary adjustments.
    Implement records management as per BAT policy
    On time escalation of constraints to the team for support & decision making
    Delivery of overall service effectiveness & KPIs

    Innovation

    Identify innovative service offerings and other proposals
    Instigate continuous improvement initiatives with customers, managing resource and actions from other functions into this process to deliver quality enhancement and cost reductions

    Relationship

    Build effective working relationships with all touch points across the supply chain
    Ensure customer facing “touch points” are identified, owned, and developed appropriately at End Market level
    Develop sound relationships with key stakeholders within the End Markets (Finance, Logistics, SNO, SP&I, Manufacturing, Commercial)
    Ensure customer facing contact point and escalation processes to the Strategic Account Manager & the stakeholders are defined within their customer base.
    Develop networks that enhance our ability to transfer skills and capabilities across the marketing and operations functions, and encourage sharing of knowledge and key learning’s

    ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

    Business related Bachelors’ degree
    Advanced knowledge of Excel and Power Point
    Strong leadership skills
    Managing customer relationships and or demand management processes
    Strategic thinking, be able to absorb complex issues and opportunities to be able to contribute to the overall strategy balancing pro’s and con’s in several environments 
    Customer engagement skills
    E2E Supply Chain Knowledge
    Good analytical and planning skills
    Influential and convincing.
    Strong interpersonal and communication skills
    Strong cultural awareness

    Apply via :

    careers.bat.com

  • Procurement & Stores Intern Project Management Intern

    Procurement & Stores Intern Project Management Intern

    To be an in-house procurement expert for the construction and real estate development business, with oversight and direct execution for all procurement matters, and management of materials and items that are procured and needed for the construction of our master-planned real estate developments.
    Responsibilities:

    Work with project consultants to ensure conformity of procured materials and services with project specifications
    Identify, prequalify and engage reliable suppliers and vendors, while maintaining a database of various vendors and suppliers.
    Request for completion of procurement related forms, and obtain and analyze price quotes.
    Negotiate with suppliers and vendors on so as to secure advantageous terms on cost, payment terms and delivery periods.
    Review and perform risk assessment on new agreements/contracts with suppliers/vendors to ensure feasibility.
    Develop and maintain long-term relationships with vendors and suppliers.
    Prepare purchase orders, plan and confirm delivery of materials and services.
    Forecast to the finance team vendor and supplier payments that are due or expected for proper planning.
    Collate the required audit trail and documentation to satisfy the finance department that a payment is due
    Prepare procurement reports.
    Maintain records and inventory of materials in various company stores.
    Track and coordinate the storage and dispatch of materials.
    Maintain suitable inventory levels for various materials.
    Any other duty as assigned

    Requirements:

    Bachelor Degree in Procurement & Supply Chain Management or any other related courses
    Background procurement in real estate and construction industries an added advantage,
    Excellent Microsoft Office skills, especially excel and spreadsheets,
    An understanding or interest in property market and trends, with regards to prices of inputs for construction and real estate development,
    Honesty and integrity when carrying out all tasks,
    Strong communication skills (both written and oral),
    Good analytical and quantitative reasoning,
    Strong organizational and time management skills -ability to adhere to deadlines, multi-task and be able to prioritize

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Procurement Internship

    Procurement Internship

    Qualifications, Skills and Experience Required:

    Be a holder of a degree or diploma in procurement and or supply chain management. 
    Be at least 23 years and above .
    Have a minimum of grade C plain at KCSE
    Computer literate
    Good with numbers and figures

    Duties and Responsibilitie:

    Duties will be assigned by the immediate supervisor

    Apply via :

    erecruitment.bimaskenya.com

  • Procurement Intern

    Procurement Intern

    Duties & Responsibilities:

    Negotiate terms and conditions of supplier partnerships
    Actively manage and monitor the procurement and delivery of goods to the company
    Develop and implement strategies for procuring, storing, and distributing goods and minimising stock levels, whilst avoiding stock-out situations
    Monitor business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times
    Managing supply chain relations activities
    Monitor all distribution agreement contracts and ensure invoices from suppliers and POs to suppliers are as per the agreed terms
    Proactively identify opportunities that will align supplier needs with the organisational goals
    Manage and implement strategies for procuring, and distributing goods to maintain stock levels
    Coordinate with our various outlets in Nairobi and ensure zero stock-out at all locations
    Manage the central store

