Job Field: Sector in Banking , Law / Legal

Legal Officer

Department: Business Remedial Support
Job Grade: Band 3
Position Location: Head Office
Purpose of the role:
Ensuring the profitability of bank lending products by collecting on the delinquent receivables efficiently and effectively through legal process, ADR and/or Court process. Reduce operational losses and ensuring timely closure of audit and compliance issues. Maintain relationships with other functions of NIC Group as well external stakeholders in the collections and recoveries process.
Key Responsibilities:

Collection and Recoveries
Portfolio/ Liner Management of Legal recoveries by ensuring that provisions don’t exceed set net target through proactive management with internal and external stakeholders of problem accounts and setting up structures for continuous monitoring.
Full legal liner coverage by application of the appropriate dunning actions through aggressive follow up on delinquent accounts.
Meet the credit cost goals of the business by effective collections management, follow through of procedures and standards and making timely remedial decisions.
Support business and branch units collection effort by developing and executing strategies that will aid in effective debt management.
Provide timely and legal advice and updates on legal requirements relating to debt recovery matters
Liaison with external service providers with regards to debt recovery – lawyers, auctioneers, private investigators and debt recovery agents
Representing the bank in debt recovery litigation through serving as a witness and preparation of documentation
Preparation of monthly reports on recovery progress
Constant process improvement to ensure that the Bank’s NPL portfolio is handled in an efficient and legally sound manner
Vetting of invoices from external lawyers before timely settlement Service Delivery Management
Manage customer related and control all matters relating to delinquent accounts.
Coordinate together with manager service management processes within the department to ensure delivery of set targets/objectives on customer service.
Track customer’s complaints and develop mechanisms to ensure resolution within 48 hours through the daily occurrence report and CRM as per NIC bank Customer Service Policy or else appropriately escalated through customer contact/ADR committee.
Traiblaze by providing the requisite support to the bank in resolving customer disputes/queries and guarantee customer’s NIC experience through the NIC Way.
Building prosperity together by participating in initiatives that will make lasting emotional connections with the bank’s customers. Regulatory, Process and Controls
Reduce operational losses by maintaining a current BCP, RCSA, BIARA policy
Ensure full compliance with all internal, regulatory, risk and legal requirements and a minimum of “satisfactory” on audit rating and closure of issues.
Seek to reduce and/or manage overall administrative costs
Ensure that the correct level of specific debt provision is raised in line with regulatory requirements and the bank’s internal procedures, as well as ensuring that all set targets for the reduction/recovery of debt are met.
Undertake yearly review of collection processes and policies
Undertake comprehensive business and financial assessments on identified businesses and/or accounts and make remedial proposals based on the available information
Proactively manage operating risks associated with remedial management. People Management and Leadership Supporting the departments leadership to execute executive decisions, ensure staff are coached, mentored, developed, trained, appraised and motivated by creating a conducive working environment and re-establishing NIC as the employer of choice through:-
Developing and agreeing on individual and team performance objectives standards and targets through continuously reviewing staff performance against agreed objectives.
Providing ongoing coaching, mentorship and guidance to the team to enhance overall productivity. Identifying and developing training needs.
Managing staff leave effectively and ensuring a leave plan has been set for each staff. Guarantee staff capacity and succession planning is in place.
Attending all trainings offered by the Bank and facilitate one in house staff training and rotation
Ensuring at least all staff enroll in all mandatory courses during the year and staff to attend at least one training offered by the bank during the year.

Academic Qualifications:

Mandatory Bachelor’s Degree in Law (LL.B) or equivalent
A Bachelor’s degree in Business Studies, Commerce or Marketing.

Professional Qualifications:

Admitted to the roll of advocates with 1-2 years working experience
Experience in a debt recovery environment (preferably in a financial institution) will be an added advantage
Proficient computer skills especially Excel and Word.
Qualifications in Credit Management/Debt Collection will be a definite advantage.

Work Experience:
2 year experience in banking operations with exposure to credit or lending and debt collection.
Skills Required:

Technical skills
Analytical Skills: Must be able to analyse and understand the market trends and other factors affecting the financial markets.
Knowledge of Business Environment: Must understand local and global dynamics of the business environments facing customers.
Lending Skills: Appraisal requirements for the Bank’s lending products..
Legislation: Must be familiar with legislation relating to Debt Collection and perfection of Securities, and requirements by regulating bodies.
Technology Skills: Computer literate with proficiency in MS office and graphic applications.
To have a flexible and adaptable work approach
Excellent organisational and time management skills
Excellent written, verbal, analytical and interpersonal skills
Effectively work as a team member and independently, with a high-level of self-motivation and ability to set and meet goals
Apt in negotiating and persuading

