Jobs Kenya

Job Field: Sector in Administration / Secretarial  , NGO/Non-Profit

  • Director of Policy and Advocacy – BRICS II – Nairobi, Kenya

    Director of Policy and Advocacy – BRICS II – Nairobi, Kenya

    Program / Department Summary
    Mercy Corps seeks to implement a multi-year, 12 million GBP program funded by the UK Foreign and Commonwealth Office through the Conflict, Stability and Security Fund (CSSF). Building Resilience in Civil Society (BRICS II) will engage local and national government, local civil society organizations and communities to mitigate the drivers, enablers and narratives of violent extremism in East Africa through support to policy initiatives, community engagement, and support to national civil society organizations in order to prevent the recruitment of vulnerable individuals by violent extremist organizations. The program will work primarily in Kenya, Tanzania, Ethiopia, Mozambique and Uganda, through strategies adapted to the context and opportunities in each country to advance research, legislation and field implementation of activities.
    General Position Summary
    The Director of Policy and Advocacy will be responsible for leading policy influencing initiatives across the 5 target countries. S/he will conduct a deep political and policy analysis for each country to understand the policy framework relevant to P/CVE and related issues, identify potential policy changes that could support a more holistic and comprehensive approach to P/CVE, and will support policy makers with resources and technical guidance to support the policy process. S/he will engage closely with policy-makers across the 5 target countries at different levels to support policy and legislative reforms, and will build the capacity of civil society actors within the target countries to undertake advocacy and policy engagement. S/he will drive the policy and advocacy strategy for the programs, linking policy initiatives to the overall strategic framework and theory of change of the program. The Director of Policy and Advocacy will be a key member of the program management team, and will work with other technical sector leads to ensure that community-level interventions, government policies, and research are delivered in a complementary and mutually-reinforcing way to achieve maximum impact.
    Essential Job ResponsibilitiesSTRATEGY AND VISION

    Lead development of the program’s policy and advocacy strategy by leading a deep political and policy assessment of each target country and identifying key legislative and policy interventions that could strengthen the government’s capacity to prevent and respond to VE at the local and national level.
    Contribute to shaping the project’s research and influencing agenda, working with the Research Lead to integrate and advance research, learning and advocacy in order to deepen the contextual understanding of VE drivers in the target countries and effective strategies to prevent the recruitment of vulnerable individuals into violent extremist organizations.
    Stay abreast of the policy and political environment and emerging challenges, and be ready to engage with policymakers in each context to represent the program’s recommendations on how to tackle evolving dynamics. Ensure that team members in the region are on message with our vision and position.

    POLICY AND REPRESENTATION WORK

    Provide leadership and strategic vision to the policy team including work plan development, partnership selection and management, and stakeholder engagement around policy and advocacy issues.

    Represent the program in advancing policy issues related to CVE and violence mitigation and prevention including by building strategic partnerships, holding influencing meetings with government and other stakeholders, and by presenting policy and research at external events.

    Build a network in each of the target countries and establish and maintain strategic relationships with relevant local and international stakeholders, to continually inform, challenge, and improve Mercy Corps’ advocacy, strategy, and program development.

    Engage stakeholders at the community level to inform advocacy action planning, ensuring that program strategies and policy advocacy are driven by and aligned with community priorities.

    TEAM MANAGEMENT

    Lead in the structuring of partner roles and responsibilities for policy and advocacy work, oversee their activities and provide continuous technical support and capacity building as required.
    Build a network of local organizations to engage on policy initiatives at the sub-national and County level.

    THOUGHT LEADERSHIP

    Track global policy developments affecting VE in the East/Horn of Africa Region, including policies of regional states, donor policies and UN policy.
    Work with the field teams and global P&A team to plan and produce effective, thoughtful and timely written products that advance policy perspectives important to our mission.

    TRAINING AND CAPACITY BUILDING

    Enhance the project team’s capacity on policy and advocacy by designing and leading technical training sessions for Mercy Corps staff and local partners and providing ongoing coaching and mentoring.
    Promote active learning and adaptive management, and contribute to agency-level networks and working groups, through documentation and knowledge sharing around best practices and lessons learned in CVE programming.

    Organizational Learning

    As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

    Accountability to Beneficiaries

    Mercy Corps team members are expected to support all efforts toward accountability, specificallyto our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
    Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

    Supervisory Responsibility
    None
    Accountability
    Reports Directly To: Team Lead
    Works Directly With: Advocacy partners, Research Coordinator, MEL Manager, Finance and Sub-Grants Manager, local and national government officials, local civil society organizations, implementing partners and communities.
    Knowledge and Experience

    Master’s degree in Peace Building and Conflict Resolution or related discipline.
    At least 5 years experience working on countering violent extremism programming, conflict mitigation and resolution, and/or violence reduction and prevention programs.
    Demonstrated experience working to influence local and national government policies to promote peace-building and development outcomes.
    Solutions-oriented individual, with strong strategic thinking capabilities.
    Demonstrated effectiveness managing a diverse team of staff, consortium partners and local implementing partners, building a cohesive and results-oriented team to deliver on complex programming result.
    Experience working with a diverse range of community members to discuss sensitive and delicate topics in a conflict-sensitive manner.
    Excellent writing and reporting skills.
    Excellent verbal and inter-personal communications skills.
    Demonstrated sensitivity, skill, and experience working within different cultural settings and navigating public affairs and communications on sensitive issues.

    Success Factors
    The successful candidate will have strong policy influencing skills as demonstrated by the ability to analyze complex issues and work with a diverse group of policy makers to craft policy solutions to achieve program objectives related to security, violence preventions and vulnerable groups. S/he will demonstrate strong interpersonal and cross-cultural communication skills and be committed to the values and mission of Mercy Corps. S/he will take initiative and contribute to team efforts, as well as demonstrate an ability to communicate, assume leadership, and make solid decisions while working remotely from country leadership.

    Master’s degree in Peace Building and Conflict Resolution or related discipline.
    At least 5 years experience working on countering violent extremism programming, conflict mitigation and resolution, and/or violence reduction and prevention programs.
    Demonstrated experience working to influence local and national government policies to promote peace-building and development outcomes.
    Solutions-oriented individual, with strong strategic thinking capabilities.
    Demonstrated effectiveness managing a diverse team of staff, consortium partners and local implementing partners, building a cohesive and results-oriented team to deliver on complex programming result.
    Experience working with a diverse range of community members to discuss sensitive and delicate topics in a conflict-sensitive manner.
    Excellent writing and reporting skills.
    Excellent verbal and inter-personal communications skills.
    Demonstrated sensitivity, skill, and experience working within different cultural settings and navigating public affairs and communications on sensitive issues.

  • Leadership Manager Clinical Instructor Early Childhood Development Teacher

    Leadership Manager Clinical Instructor Early Childhood Development Teacher

    Job Description
    WE is looking for an outstanding Leadership Manager.
    The position will be based in Narok County, Kenya
    Main Duties and Responsibilities

    Leadership & Empowerment

    Responsible for creating an effective, positive, learner-centered environment that encourages self-awareness, personal responsibility, dynamic peer-to-peer interaction and collaborative relationships
    Actively participate in the ongoing development and cultural adaptation of the program through monitoring students’ feedback
    Measure outcomes and evaluating program effectiveness

    Facilitation & Course Delivery

    Complete facilitator training (video and/or live) and submit all training worksheets
    Participate in weekly calls with WE trainers and mentors
    Prepare lessons plans, use the course manual and review learning resources for each leadership topic/ session prior to beginning the training session
    Submit weekly lesson plans and questions to WE supervisor
    Provide weekly office hours to meet with students for mentorship

    Reporting

    Record personal assessments, recommendations and student feedback following each class
    Submit written reports for each class on various areas such as successes, challenges and suggestions
    Discuss report with supervisor and mentor
    Complete and submit feedback questionnaire at the end of each 12- week course
    Prepare any other reports that may be required on needs basis

    Minimum Skills and Qualifications Required

    Bachelors’ Degree in any field from a recognized institution
    Minimum three (3)years’ proven teaching/facilitation experience in Leadership & Empowerment in an institution of higher learning or in community development programs
    Proven track record of mastery of subject area
    Excellent oral and written communication and presentation skills
    Proficient in use of IT
    Ability to relate to and engage youth
    Ability to inspire, motivate and demonstrate leadership
    Possession of a positive attitude coupled with an energetic, flexible and compassionate personality
    Proven ability to exercise good and independent judgment and to act tactfully
    Willingness to incorporate the program’s principle into their own lives
    Exhibit general interest in the well being and success of the learners and community
    A strong track record of working collaboratively with an enthusiastic and committed team

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  • Deputy Director Commercial (WISH2)

    Deputy Director Commercial (WISH2)

    We are seeking a talented individual to lead the successful technical and operational implementation of the project from a financial perspective, leading on the strategic and practical financial management and reporting systems for the project, ensuring financial compliance with DFID contract conditions.
    The Post Holder is expected to have extensive experience in managing the accounting and finance component of large donor, multi-million funded programmes, experience of DFID financial contract management and payment by results or delivery on outcomes. The Post Holder should have experience working in a diverse and multi-cultural environment.

  • Regional Director, East Africa

    Regional Director, East Africa

    Unique opportunity to be at the heart of International Development with one of the worlds leading Executive Search firms
    The Regional Director will manage the establishment of the office, be responsible for business development across the region, building and maintaining strong relationships with clients. You will lead on executive search and the implementation of Oxford HR’s Africa strategy with a specific focus on advancing diversity in leadership across the region and the continent.
    We are seeking a highly credible individual with a proven track record in senior leadership in International Development. Understanding of HR and Executive Search, professional recruitment & selection experience will be an asset.
    Oxford HR is a global specialist’ executive search firm working primarily with ‘for purpose’ organisations, to help recruit and develop their leaders. We work with national, multilateral and bilateral donors, international NGOs, MDB’s, private foundations, the public sector and with individual non-profits to source and appoint exceptional leaders to deliver their mission on the ground.
    Eligibility: You must be a Kenyan nationality or have the existing right to work in Kenya. Oxford HR will not be seeking work permits. Applications from women are strongly encouraged.
    Person Specification

    Substantial experience in senior leadership roles in the International Development space (e.g. country or regional director) OR senior HR credentials OR Executive Search professional.
    Executive search experience or considerable recruitment & selection experience – as HR or hiring manager.
    Proven track record of business development in a relevant practice area.
    Excellent knowledge of International Development landscape and key issues.
    Experience working internationally.
    Entrepreneurial, with experience running a business or consultancy.
    Strong client management skills.
    Experienced in operational delivery: security, internal HR management, managing budgets & finances, policies & procedures, operational risk.
    Excellent networks in international development in East Africa and globally; networks in the public and private sectors would be advantageous.
    Excellent cross-cultural and distance communications skills.
    Strong people management skills, including coaching, mentoring and performance management.
    Well developed written and verbal communication skills.
    Excellent influencing, negotiating, relationship building and networking skills.
    IT literacy.

  • Director of Business Operations

    Director of Business Operations

    Position Overview
    Africa’s Voices Foundation (AVF) is seeking a Director of Business Operations based in our Nairobi office who will efficiently lead and optimize our rapidly growing client service and partnership business. Reporting to the Executive Director, and with a Board facing role, the new Director of Business Operations is central to AVF’s strategy to go to scale. As Director of Business Operations, you will strengthen the business management structures and practices for commercially sustainable and socially impactful delivery of programmes. You will ensure top-quality operations, including human resources, legal and procurement capacities. You will take pride in supporting a high-performing team to deliver excellent client service. In sum, you will transform our operational and partnership management processes to increase efficiency, cost-effectiveness, and performance at scale.
    AVF is a fast-growing start-up capitalizing on interactive media and digital channels to curate and spark engaging discussions that capture citizens’ voices as evidence and elevate them to the level of decision-making. We serve development, humanitarian and governance organisations with unique capabilities to listen intelligently to the citizens they serve. Spun out of cutting-edge research at the University of Cambridge in 2015, we have an established presence in East Africa and beyond with a vibrant growing core team in Nairobi. Our clients include UNICEF, the European Union, Oxfam, and the MasterCard Foundation.
    We’re looking for a proactive, meticulously organized and efficient professional with an eye for attracting, deploying, growing and retaining an excellent core team and project team hires. You will be looking to join a young organisation to shape and lead its future. You will have the integrity, tenacity and problem-solving skills necessary to run a well-oiled machine delivering high-end services and products. You share our passion and commitment to social impact and have a good grasp for how new media and technology can expand citizen voice and well-being. You will know how to tailor and implement systems, processes and work practices that are essential to successful businesses. You’ll need to be ultra-organized, love growing and leading high performing teams, have an aptitude for organisational performance and demand high ethical and business standards. You want to be recognised for spearheading AVF’s success as we look to use the efficient delivery of excellent client service and social impact to pivot the organisation towards new opportunities.
    Responsibilities and Performance Objectives

    Manage AVF’s business delivery to ensure exceptional client service and a high-performing team, creating an optimal environment for the innovation, strategy, and growth functions led by the Executive Director.
    Provide direct line management to Programme Leads and have ultimate oversight of project teams;
    Lead on the coordination between programmes/projects team and AVF’s technical teams, ensuring the work of each team seamlessly enhances and informs the work of the other;
    Conceive, implement and iterate on strong, more efficient processes for effective management of business operations to ensure that the Programme and Technical teams collaborate to facilitate exceptional and timely delivery of AVF’s projects;
    Encourage and sustain an ethos of client-centricity in programme and projects;
    Provide a leadership contribution to AVF senior management team, acting as second in commandto the Executive Director.
    Actively contribute as a core member of the Senior Management Team, along with the Executive Director and Directors/Acting Directors of Innovation & Research, External Relations and Finance;
    As directed by the Executive director, prepares Board reports on business operations, organization/team and performance;
    Operates as Office-in-Charge when Executive Director is unavailable.
    Lead AVF’s organisation and operations, including legal, professional development & HR, to support and grow a vibrant high-performing team and strong organisation capable of scaling.
    Ensure that systems are in place to promote and emphasize high performance across AVF staff, including building on our culture of integrity, transparency, and investment in people;
    Implement performance management systems towards fair appraisal and strong employee engagement and development;
    Lead on attracting fresh and ambitious talent at AVF, in line with business and project needs
    Anticipate and mitigate operational risks and oversee compliance with policies and legal requirements, including coordinating with external professional service-providers.

    Qualifications and profile

    You have substantial (5+ years) experience successfully managing client service business operations in a start-up or SME business context, latterly at Head of Business / Deputy Director/COO or equivalent level;
    You are, preferably, educated to master’s level;
    You have strong organization operations skills and experience, successfully deployed in more than one of the following functions: client service, project management, team/HR, finance, and legal;
    You have demonstrable interest in or commitment to social business/ social enterprise and/or the non-profit sector in Africa;
    You have a successful track-record working for innovative, adaptive organisations that seek continual improvement in efficiency, quality, and organisational management towards enhanced creation of business value;
    You thrive in creating a well-oiled machine and enjoy ensuring that “the trains run on time”;
    You demonstrate strong people management and inter-personal skills to seek and bring out the best in a young, energetic team;
    You have the ability to strive for consensus and compromise between the interests of different parts of an organisation;
    You are committed to delivering high-quality services to clients, on time and exceeding expectations;
    You have the willingness to adapt, adjust, and innovate in a fast-growing and evolving organisation;
    You are passionate about building a sustainable organisation that attracts high value work andhighly talented team members.

  • Senior Manager, Business Development

    Senior Manager, Business Development

    Job description
    Job Location: Uganda/Kenya
    Do you want your work to matter? Do you want to use your skills to make a difference, not just a living? Do you want to improve millions of lives, including your own?
    The opportunity
    Living Goods is growing rapidly. Last year we reached more than 6 million people. In 2021, we will reach more than 25 million. Reaching more people requires more funding.
    We are looking for someone who wants to pour their heart and soul into helping us identify and secure funds, primarily from bilateral and multilateral donors such as USAID, DFID, GAVI etc. but also from Africa-based foundations and corporations. We want self-starters who are excited to work in a growing organization, can write well, and have fun.

    Strategic support on bid decisions. You will support your team to monitor grant opportunities and conduct pipeline forecasting and donor surveillance to track the release of procurements. You will facilitate strategic decision making on donor funding and partnership opportunities to pursue. You will also attend industry conferences, meetings and briefings to build relationships with key donors.
    Develop winning proposals. You will drive proposals for funding from donor identification to submission and stewardship. You will lead proposal teams to identify timelines, responsibilities and win themes. You will facilitate strategy sessions, write concept notes, create supplementary materials, and roll up your sleeves to draft proposals. After submission, you will hold debriefings with proposal teams to learn lessons and hone best practices for program development efforts. You will also steward key relationships with our donors, managing donor visits and reporting.
    Promote Living Goods. You will raise awareness about Living Goods by cultivating relationships with Kenya based NGO’s/implementing partners and bilateral and multilateral and donors. You will identify strategic speaking opportunities and represent Living Goods at donor events and global health meetings and conferences to increase our visibility. You will spend a lot of your time away from your desk, getting some face time with key stakholders in our business.
    Support scoping new countries. Living Goods currently has direct operations in Kenya and Uganda, but we plan to enter at least 2 new countries over the next 3 years. You will support scoping trips to new countries, helping to assess the donor landscape and identify and apply for new funding opportunities.
    Hone systems. You will document and implement business processes, procedures, and templates to improve the work flow of the business development team.
    Motivate & organize people.Each proposal effort you lead is a chamber orchestra comprised of external partners and internal colleagues. You will serve as the conductor of each orchestra – leading discussions on strategy, creating buy-in around responsibilities and timelines, and guiding players every step in the proposal process. You will also get our senior management excited about being part of the fundraising process, providing them regular updates on our donor and partner priorities, and supporting them to always be eyes and ears for business development.

    Your Background

    International NGO experience. You have experience working in global health or international development organizations. You have traveled extensively or lived in a developing country.
    Business development experience.You have 5+ years’ experience developing grant proposals for b/multilateral funding. You know the world of USAID and donor agencies like DFID, the Global Fund, GAVI, and large foundations. You are well versed in US government funding mechanisms and procedures.
    Strong writing skills. You have experience drafting successful proposals for funding. You can write thoroughly, yet simply, about complex topics. You have a sharp eye and can write about both broad themes and minute details.
    Collaborative spirit. We want someone who actively listens and communicates. You connect easily with her/his team and gain their trust and respect. Who can work well across departments — with executive team members, country representatives, and organizational peers.
    Resourcefulness. You’re able to identify and recruit partners for projects during proposal development as necessary. When presented with problems, you know where to go to find answers.
    Project management skills. You can scope and track potential opportunities, organize proposal calendars, develop collaborative timelines and execute action plans.
    Team player. You play well with others enjoy seeing the impact of our work as a team.
    Multitasks. You’re able to juggle multiple tasks at once while ‘staying calm and carrying on.’ You think strategically, handle ambiguity and work well in a multicultural environment.

    Compensation
    A competitive salary and benefits package commensurate with experience including health insurance and bonus opportunity. The opportunity to be your best while making lives better for those in need.

  • Administrator

    Administrator

    Job Location:          Nairobi with travels to Sign of Hope projects’ locations in East Africa
    Start Date:    As soon as possible  
    Summary of core duties

    Managing day to day administrative tasks and office operations
    Managing the office filing system, including the Document Management System (DMS)
    Ensuring proper implementation of Human Resource policies and procedures
    Carrying out administrative follow-up of all staff: attendance, duty travels and leave management, appraisal forms preparation, personal record keeping (such as individual sheet, compiled with health history and emergency contacts)
    Covering and supporting duties of the accountant, as instructed by the East Africa Director
    Maintaining a database of all project grants, following up on partner grant reporting when requested
    Managing a database of potential partners and proposals received
    Keeping updated information on donor profiles/mapping, donor pipelines, fundraising opportunities

    Qualifications and Skills:

    Minimum qualification of bachelor’s degree in human resource management or a related field from any recognized institution

    OR

    Professional qualification in related field e.g. finance and accounting (CPA(K), ACCA).
    Working experience of at least 3 year working in a similar position.
    Good working knowledge of office management software like MS Office (MS Excel and MS Word)
    Excellent written and verbal communication skills

    Conditions:
     Start date: 1st December 2018 or earlier

    Duration of cntract: 10 months (renewable)
    Salary according to qualification and experience

  • Country Director

    Country Director

    The Country Director position provides a unique opportunity to be closely involved in cutting-edge policy-relevant research and work with top academics.  The Country Director will work with IPA senior Global, Regional, and Program leadership, as well as key stakeholders to set the strategic direction and oversee multiple simultaneous impact projects.  The position requires close interaction with academic researchers, donors, local government agencies, and other NGOs. The Country Director, assisted by the IPA Kenya Senior Management Team, will provide oversight of all project and office operations. 

    Responsibilities 

    Country Office Planning and Management

    Collaborate with Chief Global Programs Officer and Regional Director to develop IPA Kenya’s strategic plan;
    Collaborate with Regional Director to develop sub-initiative priorities, strategies and application plans;
    Lead strategic project management, financial management, external relations, business development, fundraising, Human Resources, and operational aspects of research projects;
    Develop and execute project management plan to support strategic planning, resource allocation, and policy engagement;
    Develop and lead project strategy metrics, goal and target setting, data collection, data management, data analysis, and reporting;
    Lead IPA’s policy impact in Kenya  including evidence dialogue, dissemination, and research collaborations;
    Ensure data collection is complaint  with IPA’s research protocols and data quality standards;
    Oversee internal and external project audits.

    Financial Management

    Oversee project budgets management and reporting, financial risk control procedures, projections for multiple grants, and contracts;
    Ensure compliance to donor reporting, rules, regulations, and requirements (e.g. USAID and DFID);
    Ensure financial compliance to Kenya Government and NGO board statutory requirements;
    Oversee internal and external financial audits.

    External Relations

    Manage, maintain and deepen relationships with core external academic researchers/ principal investigators (PIs) who work and partner with IPA in Kenya and expand this network of PIs;
    Develop and maintain high-level relationships with Government of Kenya, national and international NGO partners;
    Identify and cultivate relationships with new partnerships in sectors that are prioritized by IPA Kenya’s policy engagement;
    Represent IPA Kenya on a  global, national, and local level;
    Represent IPA Kenya with government and NGO partners;
    Oversee capacity building of local development partners in evidence-based policy making and impact evaluations;
    Manage relationships with and provide services to external academic researchers.

    Business Development and Fundraising

    Collaborate with Regional Director and program teams project resources, financial management, human resources, and operations for proposal development;
    Engage government partners to identify potential research projects;
    Identify and cultivate fundraising opportunities;
    Identify and cultivate research project opportunities, particularly through proactive reach out to external academic researchers/ principle investigators.

    Human Resources and Operations

    Manage Deputy Country Director, Senior Policy Manager, Finance Manager, and Human Resources Manager;
    Oversee Research Managers, Senior Research Associates and Field Managers;
    Oversee office operations, human resources, and information technology functions;
    Ensure compliance to Kenyan labor and immigration laws;
    Act as primary point of contract for emergency and crisis management;
    Ensure Nairobi and field offices safety and security protocols are maintained;
    Develop systems to strengthen staff capacity.

    Qualifications 

    Master’s degree in international affairs, international public policy, development economics, or field work related to international economic development with a minimum of 8 year relevant work experience; or
    Bachelor’s degree in international affairs, international public policy, development economics, or field work related to international economic development with a minimum of 10 year relevant work experience;
    Project Management Professional training certificate, strongly desirable.

    Experience

    Project management; strongly desired
    Report writing, strongly desired
    Quantitative research skills/ experience and a familiarity with randomized controlled trials, strongly desired;
    Experimental economics, education, health, water and sanitation and agricultural research, strongly desired;
    Engaging multiple stakeholders including international and local academic researchers, donors, national and local government officials, NGO partners, enumeration teams, and study participants, strongly desired;
    Working knowledge of human resource and operations, strongly desired
    Working with multiple donors;
    Worked as Deputy Country Director or Country Director, strongly desired;
    Experience leading diverse  team of 200+ in dynamic work environment;
    Experience building staff capacity;
    Experience living and working in Kenya.

    Attributes

    Leadership
    Strategic Goal Setting
    Innovation
    Problem solving
    Relationship Building
    Collaboration
    Adaptability
    Analytical
    Prioritizing
    Navigating Ambiguity

  • General Manager Kenya Supply Unit (KSU)

    General Manager Kenya Supply Unit (KSU)

    Based in Nairobi, Kenya
    CONTEXT
    Kenya Supply Unit is the intersectional regional supply unit in Eastern Africa. KSU is currently supplying 4 out of the 5 MSF Operational Centres (exception Operational Centre Amsterdam). At KSU we procure, store, and distribute medical and logistic items to the various MSF missions in the East African region. Our services include also clearing and forwarding (import, export, goods in transit) and handling of international freights coming from MSF Supply (in Belgium) and MSF Logistique (in France).
    The OCB Supply Chain director is the direct line manager for all managerial and supply related activity and development, as OCB is the budget holder. The OCB Supply chain director is the chairman of the stewardship committee for KSU. This is a multidisciplinary advisory body, composed of members with different technical backgrounds, that guides KSU in its strategy definition and the follow up of the execution.
    The MSF OCB Kenya country director is the referral point and final responsible for all administrative and HR decisions. For security related matters the country director has the ultimate and final say.
    MAIN OBJECTIVES

    Contribute to a positive and productive work environment that encourages individual well-being.
    Providing strategic & tactical leadership of the long term supply chain function (materials planning, scheduling, purchasing, inventory control and management), coordinating and developing personnel.
    Develop and implement strong processes and drive change where needed to ensure continuous improvement at KSU at the right cost.
    Develop and manage the direction of KSU services with the focus on customer service, people, organization, processes and information technology.
    To effectively manage all major projects for KSU.
    Ensure continued collaboration and support from the different Operational Centers, promote KSU.
    Represent KSU in its legal and contextual environment

    RESPONSIBILITIES
    The General Manager will be responsible for a wide range of specific activities including:
    Coordination

    Develop and roll out the strategy for KSU in collaboration with all stakeholders and assure this strategy is aligned with the Organization wide Supply chain Strategy (OSS) and with the objectives of the missions which are supplied through KSU.
    Maintain a good overall strategic view of the projects, in collaboration with the different KSU -managers and evaluate on a quarterly basis.
    Report on the achievements in the strategy plan to the multidisciplinary Stewardship Committee.
    With Financial coordinator prepares KSU’s budget on a yearly basis, in line with the strategy and action plan and monitor the monthly budget follow up
    Disseminate information from the field, European Supply centers and Operational Centers to the KSU team.
    Follow all security issues in liaison with MSF OCB Kenya country director and maintain a high level of awareness of the general security situation within Nairobi. Inform staff of any security updates as issued by the MSF OCB Kenya country director.
    Intervenes in the prevention and/or resolving of conflicts within the team. Informs, in case required, OCB Supply chain department and OCB Kenya HR department/ country director for legal advice).
    Responsible for the timely drawing-up of job-profiles, together with the team, for new positions or replacements in KSU.
    Assure conformity and compatibility of the IT/IS systems within the supply chain of MSF

    Direct management

    Responsible for managing the supply chain manager to ensure supply chain management activities in KSU follow MSF policies and Standard.
    Responsible for managing the procurement manager to ensure all procurement related activities in KSU follow MSF policies and Standard.
    Responsible for managing the pharmacist to ensure GDP and QA activities in KSU follow MSF policies and Standard.
    Responsible for managing the HR and Admin officer to ensure all HR/admin activities in KSU follow MSF policies and Standard.
    Responsible for managing the Financial Coordinator to ensure all Finance activities in KSU follow MSF policies and Standard.

    Representation

    Establish and maintain contact with all MSF sections and other agencies (ICRC, etc) for a potential collaboration and exchange of information and resources on supply.
    Represents KSU and organizes the KSU Stewardship Committee meetings.
    Develop and maintain effective collaborative relationships with government authorities, supplier and humanitarian partners as needed.
    Network, develop and maintain strong relationships with all key partners in MSF.
    Present KSU to visitors, including donors and press when need be.
    Regular visits and meetings with client missions.

    Meetings and Reporting

    Ensure monthly analyses of KSU’s KPI’s.
    Bi-weekly conference call with direct line manager.
    Monthly meeting with Head of Mission
    Bi-monthly coordination meeting with direct reports.
    Quarterly reporting to the Stewardship Committee.

    REQUIREMENTS
    Education

    Master degree in economics, supply chain management or equivalent

    Experience

    Strong (10+ years) experience in supply Chain management
    MSF experience

    Competencies

    Strong management, coaching and mentoring skills, intercultural
    Helicopter view, ability to develop and implement strategies
    Knowledge of ERP systems
    Diplomatic skills, open minded
    Common sense and patience

    Languages

    Good English, written and spoken

    MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.
    CONDITIONS

    Length of the contract: 1 year (extendable), based in Nairobi. This is a non-family position.
    Salary according to MSF-OCB Field salary scale. Transport, accommodation, vaccinations are taken in charge by MSF. Per diem + medical insurance
    Expected starting date: 10/12/2018