Jobs Kenya

Job Field: Sector in Administration / Secretarial  , NGO/Non-Profit

  • Program Administrative Assistant

    Program Administrative Assistant

    Job Description

    The Center seeks to recruit a Program Administrative Assistant to support some of its research units.
    Key Responsibilities

    Manage the Unit Leader’s office and respond to queries in his/her absence;
    Schedule appointments for the Unit Leader and other members of the team as necessary;
    Manage meetings of the Unit, including preparing documentation and taking minutes as necessary;
    Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;
    Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;
    Provide support in preparation and formatting of reports;
    Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
    Assist in contract preparations;
    Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
    Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates; and
    Help in monitoring project implementation including review of burn rates on the online management accounting system.

    Essential Skills

    Diploma in Business Administration or related field;
    At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;
    Good planning, financial and organizational skills;
    Good computer skills;
    Excellent communication skills (both written and verbal);
    Excellent interpersonal skills; and
    Experience working in a multidisciplinary and multicultural environment will be an added advantage.

    Desirable Skills:

    Detail oriented, discreet, tactful, courteous;
    Ability to work independently, set priorities, juggle tasks, meet deadlines; and
    Initiative and innovation in assessing situations, troubleshooting, conflict resolution, and team building

  • County Coordinators Regional Manager – North Eastern

    County Coordinators Regional Manager – North Eastern

    Job Description
    Reporting to: Regional Manager
    Job Location: Wajir, Mandera, Garissa
    Overall Purpose
    This role will be responsible for ensuring that Kenya Red Cross is strategically and effectively positioned within a Specific County as key partner to the County government and has a well-coordinated approach in service delivery to the communities within the County in line with their identified needs and priorities. This role is also responsible for the growth and management of Programmes within the specific county
    Duties and Responsibilities

    Develop strategies that ensure KRCS is well positioned and coordinated as a strategic partner to the county government in service delivery in line with the identified priorities
    Develop strategic alliances to strengthen collaborative partnerships and networks with relevant County government agencies, NGO’s and other stakeholders in order to advocate, represent, and influence policies for humanitarian relief
    Provide strategic leadership and direction to County staff to design, implement and evaluate strategic action plans and budgets in line with approved County priorities and strategies.
    Coordinate monitoring and evaluation of programmes in order to assess progress, ensure accountability, determine impact and report significant achievements to ensure organizational learning
    Lead and Coordinate the development and implementation of disaster management programmes at the county level and ensure effective response to disasters.
    Develop, implement, lobby and advocacy of programmes with a view to reform policies that facilitate humanitarian service delivery.
    Represent the Society at local and county meetings, conferences and workshops and other forums.
    Provide departmental progress updates to Regional Management, KCRS Board and external stakeholders.
    Serve as secretary to the KRCS county branch board meetings.
    Coordinate the development, implementation of the annual plan and budget under the direction of the Regional management and County Branch Committee
    Coordinate dissemination of KRCS Volunteer and youth policy and guidelines outlining their recruitment and selection, deployment, training and development in order to achieve a self-sustaining network of volunteers
    Coordinate Dissemination KRCS membership policy and guidelines, coordinate elections and build the capacity of Branch management committees/Boards to ensure a more accountable and transparent governance
    Develop and periodically update computerised database information system to ensure that all records and statistics pertaining to the youth, volunteers and members are properly classified and maintained for rapid access and retrieval
    Coordinate risks mapping and vulnerability capacity assessment activities to plan prepare, respond and mitigate disaster impacts
    In consultation with the Regions ensure effective resource mobilisation strategies, prepare and submit funding proposals according to donor requirements to supplement local budget allocations. Lead on robust income generating activities for branch sustainability.
    Coordinate implementation of capacity building programmes to effectively prepare staff, volunteers and communities to respond to disasters, restore family links as well as put in place systems for community reconstruction and environmental conservation
    Prepare periodic project status reports and oversee the documentation and reporting of programmes to ensure compliance with stipulated requirements, coordinate timely responses to donor queries as well as inform on problems and constraints on programme delivery.
    Dissemination of Ideals and the Fundamental Principles of the International Red Cross & Red Crescent Movement, International Humanitarian Law (IHL) and International Disaster Response Law (IDRL)
    Prepare concept papers, periodic and annual reports showing achievements of the Branch against planned targets as well as provide justification for performance variances and recommending strategies for improvement.
    Prepare periodic project status reports and oversee the documentation and reporting of programmes to ensure compliance with stipulated requirements, coordinate timely responses to donor queries as well as inform on constraints on programme delivery.