Personal attributes

Performance Oriented: Understands measurement metrics, appreciates being measured and applying objective criteria to assess customers to mitigate risks and enhance recoveries.
Personal Ethics: Must be honest, fair and just with self, and high level of integrity.
Decisive and Independent: Must be self-driven and motivated, able to consult and clarify where necessary and make informed decisions.
Interpersonal Skills: Must be good with people in both bad and good times, but firm and fair.
Negotiation Skills: Must be a hard negotiator, with excellent convincing approaches.
Communication Skills: Excellent written and verbal communication skills, report/proposal writing skills and presentation skills.
Human Resources Management Skills: management skills, team building skills, and ability to train, develop and mentor staff.

October 25, 2024
Legal Officer & Shares Registrar

Legal: guidance across all areas and geographies to ensure: every transaction is appropriately negotiated, documented and implemented, losses arising from litigation are minimised, and legal issues carrying negative reputational consequences are avoided.
Job Purpose
The main purpose within the organization is to assist in the provision of Company Secretarial services including any incidental work;

To provide corporate, legal and administrative services to all companies that are part of the Stanbic group of companies (the Group) and which currently consist of Stanbic Holdings Plc (SH), Stanbic Bank Kenya Limited (SBK), Stanbic Insurance Agency Limited (SIAL) and SBG Securities Limited (SBGS), and to ensure their individual compliance with the Companies Act, Capital Markets Act, the Nairobi Securities Exchange Rules; Banking Act and Prudential Guidelines, Insurance Act and Bancassurance Guidelines, and all other relevant acts and regulations;
To provide internal services in the resolution of shareholder issues and queries;
To liaise with the external shares registrar on shareholder and regulatory reporting matters;
To ensure monthly reporting to the Capital Markets Regulators as required by the Capital Markets (Foreign Investors) Regulations; and To ensure timeous regulatory reporting to all relevant regulators notably: the Central Bank of Kenya, the Capital Markets Authority, the Nairobi Securities Exchange, the Unclaimed Financial Assets Authority and the Insurance Regulatory Authority.

Key Responsibilities/Accountabilities

Corporate Governance

Assist in ensuring adherence to and taking responsibility for compliance with the Companies Act and the different Memorandum and Articles of Association by all companies in the Group.
Assist in providing Company Secretarial services to all companies in the Group.
Assist, as required, in the preparation of Board and Committee meetings for the companies within the Group.
Prepare pre-minutes in advance for review prior to Board and Committee meetings; and to take minutes at these meetings as the need arises.
Assist in the preparation of Board and Committee packs for the various companies in the Group and ensure the distribution of the same to all board and committee members within the stipulated time frame of 7 days.
To ensure the individual compliance of the Group Companies with all the relevant legislation and regulations including the Companies Act, Capital Markets Act and the Nairobi Securities Exchange Continued Listing Obligations.

Maintenance of the filing system

Maintenance of the register of seals and ensuring entries are correct and signed as required.
Communication to the external Share Registrars for Stanbic Holdings Plc and liaison in ensuring adherence and timely renewal of service contracts.
Ensuring dividend notices and payments process are in accordance with regulatory requirements and assisting in the coordination.
To cross-check and validate invoices and fee-notes received from external Service providers including the Share Registrars, CMA & CDSC

Production of packs for Executive Committee meetings.

To verify claims of unclaimed dividends presented by shareholders
To verify share certificates for immobilization or transfer
To ensure preparation of monthly reports by the external shares registrars of ownership structure to the Capital Markets Regulators (TAT) by the 8th day of the month (regulatory requirement is 10 days)
Prepare Indemnity forms for shareholders for lost/misplaced documents
Liaise with the CDSC and the NSE at an operational level on various shareholders matters
To prepare and file annual returns for the companies within the Stanbic Group
General duties allocated as required by the Company Secretary from time to time.
Adhere to all Compliance, Anti-Money Laundering and Sanctions related requirements contained in policies, procedures and processes.

Advisory Function

Raising awareness of any legal developments that may affect the Group and evaluating the legal ramifications of such developments;
To research and compile reports on applicable laws and current corporate governance principles and policies, including, Basel II, Basel III and King III.
Analysis of new laws and regulations and assess their impact on the Group;
Ensuring that the reputation/ image of the Group is adequately addressed, safe-guarded and maintained with regard to the business principles and policies and business risk adopted by the companies in the Group;
To ensure, as far as possible, that no conflict of interest exists with the Group’s principles/ values or best practice in any area of operation;
To make recommendations whenever necessary in order to ensure that laws and regulations or supervisory requirements are being complied with by the Boards of the companies in the Group; and
To assist in the drafting and review of contracts to be entered into by Stanbic Holdings Plc.
To perform any other task as may be required in the function.

