Job Field: Sector in Administration / Secretarial  , NGO/Non-Profit

  • Global Director for People

    Global Director for People

    About the Role
    The people agenda is fundamental to the transformative change sought by Oxfam International. The Global Director for People will be a strategic, hands-on, dynamic and motivated leader who will help to steer Oxfam through this period of transition and beyond. Working with each of the 19 affiliates of Oxfam International, the Global Director for People will focus on aligning HR functions, systems and processes including Reward, Talent Development, Employee Life Cycle and Learning & Organizational Development across the confederation. The person will also be a strategic partner to the Oxfam International Management Team, support safeguarding and align Oxfam’s culture with the core values including promoting gender equality and cherishing diversity.
    The role will suit an experienced HR professional with at least fifteen years of experience, five years of which should be at Director level in an international organization. S/he will have a strong track record in building Global HR capacity and bring change management experience within a complex organizational culture/ structure. They are looking for a strategic individual with strong influencing and leadership skills; able to engage key stakeholders in the confederation to develop and execute a compelling vision, while at the same time a pioneer in setting up global operations.
    The Global Director for People will be appointed for an initial fixed term of four years.

  • Regional Director

    Regional Director

    Job description

    Strategy: The EARD will be responsible for realizing IDinsight’s sector-transforming vision for the region. As IDinsight’s primary regional representative, the EARD will develop new client engagements and initiatives and refine IDinsight’s multi-country model.
    Relationships: Meaningful, trusting relationships represent the foundation of IDinsight’s model. The EARD will establish him/herself as an expert and trusted advisor to development leaders to increase program effectiveness and shape evidence-based action in the region.
    Teams and operations: The EARD will oversee office operations and Nairobi-based teams. This includes mentoring IDinsight high-performing staff, participating in staffing decisions, managing the office budget, and playing a lead role in hiring for the region.
    Portfolio of projects: The EARD will also supervise IDinsight project work in the region, acting as the project director in some (if not all) projects in the region. The EARD will be responsible for providing strategic guidance to project teams and supporting stakeholder management.

  • Country Director

    Country Director

    Job Description
    The Country Director will report to the Managing Partner, and will be responsible for the overall management of staff and the portfolio of activities being undertaken by the company in Africa. Specifically, the duties of the Country Director include:
    Description of Main Duties:

    Serve as the lead contact for Vision Quest and manages relationships with clients and partners including government bodies, donors, UN agencies, NCOs, private sector enterprises and civil society associations.
    Develop, implement and deliver VQ research project strategies, under the guidance of the Managing Partner.
    Submit monthly internal reports to the Managing Partner on achievements, projects, problems encountered, pertinent developments and strategic needs.
    Attend meetings with current and potential clients, major planning meetings and other cluster government meetings as required.
    Introduce innovation and best practices to enhance research programs and operational performance
    Provides analysis, interpretation, reporting, coordination and management of the administrative and operational structure of the research department, including the development of project proposals, professional service agreements and research billing compliance.
    Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, and values with regard to internal and external actors.
    Ensure adequate mechanisms are in place for budget monitoring and review and minimize significant expenditure variances.
    Provide leadership support to Area Programme staff and promote best practices in human resources management.
    Oversee adequate implementation of the performance management system including performance objectives and planning, review, appraisal and staff development.
    Oversee and monitor efficiency and fairness of recruitment processes across all programs.

    Education requirements:
    Master’s degree in any of the social sciences (sociology, anthropology, psychology, economics, or related field.)
    Relevant Work Experience:

    Minimum of 5 years’ professional experience at the management working in research or M&E.
    Experience living and working in Africa is a must.
    Minimum 5 years demonstrated working experience in program development, implementation and evaluation; 2 of which should be at senior management level.
    Progressive experience of programme management (at least 5 years) in the INGO/private sector in Africa with a proven track record as a senior manager and leader, including experience in developing and implementing strategic plans.A demonstratable network of contacts and high standing in his/her profession with problem-solving, proven record of building and managing effective partnerships and strategic alliances.
    Strong People and financial Management skills.