    Minimum Qualifications

    Bachelor’s Degree in Community Development, Environmental Health, Human Ecology or equivalent qualifications with certificate in project management
    Over three (3) years’ experience in planning, implementing and evaluating community-based programmes in emergency/relief context
    Voluntary working experience

    Key Competencies

    Good knowledge of the work of the Red cross in Kenya and the County
    Good knowledge on the County and its working environment
    Proven record of networking and Partnership development
    Excellent conflict resolution skills
    Experience in Programme design and management
    Experience in Volunteer Management
    Excellent interpersonal and effective communication skills
    Excellent change management skills.

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  • Call for Akili Dada Board Members

    Call for Akili Dada Board Members

    Akili Dada has a governance board whose key roles are;

    The protection of stakeholders interests by seeking to ensure that Akili Dada strategic direction provides value for its various stakeholders
    Establishing goals for management and monitoring the achievement of organizational goals;
    Appointing and/or replacing the Executive Director and other senior Staff
    Authorizing policies and overseeing the strategic implementation of these policies
    Seeking to ensure that Akili Dada’s internal control and reporting procedures are adequate, effective and ethical and that the organizations strategic direction provides value for its stakeholders.
    In addition to the standard roles and responsibilities of a board member, our Board members are active advocates and ambassadors for Akili Dada and are fully engaged in supporting the Organization to advance its mission.

    We are seeking board members with the following attributes:-

    Respected East African women aged between 25 and 35 years.
    A passion for girls and young women
    Aligned in thinking with the Akili Dada’s vision and mission to nurture transformative leadership in girls and young women from underserved backgrounds to meet the urgent need for more African Women in Leadership
    With strong Advocacy experience or skills in either Project Monitoring and Evaluation, Institutional Capacity Building, Finance/Accounting/Investment, Public Relations and Communications, Resource Mobilisation.
    With experience that spans the development, public and private sectors.
    With strong relationship building skills.
    Well networked across the region and globally.
    With sufficient time to invest in the Board Member role utmost 10 days a year

    The appointment will be effective from 1 December 2018 for a 3-year tenure renewed once upon the satisfactory performance as concluded from the annual Board performance reviews.
    Terms and conditions will be discussed with the successful candidates.

  • Administrative Assistant

    Administrative Assistant

    SALARY: Competitive
    STARTING DATE: 24th September 2018
    The Administrative Assistant will perform a variety of administrative and clerical tasks including; providing support to GAIN Kenya’s managers and employees, assisting in daily office needs and managing the organisation’s general admin activities.
    GAIN Kenya seeks an enthusiastic and experienced administrator who will work closely with the staff team to smooth systems and processes. She/he will prepare account payables documents for approval and oversea the proper upkeep and maintenance of office premises and working facilities to provide the best possible physical environment for staff. The Administrative Assistant will organise logistics of meetings and workshops for GAIN Kenya, including travel arrangements.
    The ideal candidate will have good interpersonal, organisational and oral and written communication skills. They will have the ability to prioritise and multi-task and be flexible in working outside regular working hours. She/he will have proven experience as administrative assistant or office administrative assistant. The ideal candidate will be competent in using MS word, Outlook, PowerPoint, Excel and have basic accounting skills.
    Ideally, she/he will have a bachelor’s degree in a relevant field or have equivalent work experience.
    The Global Alliance for Improved Nutrition is committed to a policy of equal opportunity and as an inclusive employer we are keen to reflect the diversity of our society at every level within our organisation. We welcome applications from all sections of the community. Our employees worldwide are required to ensure their behaviour is consistent with our policies.

  • Cooperative Specialist & Team Lead Collaborating, Learning & Adapting (Cla) Program Officer

    Cooperative Specialist & Team Lead Collaborating, Learning & Adapting (Cla) Program Officer