Preferred Qualification and Experience
Bachelor of Laws Degree
Professional Qualifications

Advocate of the High Court of Kenya.
Two years’ working experience is preferred.

Knowledge/Technical Skills/Expertise
CPS qualification is an added advantage.
Training & Self development
Ensure that training & self-development occurs on a continuous basis in order to maintain the technical knowledge required to understand an advise in relation to the regulatory framework that applies to the various companies in the Group (and in particular the Bank) as well as the risks to which those companies are exposed.

October 25, 2024
Pupil/Legal Assistant

Job description
Job Details
Legal: guidance across all areas and geographies to ensure: every transaction is appropriately negotiated, documented and implemented, losses arising from litigation are minimised, and legal issues carrying negative reputational consequences are avoided.
Job Purpose
To provide comprehensive legal support to the Department in liaison with the Bank’s legal counsel and other key relationships;
To assist in identifying and closing the Bank’s documentation risks by ensuring that all legal requirements are fully addressed and complied with in liaison with the Bank’s legal counsel and other key relationships.
Litigation Support
Key Responsibilities/Accountabilities

Reviewing and summarising pleadings filed against the Bank;
Liaising with relevant Bank Departments in order to retrieve supporting documentation;
General bring-up of litigation files and follow-up with external counsel;
Assisting in compiling periodic litigation reports.
Advisory Function
Conducting legal research and opinions on various legal matters;
Analyzing new laws and regulations and assessing their impact on the Bank;
Drawing up routine/simple commercial transaction documents.
Administrative Functions
Compiling periodic reports as may be required;
Drafting legal correspondences;
General administrative duties as may be allocated from time to time.

Other Accountabilities
Ensure that training & self development occurs on a continuous basis in order to obtain adequate technical knowledge to understand the regulatory framework that applies to the Bank as well as the risks to which the Bank is exposed to.
Preferred Qualification And Experience
Bachelor of Laws Degree (Upper Second Class Honours) (Compulsory)
Professional Qualifications

Completed Post Graduate Diploma studies at the Kenya School of Law (Mandatory)
Demonstrable interest in, and passion for, working within the Legal Department of a financial institution.
Knowledge/Technical Skills/Expertise
Demonstrable sound legal background/knowledge of the regulatory universe in which the Bank operates.

October 25, 2024
Legal and Regulatory Compliance Manager

Job description
Reporting to Head of Compliance, the will be responsible for providing guidance, advice, controls and monitoring over matters pertaining to laws and regulations. He/she will oversee the laws & regulatory compliance across the bank operations.
The ideal candidate is expected to be informed on local & international laws, regulations ensuring comprehensive reviews are carried out and guiding business on implementation.
Key Responsibilities

Providing overall leadership and cordination of all the programs under Compliance.
Recommending and advising management on regulatory gaps in the Bank’s policies and procedures.
Ensuring compliance with regulatory risk guidelines and best practices in the market.
Overseeing dissemination of regulatory risk information and trainings to other team members
Reviewing Executive and Board risk reports and all other reports intended for use by the regulator and other external users.
Advising the Head of Compliance on regular basis on key regulatory lapses in the business
Developing and rolling out a comprehesive staff training syallabus in matters laws and regulations.

Required Qualifications and Experience

Must possess a Bachelor’s degree in Law.
A professional certification in accounts would be an added advantage.
Must have a minimum of six years’ experience in Compliance field.
Proven ability to analyse complex business issues and identify, design and implement effective practical recommendations.
In-depth knowledge of regulatory environment and key regulatory guidelines in Kenya and the region.
Ability to operate in a demanding and performance driven organization

Desired Competencies

Knowledge and understanding of anti-money laundering programs
Ability to synthesize and articulate key regulatory gaps, identify deficiencies in compliance programs and highlight areas of improvement
Past knowledge and experience in regulatory compliance risk management
Knowledge in data generation, interpretation and giving important insight into data
Problem-solving skills with the ability to analyze complex information to identify the key issue/action and drive resolution.
Excellent organizational skills with attention to detail
Good communication skills
Ethical leadership skills, including the ability to manage risk, compliance and control activities

If you meet the above requirements, please submit your application by attaching your current CV.
Please note that submissions without cvs will not be considered and only shortlisted candidates will be contacted.