    Skills Required:

    Demonstrated initiative and creativity; and substantial experience of strategic thinking, including identify problem-solving and responding to opportunities and challenges and the ability to translate these into practical plans of action.
    Good knowledge of financial management and accounting and budget holding principles.
    Strong management and organizational skills, including comfort in delegating authority.
    Supervision: Works independently under the supervision of the Managing Partner
    Decision Making: Has full responsibility for decisions at country level in line with approved policy.
    Responsibility for assets: Overall responsibility for the Country budget, all organizational resources and assets.
    Responsibility for Staff: All Country staff and consultants
    Well established and practised organizational and planning skills; and extensive knowledge and experience of project cycle management including using project planning and management key tools (e.g. Logical Framework analysis, Gantt chart, etc.)

  • Director, Operations, Kenya

    Director, Operations, Kenya

    Job Description
    Project Overview and Role
    The specific purpose of the position is to manage implementation of effective and efficient operational, financial and compliance activities to deliver projects in accordance with contractual obligations, company policies, Group Standard Operating Procedures (SOPs) and Guidelines and client rules and regulations. Kenyan candidates are encouraged to apply.
    Responsibilities

    Corporate Operations

    Support In collaboration with the Country Director and corporate services, provide a focal point for training and guidance to project staff on and support their compliance with company policies, SOPs and Guidelines and client rules and regulations (covering as required security, occupational health and safety, risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other operational matters);
    Work with the Project Management Unit (PMU) on the development and presentation of internal and external reporting (for example: Monthly Management Reports (MMRs), quarterly Internal Project Reviews (IPRs), project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purpose;
    Coordinate among all Palladium-managed projects based in Kenya to ensure compliance with client and corporate requirements in all financial, administrative, and other operational areas;
    Collaborate with senior practice leadership, country director, and project staff to identify and manage resources to help projects meet their goals, deliverables, and milestones; and Spearhead hub office activities as required.

    Project Operations and Management

    Oversight In conjunction with country director, provide oversight of project finance and operations staff, including development and tracking of progress against KPIs and input on performance reviews. Finance and operations staff will have dotted line reporting to the individual in this role. Support supervision of staff executing financial, operations, human resources, and similar business support functions at the project level;
    Serve as the secondary liaison between the Kenya hub office teams and the HQ members of the PMU, to collectively liaise with corporate services (Contracts and Compliance, IT, Human Resources, Finance Management, Invoicing, and Accounting) as needed;
    Participate in the development and tracking of progress against project work plans; Support project advocacy with internal and external stakeholders.

    Budgeting and Financial Management

    Ensure company policies, SOPs and Guidelines for financial management are implemented and are compliant with the client’s rules and regulations;
    Assist Country Director with high-level monitoring of all hub office managed project budgets and projections, working with relevant PMUs to ensure monthly spending targets are met, and accuracy of financial data. Serve as a subject matter expert in budgeting and financial management for project teams, working closely with the PMU and HQ Financial Management teams to develop expertise in Palladium’s budgeting and financial management systems and processes;
    Establish project levels of delegated authority in accordance with company policy and manage the process for higher-level approvals as required;
    Ensure project finance staff are adhering to the monthly financial cycle and/or calendar;
    Ensure COPs monitor expenditures against budgets and forecasts, including staff costs, operating expenses and procurements;
    Review cashbooks / field vouchers and ensure supporting documentation is complete;
    Oversee the external audit process and ensure retention of project records is compliant with company policy.

    Human Resource Management and Recruitment Oversight

    Oversee project human resource planning, recruitment in compliance with client and corporate policies and procedures; In collaboration with Security, ensure safety and security procedures, including Occupational Health and Safety (OHS) requirements, are in place and adhered to;
    In collaboration with the Human Resources Manager, PMU, and hub office leadership team, ensure staff performance management systems are in place and adhered to;
    Supervise Manager, Human Resources to ensure HR needs are met across the hub office teams. Procurement, Sub-Contractor and Grant Management Serve as a point of contact with hub office service providers and address vendor contractual matters as required;
    Assist staff with ensuring procedures for subcontractor and grants management are compliant with the company’s SOPs and Guidelines and client’s rules and regulations;
    Facilitate field office leases; Spot-check quality of field procurement; ensuring compliance with company anti-corruptions and due diligence processes; may serve as member of procurement evaluation committees as needed Ensure asset management procedures are undertaken and conduct spot checks.

    Business Development / Other

    Participate in capture planning, providing inputs on operational requirements, including but not limited to the requirements for company registration and banking arrangements; Provide input and support business development of the company as required;
    Convene the procurement committee, and Other duties as assigned

    Requirements

    Minimum education and experience required
    Master’s degree in Business Administration, or equivalent degree/s in finance, accounting, commerce, or closely related field.
    A minimum of 10 years relevant work experience.
    A minimum of 6 years project management experience with US Government (CDC, Department of State, USAID, etc.) or other donor clients.
    Experience managing large and complex projects.
    A minimum of 6 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching.

    Key competencies and professional expertise required

    Formal Project Management training and expertise.
    Excellent written and verbal communication skills.
    Financial acumen and the ability to interpret and analyse financial reports.
    Sound problem solving and decision making skills.
    Strong management skills with ability to mentor, coach, lead, develop and evaluate staff.
    Ability to work with a low level of supervision and as a part of a team when required.

  • Administration Assistant

    Administration Assistant

    Purpose of the role: The Administration Assistant will be required to proactively be involved in providing comprehensive administration, logistical and procurement support to the Kakuma team; be an active and participatory member of the Kakuma team.
    Duties & Responsibilities

    Managing the Kakuma Location’s front office including responding to all official enquiries, making formal appointment and coordinating programs diary; planning meetings and taking minutes.
    Handling administrative requests and queries from senior managers.
    Maintaining an efficient office filing system and management of general office correspondences;
    Management of the staff welfare kitchen and supplies.
    General office maintenance (cleanliness and ensuring availability of utilities/office supplies).
    Offering logistical support for official travel; bookings of flights and transfers,
    Coordination and management of staff meetings; trainings. Including booking of venues and travel arrangements as required.
    Making guest house reservations for staff working in the field as well as guests/staff visiting the field office for missions.
    Providing support in dispatch and receiving of parcels to and from the field location.
    Support Finance & Admin Officer through receipt of and stamping of invoices before payments are processed; cheque and cash issuance to suppliers
    Maintaining an assets management system.
    Provide supervision to the compound cleaner, housekeeper and kitchen staff in ensuring cleanliness of offices, guest houses and the compound in general.
    Any other duty as may be assigned by the Supervisor from time to time

    Professional qualifications

    Diploma in Business Management, Business Administration or any other closely related field.
    Minimum relevant experience required
    Minimum of 3 years’ experience in providing front office and office administration support preferably with an INGO.
    Excellent knowledge of basic computer applications (Particularly MS Word, MS Excel, MS PowerPoint), and use of the internet.
    Excellent oral and written English.
    Excellent communication and interpersonal skills.
    Ability to work under pressure in a busy environment.
    Ability to manage multiple priorities and meet required deadlines.
    Ability to resolve conflicts arising in the work environment.
    Ability to work with minimum supervision.

    Preferred Skills & Competences

    Good levels of numeracy.
    Knowledge and exposure to the social and cultural values of the region concerned.
    Good communication skills as well as Proficiency in local language(s).
    Proven commitment to and understanding of AAH-I’s vision, mission and core values.

  • Country Director

    Country Director

    SUMMARY
    Responsible for strategic leadership and oversight of ChildFund operations in the assigned Country office (NO), including program direction, country strategy development, program quality, innovation and impact, emergency preparedness and response, human resource management and talent development, financial and organization’s assets stewardship, resource acquisition, and administrative operations.
    The Country Director is expected to play an important role in the evolution of NO operations to become more effective and efficient in reducing costs while maximizing social impact and appropriate role of an INGO in the country of assignment working with strong local partners, and fostering alternative creative/ innovative approaches to deliver program social impact.  S/he will also guide the Country office team in ensuring operational effectiveness and efficiency (with the Shared Support Unit where applicable), an organizational culture where ChildFund core values and operational principles are practiced, appropriate systems are in place and properly implemented, maintenance of good working relationships with local partners, government officials, and donors, and to ensure all staff and representatives are fully aware of and adhere to ChildFund policy and commitments about Child Safeguarding.
    DUTIES/RESPONSIBILITIES

    Take all appropriate corrective actions, including disciplinary, legal or other actions in response to any violation of the Child Safeguarding Policy and follow up on any findings of a violation and review the applicable policies, procedures and protocols to identify and address any gaps or weaknesses.
    Supervise guide and mentor staff to achieve performance metrics and core outcomes and oversee the establishment and functioning of a strong, effective senior management/leadership team.
    Oversee the recruitment and orientation of senior and middle management staff, provide on-going talent management supervision, leadership, and guidance, and provide oversight in the management and development of NO human resources.
    Provide strategic oversight and ensure excellence for a healthy growing operational portfolio with program quality, satisfied and engaged staff, program strategies with monitoring and learning systems, and grant acquisition with appropriate pre- and post-award management.
    Drive, develop, and ensure the adaption, integration, and learning around key areas including child safeguard standards, monitoring and evaluation, disaster risks reduction, gender equity and diversity, and that an appropriate/timely/ effective disaster emergency response and preparedness plan is in place and updated regularly.
    Develop ChildFund reputation and brand among government and peer INGOs to pre-position, advocate, network and raise profile and reputation among key influencers important to children’s right.
    Ensure the organization is recognized by stakeholders (relevant government authorities, donors, other NGOs, media etc) as a strong child development organization and credible reference point on issues related to development, and specifically to be seen as a leader in children’s issues.
    Ensure optimal financial, human and physical resource allocation and management and quality standards (with the Shared Support Unit where applicable) for successful implementation of the country’s and organization’s strategic plan and mission and to monitor and report on their progress.
    Provide leadership in the development or management of assigned functions associated with the new program Delivery Models(s) initiative.
    Ensure proper use of ChildFund resources in pursuit of quality programs for child development, and ensure that adequate internal control are in place to protect NO financial and non-monetary assets and that they are used in accordance with donor terms and conditions.

    QUALIFICATIONS/EXPERIENCE

    7 – 8 years’ experience in senior management position in development field
    Experience in emergency programs, and/or community development
    Experience in the management of large institutional grants preferred
    Proven track record of strong management skills with complex programs and a large number of staff.
    Experienced in child focused programming and sponsorship.
    Outstanding written and oral communication skills in English.
    Ability to grow/develop a development agency by attracting local and intercountry resources and building alliances.
    Demonstrated high-level interpersonal and cross-cultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues.
    Ability to pragmatically solve problems, plan a course of action using analytical, conceptual, strategic and forward-thinking abilities to achieve an effective resolution.
    Demonstrated technical expertise in such areas as: project, budget and resource management.
    Strong leadership skills in such areas as: fostering teamwork; developing and motivating others; managing change; conflict resolution; initiative and flexibility.
    Strong visioning, strategic planning, implementation ability and effective under pressure, results oriented and proactive with the ability to multi-task.
    Ability to demonstrate support for innovation and organizational changes needed to improve the organization’s effectiveness; helping others to successfully manage organizational change.
    Ability to recognize, react and adjust to rapidly changing conditions and to lead the resources in appropriate direction with cohesiveness and a sense of urgency
    Coalition building capabilities, external networking and experience in developing strategic partnerships
    Fluency in English and or Spanish (in Americas) – some countries would require fluency in Portuguese or French; and thus ability to communicate in another major language is highly desired.

    EDUCATION/CERTIFICATIONS

    Master degree in related field of community development/social science or relevant discipline.