    Apply via :

    www.linkedin.com

  • Supply Chain Intern

    Supply Chain Intern

    Job Description
    Under the direct supervision of the Logistics Officer, the Supply Chain Intern is responsible for supporting delivery of all logistical functions in Nairobi office.
    Specific Responsibilities:
    Logistics, Travel and Transport

    Processing of payments in a timely manner including Taxis, Flights and Accommodation.
    Timely planning, communication and coordination with the requesting staff/programs regarding their travel requests.
    Collaborating closely with travel service providers and airlines for provision of travel services.
    Ensuring up-to-date records are maintained for flights, accommodation and taxi bookings.
    Act as focal point for all travel and transport related matters including flight bookings, accommodation for travelling staff and servicing for taxi requests in the absence of the supervisor.
    Assist in monitoring the performance of transport and travel service providers and initiate corrective actions where necessary.
    Support the logistics officer in vehicle allocation to program/departments in an efficient manner and in coordination with Program teams and supervisor.
    Support in ensuring that systems are in place to account for transported goods.
    Supervising fuel consumption on BV cards.
    Prepare monthly reports on Fuel Usage, Mileage, and spares expenditures by vehicle for review, general reporting, and analysis for continuous improvement.
    Support the logistics officer in management, tracking, maintenance, and reporting of all IRC vehicles according to IRC policy.
    Participating in Travel service Provider Sourcing and negotiating contracts or rates with travel service providers.
    Preparing necessary documentation for vehicle registration in accordance to the rules and regulations of the country.
    Handling Travel Contracts to ensure compliance with contract service level agreements (SLA).

    Other duties/responsibilities

    Proactively provide feedback and updates to requesters on their requests within 48hrs.
    Fulfil other duties, as appropriate or requested by Supply Chain Coordinator/Supply Chain manager/Logistics officer.
    Any other duties assigned

    Qualifications
    Personal Characteristics:

    Strong sense of personal integrity.
    Attention to detail.
    Self-starter with proven ability to multi-task, , take initiative, and manage time effectively.
    Team spirit and problem solving abilities.
    Excellent interpersonal skills and communication skills.
    Ability to prioritize duties and remains productive when under pressure.
    Demonstrates a detailed and efficient approach to work.
    Relates and works well with people of different cultures, genders and backgrounds.

    Job Requirements:

    Diploma in Purchasing and Supply Chain management/Business Administration/Financial Accounting or Logistics related field preferred.
    Proficient in English (written and spoken).
    Prior experience of working in Supply Chain position in a multi-cultural environment.
    Professional competency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint.
    General knowledge of the logistics procedures and tools.
    Good mathematical skills.

    Apply via :

    rescue.csod.com

  • Supply Chain Intern Grants & Compliance Intern

    Supply Chain Intern Grants & Compliance Intern

    Duties and Responsiblites
    Assets & General Equipment (Inventory) Management

    Read & Understand the DRC OH – Assets
    Complete the assets module in dynamics
    Update all DRC assets and general equipment registers in the FA Module by tracking, and tagging in line with DRC asset management policies working closely with the Regional IT Officer.
    Be part of the analysis of vehicle and asset status and make recommendation for timely repairs and replacement
    Implement reports from spot checks of warehouse and asset management to ensure implementation and documentation is up to date and produce review reports on areas where improvement is needed.
    Carry out physical assets’ verification from office to office, cross reference and update in the asset register in dynamics
    Carry out a physical inventory verification from room to room and update in an inventory list, clearly specifying location, custodian and the room location.
    Carry out a complete physical verification in the RO office and expat staff houses for all DRC assets
    Ensure all assets are tagged and tag number used as the main reference on the assets register
    Identify and prepare a record for all assets and inventory separately that are due for disposal and produce a consolidated disposal list using DRC assets disposal template.
    Liaise and work closely with the IT officer to ensure all IT assets are tagged and included in the assets list and/ or disposal list
    Work closely with the Admin Team leader to ensure all GEs are properly tracked

    Supply Chain Manager on the disposal process as necessary once items for disposal have been identified.Liaise with the Regional