October 25, 2024
Legal Officer

Department: Business Remedial Support
Job Grade: Band 3
Position Location: Head Office
Purpose of the role:
Ensuring the profitability of bank lending products by collecting on the delinquent receivables efficiently and effectively through legal process, ADR and/or Court process. Reduce operational losses and ensuring timely closure of audit and compliance issues. Maintain relationships with other functions of NIC Group as well external stakeholders in the collections and recoveries process.
Key Responsibilities:

Collection and Recoveries
Portfolio/ Liner Management of Legal recoveries by ensuring that provisions don’t exceed set net target through proactive management with internal and external stakeholders of problem accounts and setting up structures for continuous monitoring.
Full legal liner coverage by application of the appropriate dunning actions through aggressive follow up on delinquent accounts.
Meet the credit cost goals of the business by effective collections management, follow through of procedures and standards and making timely remedial decisions.
Support business and branch units collection effort by developing and executing strategies that will aid in effective debt management.
Provide timely and legal advice and updates on legal requirements relating to debt recovery matters
Liaison with external service providers with regards to debt recovery – lawyers, auctioneers, private investigators and debt recovery agents
Representing the bank in debt recovery litigation through serving as a witness and preparation of documentation
Preparation of monthly reports on recovery progress
Constant process improvement to ensure that the Bank’s NPL portfolio is handled in an efficient and legally sound manner
Vetting of invoices from external lawyers before timely settlement Service Delivery Management
Manage customer related and control all matters relating to delinquent accounts.
Coordinate together with manager service management processes within the department to ensure delivery of set targets/objectives on customer service.
Track customer’s complaints and develop mechanisms to ensure resolution within 48 hours through the daily occurrence report and CRM as per NIC bank Customer Service Policy or else appropriately escalated through customer contact/ADR committee.
Traiblaze by providing the requisite support to the bank in resolving customer disputes/queries and guarantee customer’s NIC experience through the NIC Way.
Building prosperity together by participating in initiatives that will make lasting emotional connections with the bank’s customers. Regulatory, Process and Controls
Reduce operational losses by maintaining a current BCP, RCSA, BIARA policy
Ensure full compliance with all internal, regulatory, risk and legal requirements and a minimum of “satisfactory” on audit rating and closure of issues.
Seek to reduce and/or manage overall administrative costs
Ensure that the correct level of specific debt provision is raised in line with regulatory requirements and the bank’s internal procedures, as well as ensuring that all set targets for the reduction/recovery of debt are met.
Undertake yearly review of collection processes and policies
Undertake comprehensive business and financial assessments on identified businesses and/or accounts and make remedial proposals based on the available information
Proactively manage operating risks associated with remedial management. People Management and Leadership Supporting the departments leadership to execute executive decisions, ensure staff are coached, mentored, developed, trained, appraised and motivated by creating a conducive working environment and re-establishing NIC as the employer of choice through:-
Developing and agreeing on individual and team performance objectives standards and targets through continuously reviewing staff performance against agreed objectives.
Providing ongoing coaching, mentorship and guidance to the team to enhance overall productivity. Identifying and developing training needs.
Managing staff leave effectively and ensuring a leave plan has been set for each staff. Guarantee staff capacity and succession planning is in place.
Attending all trainings offered by the Bank and facilitate one in house staff training and rotation
Ensuring at least all staff enroll in all mandatory courses during the year and staff to attend at least one training offered by the bank during the year.

Academic Qualifications:

Mandatory Bachelor’s Degree in Law (LL.B) or equivalent
A Bachelor’s degree in Business Studies, Commerce or Marketing.

Professional Qualifications:

Admitted to the roll of advocates with 1-2 years working experience
Experience in a debt recovery environment (preferably in a financial institution) will be an added advantage
Proficient computer skills especially Excel and Word.
Qualifications in Credit Management/Debt Collection will be a definite advantage.

Work Experience:
2 year experience in banking operations with exposure to credit or lending and debt collection.
Skills Required:

Technical skills
Analytical Skills: Must be able to analyse and understand the market trends and other factors affecting the financial markets.
Knowledge of Business Environment: Must understand local and global dynamics of the business environments facing customers.
Lending Skills: Appraisal requirements for the Bank’s lending products..
Legislation: Must be familiar with legislation relating to Debt Collection and perfection of Securities, and requirements by regulating bodies.
Technology Skills: Computer literate with proficiency in MS office and graphic applications.
To have a flexible and adaptable work approach
Excellent organisational and time management skills
Excellent written, verbal, analytical and interpersonal skills
Effectively work as a team member and independently, with a high-level of self-motivation and ability to set and meet goals
Apt in negotiating and persuading

Personal attributes

Performance Oriented: Understands measurement metrics, appreciates being measured and applying objective criteria to assess customers to mitigate risks and enhance recoveries.
Personal Ethics: Must be honest, fair and just with self, and high level of integrity.
Decisive and Independent: Must be self-driven and motivated, able to consult and clarify where necessary and make informed decisions.
Interpersonal Skills: Must be good with people in both bad and good times, but firm and fair.
Negotiation Skills: Must be a hard negotiator, with excellent convincing approaches.
Communication Skills: Excellent written and verbal communication skills, report/proposal writing skills and presentation skills.
Human Resources Management Skills: management skills, team building skills, and ability to train, develop and mentor staff.