    Job Description
    Global Communities is seeking a qualified and experienced Cooperative Specialist and Team Lead for the USAID/Kenya Cooperative Development Program (CDP). The program will be designed to support three pillars 1) promote the adoption and implementation of cooperative legislation and policies that support and strengthen cooperative businesses in 25 counties; 2) strengthen the business acumen and performance of cooperative businesses while integrating and empowering youth and women within cooperative business structures in targeted urban and peri-urban markets to increase economic participation and county revenue growth; and 3) improve understanding of the psychosocial behavioral impacts associated with membership in cooperative businesses and determine whether those behaviors contribute positively to household and community resilience strategies.
    The Cooperative Specialist will report to the USAID/Kenya CDP Chief of Party at Global Communities Headquarters in Silver Spring, Maryland. S/he will be responsible for the management and leadership of program operations in Kenya, and will serve as the Country Program Representative.
    ESSENTIAL DUTIES AND RESPONSIBILITIES
    The Cooperative Specialist and Team Lead will be responsible for providing strategic leadership to the CDP program in Kenya in collaboration with the Chief of Party (COP). The Cooperative Specialist and Team Lead shall be responsible for the management and implementation of in-country operations. The Cooperative Specialist and Team Lead will work with key stakeholders and cooperative partners to develop capacity of cooperatives in the service sectors in collaboration with the CDP Kenya team. S/he will also be responsible for management and oversight of the program’s three core objectives, monitoring the progress, milestones and achievements of the cooperatives over the life of the program, and be responsible for oversight and delivery of program administration including annual and monthly budgets in coordination with the team Finance team. The CDP Cooperative Specialist and Team Lead will be expected to work locally with the Kenya Country Director, and will supervise a team of at least three (3) in-country staff and local consultants to accomplish the work plan. This position will have at least two direct reports and oversee a team of up to five individuals.

    Critical to this position is a strong functional understanding of the cooperative business model and have a background in working with cooperatives to strengthen their operations, management, financial and governance systems. The successful candidate should be open to working in a nontraditional working environment with remote management and have good communication and cooperation skills. Specific responsibilities include, but are not limited to:
    Serving as the primary in-country representative for Global Communities’ CDP Kenya program;
    Providing day to day team management and have a flexible schedule for working with HQ Management team and COP;
    Designing, implementing and monitoring work plan for all three pillars in collaboration with HQ Management team
    Working in close collaboration with the program Chief of Party to accomplish program goals, objectives and targets;
    In coordination with COP represent program in forums and meetings.
    Building cohesive team spirit among and between team members in collaboration with HQ Management team
    Providing training and mentorship to the nascent cooperatives that the program will be supporting which includes but is not limited to: good governance, operational management, cooperatives membership roles and responsibilities, and strategic business planning;
    Supporting the collection, analysis and management of data/knowledge to track program progress and to provide recommendations for ongoing improvements;
    Working closely with universities and technical vocational programs in Kenya to support youth employment in various cooperative sectors;
    Working closely with other program staff and county government officials to design and develop cooperative-related internship programs for youth;
    Expanding cooperative networks and integrating cooperative businesses into existing business forums and commercial networks;
    Developing program reports including monthly performance reports, learning documents, quarterly blogs and USAID semi-annual reports;
    Managing the program budget and expenditures in collaboration with Finance team;
    Meeting internal programmatic deadlines such as finance, M&E, workplan and reporting;
    The duties listed above are not inclusive of all the duties of the position at Global Communities. Global Communities reserves the right to change and update position descriptions at any time.

    EDUCATION AND QUALIFICATIONS

    Bachelor’s degree in Business Administration, Finance, Agriculture, Cooperative Economics or related field of study with at least 10 years of experience working with cooperatives in various sectors including service industry and agriculture to strengthen their business goals.
    Master’s degree in similar field of study with at least 7 years of relevant experience preferred;

    SKILLS AND EXPERIENCE

    Ability to design educational content and provide capacity building around complex cooperative business strategy and business planning, feasibility studies, and best practices in cooperative governance and membership roles and responsibilities, knowledge of accounting a plus;
    Demonstrated work in value chain and/or market systems analysis programming;
    Knowledge of share valuation and strategies for building equity;
    Established cooperative network;
    Experience working with start-ups and assisting them become profitable;
    Experience managing teams of at least 3 full-time staff and consultants;
    Excellent critical thinking skills;
    Knowledge of the Collaboration, Learning and Adapting (CLA) approach and how to successfully incorporate CLA into program management plans;
    Oversee and participate in both the Cooperative Legislative Affairs and Policy program implementation as well as the Collaboration, Learning and Adaptive objectives in up to 25 counties in collaboration with country team.
    Experience in writing program reports, developing curriculums, and writing concept notes and Scopes of Work; USAID reporting skills a plus;
    Strong public speaking skills with the ability to lead workshops and engage with individuals with a variety of backgrounds in the cooperative sector;
    Demonstrated experience in team building and successful collaboration efforts;
    Proficiency level of comprehension of Microsoft Office suite (Word, Excel, PowerPoint);
    Ability to be flexible with time schedule to allow for communication via Skype or other communication software with the Washington-based Program team;
    Excellent verbal, writing and reporting skills,
    Ability to travel domestically at least 25% of the time, potential for international travel as needed;
    Kenyan National strongly preferred.