    Fleet Management

    Managing fleet and ensure that it complies with DRC OH
    Ensure fuel invoices are reconciled in accordance to the set time frames
    Responsible for assigning vehicles to the programs department to facilitate their day to day work and ensure the vehicle movement board is updated on a daily basis
    Ensure that vehicles have adequate fuel for the assigned movements and ensure that a good fuel monitoring tool is in place for usage
    Monitor and ensure that all vehicles, including hired ones are serviced on time
    Ensure Fleet performance reports (fuel consumption, maintenance, running costs etc.) is posted on the SharePoint for review every 5th day of the month
    Prepare an insurance tracker and ensure timely renewal of insurance for RO vehicles
    Assist the drivers correctly use log sheets to record details of all their movements.
    Ensure drivers check vehicles every morning using the Vehicle checklist and compile weekly status report for review by RSCM
    Ensure that all motorized assets (vehicles &, generators) are correctly operated and maintained accordance with donor requirements
    Open and maintain a file for each vehicle separately with all relevant vehicle documentation as per vehicle file checklist
    Ensure all vehicle operation policies and systems are up to date and enforced within RO operations.

    Procurement

    Assist with LVOs from time to time as requested by program staff
    Raise payment requests for items already received for payment processing
    Issuing tender documents to vendors on request after tender is announced
    Assist in updating suppliers list and price lists and regularly checking on price validity for updates
    Data entry on QEFs, scoring forms and sheets and other procurement forms as required.
    Liaising with vendors for any discrepancies and/or wrong specifications on GRNs
    Follow up on all approved orders, to ensure that they are supplied in time and requestors informed.
    Liaising with vendors for invoices immediately after service is rendered for goods purchased
    Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and reported appropriately, in line with the DRC Code of Conduct and Accountability Framework.

    Supplier prequalification

    Assist in the preparation of prequalified suppliers’ documentation, responding to supplier queries and printing the document on request of suppliers.
    Assist in data entry for evaluation reports of suppliers and drafting of framework agreements
    Sourcing up to date price lists/completed RFQs from suppliers
    Ensure all paperwork filing is accurate, up to date, and in correct order so as to easily facilitate checks and audits.

    Supply chain and Admin Support

    Liaising closely with the Regional Supply Chain Manager, ensure processes and documents follow donor requirements regarding fleet, procurement, inventory, and asset management.
    Read the OH related to all SC functions and complete all relevant Dynamics modules
    Filing of procurement and logistics documents
    Archiving of documentsOverall purpose of the role:

    About you
    In this position, you are expected to demonstrate DRC’s five core competencies:

    Striving for excellence: You focus on reaching results while ensuring an efficient process.
    Collaborating: You involve relevant parties and encourage feedback.
    Taking the lead: You take ownership and initiative while aiming for innovation.
    Communicating: You listen and speak effectively and honestly.
    Demonstrating integrity: You act in line with our vision and values.

    Qualifications and Experience

    At least 2 years of related experience; (1) of which in managing assets and fleet
    Hold a Bachelor’s degree in Supply Chain/Logistics/Business Administration or related.
    CILT/ CIPS certification is an added advantage
    Experience of similar services in reputable public organization/NGO
    Excellent computer skills and ERP knowledge a plus
    Fluent in communication and writing in English.
    Computer skills for reporting, and communication

    Conditions

    Contract: 6 Months contract – Salary Kes.25,000 ;Other conditions offered in accordance with DRC’s Kenyan Terms of Internship Engagement.
    Availability: 1st April 2022
    Duty station: This position is based in Nairobi Regional Office
    Reporting Line: Supply Chain Manager

    Closing 4 April 2022

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Supply Chain Intern Grants & Compliance Intern

    Supply Chain Intern Grants & Compliance Intern

    Duties and Responsiblites
    Assets & General Equipment (Inventory) Management

    Read & Understand the DRC OH – Assets
    Complete the assets module in dynamics
    Update all DRC assets and general equipment registers in the FA Module by tracking, and tagging in line with DRC asset management policies working closely with the Regional IT Officer.
    Be part of the analysis of vehicle and asset status and make recommendation for timely repairs and replacement
    Implement reports from spot checks of warehouse and asset management to ensure implementation and documentation is up to date and produce review reports on areas where improvement is needed.
    Carry out physical assets’ verification from office to office, cross reference and update in the asset register in dynamics
    Carry out a physical inventory verification from room to room and update in an inventory list, clearly specifying location, custodian and the room location.
    Carry out a complete physical verification in the RO office and expat staff houses for all DRC assets
    Ensure all assets are tagged and tag number used as the main reference on the assets register
    Identify and prepare a record for all assets and inventory separately that are due for disposal and produce a consolidated disposal list using DRC assets disposal template.
    Liaise and work closely with the IT officer to ensure all IT assets are tagged and included in the assets list and/ or disposal list
    Work closely with the Admin Team leader to ensure all GEs are properly tracked