October 25, 2024
Legal Officer & Shares Registrar

Legal: guidance across all areas and geographies to ensure: every transaction is appropriately negotiated, documented and implemented, losses arising from litigation are minimised, and legal issues carrying negative reputational consequences are avoided.
Job Purpose
The main purpose within the organization is to assist in the provision of Company Secretarial services including any incidental work;

To provide corporate, legal and administrative services to all companies that are part of the Stanbic group of companies (the Group) and which currently consist of Stanbic Holdings Plc (SH), Stanbic Bank Kenya Limited (SBK), Stanbic Insurance Agency Limited (SIAL) and SBG Securities Limited (SBGS), and to ensure their individual compliance with the Companies Act, Capital Markets Act, the Nairobi Securities Exchange Rules; Banking Act and Prudential Guidelines, Insurance Act and Bancassurance Guidelines, and all other relevant acts and regulations;
To provide internal services in the resolution of shareholder issues and queries;
To liaise with the external shares registrar on shareholder and regulatory reporting matters;
To ensure monthly reporting to the Capital Markets Regulators as required by the Capital Markets (Foreign Investors) Regulations; and To ensure timeous regulatory reporting to all relevant regulators notably: the Central Bank of Kenya, the Capital Markets Authority, the Nairobi Securities Exchange, the Unclaimed Financial Assets Authority and the Insurance Regulatory Authority.

Key Responsibilities/Accountabilities

Corporate Governance

Assist in ensuring adherence to and taking responsibility for compliance with the Companies Act and the different Memorandum and Articles of Association by all companies in the Group.
Assist in providing Company Secretarial services to all companies in the Group.
Assist, as required, in the preparation of Board and Committee meetings for the companies within the Group.
Prepare pre-minutes in advance for review prior to Board and Committee meetings; and to take minutes at these meetings as the need arises.
Assist in the preparation of Board and Committee packs for the various companies in the Group and ensure the distribution of the same to all board and committee members within the stipulated time frame of 7 days.
To ensure the individual compliance of the Group Companies with all the relevant legislation and regulations including the Companies Act, Capital Markets Act and the Nairobi Securities Exchange Continued Listing Obligations.

Maintenance of the filing system

Maintenance of the register of seals and ensuring entries are correct and signed as required.
Communication to the external Share Registrars for Stanbic Holdings Plc and liaison in ensuring adherence and timely renewal of service contracts.
Ensuring dividend notices and payments process are in accordance with regulatory requirements and assisting in the coordination.
To cross-check and validate invoices and fee-notes received from external Service providers including the Share Registrars, CMA & CDSC

Production of packs for Executive Committee meetings.

To verify claims of unclaimed dividends presented by shareholders
To verify share certificates for immobilization or transfer
To ensure preparation of monthly reports by the external shares registrars of ownership structure to the Capital Markets Regulators (TAT) by the 8th day of the month (regulatory requirement is 10 days)
Prepare Indemnity forms for shareholders for lost/misplaced documents
Liaise with the CDSC and the NSE at an operational level on various shareholders matters
To prepare and file annual returns for the companies within the Stanbic Group
General duties allocated as required by the Company Secretary from time to time.
Adhere to all Compliance, Anti-Money Laundering and Sanctions related requirements contained in policies, procedures and processes.

Advisory Function

Raising awareness of any legal developments that may affect the Group and evaluating the legal ramifications of such developments;
To research and compile reports on applicable laws and current corporate governance principles and policies, including, Basel II, Basel III and King III.
Analysis of new laws and regulations and assess their impact on the Group;
Ensuring that the reputation/ image of the Group is adequately addressed, safe-guarded and maintained with regard to the business principles and policies and business risk adopted by the companies in the Group;
To ensure, as far as possible, that no conflict of interest exists with the Group’s principles/ values or best practice in any area of operation;
To make recommendations whenever necessary in order to ensure that laws and regulations or supervisory requirements are being complied with by the Boards of the companies in the Group; and
To assist in the drafting and review of contracts to be entered into by Stanbic Holdings Plc.
To perform any other task as may be required in the function.

Preferred Qualification and Experience
Bachelor of Laws Degree
Professional Qualifications

Advocate of the High Court of Kenya.
Two years’ working experience is preferred.