    LANGUAGE SKILLS
    Fluency in written and oral English and Swahili
    WORKING CONDITIONS

    Based in Nairobi office with travel within and outside the country as required to perform duties.
    Able to work at a computer keyboard for extended periods of time.

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  • General Secretary (C.E.O)

    General Secretary (C.E.O)

    Job Description

    Purpose of the role
    The AAYMCA is seeking to recruit a suitable candidate for the role of General Secretary. The purpose of this role is to ensure the growth and sustainability of the organisation guided by existing organisational policies and strategies including the YMCA 3.0 Strategy, the Youth Empowerment Theory of Change, and the African Union’s Agenda 2063. The General Secretary is further responsible for ensuring that Africa YMCA movements have the capacity to meet the imperatives of these strategies to secure long term impacts of the organisation in member countries and in the continent. He/she is also responsible for the growth of the Africa YMCA reach and presence across the continent as well as the financial growth of the organisation which includes diversifying the asset base as well as securing more strategic grants. The General Secretary also ensures that the organisation is present in key strategic spaces where youth issues are decided and represents the organisation’s interests and strategic importance in these spaces as well as with other partners and donor community. The position is a full time position based in Nairobi Kenya with an initial contract for four (4) years with possibility for renewal.
    Summary of key tasks
    To achieve the above purpose the General Secretary is expected to undertake the following key tasks:

    Ensures that good governance is applied in all proceedings (meetings held regularly, procedures followed.
    Identifies and monitors relevant internal and external developments and opportunities for the realization of the objectives of the organization, assesses the impact and translates this into policy and the development of activities.
    Represents the organization externally on both strategic and tactical levels.
    Focuses the vision of the organization on acquiring financial resources, profiling the organization and influencing stakeholders.
    Initiates, builds and maintains relevant networks for the acquisition of financial resources.
    Prepares, in consultation with the Board and NGSs, the strategic plan in line with the organisational policy.
    Develops, within the established strategic policy, the annual plan and draws up the budget.
    Oversees and evaluates the implementation of the organisational strategy and makes technical preparations for adjustments to be adopted by lay leaders if necessary.
    Maintains and improves processes, procedures and systems that provide coordination and coherence across National Movements.
    Guides the work of employees and determines the deployment of external contractors, coordinating the work and monitoring the quality.
    Provides an entrepreneurial working environment within which initiatives can be taken and encourages others in the immediate working environment to take initiatives.
    Identifies opportunities for improving and recognizing the quality of products and services; realizes and guarantees the intended quality level.
    Maintains internal contact with the Board and national Movements to coordinate policy issues and create support.
    Maintains contact with other Area Alliances and the World YMCA on matters of common interest.
    Maintains contact with employees to gather information, coordinates policy issues and creates support.
    Maintains contact with cooperation partners and other relevant parties to share knowledge and information, to obtain input, to influence directionally and to create support.
    Maintains a network and consults with various external parties at municipal, regional, provincial and national and international levels to coordinate and persuade for subsidy and fundraising. Ensures compliance of policies relating to sexual harassment,gender equity and equality among others,

    Desired Experience

    Leading a National or International organisation with a complex governance model in a senior role
    Managing Financial Resources including budgeting and investment decision making on behalf of an organisation
    Managing Human Resources including recruitment, development and retention
    Working with and/or advocating for youth
    Applying a strong spiritual conviction and a deep Christian commitment to exercise ecumenical principles and practices
    Influencing various audiences through effective use of the written and spoken word
    Applying the principles and practices of raising funds through philanthropy and investors both inside and outside the organisation
    Promoting Diversity and inclusion
    Negotiating and resolving conflicts

     Competencies
    The candidate should demonstrate the following competencies:

    Results oriented management
    Analytical, prioritizing, decision-making and strategic planning,
    Financial management / resource development
    Interpersonal and group communication, Advocacy
    Collaboration and cooperation,
    Coaching and facilitation skills,
    Entrepreneurial skills,
    Empowering people,
    Innovation and persuasion,

    Leadership traits
    The candidate should demonstrate visionary leadership, strategic thinking, humility, efficiency, accountability, honesty, focus, passion, confidence, the ability to inspire, energy and spirituality.
    Desired Qualifications

    A university degree in social sciences or development studies, or equivalent professional designation or a combination of education and experience, is required
    The ability to communicate effectively in English is required.
    Ability to communicate in French would be an Asset.

  • Administration Secretary

    Administration Secretary

    Details:
    The NTA is a national, volunteer-based, independent, and non-partisan organization established to improve the delivery of services and the management of devolved funds for the benefit of all Kenyans.
    The NTA invites applications for the following position that will be offered on a rolling basis:
    Internship:Administration Secretary
    Duty station: Nairobi – Head Office
    Working language: English
    Engagement: 40 hours a week
    Summary of Responsibilities

    Organize paperwork and electronic files, manage projects, arrange meetings, conduct research and communicate through phone, mail and e-mail
    Creating spreadsheets, developing presentations or reports, composing correspondence and managing databases
    Purchasing supplies, managing stockrooms, greeting visitors and handling travel arrangements

    Required Qualifications:

    Advanced Diploma in Secretarial studies. Applicants with a Degree in Secretarial Science will have an added advantage
    Ready to learn and work in demanding environment, collaborating with civil society organizations and international organizations
    Fluency in English – both written and oral communication; Good communication and interpersonal skills
    Good clerical and organizational skills – proficiency in the use of Microsoft Office software (MS Word, Excel, etc.
    Fast learner, self-driven, open to new ideas and hardworking.
    Team working skills and ability to work independently.

  • Senior Manager, Compliance

    Senior Manager, Compliance

    Your Charge
    Living Goods’ work couldn’t happen without a rock solid ethical stage. Policies to ensure that we play by the rules. A culture that recognizes and responds to potential fraud. Employees’ promise to protect patient confidentiality. A company commitment to equality and integrity.
    But even with a solid ethical stage, Living Goods’ performance can’t happen without a duo of directors. That’s why we’re adding a Senior Compliance Manager in Kenya and one in Uganda. We need you to:

    Set the ethical standards. Champion a culture of compliance throughout Living Goods. You will develop codes of conduct and create policies related to patient confidentiality, human resources, vendor engagement, and work with government and other external partners. Establish an anonymous reporting system and a whistleblower hotline.
    Create a culture of compliance. Educate and train staff on ethical policies and procedures. Develop creative ways to ensure that policies are communicated and internalized throughout the organization.
    Identify risk. Analyze programs and activities to identify areas of risk. Develop ways to prevent and resolve areas of risk.
    Ensure donor ethics. Work with the Senior Grants Managers to ensure that program staff understand and follow donor requirements.
    Investigate potential problems. Develop a system for responding to potential violations in Living Goods and donor rules and policies. Respond to government and funder requests
    Collaborate with other departments. Work with other departments (e.g., Internal Audit, Field Operations, Health & Training, Finance, HR, Supply chain, etc.) to direct compliance issues to appropriate channels for investigation. Consult with external legal counsel when appropriate.
    Audit and assess. Visit Living Goods branches and offices to assess compliance and ensure quality across sites. Help identify root causes of violations and recommend solutions. Provide documents and help to internal and external auditors.

    Your background

    Compliance credibility. You have 5+ years in donor compliance, ethics, grants and contracts management, accounting or other relevant area. You have a relevant graduate degree such as a law degree, MBA, or a CPA.
    Cautious and conscientious nature. You are thoughtful and methodical. Risk management comes naturally to you because you ask ethical and legal questions when making a decision.
    Integrity. You have an unwavering commitment to moral and ethical principles. Even when it’s unpopular, people count on you to do the right thing.
    Problem solving skills. You know how to identify problems and find solutions. You like to get things done in a structured, methodical way.
    Analysis skills. You’re able to read complex regulations and guidelines and distill them into easy to understand Living Goods policies and procedures.
    Committed to our mission. You have a demonstrable commitment to international development and global health.
    Team player. You play well with others enjoy seeing the impact of our work as a team.
    Multitasks. You’re able to juggle multiple tasks at once while ‘keeping calm and carrying on.’ You think strategically, handle ambiguity and work well in a multicultural environment.

    Compensation
    A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity. The opportunity to be your best while making lives better for those in need.
    Living Goods is an equal opportunity employer and will consider every qualified applicant for employment. Living Goods does not discriminate based on race, ethnicity, national origin, ancestry, religion, gender, sexual orientation or disability.
    Our current job openings are displayed on our website, where you can search for open positions and apply directly. Living Goods does not offer any positions without an interview and never asks candidates for money. If you are asked for money, we strongly recommend that you do not respond and do not send money or personal information.