    Supply Chain Manager on the disposal process as necessary once items for disposal have been identified.Liaise with the Regional

    Fleet Management

    Managing fleet and ensure that it complies with DRC OH
    Ensure fuel invoices are reconciled in accordance to the set time frames
    Responsible for assigning vehicles to the programs department to facilitate their day to day work and ensure the vehicle movement board is updated on a daily basis
    Ensure that vehicles have adequate fuel for the assigned movements and ensure that a good fuel monitoring tool is in place for usage
    Monitor and ensure that all vehicles, including hired ones are serviced on time
    Ensure Fleet performance reports (fuel consumption, maintenance, running costs etc.) is posted on the SharePoint for review every 5th day of the month
    Prepare an insurance tracker and ensure timely renewal of insurance for RO vehicles
    Assist the drivers correctly use log sheets to record details of all their movements.
    Ensure drivers check vehicles every morning using the Vehicle checklist and compile weekly status report for review by RSCM
    Ensure that all motorized assets (vehicles &, generators) are correctly operated and maintained accordance with donor requirements
    Open and maintain a file for each vehicle separately with all relevant vehicle documentation as per vehicle file checklist
    Ensure all vehicle operation policies and systems are up to date and enforced within RO operations.

    Procurement

    Assist with LVOs from time to time as requested by program staff
    Raise payment requests for items already received for payment processing
    Issuing tender documents to vendors on request after tender is announced
    Assist in updating suppliers list and price lists and regularly checking on price validity for updates
    Data entry on QEFs, scoring forms and sheets and other procurement forms as required.
    Liaising with vendors for any discrepancies and/or wrong specifications on GRNs
    Follow up on all approved orders, to ensure that they are supplied in time and requestors informed.
    Liaising with vendors for invoices immediately after service is rendered for goods purchased
    Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and reported appropriately, in line with the DRC Code of Conduct and Accountability Framework.

    Supplier prequalification

    Assist in the preparation of prequalified suppliers’ documentation, responding to supplier queries and printing the document on request of suppliers.
    Assist in data entry for evaluation reports of suppliers and drafting of framework agreements
    Sourcing up to date price lists/completed RFQs from suppliers
    Ensure all paperwork filing is accurate, up to date, and in correct order so as to easily facilitate checks and audits.

    Supply chain and Admin Support

    Liaising closely with the Regional Supply Chain Manager, ensure processes and documents follow donor requirements regarding fleet, procurement, inventory, and asset management.
    Read the OH related to all SC functions and complete all relevant Dynamics modules
    Filing of procurement and logistics documents
    Archiving of documentsOverall purpose of the role:

    About you
    In this position, you are expected to demonstrate DRC’s five core competencies:

    Striving for excellence: You focus on reaching results while ensuring an efficient process.
    Collaborating: You involve relevant parties and encourage feedback.
    Taking the lead: You take ownership and initiative while aiming for innovation.
    Communicating: You listen and speak effectively and honestly.
    Demonstrating integrity: You act in line with our vision and values.

    Qualifications and Experience

    At least 2 years of related experience; (1) of which in managing assets and fleet
    Hold a Bachelor’s degree in Supply Chain/Logistics/Business Administration or related.
    CILT/ CIPS certification is an added advantage
    Experience of similar services in reputable public organization/NGO
    Excellent computer skills and ERP knowledge a plus
    Fluent in communication and writing in English.
    Computer skills for reporting, and communication

    Conditions

    Contract: 6 Months contract – Salary Kes.25,000 ;Other conditions offered in accordance with DRC’s Kenyan Terms of Internship Engagement.
    Availability: 1st April 2022
    Duty station: This position is based in Nairobi Regional Office
    Reporting Line: Supply Chain Manager

    Closing 4 April 2022

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Purchasing and Inventory Intern

    Purchasing and Inventory Intern

    The Intern will have the opportunity to apply what they have learned in school through various projects and Implementation of standards, procedures and systems related to all aspects of purchasing and inventory, They will have opportunities to work independently as well as within groups where they will be challenged to develop solutions to real workplace challenges. In addition to gaining work experiences that have a direct impact to our business, they will also have the opportunity grow their professional network during this internship experience.

