Jobs Kenya

Job Field: Sector in Finance / Accounting / Audit  , Project Management

  • Regional Finance and Grants Director Information Management Officer

    Regional Finance and Grants Director Information Management Officer

    As a key member of the Action Against Hunger Horn and Eastern Africa Regional management team, the Regional Finance and Grants Director, is responsible for the leadership and management of the financial and grant infrastructure and systems at the regional level, developing and managing financial tracking, resource flows, reporting and compliance for the regional portfolio. The Regional Finance and Grants Director reports to the Regional Director and in close coordination with the HQ’s Finance department, ensures sound financial systems and grants management within the region through optimizations’ of current resources, developing team capacity to deliver and promote excellence and sustained growth.

    Purpose:

    Be a trusted partner of the regional director and his/her immediate team to provide decision support on all finance related matters;
    Develop the capacity of the country office finance directors and their teams to ensure that they meet the Action Against Hunger international finance and award management essential standards;
    Provide strategic leadership and oversight to Finance and Grants teams to ensure that the guidance and support provided by these subunits effectively facilitates organizational growth and change while guarding against risk;
    Ascertain compliance with funding agency regulations, timely address of any compliance issues, prepares and/or oversees the preparation of all reports required by Action Against Hunger and donor agencies (USAID, EU, ECHO, UN, etc.)

    Engagement

    Collaborate with the HQ’s Chief Financial Officer and HQ Controller in providing regular, accurate financial overviews (including burn rate, variances, summaries of risks) and support in the annual budgeting, planning and review processes.
    Enable appropriate operational and investment decisions to be made on the grounds of sound financial analysis’
    Regularly assess field financial capacity at country level, identifying opportunities for improvements and deployment of appropriate resources for punctual support

    Delivery:

    Ensure high quality support, communications, and training in finance and grants administration to the Country offices.
    Ensure appropriate policies and controls are in place across the region and that financial risk is minimized.
    Reviews and documents Action Against Hunger’s internal rules and organizes regular internal control compliance checks
    Direct financial and grants planning and strategy for the region.

    Essential Job Duties

    Contribute to the development of the Action Against Hunger-USA strategy, helping develop the overall functional strategy, leading on in the financial initiatives of the strategy and driving its implementation within the region and the organization as a whole.
    Provide high quality financial and accounting support to Action Against Hunger by providing support to ensure;
    COs provide accurate and timely recording of transactions
    Financial controls are in place
    COs comply with Action Against Hunger financial standards
    The implementation and review of financial, accounting and budgeting systems, policies and procedures
    Oversee the strategic development of the Regional Finance and Grants Management unit, including Contracts & Grants Administration and Compliance Administration to streamline key functions, facilitate decision making, and deliver quality financial and budgetary support.
    Ensure Country and Regional offices’ financial operations are effectively managed and appropriate internal controls are in place to ensure funds are used as intended and accountable for control of assets and liabilities,
    Reviews and reconciles financial and grants data and reports from Action Against Hunger’s field offices, ensuring the appropriate use of Action Against Hunger’s resources (including cash management, assets utilization, etc.).
    Focus on cost effectiveness and cashflow; champion of cost effectiveness in general to ensure countries and the regional office are operating with a sustainable cost base, taking into account cost recoveries and the strategic role.
    Supervises the integration of field financial data into the Action Against Hunger’s financial database/ systems and ensures that the field and HQ systems are kept connected and updated.
    Ensure that regional office finance team actively participates in proposal development processes and effectively guide budgeting processes to ensure that country offices optimize program budgeting opportunities
    Leads annual and multi-year financial planning processes in the region (and country offices) with a focus on deepening strategic alignment and stewardship and being accountable for ensuring and monitoring delivery against the financial plans through targeted financial analytical review and forecasting accuracy.
    Supports country directors in pre-award negotiations with a focus on ensuring that ACF secures favorable conditions related to indirect cost rates, pre-financing and quick reimbursement by donors of all costs pre-financed by donors
    Ensure timely and realistic treasury forecasts and efficient/effective management of payables and receivables to maintain continuous cash flow and financing of project activities in country offices
    Conducts monthly financial analysis to identify and mitigate all financial management risks to ensure performance is as per the target and identifying action plans required to ensure the region is on track for achieving objectives.
    Builds a strong community of practice for regional and country office finance teams and uses this mechanism to promote continuous learning, coaching and development.
    Regularly visits country offices to perform routine checks on internal controls and supports country directors on systems strengthening and to address any potential risks.
    Provides oversight to all regional and country office audits (including pre-audit preparation, management and tracking implementation of audit findings.
    Ensure compliance with legal and grant regulations and financial management policies and procedures; reviewing monthly exception reporting in conjunction with CO finance Country Directors to understand the issues at hand.
    With CO FDs, develop the financial management capacity of financial management capacity of the finance staff and budget holders at CO level to ensure the organization’s goals and business objectives are met.
    Manage the regional office budget, providing financial support to the regional office including and being jointly accountable for achieving the results laid out in the regional plans.

    Supervisory Responsibilities

    Supervises three (3) direct reports (2) Regional Finance Specialists and (1) Regional Grants & Contracts Manager), and coordinates with the Senior Regional Finance Specialist ensuring that they have the necessary technical knowledge and skills – organizing and implementing coaching and training as needed, both for individuals and the entire team.
    Manage the regional finance team, defining expectations, providing leadership and technical support required and evaluation performance regularly as per policy for all direct reports.
    Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
    Work closely with the HQ’s Finance Department and the Senior Regional Finance Specialist to provide regular reporting in line with the organizational financial and grant management policies and procedures.

    Fiscal Responsibilities

    Prepares and administers the annual budget and financial report for the regional/country offices under his/her responsibility to ensure deployment of financial resources to all key activities of the region.

    Gender Equality commitments

    Foster an environment that supports values of women and men, and equal access to information.
    Provide a work environment where women and men must be evaluated and promoted based on their skills and performance
    Respect beneficiaries’ women, men, boys and girls regardless of gender, sex orientation, disability, religion, race, colour, ancestry, national origin, age or marital status,
    Value and respect all cultures.

    Physical demands

    To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations which may include the necessity to walk long distances, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents.
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Working Conditions, Travel and Environment

    The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
    Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as infectious diseases.

    Requirements
    Required Qualifications

    A chartered accountant (CPA/ACCA) with a Master’s degree in accounting or related field
    At least 10 years progressive experience in International Humanitarian and Development Organization in a significant supervisory role, with a preference for working in financial management in the field and/or in a regional position in a large and complex international NGO or organization.
    A minimum of 10 years’ experience in managing large grants funded by multiple donors i.e., USAID, BHA, ECHO, BPRM, SIDA, EUTF, World Bank, GAC, UN-agencies, etc.

    Required Skills & Experience

    Excellent oral and written verbal communication skills including ability to explain organization’s policies & procedures – both verbally & in writing and production of timely, comprehensive & well-written documents.
    Strong networking, influencing and liaison skills and ability to interact with Action Against Hunger staff from various hierarchical levels as well as external stakeholders
    Demonstrated ability to establish, maintain and manage relationships with various internal and external stakeholders, and proven ability to successfully manage, coach and mentor others
    Excellent organizational and time management skills including ability to plan for multiple contingencies and strong attention to detail.
    Ability to remain calm under pressure and can easily adapt to changing circumstances; and flexible approach/willingness to take on additional tasks
    Demonstrated experience and/or personal commitment to promoting gender equality within the humanitarian and/or development work.
    Significant experience with automated business and financial systems, spreadsheets, word processing, database software is essential
    Demonstrable experience and skill with budget preparation and analysis, financial reporting preparation and presentation, and the proven ability to translate technical financial data into informative reports.
    Demonstrable knowledge of the rules, regulations and donor policies governing the compliance/regulatory management of grants from the US Government, the EU, ECHO, the UN and other agencies.
    Ability to clearly explain complex financial concepts and to communicate well in writing.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Regional Executive Officer – Coast Region

    Regional Executive Officer – Coast Region

    Overall Job Purpose
    To be responsible for the overall management of the region (Mombasa, Kwale, Kilifi and Taita Taveta Counties) to ensure increase in membership of volunteers and to increased revenue for the region.
    Key roles and responsibilities

    Day to day running and management of the region while ensuring compliance with all County and National Government regulations and by laws
    Achievement of financial performance of the region.
    Develop and build on existing services identifying opportunities for growth, partnerships, innovations and diversification to enhance revenue generation streams and improved service delivery.
    Execute strategies that drive greater integration and efficiencies between the Regions, Volunteers and Staff.
    Establish value adding working relationships and networks with County, National Governments and other Organizations.
    Develop appropriate frameworks and monitoring processes for all aspects and activities of the region.
    Implementing marketing and fundraising strategies to strengthen Regional revenue base.
    Regional management of training and ambulance services
    Develop and monitor annual procurement plan and annual budgets in consultation with the Chief Accountant and the Regional council
    Develop and present related reports and proposals to the Regional committee
    Coordinating all volunteer work and other activities in the region in consultation with the Regional Commissioner.
    Serving as Secretary to Regional Council and Committees.
    Performing any other duties as directed or assigned by the CEO or Regional Chairman which are reasonably within the scope of the duties in this job classification.

    QUALIFICATIONS

    Degree in Business Administration or related fields.
    At least 5 years of professional working experience in a similar position
    Strong analytical and planning skills.
    Strategic decision making skills
    People management, leadership and decision making skills.
    Exhibit high level of negotiation and networking skills.
    Be a significant part in the growth of the organization aligning personal goals with those of the organization to drive success.
    Innovative and Creative mind-set
    Problem solving skills
    Willing to travel on short notice for duties outside the duty station

    Qualified and interested applicants are invited to send an application letter and a curriculum vitae quoting the job title on the subject line to recruit@stjohnkenya.org by 9th May 2024.Candidates are required to state salary expectations in the application Letter. Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.

    Apply via :

    recruit@stjohnkenya.org

  • Senior Associate – Private Equity

    Senior Associate – Private Equity

    The Senior Associate will play a crucial role in the evaluation, execution and management of private equity investments across various sectors in Africa. The positions offers and exciting opportunity for individuals passionate about creating meaningful impact in emerging markets.

    Key Responsibilities:
    Deal Sourcing and Evaluation:

    Identify and assess potential investment opportunities in Africa through market research and networking.
    Conduct thorough due diligence, including financial analysis, industry research, and risk assessment.
    Prepare investment memos and present findings to the investment committee.

    Transaction Execution:

    Collaborate with senior team members in structuring and negotiating investment deals.
    Assist in drafting legal documents and agreements.
    Manage the closing process, ensuring all required documentation is complete.

    Portfolio Management:

    Monitor and actively manage portfolio companies, tracking financial performance and operational metrics.
    Work with portfolio company management teams to drive value creation initiatives.
    Assist in the development and implementation of exit strategies.

    Market Research and Analysis:

    Stay updated on industry trends, economic developments, and regulatory changes in African markets.
    Provide insights and analysis to support investment decision-making.

    Qualifications:

    Bachelor’s degree in finance, economics, business, or a related field; MBA or CFA is a plus.
    4-8 years of relevant experience in private equity or direct investing
    Strong financial modelling and analysis skills.
    Knowledge of African markets and the ability to evaluate investment opportunities within the region.
    Excellent communication and presentation skills.
    Ability to work effectively in a collaborative team environment.
    Analytical mindset with a keen attention to detail.

    Apply via :

    www.linkedin.com

  • Manager, Global Institutional Funding

    Manager, Global Institutional Funding

    The Role: 

    The Manager, Global Institutional Funding will manage donor outputs for all grants in their portfolio across the grant life cycle, including pre-bid capture, proposal coordination and submission, donor reporting and other award activities, and knowledge management. The Manager, Global Institutional Funding reports to the Senior Manager of Institutional Partnerships and supports the Senior Director and Associate Director of Foundations in planning and implementing the Center’s global institutional funding plan. This includes, specifically, managing an institutional grants portfolio, which includes Foundations, bilateral (government agencies), and multi-lateral (the UN) funders. This individual will also provide support across the Institutional Funding unit, as needed, and participate in weekly unit updates and quarterly planning and replanning exercises. The Manager will work closely with the other departments, principally the programs team, including the global and regional teams in Africa, Asia, Europe, and Latin America, as well as with the Finance, Compliance units, and the Strategy, Evaluation, and Learning units.

    The Manager, Global Institutional Funding will be based in Nairobi, Kenya. The Center operates in a hybrid model, allowing staff to work 3 days in the office and 2 days from home. 
    Primary Responsibilities:
    New Business and Pre-Bid Management (20%)

    Monitors new funding opportunities and synthesizes information from external listservs, dashboards, subscriptions, and donor databases.
    Develops succinct summaries of solicitations and carefully tracks the status of opportunities in the pre-bid/pre-proposal phase.
    Develops a capture plan and manages its implementation in coordination with other departments.
    Engages in partnering discussions.
    Undertake sector, country, and other competitive research proactively as required.

    Proposal Development (40%)

    Supports the entire proposal-development process in response to specific funding opportunities, from proposal kick-off through post-submission debrief.
    Uses a proposal-management system to track tasks and follow up on actions to ensure the timely completion of deadline-driven deliverables.
    Manages proposals as assigned.
    Writes and edits select portions of the proposal as assigned.
    Coordinates responses during the award-negotiation phase.

    Post-Award Management (20%)

    Ensures timely, complete, and compliant submission of all grant deliverables, including required reports, modification requests, and close-out actions.
    Manages cross-departmental response to funder requests and required deliverables.
    Works closely with the Global Legal Program and finance to ensure grant deliverables are delivered on time, and the project budget is spent as planned.

    Knowledge Management (5%)

    Updates knowledge management system (Raiser’s Edge) according to specifications and serves as a focal point for other departments for key pre and post-award documents and emails.

    Cross-Cutting Unit Support (10%)

    Manages proposal consultant onboarding processes.
    Contributes to developing and refining systems and tools to enhance institutional grants management.
    Serves in cross-departmental working groups as needed.
    Other duties as assigned.

    Qualifications:

    Strong commitment to the Center’s mission, purpose, and values.
    A bachelor’s degree is required, and an advanced degree is a plus.
    8+ years of professional experience in proposal development, donor relations, and grant management.
    Experienced in managing the end-to-end bid process, including bid management process, bid documentation, and submissions.
    Demonstrated success in winning bids through effective proposal management Experienced in facilitating teams to develop collaborative processes.
    Demonstrated excellent writing and verbal communication skills.
    Ability to draft and copyedit written communication, such as memos, talking points, presentations, and emails.
    Ability to collaborate with cross-functional teams and influence stakeholders at various levels.
    Solutions-oriented approach with strong analytical/reasoning skills.
    Must be able to work proactively and independently, multi-task, and work under tight deadlines.
    Experience working with or in partnership with an institutional funding agency is a plus.

    Behavioral Competencies:

    Develop & Manage Self & Others: Takes ownership of individual growth in order to achieve full potential; recognizes the value of team members and helps them develop their full potential while also achieving set objectives. 
    Collaboration (People First): Works intra- and/or cross-departmentally to support the goals and overarching strategies of the Center and its strategic plan.
    Feedback (Improve & Innovate): Actively engaged in feedback cycles: Gives and requests feedback to and from peers, supervisors and direct reports about work products, behaviors, values, style, and approaches with a view on how this impacts self, other individuals, and teams.
    Accountability: Follow-through on each commitment made to individual contributors, teams and partners and proactively informs others of any delays that occur along the way.

    Work Competencies:

    Project Management: Works effectively on project teams in order to achieve long-term project goal and objectives.
    Problem Solve & Make Decisions: Identifies, analyzes and resolves existing and anticipated problems, using common sense to make timely decisions in order to reach the best solutions for the organization.
    Internal/External Focus: Anticipates internal and external partner’s needs; assesses requirements and identifies new solutions that align with overall goals and objectives of the organization.
    Communication & Influence: Communicates with and influences others to gain agreement and commitment to the strategic goals of the organization.

    Apply via :

    reproductiverights.org

  • Project Accountant Position- US Finance and Accounting

    Project Accountant Position- US Finance and Accounting

    About The Role

    DT Global is seeking a Project Accountant to join the Finance and Accounting division to support project cost accounting and revenue recognition for international field projects. The Project Accountant will work with field office personnel, home office operations staff, and project management teams to monitor projects for financial and contractual compliance and ensure alignment with established project budgets. In addition, the Project Accountant will assist in resolving cost, budget, and billing discrepancies for projects in collaboration with the Program Manager and Field Office Accountant. This role will report to the Senior Finance Manager.

    Specific Roles and Responsibilities:

    Prepare and review monthly and/or semi-monthly billing.
    Review and book project finance office expense reports.
    Support Project Managers with F&A requests, prepare and enter recurring and reversing journal entries.
    Reconcile all project bank accounts, advances and taxes to the general ledger, research unreconciled items.
    Prepare audit schedules, reports and other financial data for internal/external auditors and departments as requested.
    Setup and maintain files within the financial system.
    Verify the proper distribution of charges to specific accounts and contracts.
    Reconcile asset and liability accounts as needed, prepare schedules for DCAA incurred cost submissions and participate in responding to requests.
    Perform month end and year-end closings.
    Provide training and support to field accounting staff as needed.
    Ensure that project expenditures are compliant with project’s budget and client requirements.
    Review and analyze financial reports, revenue, billing, and indirect rate analysis (NICRA); resolve and investigate any discrepancies.
    Perform all other position related duties as assigned or requested.

    About You
    Selection Criteria:
    Qualifications:

    Bachelor’s degree in Accounting or a related field; or equivalent combination of education and experience.
    CPA (K)/ACCA or related professional certification

    Experience, Knowledge, and Skills:

    3-5 years of related accounting experience.
    Experience working with Costpoint-Deltek, QuickBooks, Quicken.
    Experience working with Microsoft 365, Microsoft Excel.
    Familiar with USAID regulations (preferable). Strong analytical skills and financial acumen.
    Ability to communicate clearly and concisely, both written and verbally, in English.
    Ability to take initiative and handle multiple tasks under tight deadlines.
    Organizational skills and ability to perform detail-oriented work.
    Occasional overseas travel may be required to perform field audits.

    Apply via :

    lde.tbe.taleo.net

  • Associate Field Manager, Risks

    Associate Field Manager, Risks

    Overview

    The Associate Field Manager, Risks will play a central role in ensuring that GiveDirectly delivers a gold standard product to donors and recipients. The Risks AFM will be responsible for supporting the Field Manager to regularly synthesize program delivery risks updates, community-related risks and challenges as well as field successes and challenges.
    The Risks Associate Field Manager will work entirely independently and separately from the rest of the program teams. He/she will be firewalled from the rest of the field program teams with his/her interaction being entirely limited to his/her direct reports (team), the Risks Field Manager, the HRM, the Country Director, Country Finance Manager, direct Supervisor, and cross-country Risk Management teams.
    He/she will directly supervise and lead programs audit and risk management Field Officers who will be based in the field and tasked with the responsibility of monitoring, detecting, and resolving program-related risks like fraud and safeguarding violations. He/she will own team-specific program audit process, including tracking performance of his/her team; owning survey and case resolution targets achievement; building a culture of mentorship and professional development for his/her direct reports; and supporting the Field Manager to identify opportunities for risk mitigation and process improvements
    This role will require sharp judgment on operational issues and challenges, strong communication and interpersonal skills, exceptional personnel management and a strong commitment to GiveDirectly’s values, mission and model. This role will require regular travel to the field locations we are working in for at least 75% of the time.

    Responsibilities
    Risk management

    Assess and report underlying causes of risks related to GiveDirectly’s Urban Refugees cash transfer project implementation within the Nairobi Metropolitan
    Lead in partner organization pre-engagement background due diligence to surface any pre-engagement risk flags
    Lead in pre-enrollment partner organization list vetting to surface pre-enrollment risks, and flag recommendations on enrollment decisions.
    Take the lead in investigating suspected fraud and abuse, including communicating appropriate matters to the Internal Audit manager for the necessary escalation and / or resolution
    Lead the internal program audit team in Urban Refugees Project in detection of risks such as safeguarding, fraud, abuse, undeclared conflicts of interest; by ensuring confidential reporting, proactive detection, in-depth investigations and case management of the risks whenever they occur
    Provide the lead in examining the quality of the program team’s data against set GD data quality standards and report any cases of inconsistency

    Program management

    Develop and own team work plans for the Urban Refugees project
    Conduct team quality checks through field and remote calls shadowing and data reviews of team investigations and case notes
    Manage reported cases, ensuring proper documentation in Salesforce and the offline interdepartmental collaboration cases tracker, track the progress of cases, communicate updates to relevant stakeholders and manage cases within the organization’s basic timelines
    Support the Field Manager in creating and maintaining reports and dashboards that reflect team performance in relations to the set team target
    Consistently keep the Field Manager and other management team updated on risks, internal risks checks outcomes and other productivity trends through weekly and monthly project reports

    People Management

    Model ethical behavior that encourages the team to adhere to GD policies and to also report misconduct within GD staff, partners, community and recipients
    In consultation with the Field Manager, conduct staff career growth needs assessments (through structured surveys and 1:1 sessions) and liaise with the country HR Manager to deliver robust professional development sessions internally and externally
    Support the Field Manager to identify, interview, hire, onboard and retain high capacity program audit for the the Urban Refugees Project
    Develop a team with a high capacity for problem solving, critical thinking, and strong analytical and communication skills

    Other Roles

    In collaboration with the Field Manager, work with country support teams – Human Resource, Finance, Administration to ensure your team has everything they need to perform their work
    Maintain an active, visible and consistent commitment to the standard of behavior and ethics that is required throughout every aspect of the organization as stipulated in the Code of Conduct Statement

    Desired Abilities/experience

    Bachelor’s Degree in Community Development, Sociology, Monitoring & Evaluation, Development Studies or related disciplines
    2+ years working with vulnerable communities, preferably in field risks management
    Proficiency in English and Kiswahili and in additional speak either Somali or Oromo.
    Exceptional leadership ability with demonstrated success in driving high level performance by mentoring, motivating and building capacity for quality execution
    Exceptional ability to problem-solve complex operational challenges in the field/proactively monitor and manage risks
    Strong relationship building skills and the ability to represent the organization effectively to grassroot external parties
    Demonstrated ability to work in a highly independent and self-directed manner, while effectively communicating upwardly about gaps and risks
    Demonstrated ability to monitor and evaluate projects activities, while also drawing and disseminating learnings
    Empathy, honesty, and the highest standards of integrity, including positive attitude, strong work ethic, strong follow-through mindset, and team-player mentality
    Analytical and technical skills, including intermediate proficiency with Microsoft Excel, and use of data for decision making

    Other Preferences / Nice To Have

    Professional certifications in project management, criminology and investigations, risk management, or any related certifications desirable but not a must
    Previous experience in a management position

    Apply via :

    boards.greenhouse.io

  • Senior Grants Coordinator

    Senior Grants Coordinator

    Scope of work

    The IRC Kenya Sn Grants Coordinator will report to and work with the Deputy Director for Grants and Accountability (DDGA) for the Kenya country programme to maintain quality grants coordination. Reporting to the DDGA, this position will work closely with all departments and staff including senior program coordinators, partnerships, MEAL, technical coordinators, finance, and operations on compliance, donor relations, business development and reporting. The Sn Grants Coordinator sitting in Nairobi will supervise a team of Grants Manager and Officers located in different locations.
    The IRC Kenya Sn Grants Coordinator will additionally liaise with the East Africa Regional office in Nairobi, as well as IRC Headquarters colleagues in NY, Germany and the UK.

    Major Responsibilities
    Program Design & Proposal Development

    Support the DDGA to cultivate donor relationships in Kenya and the Region.
    Track upcoming opportunities by priority sectors in the country programme
    Support the development and management of the BD strategy for Kenya.
    Support the DDGA and technical leads in comprehensive business development and develop funding proposals, appropriate to the context and aligned with the country-level Strategic Action Plan.
    Lead proposal development initiatives, providing overall coordination function between HQ IRC’s global technical advisors, partners, finance, operations, HR, and program focal points to ensure smooth and timely proposal development processes.
    Serve as team lead for all proposals, working with and /or overseeing other key roles (e.g. regional support team, consultants) when needed and as resources are available to support them.
    Ensure proposals are tracked with standard IRC tracking tools (e.g. OTIS, Internal tracker)
    In collaboration with MEAL Coordinator, utilize needs assessments contextual analysis results to inform project design
    Monitor major donor trends (policies, strategic directions, etc.) and funding opportunities through regular research and monitoring of information on relevant websites and/or other sources.
    Support program growth aligned with strategic priorities through liaising and collaborating with respective technical units in program design, researching context, gaps, needs assessments, and viable new funding opportunities.
    Ensure the identification, appraisal, and mapping of partners is carried out in a constructively and consistently, and that strategic partners are appropriately engaged in pre-positioning and proposals development processes.
    Interpreting donor solicitations and donor-specific rules and regulations to ensure a responsive and compliant proposal design
    Support proposal budget develop and ensure responsiveness and that it matches the technical narrative.
    Consolidate written inputs into a cohesive proposal narrative; write non-technical sections such as the management and past performance sections.
    Edit full technical proposal and budget narrative for coherence, length, uniformity, and responsiveness to the solicitation.
    Ensure timely submission of quality proposals

    Grants Management and Compliance

    Review and negotiate donor contracts and agreements
    Review any request for extension and amendments in coordination with the DDGA and maintain a tracker for IRC and partners payments and expenditure per each grant
    Manage and provide overall oversight of the grants portfolio and regularly update the grants tracker for dissemination internally and to Awards Management Unit
    Ensure open, timely and accurate information flow within the Grants Unit and between the Unit and relevant departments
    Ensure the submission of timely and high-quality reports (including narrative, financial and MEAL) to donors, including the development and update of regular funding and reporting trackers and schedules for dissemination to relevant staff
    Maintain strong oversight of the portfolio and pipeline, including grant opening and closing dates to ensure timely submission of all related deliverables
    Provide technical guidance on IRC and donor regulations to ensure compliance within operations, program implementation and reporting
    Raise compliance issues proactively with program staff and the DDGA, DDP, DDF and DDO for timely action and keep senior management informed of any projected inabilities to meet contractual obligations, reports submission and of spend rates/signification budget variances.
    Manage and/or support all agreements reviews, revisions, amendments, and budget realignments, including relevant approvals
    Leads the Grants Unit to coordinate closely with finance teams and review project spending plans and financial health to ensure effective spending amendments, and closeout activities
    In coordination with DDGA, conduct project lessons learned meeting during project closeout phase

    Human Resources Management, capacity building and development

    Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting quarterly performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
    Make sure the Grants team work as one even if sitting in different locations and covering different field locations
    Hold high-quality meetings with each direct report on a regular and predictable basis, at least bi-weekly.
    Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
    In coordination with HR colleagues, promote and monitor staff care, well-being and self-care. Approve and manage all time, attendance and leave requests to ensure adequate departmental coverage. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
    Look for opportunities to support staff in their career growth, where appropriate. Offer leadership support for successful adherence by staff to IRC’s country and Global HR Operating Policies and Procedures.
    Develop a detailed capacity building plan for the grants department with regular trainings (minimum quarterly). As part of succession plan and nationalization goals, identify, train and develop capability and capacity of a national staff to successfully transition role and responsibilities, by end of assignment.
    Identify top performing national staff and prioritize these staff for capacity building and mentoring investment.
    Build the capacity of key program staff in grants management including reporting, compliance, proposal development, compliance etc. through regular trainings.
    Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
    Work with HR staff to identify and implement recruitment and retention strategies.

    Partnerships
    IRC Kenya Has Committed In Its SAP To Spend 8% Of Funding Through Local Partners By FY2024. The Grants Unit Facilitates This Process By

    Contributing to achievement of goals related to the SAP partnerships ambition including identification and onboarding of Strategic Partners
    Embody and model IRC values related to partnerships (partner as equals, partner first) and facilitate this approach in implementation of IRC programmes
    Support development and maintenance of strategic partnerships.
    Support negotiation of partner sub award agreements in coordination with the Partnerships Coordinator, Award Management Unit and Compliance Unit

    Representation and Advocacy

    In coordination with the DDP/DDGA, actively develop and maintain effective working relationships with stakeholders including local communities, donors, government actors, UN agencies, international and local NGOs, and other relevant actors. Liaise with county and national governments, donors, NGOs, and other operational partners in Kenya via attendance at meetings, consultations and other forums.
    In coordination with the DDP/ Senior Coordinator for Program delivery, assist in organizing donor visits by supporting staff in the smooth design and running of field visits.

    Country Program Management

    Actively participate in and contribute to strategy discussions, including SAP revision processes
    Stay updated on new IRC priorities, policies, or process updates and ensure Grants & Partnerships and MEAL units are informed of any changes

    Requirements
    Key Working Relationships
    Position Reports to: DDGA
    Position directly supervises: Grants Manager
    Indirect reports: two grants officers, grants and reporting fellow
    Job Requirements
    Education

    Advanced degree – international studies/development or similar OR Bachelor’s Degree with significant grants management experience and superior writing skills.

    Work Experience

    At least 7 years of demonstrated field-based experience with humanitarian grants management, possibly including experience working with sub-grantee partners to build their capacity to access and account for resources. 5 years of this experience should be working in relief and development contexts.

    Demonstrated Technical Skills

    Excellent writing skills and experience in writing proposals/concept notes.
    Strong understanding and knowledge of USAID, PRM, FCDO, UNHCR, UNICEF, SIDA, SV, EU, ECHO and private donor rules and regulations.
    Proven competency with program design, M&E, proposal writing (including logical frameworks) and building budgets.
    Excellent management and coordination skills.
    Solid ability to provide team-building, coaching, and development for staff as well as encourage cross-functional collaboration and cooperation.
    Ability to work independently while being a strong team player.
    Excellent relationship-building, interpersonal skills and the ability to effectively represent IRC at forums and with donors.
    Full professional competency in Microsoft Office Suite, especially Word, Excel, PowerPoint and Outlook.

    Demonstrated Managerial/Leadership Competencies

    High attention to detail and excellent time management skills
    Excellent leadership and management skills including coaching, mentoring and managing teams
    Politically astute, with well-developed diplomatic and negotiating skills.
    Superior oral and written communication skills, with ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders.
    Extensive representation and fundraising success, including prior experience with European, US and other international and private donors.
    Established capacity to deal with ambiguity in stressful situations.
    Strong commitment to IRC’s vision, mission and core values.
    Proven ability to design and lead training engagements with staff and partners to enhance skills and adapt to changing program demands

    Languages

    Professional fluency in spoken and written English.
    Familiarity with Kiswahili is an advantage.

    Computer/Other Tech Requirements

    Full professional competency in Microsoft Office Suite, especially Word, Excel, PowerPoint.
    Familiarity with file sharing systems such as SharePoint desirable.

    Ability to Travel

    Up to 30% to field offices, occasional travel to HQ and other regions for workshops, conferences or other meetings.

    Apply via :

    careers.rescue.org

  • Programme Budget Specialist, P-3, Fixed Term, Polio Eradication Programme Programme Associate, GS-6, Polio Eradication Programme Emergency Specialist (Outbreak Response), P-3, Fixed Term, Polio Eradication Programme

    Programme Budget Specialist, P-3, Fixed Term, Polio Eradication Programme Programme Associate, GS-6, Polio Eradication Programme Emergency Specialist (Outbreak Response), P-3, Fixed Term, Polio Eradication Programme

    Under the guidance of the Senior Programme Manager (Outbreak Response) and the NYHQ Finance Manager, you will support the Polio Outbreak team, and closely collaborate with the Regional Outbreak Response Group (RORG), Incident Management Team (IMST) as well as UNICEF Regional (ROs) and Country Offices (COs), in leading on the management of polio resources. Responsibilities will include supporting the development of work plans, budgets and reports, and effectively and efficiently developing, monitoring and reporting on outbreak grant-specific budgets in line with program, UNICEF and donor requirements. The Programme Budget Specialist also provides key support to the RORG/IMST in outbreak budgetary monitoring, guidance to the ROs/COs on compliance with donor and internal UNICEF rules and regulations and other key functions as required. The incumbent will be deployed to polio outbreak countries as needed, to support monitoring polio resources, analyze reasons for under/over implementation and flag any issues encountered as per agreed workplan in line with Global Polio Eradication Initiative (GPEI) outbreak response Standard Operating Procedures (SOPs). The incumbent should also oversee the reporting of monitoring indicators to senior management groups, in particular ensuring that the SC have the necessary data to have informed discussions about the outbreak response strategy and budget.

    Key Functions And Accountabilities Include The Following

    Support to financial planning and management
    Lead on the financial management of outbreak response funding and ensure financial data are regularly updated and shared with the outbreak response technical team.
    Keep track of all approved and allocated funding to outbreak countries; Monitor and analyze outbreak budget implementation and determine/recommend reallocation/pullback of funds when necessary.
    Establish a cadence to:

    Review the ORPG smartsheet to ensure continuous quality assurance of data entries in the SMARTSHEET and monthly reconciliation between the SMARTSHEET and dynamic budgeting results.
    Perform spot checks of the internal surge recruitment tracker (including deployments) for outbreak countries; liaise with RORG/IMST Budget Specialists or focal points for a comprehensive review and required follow-up to address any bottlenecks and support (as necessary) with taking corrective action.
    Follow-up with the RRT/IMST/COs to ensure all outbreak finance and budget-related issues are promptly identified and resolved for the efficient functioning of polio outbreak funds.

    Liaise with RORG/IMST Budget Specialists or focal points to Identify and track in-country balances from previous allocation(s) for both SIA and surge to be accounted for in future allocations.
    Liaise with RORG/IMST/CO/HQ focal points on any outbreak financial related issues.
    Review and analyze outbreak budgets in coordination with RORG/IMST/HQ and ORPG finance team.
    Donor reporting
    Coordinate timely reviews and submission of high-quality donor proposals for outbreak response, reports and related documentation in coordination with RO/CO and HQ.
    Provide financial technical expertise
    Train country office Polio team on financial monitoring tools and GPEI budget templates.
    Represent UNICEF Outbreak team at the CO/RO level and with GPEI partners on financial related issues.
    In collaboration with the RORG/IMST, provide country support in terms of capacity building and filling gaps in finance, operations to ensure that the high investment of the Polio Programme in country offices is implemented as per the GPEI and organization expectations.
    Innovation, knowledge management and capacity building
    Lead on the development/update of SOPs for Polio Outbreak Response funds allocation and disbursement
    Collaborate with colleagues in WHO, RORG/IMST to develop user friendly tools on finance-related outbreak data
    Focal point/Lead/Manage the automation process of outbreak monitoring reports to ensure accuracy of finance data to be shared to different management groups.

    To qualify as an advocate for every child you will have…
    Education
    The following minimum requirements:

    An advanced university degree (Master’s or higher) in financial planning/management, or another related field

    Work Experience

    Minimum of five years of relevant work experience in the development field, with financial, Programme budget and contributions management and report writing, accompanied by knowledge of developing countries’ financial issues.
    In depth knowledge of UNICEF’s financial systems and policies including vision and insight required

    Language Requirements

    Fluency in English is required.

    The Following Desirables
    Work Experience:

    Experience in managing multiple data set with advanced excel spreadsheet or PowerBI as an asset.

    Language

    Working knowledge of French is a strong asset. Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) is an asset.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Development Finance Manager

    Development Finance Manager

    Position Summary
    We are currently looking for a Development Finance Manager to join our Deal & Strategy Advisory Services team.
    This is a full-time role, and the successful candidate will be responsible for delivering projects in impact investing including investment readiness for SMEs and/ or startups, gender lens investing for donors and development finance institutions (DFIs).
    Key roles and responsibilities

    Working with senior colleagues in the business to manage small project teams for bespoke clients and situations or assisting in the management and delivery of larger complex projects.
    Supporting to identify client and stakeholder needs, supporting project teams in discussing solutions with clients and managing stakeholder communications.
    Using your own commercial experience, sector experts across the Firm and technology to undertake critical financial analysis of client forecasts and business plans.
    Maintaining a keen interest in the latest digital tools available to you within the Firm and how these can support us in solving complex client problems.
    Involved in meetings with client directors, key business intermediaries and other stakeholders.
    Undertaking and overseeing analysis, including the identification of the root cause of financial / operational issues while also being able to adopt a more holistic perspective to a problem.
    Developing strategic options and engaging in stakeholder discussions and negotiations to achieve a client’s strategic objectives.
    Producing high quality reports / presentations for a range of clients and stakeholders.
    Creating an inclusive environment which ensures different opinions are heard, our people can flourish, and we get the best outcomes for our clients.
    Actively involved in business development activities and networking events with potential new clients and intermediaries as well as proactively identifying new opportunities and innovative areas for us to support our clients.
    Helping to foster a culture of continual development through the continuous investment in your own and your team’s personal development and technical acumen, including initiating open and honest coaching conversations.

    Academic/Professional qualifications and Experience

    Bachelor’s Degree in finance, accounting, economics or any other relevant field.
    Masters in development finance or any other relevant field is an added advantage.
    Minimum of 6-8 years experience within the development finance/ impact investing space.

    Personal attributes

    Good communication (written and verbal), numeracy, presentation and analytical skills.
    IT proficiency, especially Microsoft Office and recruitment software
    An eye for detail
    Team player with leadership capability
    Excellent coordination and planning skills
    Goal driven and results oriented mindset.
    Multicultural skills to operate across diverse African jurisdictions.
    Resilience, tenacity, and the ability to handle difficult client conversations.
    Comfort with multitasking, flexibility, open-mindedness, and the ability to make quick decisions.
    Unquestionable integrity.

    We offer

    An exciting opportunity to work with a Big 4 firm on cutting edge clients across Africa.
    Continuous learning and development.
    Exposure to multi-disciplinary client service teams.
    Unrivalled space to grow and be innovative.
    Opportunity for international travel.

    If your career aspirations match this exciting opportunity, please use the link below to apply:Development Finance Manager – Candidate’s Summary.  Filling the link is mandatory for consideration alongside your application to  talentrecruit@kpmg.co.ke quoting ‘Development Finance Manager’ by 08 May 2024.
    Please note that only shortlisted candidates will be contacted.

    Apply via :

    talentrecruit@kpmg.co.ke

    forms.office.com