Knowledge/Technical Skills/Expertise
CPS qualification is an added advantage.
Training & Self development
Ensure that training & self-development occurs on a continuous basis in order to maintain the technical knowledge required to understand an advise in relation to the regulatory framework that applies to the various companies in the Group (and in particular the Bank) as well as the risks to which those companies are exposed.

October 25, 2024
Pupil/Legal Assistant

Job description
Job Details
Legal: guidance across all areas and geographies to ensure: every transaction is appropriately negotiated, documented and implemented, losses arising from litigation are minimised, and legal issues carrying negative reputational consequences are avoided.
Job Purpose
To provide comprehensive legal support to the Department in liaison with the Bank’s legal counsel and other key relationships;
To assist in identifying and closing the Bank’s documentation risks by ensuring that all legal requirements are fully addressed and complied with in liaison with the Bank’s legal counsel and other key relationships.
Litigation Support
Key Responsibilities/Accountabilities

Reviewing and summarising pleadings filed against the Bank;
Liaising with relevant Bank Departments in order to retrieve supporting documentation;
General bring-up of litigation files and follow-up with external counsel;
Assisting in compiling periodic litigation reports.
Advisory Function
Conducting legal research and opinions on various legal matters;
Analyzing new laws and regulations and assessing their impact on the Bank;
Drawing up routine/simple commercial transaction documents.
Administrative Functions
Compiling periodic reports as may be required;
Drafting legal correspondences;
General administrative duties as may be allocated from time to time.

Other Accountabilities
Ensure that training & self development occurs on a continuous basis in order to obtain adequate technical knowledge to understand the regulatory framework that applies to the Bank as well as the risks to which the Bank is exposed to.
Preferred Qualification And Experience
Bachelor of Laws Degree (Upper Second Class Honours) (Compulsory)
Professional Qualifications

Completed Post Graduate Diploma studies at the Kenya School of Law (Mandatory)
Demonstrable interest in, and passion for, working within the Legal Department of a financial institution.
Knowledge/Technical Skills/Expertise
Demonstrable sound legal background/knowledge of the regulatory universe in which the Bank operates.

October 25, 2024
Legal and Regulatory Compliance Manager

Job description
Reporting to Head of Compliance, the will be responsible for providing guidance, advice, controls and monitoring over matters pertaining to laws and regulations. He/she will oversee the laws & regulatory compliance across the bank operations.
The ideal candidate is expected to be informed on local & international laws, regulations ensuring comprehensive reviews are carried out and guiding business on implementation.
Key Responsibilities

Providing overall leadership and cordination of all the programs under Compliance.
Recommending and advising management on regulatory gaps in the Bank’s policies and procedures.
Ensuring compliance with regulatory risk guidelines and best practices in the market.
Overseeing dissemination of regulatory risk information and trainings to other team members
Reviewing Executive and Board risk reports and all other reports intended for use by the regulator and other external users.
Advising the Head of Compliance on regular basis on key regulatory lapses in the business
Developing and rolling out a comprehesive staff training syallabus in matters laws and regulations.

Required Qualifications and Experience

Must possess a Bachelor’s degree in Law.
A professional certification in accounts would be an added advantage.
Must have a minimum of six years’ experience in Compliance field.
Proven ability to analyse complex business issues and identify, design and implement effective practical recommendations.
In-depth knowledge of regulatory environment and key regulatory guidelines in Kenya and the region.
Ability to operate in a demanding and performance driven organization

Desired Competencies

Knowledge and understanding of anti-money laundering programs
Ability to synthesize and articulate key regulatory gaps, identify deficiencies in compliance programs and highlight areas of improvement
Past knowledge and experience in regulatory compliance risk management
Knowledge in data generation, interpretation and giving important insight into data
Problem-solving skills with the ability to analyze complex information to identify the key issue/action and drive resolution.
Excellent organizational skills with attention to detail
Good communication skills
Ethical leadership skills, including the ability to manage risk, compliance and control activities

If you meet the above requirements, please submit your application by attaching your current CV.
Please note that submissions without cvs will not be considered and only shortlisted candidates will be contacted.

October 24, 2024
Legal Officer

Department: Business Remedial Support
Job Grade: Band 3
Position Location: Head Office
Purpose of the role:
Ensuring the profitability of bank lending products by collecting on the delinquent receivables efficiently and effectively through legal process, ADR and/or Court process. Reduce operational losses and ensuring timely closure of audit and compliance issues. Maintain relationships with other functions of NIC Group as well external stakeholders in the collections and recoveries process.
Key Responsibilities:

Collection and Recoveries
Portfolio/ Liner Management of Legal recoveries by ensuring that provisions don’t exceed set net target through proactive management with internal and external stakeholders of problem accounts and setting up structures for continuous monitoring.
Full legal liner coverage by application of the appropriate dunning actions through aggressive follow up on delinquent accounts.
Meet the credit cost goals of the business by effective collections management, follow through of procedures and standards and making timely remedial decisions.
Support business and branch units collection effort by developing and executing strategies that will aid in effective debt management.
Provide timely and legal advice and updates on legal requirements relating to debt recovery matters
Liaison with external service providers with regards to debt recovery – lawyers, auctioneers, private investigators and debt recovery agents
Representing the bank in debt recovery litigation through serving as a witness and preparation of documentation
Preparation of monthly reports on recovery progress
Constant process improvement to ensure that the Bank’s NPL portfolio is handled in an efficient and legally sound manner
Vetting of invoices from external lawyers before timely settlement Service Delivery Management
Manage customer related and control all matters relating to delinquent accounts.
Coordinate together with manager service management processes within the department to ensure delivery of set targets/objectives on customer service.
Track customer’s complaints and develop mechanisms to ensure resolution within 48 hours through the daily occurrence report and CRM as per NIC bank Customer Service Policy or else appropriately escalated through customer contact/ADR committee.
Traiblaze by providing the requisite support to the bank in resolving customer disputes/queries and guarantee customer’s NIC experience through the NIC Way.
Building prosperity together by participating in initiatives that will make lasting emotional connections with the bank’s customers. Regulatory, Process and Controls
Reduce operational losses by maintaining a current BCP, RCSA, BIARA policy
Ensure full compliance with all internal, regulatory, risk and legal requirements and a minimum of “satisfactory” on audit rating and closure of issues.
Seek to reduce and/or manage overall administrative costs
Ensure that the correct level of specific debt provision is raised in line with regulatory requirements and the bank’s internal procedures, as well as ensuring that all set targets for the reduction/recovery of debt are met.
Undertake yearly review of collection processes and policies
Undertake comprehensive business and financial assessments on identified businesses and/or accounts and make remedial proposals based on the available information
Proactively manage operating risks associated with remedial management. People Management and Leadership Supporting the departments leadership to execute executive decisions, ensure staff are coached, mentored, developed, trained, appraised and motivated by creating a conducive working environment and re-establishing NIC as the employer of choice through:-
Developing and agreeing on individual and team performance objectives standards and targets through continuously reviewing staff performance against agreed objectives.
Providing ongoing coaching, mentorship and guidance to the team to enhance overall productivity. Identifying and developing training needs.
Managing staff leave effectively and ensuring a leave plan has been set for each staff. Guarantee staff capacity and succession planning is in place.
Attending all trainings offered by the Bank and facilitate one in house staff training and rotation
Ensuring at least all staff enroll in all mandatory courses during the year and staff to attend at least one training offered by the bank during the year.

Academic Qualifications:

Mandatory Bachelor’s Degree in Law (LL.B) or equivalent
A Bachelor’s degree in Business Studies, Commerce or Marketing.

Professional Qualifications:

Admitted to the roll of advocates with 1-2 years working experience
Experience in a debt recovery environment (preferably in a financial institution) will be an added advantage
Proficient computer skills especially Excel and Word.
Qualifications in Credit Management/Debt Collection will be a definite advantage.

Work Experience:
2 year experience in banking operations with exposure to credit or lending and debt collection.
Skills Required:

Technical skills
Analytical Skills: Must be able to analyse and understand the market trends and other factors affecting the financial markets.
Knowledge of Business Environment: Must understand local and global dynamics of the business environments facing customers.
Lending Skills: Appraisal requirements for the Bank’s lending products..
Legislation: Must be familiar with legislation relating to Debt Collection and perfection of Securities, and requirements by regulating bodies.
Technology Skills: Computer literate with proficiency in MS office and graphic applications.
To have a flexible and adaptable work approach
Excellent organisational and time management skills
Excellent written, verbal, analytical and interpersonal skills
Effectively work as a team member and independently, with a high-level of self-motivation and ability to set and meet goals
Apt in negotiating and persuading

Personal attributes

Performance Oriented: Understands measurement metrics, appreciates being measured and applying objective criteria to assess customers to mitigate risks and enhance recoveries.
Personal Ethics: Must be honest, fair and just with self, and high level of integrity.
Decisive and Independent: Must be self-driven and motivated, able to consult and clarify where necessary and make informed decisions.
Interpersonal Skills: Must be good with people in both bad and good times, but firm and fair.
Negotiation Skills: Must be a hard negotiator, with excellent convincing approaches.
Communication Skills: Excellent written and verbal communication skills, report/proposal writing skills and presentation skills.
Human Resources Management Skills: management skills, team building skills, and ability to train, develop and mentor staff.

October 23, 2024
Legal Officer & Shares Registrar

Legal: guidance across all areas and geographies to ensure: every transaction is appropriately negotiated, documented and implemented, losses arising from litigation are minimised, and legal issues carrying negative reputational consequences are avoided.
Job Purpose
The main purpose within the organization is to assist in the provision of Company Secretarial services including any incidental work;

To provide corporate, legal and administrative services to all companies that are part of the Stanbic group of companies (the Group) and which currently consist of Stanbic Holdings Plc (SH), Stanbic Bank Kenya Limited (SBK), Stanbic Insurance Agency Limited (SIAL) and SBG Securities Limited (SBGS), and to ensure their individual compliance with the Companies Act, Capital Markets Act, the Nairobi Securities Exchange Rules; Banking Act and Prudential Guidelines, Insurance Act and Bancassurance Guidelines, and all other relevant acts and regulations;
To provide internal services in the resolution of shareholder issues and queries;
To liaise with the external shares registrar on shareholder and regulatory reporting matters;
To ensure monthly reporting to the Capital Markets Regulators as required by the Capital Markets (Foreign Investors) Regulations; and To ensure timeous regulatory reporting to all relevant regulators notably: the Central Bank of Kenya, the Capital Markets Authority, the Nairobi Securities Exchange, the Unclaimed Financial Assets Authority and the Insurance Regulatory Authority.

Key Responsibilities/Accountabilities

Corporate Governance

Assist in ensuring adherence to and taking responsibility for compliance with the Companies Act and the different Memorandum and Articles of Association by all companies in the Group.
Assist in providing Company Secretarial services to all companies in the Group.
Assist, as required, in the preparation of Board and Committee meetings for the companies within the Group.
Prepare pre-minutes in advance for review prior to Board and Committee meetings; and to take minutes at these meetings as the need arises.
Assist in the preparation of Board and Committee packs for the various companies in the Group and ensure the distribution of the same to all board and committee members within the stipulated time frame of 7 days.
To ensure the individual compliance of the Group Companies with all the relevant legislation and regulations including the Companies Act, Capital Markets Act and the Nairobi Securities Exchange Continued Listing Obligations.

Maintenance of the filing system

Maintenance of the register of seals and ensuring entries are correct and signed as required.
Communication to the external Share Registrars for Stanbic Holdings Plc and liaison in ensuring adherence and timely renewal of service contracts.
Ensuring dividend notices and payments process are in accordance with regulatory requirements and assisting in the coordination.
To cross-check and validate invoices and fee-notes received from external Service providers including the Share Registrars, CMA & CDSC

Production of packs for Executive Committee meetings.

To verify claims of unclaimed dividends presented by shareholders
To verify share certificates for immobilization or transfer
To ensure preparation of monthly reports by the external shares registrars of ownership structure to the Capital Markets Regulators (TAT) by the 8th day of the month (regulatory requirement is 10 days)
Prepare Indemnity forms for shareholders for lost/misplaced documents
Liaise with the CDSC and the NSE at an operational level on various shareholders matters
To prepare and file annual returns for the companies within the Stanbic Group
General duties allocated as required by the Company Secretary from time to time.
Adhere to all Compliance, Anti-Money Laundering and Sanctions related requirements contained in policies, procedures and processes.

Advisory Function

Raising awareness of any legal developments that may affect the Group and evaluating the legal ramifications of such developments;
To research and compile reports on applicable laws and current corporate governance principles and policies, including, Basel II, Basel III and King III.
Analysis of new laws and regulations and assess their impact on the Group;
Ensuring that the reputation/ image of the Group is adequately addressed, safe-guarded and maintained with regard to the business principles and policies and business risk adopted by the companies in the Group;
To ensure, as far as possible, that no conflict of interest exists with the Group’s principles/ values or best practice in any area of operation;
To make recommendations whenever necessary in order to ensure that laws and regulations or supervisory requirements are being complied with by the Boards of the companies in the Group; and
To assist in the drafting and review of contracts to be entered into by Stanbic Holdings Plc.
To perform any other task as may be required in the function.

Preferred Qualification and Experience
Bachelor of Laws Degree
Professional Qualifications

Advocate of the High Court of Kenya.
Two years’ working experience is preferred.

Knowledge/Technical Skills/Expertise
CPS qualification is an added advantage.
Training & Self development
Ensure that training & self-development occurs on a continuous basis in order to maintain the technical knowledge required to understand an advise in relation to the regulatory framework that applies to the various companies in the Group (and in particular the Bank) as well as the risks to which those companies are exposed.

October 23, 2024