Jobs Kenya

Job Field: Sector in Finance / Accounting / Audit  , Procurement / Store-keeping / Supply Chain

  • Stock Audit – Junior Associate

    Stock Audit – Junior Associate

    Position Description
    Stock Audit Junior Associate will be responsible for implementing the internal Systems and controls/process put in place by the company especially on Supply Chain and Finance. The ideal candidate will perform various Audits and substantive tests of our current proccess and procedures and report back. He/She will assist in the preparation of monthly and quarterly Audit reports that will be sent to the Supply Chain Manager. 
    Key Responsibilities

    Assist in Planning inventory counts by understanding the company objectives, structure, policies,
    processes, internal inventory controls, and external pahrmaceutical regulations; identifying risk
    areas.
    Assist in assessing compliance with relevant regulations and legal requirements by studying existing
    and new legislation; enforcing adherence to requirements; advising management on needed actions.
    Assist in assessing risks and internal controls by identifying areas of non-compliance; evaluating
    manual and automated (ERP& POS) Inventory processes; identifying process weaknesses and
    inefficiencies and operational issues.
    Assist in verifying assets and liabilities by comparing and analysing items and collateral to
    documentation.
    Complete Inventory control paper work by documenting count tests and findings.
    Improve governance by recommending changes in management monitoring, assessment, and
    motivational practices, in the internal control structure, and in operating processes; identifying root
    causes.
    Support external auditors by coordinating inventory related information requirements.
    Provide Inventory control information by collecting, analysing, and summarizing data and trends.
    Contribute to team results by welcoming new and different work requirements; exploring new
    controls to add value to the Company
    Draft segments of the reports and communications on the results of work performed, for review by
    the Head of inventory control.
    Effective and timely reporting of findings during Inventory counts.
    Provision of views and objective recommendations on inventory counts conducted.
    Any other duties as may be assigned by your Line Manager from time to time.

    Requirements

    ACCA/ CPA.
    A degree in Accounting, Finance, Supply Chain or any other related field.
    Entry Level
    High proficiency in Microsoft Office (Excel, PowerPoint, etc.) and familiarity with Google Suite (Docs, Sheets, Slides) and Accounting packages (SAP).
    Excellent problem-solving skills
    Healthcare background preferred but not required

    Apply via :

    mpharma.bamboohr.com

  • Grants and Compliance Manager

    Grants and Compliance Manager

    Tracking Code:11409
    Job Responsibilities:

    Manage all the phases of the project’s sub-granting processes from award through close-out, including pre-award assessments, preparing sub-award agreements, and securing internal approvals, reviewing requests for disbursement of cash requests for accuracy and compliance with the sub-agreements and monitoring and evaluating sub-grantees performance.
    Determine capacity building needs for sub-grantees and work with various stakeholders (project leadership, programs, office of grants and contracts, finance, etc.) to design customized training packages, including post-training follow up and associated documentation.
    Develop a targeted, risk-based, compliance review and monitoring plan for sub-grantees, disseminate the plan to the project leadership and ensure adherence/implementation of the plan within the stipulated timelines.
    Monitor sub-award periods and spending trends for sub-grantees and work with project teams to request and secure any modifications on a timely basis.
    Ensure that all required sub-grantees documentation is filed in the sub-awards management Information System (Salesforce) and ensure that copies of supporting documents for sub-grantees expenses are available for audit.
    Review monthly financial reports from the sub-grantees for compliance, accuracy and completeness and approve the same for admission by PATH Kenya.
    Support sub-grantees audit process and take action to resolve findings contained in audit reports, such as cost items questioned or unresolved.
    Support project teams’ efforts towards creation of strong systems by providing expert advice on the applicability of US Government rules and regulations; Federal Acquisition Regulations (FAR), USAID Acquisition Regulations (AIDAR), DHHS 45 CFR 46, 2 CFR 200 Subpart E Cost Principles and 2 CFR 200 Subpart F Audit and 22 CFR 228, ADS 303 etc.
    Research and documentation of applicable federal policies; advise on allowability of project costs and interpretation of the Cooperative Agreement’s terms and conditions.
    Work closely with the Project Administrator and Legal contact where necessary to draft new sub-agreements and amendments.
    Review the certifications, assurances, and other statements for PATH and from sub-grantees.
    Prepare regular and ad hoc sub-awards management reports and analysis that are useful, efficient, and effective in supporting and informing decision making.
    Develop and support capacity building initiatives for the supported County Governments (Homa Bay, Migori and Kisii)
    Ensure effective channels of internal and external communications relating to sub-grants are established and respected.
    Maintain open and regular communications with Senior Management, Office of grants and contracts and PATH headquarters for compliance updates, learning of best practices from other countries, problem solving options, professional development, etc.

    Key Competencies required:

    Partnership
    Accountability
    Stewardship
    Integrity
    Communication

    Required Experience

    A Master’s degree in Business, Procurement, Accounting, Finance, Management, Auditing, Economics, or related field plus a full CPA qualification.
    In-depth understanding and experience of working with proposals and contracts from institutional donors. Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures.
    Experience providing technical assistance to build organizational capacity of local organizations using tools such as organizational capacity assessments and Non-U.S. Organization Pre-Award Survey.
    Federal Acquisition Certification in Contracting (FAC-C) preferred.
    A minimum of 7 years’ relevant experience in the NGO sector in Senior Grants/Compliance Management positions
    Demonstrate solid knowledge and understanding of the FAR, AIDAR, 2 CFR 200, 22 CFR 228
    Demonstrated ability to apply and implement Federal Contracting systems, regulations, contract terms and conditions, and processes.
    Demonstrated ability to draft supporting sub-contracts including IDIQ, Cost Reimbursement, Fixed Price in compliance with FAR, AIDAR, 2 CFR, 22 CFR 228.
    Demonstrated contracting experience with USAID Contracts and Cooperative Agreements.
    Ability to perform tasks independently with little or no direction provided.
    Demonstrated ability to work remotely in a collaborative team environment.
    Outstanding communication skills including interpersonal communications, problem solving, strong writing skills and fluency in English.
    Excellent organizational, planning, problem solving and analytical skills.
    Advanced Knowledge of Excel, Word, Outlook, Business World, Salesforce, and other Microsoft Office products highly desirable.

    Apply via :

    path.silkroad.com

  • Finance and Procurement Manager

    Finance and Procurement Manager

    Duration of the assignment: Three-years.
    Reporting/Location: The Financial and Procurement Manager reports to the Chief Technical Advisor (CTA).
    Based in Nairobi with travel to the counties.

    The Financial and Procurement Manager is responsible for all financial functions of the Strengthening Prevention and Response to Gender-based Violence Programme in Kenya, including payments and banking, budgeting, and financial reporting.
    The Financial and Procurement Manager is responsible for compliance with donor regulations, ensuring the highest ethical standards of transparency, financial accountability, and integrity.
    She/he will manage the funds according to approved budgets and decisions as well as relevant agency and donor rules and regulations, providing timely reports and assistance to ensure that financial resources are used efficiently and effectively.
    He/she will support smooth planning, implementation and monitoring of the programme.
    The person will ensure effective financial management and procurement related to the programme under the guidance of the Chief Technical Advisor (CTA).
    S/he will also provide assistance to the Counties in the development of gender-responsive budgets and monitoring mechanisms.

     
    The Financial and Procurement Manager will work in close collaboration with the CTA, NIRAS Project Controller in Finland, Programme Director, Programme Assistant, County Coordinators in Bungoma, Kilifi, and Samburu, and other stakeholders for effective achievement of results, anticipating and contributing to resolving complex programme/programme-related issues and information delivery.
    Duties

    The Financial and Procurement Manager is responsible for the financial management and procurements of the programme, including supporting the preparation of annual budgets for national level actors and counties, preparation of financial reports and procurements.

    This includes:

    Programme accounting in accordance with the MFA and NIRAS financial procedures and reporting requirements; including maintenance of supporting documents and accounting records.
    Financial management, budgeting, development of the programme’s procurement plan, and financial reporting for the programme, under the oversight of the CTA.
    Responsible for programme procurement, ensuring that these activities are carried out in accordance with the agency and donor rules and regulations.
    Assist in the development of sound and efficient financial management systems at all levels of the programme, this includes developing the system to monitor and track counterpart funding (in-kind and financial inputs) to the programme.
    Supporting programme staff and partners in preparation of gender-responsive budgets and related monitoring arrangements.
    Identify staff capacity and technical assistance needs of staff and partners and proactively deliver to capacity support as needed to support timely and accurate financial reporting.
    Monitoring spending and use of funds against the agreed budgets and work plans.
    Prepare and present financial reports.
    Maintains up-to-date asset inventory.
    Undertake any other relevant responsibilities and tasks assigned by the CTA.
    Plan the annual audit.

    Required Qualifications and Skills:

    At least +3 years working experience in accounting, financial management and procurement.
    At least Bachelor’s degree in finance, accounting, economics, or business administration.
    Experience in financial management and procurement of donor funded programmes – ideally with staff located in multiple field offices.
    Practical skills and experience supporting teams cost activities and develop annual budgets with accurate forecasts – ideally supporting gender-responsive budgeting, analysis, and spending.
    Excellent interpersonal communication skills.
    Excellent computer skills including MS Access, Excel, Word, PowerPoint and Outlook.
    Working knowledge in online based Accounting Systems and added advantage
    Demonstrated ability to work in a team environment.
    Fluency (oral/written) in English and Kiswahili.

    Interested candidates should submit their applications which include a detailed CV, cover letter and contacts of 3 references via email to JUKI@niras.com by 22nd November 2021. Hard-copies will not be accepted.NIRAS is an equal opportunity employer..

    Apply via :

    JUKI@niras.com

  • Finance and Procurement Production Supervisor Supervisor – Production (Night)

    Finance and Procurement Production Supervisor Supervisor – Production (Night)

    The position will ensure that all procurement is undertaken as per laid down laws, rules and regulations, while enforcing transparency and accountability in the procurement process to ensure value for money. He/she will coordinate the execution of procurement activities including preparation of procurement plans, prequalification of vendors, evaluation of proposals, procurement record management and reporting.
    Responsibilities

    In liaison with the Manager – Finance and Procurement, determine the company’s purchasing needs and departmental specifications.
    Ensure procurement best practice is followed using the detailed guidelines provided in the SOP Procurement Manual.
    Receive and review procurement requests and initiate procurement procedures for raw materials, company equipment, supplies and services in a transparent both locally and internationally.
    Preparation of Requests for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch.
    Liaising closely with Shipping /Freight Forwarding agents for timely import and export delivery & receipt of imported and exported items.
    Conduct negotiations on contractual agreements with suppliers to ensure added value, lowest total cost while ensuring quality is not compromised.
    Filing, invoicing, record keeping, following up payments, order disbursement and distribution, responding to inquiries, quotations.
    Maintain appropriate records such as vendor quotes, purchasing requisitions, purchase orders and reports to ensure that the procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes.
    Assist in any internal and external audits and the maintenance of a running list of previous audit recommendations and the status of their implementation.
    Analyzing invoices against receiving reports before authorization of payment to suppliers and making follow ups to ensure suppliers are paid on time.
    Monitoring purchases of capital or recurrent expenditure against budget and usage of goods and services within the organization to ensure minimal expenditure.
    Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of procurement agreement

    Qualifications

    Bachelor’s Degree in Supply Chain Management, Procurement, Economics, Finance, Operations, or a related area from a reputable institution.
    Professional Certification in Supply Chain Management
    Member of KISM , CIPS
    Knowledge and Experience
    At least 5 years of procurement experience in a busy manufacturing or FMCG environment in a similar capacity.
    Familiarity with relevant legislative and regulatory requirements, as well as understanding of standard contractual terms and conditions to mitigate legal risk.
    In-depth knowledge of sourcing and procurement principles and best practices.
    Good working knowledge and understanding of Kaizen and factory processes & technology.
    Working experience with SAP R3.
    Basic proficiency with computer applications and programs including email and Microsoft Office.

    Functional Skills

    Ability to negotiate, establish, and administer contracts
    Aptitude in decision-making and working with numbers
    Ability to multitask, prioritize, and manage time efficiently
    Ability to work well with management and staff at all levels
    Excellent Analytical and record management skills

    Personal Qualities

    Ability to uphold and respect procurement ethics and to conduct activities with integrity.
    Good interpersonal skills
    Ability to work under pressure
    Excellent communication and interpersonal skills.
    Demonstrate meticulous attention to detail
    Extremely well organized and self-directed individual with sound technical skills, and analytical ability

    go to method of application »

  • Stocks Accountant

    Stocks Accountant

    MAIN JOB PURPOSE
    As a member of the Finance Excellence Team, responsible to ensuring reliability and accuracy of all financial and secondly non-financial information on stocks (Raw Material, Packaging Material &Finished Goods) in the entire process. Proactively identify all costs, issues and risk involving stocks and inform on its impact on business results.
    Job Summary
    Ensure correct accounting and valuation for Finished Goods, Raw & Pack Stocks both at Unilever and at approved 3 rd parties and Engineering spares in line with the accounting policy and the International Accounting Standards
    Correct provisioning for Slow moving and obsolete stocks per the stocks policy
    Partnering with the business (Supply Chain, Marketing and Sales teams etc) on initiatives to run down SLOBS.
    Monitor and ensure effectiveness of Stocks and Engineering spares controls including continuous review of processes and policy to maintain a sound control environment around stocks
    Organize and coordinate the monthly and quarterly stock take for Finished Goods, Raw & Pack and Engineering spares (yearly) including ensuring that there are resources for the count and that all locations have been counted and signed off and following up on any issues raised during the count
    Provide advice to supply chain teams in their countries for exceptions to process/policy or introduction of new processes
    Monthly stocks forecasting with planners for working capital reporting.
    Key Requirements
    Must be a graduate of a Business Course, preferably with excellent Accounting background
    At least 1-3 years’ experience in Management Accounting in Unilever or similar industry
    Management/Financial Accounting experience in an FMCG business.
    Experience in a multinational company will be ideal.
    Strong knowledge and practical experience in the application of Microsoft Excel, PowerPoint and Word tools.

  • Financial & Stock Admin Assistant Credit Controller Executive Assistant

    Financial & Stock Admin Assistant Credit Controller Executive Assistant

    Financial & Stock Admin Assistant Job Responsibilities
    Collecting all Creditor Invoices, preparing documents for payment and arranging for signature of cheques
    Preparing all invoices for cheque payment
    Scanning and sending payment support documentation for each cheque paid to Accounting section by email
    Implement and maintain a filing system for all documents.
    Attending to any queries from Accounting section
    Ensuring that all VAT, Paye and other statutory returns have been prepared and submitted in good time.
    On request attend to all VAT and other statutory queries that may arise .
    Collating all Import and export documentation and forward these to Finance section (VAT, Freight,
    Forwarding and Clearing and Insurance docs) (Eventually take this role of imports over from NXR or Vanguard)
    Ensure that Vanguard/NXR monthly expense loan account invoices are received by no later than 25th of each month and to follow up when these are not received. (Rent statements etc)
    Debt Collection 
    Making sure that all Invoices and Statements are correct
    Ensuring all statements and Invoices are sent to Customers on time
    Keeping all Customer information up to date and correct on the Pastel system
    Collecting outstanding money from Customers
    Escalating Customers who are overdue to Management for assistance in collecting outstanding debt
    Assistance with Stock management
    Assist with checking of new stock received.
    Assist with regular stock take counts and general stock management.
    Assist with packing and return of surgical kits for Surgeons.
    Providing back up support on request for surgeries done over weekends and after hours.
    Qualifications for the Financial & Stock Admin Assistant Job
    Relevant Degree
    3 yrs relevant working experience in similar role
    go to method of application »

  • Stocks Accountant (Finished Goods & Third Parties)

    Stocks Accountant (Finished Goods & Third Parties)

    MAIN JOB PURPOSE
    As a member of the Finance Excellence Team, responsible to ensuring reliability and accuracy of all financial and secondly non-financial information on stocks (Raw Material, Packaging Material &Finished Goods) in the entire process. Proactively identify all costs, issues and risk involving stocks and inform on its impact on business results.
    Job Summary
    Ensure correct accounting and valuation for Finished Goods, Raw & Pack Stocks both at Unilever and at approved 3 rd parties and Engineering spares in line with the accounting policy and the International Accounting Standards
    Correct provisioning for Slow moving and obsolete stocks per the stocks policy
    Partnering with the business (Supply Chain, Marketing and Sales teams etc) on initiatives to run down SLOBS.
    Monitor and ensure effectiveness of Stocks and Engineering spares controls including continuous review of processes and policy to maintain a sound control environment around stocks
    Organize and coordinate the monthly and quarterly stock take for Finished Goods, Raw & Pack and Engineering spares (yearly) including ensuring that there are resources for the count and that all locations have been counted and signed off and following up on any issues raised during the count
    Provide advice to supply chain teams in their countries for exceptions to process/policy or introduction of new processes
    Monthly stocks forecasting with planners for working capital reporting.
    Key Requirements
    Must be a graduate of a Business Course, preferably with excellent Accounting background
    At least 1-3 years’ experience in Management Accounting in Unilever or similar industry
    Management/Financial Accounting experience in an FMCG business.
    Experience in a multinational company will be ideal.
    Strong knowledge and practical experience in the application of Microsoft Excel, PowerPoint and Word tools.
    Location
    Kenya-Nairobi-Nairobi-Nairobi

  • Finance & Supply Chain Manager

    Finance & Supply Chain Manager

    Finance & Supply Chain Job Principal Accountabilities
    Planning and preparing annual budget, rolling forecasts and latest estimates
    Assessing & managing all the business risks in coordination with the support team
    Ensuring the company accounting compliance with IFRS rules, local legislation and group rules
    Coordinating and elaborating the annual statements & reports to the legal and fiscal entities
    Planning and supporting the internal and external audits
    Co-ordinating monthly S&OP meetings with Demand Planning, Sales & Medical Marketing
    Actively participating to manage to stock levels in different countries
    Monitoring Sell in vs. Sell out in the different countries and advising the management of any risks/ opportunities in the countries
    Formulating of price structures and informing management on any changes in the value chain
    Key Skills and Qualifications for Finance & Supply Chain Job
    Bachelor’s degree in any relevant field
    Professional Qualification – CPA (K)/ ACCA
    A minimum of 7 years’ relevant experience; at least 5 years in a managerial position
    Experience in change/transition programs
    Excellent Finance and IS system knowledge and IAS & IFRS regulations
    Proven experience in giving continued financial advice to the leadership team
    Project management and value chain understanding
    Excellent team leadership skills, communication, organization and presentation skills
    French is an added advantage

  • Stocks/Inventory Accountant

    Stocks/Inventory Accountant

    The successful candidate will be responsible for stores management and ensuring adequate inventory levels.
    Duties and Responsibilities
    Responsible for receiving and inspection of all incoming materials and daily reconciliation with purchase orders
    Ensure stock re-order levels are maintained to avoid stock run outs and oversupply of inventory
    Ensure all material received and stored in correct manner according to storing location, packaging, temperature etc.
    Coordinate with the shop managers, drivers and stores team to make sure all the issues to the shops are ready in time.
    Ensure all foods; beverages and consumables are stored and issued in accordance to company policy i.e. in liaison with the Commissary Manager. Administration issues to be also done in accordance with the procedures.
    Ensure approved purchases documents are properly handled and maintained before they are channeled to Finance for payment.
    Ensure that the stores are cleaned and sanitized at any one time
    Regular inspections on the conditions of the refrigeration in regards to temperatures, Cleanliness and any repair needed. Should keep a temperature log to track this.
    Key skills and qualifications
    Bachelor’s Degree in Commerce / Accounting / Finance or equivalent
    CPA Part 3 Finalist (Registration with ICPAK preferred)
    Minimum experience of 3 years (stocks)
    EPR systems knowledge preferably NetSuite
    High numerical abilities
    Excellent reporting skills
    Should be familiar with budgeting & controls
    Ability to collaborate with Multi department team