    Key Responsibilities

    Responsible for dispatch of picking list, initial receipt of invoices, credit notes, supplier statements from the premium suppliers and sorting by supplier, by category and ageing for purposes of facilitating approval seeking and posting.
    Selectively forwarding due invoices to payments desk for posting and onward reconciliation
    Scanning invoices that are not on soft for purposes of uploading with postings.
    Distributing proof of payment together with remittance advise to supplier.
    Responsible for ensuring tight control over source and payment documents and oversee the safe and orderly archiving of all payment and payment related documents for the time required to meet audit, legal and tax queries.
    Responsible for supporting the annual auditing or any query process, by being the key person carrying out vouching (pulling out and returning documents needed by auditors).
    Participate in regular Fixed Asset verification and tagging exercise in the location(s) in conjunction with the wider accounting team.
    Coordinating and monitoring the ordering, receipt, processing, storage and dispatch of goods 
    Maintaining the physical condition of the WH; coordinating and monitoring cleanliness; and order during the shift.
    Correct use of assigned assets e.g., packing boxes
    Implementing and monitoring set security protocols and reporting any security incidences
    Implement and improve the set inventory management controls in the warehouse
    Maintaining a safe and healthy work environment that is OSHA (Occupational Safety & Health Act) compliant; following, and enforcing standards and procedures; complying with legal regulations

    Qualifications And Ideal Background

    Currently enrolled in an accredited university or college obtaining a bachelor’s degree program in Finance , Supply Chain and Management or a closely related field.
    Have a working knowledge of MS-Office Applications such as Word, Excel, and PowerPoint.
    Be an inquisitive individual with a desire to learn, possessing a long-term desire to work in the purchasing or warehousing space

    Twiga is an Equal Opportunity Employer. We champion equal treatment of all applicants. Twiga does not charge its applicants any fees whatsoever and has not authorized any agent to levy any fees on its behalf. If anyone requests you to make any payment with respect to this application, please report the incident to info@twiga.com or to our hotline on +254 (0) 709 258 000.

    Apply via :

    www.linkedin.com

  • Procurement Internship General Maintenance Assistant (Night Shift) – CySuites

    Procurement Internship General Maintenance Assistant (Night Shift) – CySuites

    We are seeking a detail-oriented, thorough, and organized procurement intern to oversee purchases and develop new contracts. In this position, you will play a key role in procuring high-quality and cost-efficient supplies for our organization. You will follow procurement procedures, maintain an updated list of current and incoming inventory, and be responsible for approving purchases.
    RESPONSIBILITIES

    Estimate and establish cost parameters and budgets for purchases
    Create and maintain good relationships with vendors/suppliers
    Make professional decisions in a fast-paced environment
    Maintain records of purchases, pricing, and other important data
    Review and analyze all vendors/suppliers, supply, and price options
    Develop plans for purchasing equipment, services, and supplies
    Negotiate the best deal for pricing and supply contracts
    Ensure that the products and supplies are high quality
    Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development
    Work with team members and procurement manager to complete duties as needed
    Acting as a liaison between the project team and Administration/Finance Unit or any other support support department
    Contract Management
    Any other duties as maybe assigned from time to time

    REQUIREMENTS

    An undergraduate with a minimum qualification of a B+ in Kenya Certificate of Secondary Education (KCSE) or equivalent
    A graduate level student with a minimum of Second Class Upper Bachelor’s Degree from a reputable University (Business & Procurement related courses).
    Solid knowledge and understanding of procurement processes, policy, and systems
    Ability to analyze problems and strategize for better solutions
    Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
    Ability to negotiate, establish, and administer contracts
    Excellent verbal and written communication skills
    Ability to multitask, prioritize, and manage time efficiently
    Accurate and precise attention to detail
    Ability to work well with management and staff at all levels
    Goal-oriented, organized team player

    LEARNING OPPORTUNITIES
    The position will afford the individual a unique opportunity to participate in both a strong incentive structure and a clear path to a fulfilling career in Procurement and supply chain management

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :