Job Field: Sector in Administration / Secretarial , NGO/Non-Profit

Country Director

The Country Director position provides a unique opportunity to be closely involved in cutting-edge policy-relevant research and work with top academics. The Country Director will work with IPA senior Global, Regional, and Program leadership, as well as key stakeholders to set the strategic direction and oversee multiple simultaneous impact projects. The position requires close interaction with academic researchers, donors, local government agencies, and other NGOs. The Country Director, assisted by the IPA Kenya Senior Management Team, will provide oversight of all project and office operations.

Responsibilities

Country Office Planning and Management

Collaborate with Chief Global Programs Officer and Regional Director to develop IPA Kenya’s strategic plan;
Collaborate with Regional Director to develop sub-initiative priorities, strategies and application plans;
Lead strategic project management, financial management, external relations, business development, fundraising, Human Resources, and operational aspects of research projects;
Develop and execute project management plan to support strategic planning, resource allocation, and policy engagement;
Develop and lead project strategy metrics, goal and target setting, data collection, data management, data analysis, and reporting;
Lead IPA’s policy impact in Kenya including evidence dialogue, dissemination, and research collaborations;
Ensure data collection is complaint with IPA’s research protocols and data quality standards;
Oversee internal and external project audits.

Financial Management

Oversee project budgets management and reporting, financial risk control procedures, projections for multiple grants, and contracts;
Ensure compliance to donor reporting, rules, regulations, and requirements (e.g. USAID and DFID);
Ensure financial compliance to Kenya Government and NGO board statutory requirements;
Oversee internal and external financial audits.

External Relations

Manage, maintain and deepen relationships with core external academic researchers/ principal investigators (PIs) who work and partner with IPA in Kenya and expand this network of PIs;
Develop and maintain high-level relationships with Government of Kenya, national and international NGO partners;
Identify and cultivate relationships with new partnerships in sectors that are prioritized by IPA Kenya’s policy engagement;
Represent IPA Kenya on a global, national, and local level;
Represent IPA Kenya with government and NGO partners;
Oversee capacity building of local development partners in evidence-based policy making and impact evaluations;
Manage relationships with and provide services to external academic researchers.

Business Development and Fundraising

Collaborate with Regional Director and program teams project resources, financial management, human resources, and operations for proposal development;
Engage government partners to identify potential research projects;
Identify and cultivate fundraising opportunities;
Identify and cultivate research project opportunities, particularly through proactive reach out to external academic researchers/ principle investigators.

Human Resources and Operations

Manage Deputy Country Director, Senior Policy Manager, Finance Manager, and Human Resources Manager;
Oversee Research Managers, Senior Research Associates and Field Managers;
Oversee office operations, human resources, and information technology functions;
Ensure compliance to Kenyan labor and immigration laws;
Act as primary point of contract for emergency and crisis management;
Ensure Nairobi and field offices safety and security protocols are maintained;
Develop systems to strengthen staff capacity.

Qualifications

Master’s degree in international affairs, international public policy, development economics, or field work related to international economic development with a minimum of 8 year relevant work experience; or
Bachelor’s degree in international affairs, international public policy, development economics, or field work related to international economic development with a minimum of 10 year relevant work experience;
Project Management Professional training certificate, strongly desirable.

Experience

Project management; strongly desired
Report writing, strongly desired
Quantitative research skills/ experience and a familiarity with randomized controlled trials, strongly desired;
Experimental economics, education, health, water and sanitation and agricultural research, strongly desired;
Engaging multiple stakeholders including international and local academic researchers, donors, national and local government officials, NGO partners, enumeration teams, and study participants, strongly desired;
Working knowledge of human resource and operations, strongly desired
Working with multiple donors;
Worked as Deputy Country Director or Country Director, strongly desired;
Experience leading diverse team of 200+ in dynamic work environment;
Experience building staff capacity;
Experience living and working in Kenya.

Attributes

Leadership
Strategic Goal Setting
Innovation
Problem solving
Relationship Building
Collaboration
Adaptability
Analytical
Prioritizing
Navigating Ambiguity

October 24, 2024
General Manager Kenya Supply Unit (KSU)

Based in Nairobi, Kenya
CONTEXT
Kenya Supply Unit is the intersectional regional supply unit in Eastern Africa. KSU is currently supplying 4 out of the 5 MSF Operational Centres (exception Operational Centre Amsterdam). At KSU we procure, store, and distribute medical and logistic items to the various MSF missions in the East African region. Our services include also clearing and forwarding (import, export, goods in transit) and handling of international freights coming from MSF Supply (in Belgium) and MSF Logistique (in France).
The OCB Supply Chain director is the direct line manager for all managerial and supply related activity and development, as OCB is the budget holder. The OCB Supply chain director is the chairman of the stewardship committee for KSU. This is a multidisciplinary advisory body, composed of members with different technical backgrounds, that guides KSU in its strategy definition and the follow up of the execution.
The MSF OCB Kenya country director is the referral point and final responsible for all administrative and HR decisions. For security related matters the country director has the ultimate and final say.
MAIN OBJECTIVES

Contribute to a positive and productive work environment that encourages individual well-being.
Providing strategic & tactical leadership of the long term supply chain function (materials planning, scheduling, purchasing, inventory control and management), coordinating and developing personnel.
Develop and implement strong processes and drive change where needed to ensure continuous improvement at KSU at the right cost.
Develop and manage the direction of KSU services with the focus on customer service, people, organization, processes and information technology.
To effectively manage all major projects for KSU.
Ensure continued collaboration and support from the different Operational Centers, promote KSU.
Represent KSU in its legal and contextual environment

RESPONSIBILITIES
The General Manager will be responsible for a wide range of specific activities including:
Coordination

Develop and roll out the strategy for KSU in collaboration with all stakeholders and assure this strategy is aligned with the Organization wide Supply chain Strategy (OSS) and with the objectives of the missions which are supplied through KSU.
Maintain a good overall strategic view of the projects, in collaboration with the different KSU -managers and evaluate on a quarterly basis.
Report on the achievements in the strategy plan to the multidisciplinary Stewardship Committee.
With Financial coordinator prepares KSU’s budget on a yearly basis, in line with the strategy and action plan and monitor the monthly budget follow up
Disseminate information from the field, European Supply centers and Operational Centers to the KSU team.
Follow all security issues in liaison with MSF OCB Kenya country director and maintain a high level of awareness of the general security situation within Nairobi. Inform staff of any security updates as issued by the MSF OCB Kenya country director.
Intervenes in the prevention and/or resolving of conflicts within the team. Informs, in case required, OCB Supply chain department and OCB Kenya HR department/ country director for legal advice).
Responsible for the timely drawing-up of job-profiles, together with the team, for new positions or replacements in KSU.
Assure conformity and compatibility of the IT/IS systems within the supply chain of MSF

Direct management

Responsible for managing the supply chain manager to ensure supply chain management activities in KSU follow MSF policies and Standard.
Responsible for managing the procurement manager to ensure all procurement related activities in KSU follow MSF policies and Standard.
Responsible for managing the pharmacist to ensure GDP and QA activities in KSU follow MSF policies and Standard.
Responsible for managing the HR and Admin officer to ensure all HR/admin activities in KSU follow MSF policies and Standard.
Responsible for managing the Financial Coordinator to ensure all Finance activities in KSU follow MSF policies and Standard.

Representation

Establish and maintain contact with all MSF sections and other agencies (ICRC, etc) for a potential collaboration and exchange of information and resources on supply.
Represents KSU and organizes the KSU Stewardship Committee meetings.
Develop and maintain effective collaborative relationships with government authorities, supplier and humanitarian partners as needed.
Network, develop and maintain strong relationships with all key partners in MSF.
Present KSU to visitors, including donors and press when need be.
Regular visits and meetings with client missions.

Meetings and Reporting

Ensure monthly analyses of KSU’s KPI’s.
Bi-weekly conference call with direct line manager.
Monthly meeting with Head of Mission
Bi-monthly coordination meeting with direct reports.
Quarterly reporting to the Stewardship Committee.

REQUIREMENTS
Education

Master degree in economics, supply chain management or equivalent

Experience

Strong (10+ years) experience in supply Chain management
MSF experience

Competencies

Strong management, coaching and mentoring skills, intercultural
Helicopter view, ability to develop and implement strategies
Knowledge of ERP systems
Diplomatic skills, open minded
Common sense and patience

Languages

Good English, written and spoken

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.
CONDITIONS

Length of the contract: 1 year (extendable), based in Nairobi. This is a non-family position.
Salary according to MSF-OCB Field salary scale. Transport, accommodation, vaccinations are taken in charge by MSF. Per diem + medical insurance
Expected starting date: 10/12/2018

October 24, 2024
Program Administrative Assistant

Job Description

The Center seeks to recruit a Program Administrative Assistant to support some of its research units.
Key Responsibilities

Manage the Unit Leader’s office and respond to queries in his/her absence;
Schedule appointments for the Unit Leader and other members of the team as necessary;
Manage meetings of the Unit, including preparing documentation and taking minutes as necessary;
Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;
Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;
Provide support in preparation and formatting of reports;
Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
Assist in contract preparations;
Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates; and
Help in monitoring project implementation including review of burn rates on the online management accounting system.

Essential Skills

Diploma in Business Administration or related field;
At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;
Good planning, financial and organizational skills;
Good computer skills;
Excellent communication skills (both written and verbal);
Excellent interpersonal skills; and
Experience working in a multidisciplinary and multicultural environment will be an added advantage.

Desirable Skills:

Detail oriented, discreet, tactful, courteous;
Ability to work independently, set priorities, juggle tasks, meet deadlines; and
Initiative and innovation in assessing situations, troubleshooting, conflict resolution, and team building

October 24, 2024
County Coordinators Regional Manager – North Eastern

Job Description
Reporting to: Regional Manager
Job Location: Wajir, Mandera, Garissa
Overall Purpose
This role will be responsible for ensuring that Kenya Red Cross is strategically and effectively positioned within a Specific County as key partner to the County government and has a well-coordinated approach in service delivery to the communities within the County in line with their identified needs and priorities. This role is also responsible for the growth and management of Programmes within the specific county
Duties and Responsibilities

Develop strategies that ensure KRCS is well positioned and coordinated as a strategic partner to the county government in service delivery in line with the identified priorities
Develop strategic alliances to strengthen collaborative partnerships and networks with relevant County government agencies, NGO’s and other stakeholders in order to advocate, represent, and influence policies for humanitarian relief
Provide strategic leadership and direction to County staff to design, implement and evaluate strategic action plans and budgets in line with approved County priorities and strategies.
Coordinate monitoring and evaluation of programmes in order to assess progress, ensure accountability, determine impact and report significant achievements to ensure organizational learning
Lead and Coordinate the development and implementation of disaster management programmes at the county level and ensure effective response to disasters.
Develop, implement, lobby and advocacy of programmes with a view to reform policies that facilitate humanitarian service delivery.
Represent the Society at local and county meetings, conferences and workshops and other forums.
Provide departmental progress updates to Regional Management, KCRS Board and external stakeholders.
Serve as secretary to the KRCS county branch board meetings.
Coordinate the development, implementation of the annual plan and budget under the direction of the Regional management and County Branch Committee
Coordinate dissemination of KRCS Volunteer and youth policy and guidelines outlining their recruitment and selection, deployment, training and development in order to achieve a self-sustaining network of volunteers
Coordinate Dissemination KRCS membership policy and guidelines, coordinate elections and build the capacity of Branch management committees/Boards to ensure a more accountable and transparent governance
Develop and periodically update computerised database information system to ensure that all records and statistics pertaining to the youth, volunteers and members are properly classified and maintained for rapid access and retrieval
Coordinate risks mapping and vulnerability capacity assessment activities to plan prepare, respond and mitigate disaster impacts
In consultation with the Regions ensure effective resource mobilisation strategies, prepare and submit funding proposals according to donor requirements to supplement local budget allocations. Lead on robust income generating activities for branch sustainability.
Coordinate implementation of capacity building programmes to effectively prepare staff, volunteers and communities to respond to disasters, restore family links as well as put in place systems for community reconstruction and environmental conservation
Prepare periodic project status reports and oversee the documentation and reporting of programmes to ensure compliance with stipulated requirements, coordinate timely responses to donor queries as well as inform on problems and constraints on programme delivery.
Dissemination of Ideals and the Fundamental Principles of the International Red Cross & Red Crescent Movement, International Humanitarian Law (IHL) and International Disaster Response Law (IDRL)
Prepare concept papers, periodic and annual reports showing achievements of the Branch against planned targets as well as provide justification for performance variances and recommending strategies for improvement.
Prepare periodic project status reports and oversee the documentation and reporting of programmes to ensure compliance with stipulated requirements, coordinate timely responses to donor queries as well as inform on constraints on programme delivery.

Minimum Qualifications

Bachelor’s Degree in Community Development, Environmental Health, Human Ecology or equivalent qualifications with certificate in project management
Over three (3) years’ experience in planning, implementing and evaluating community-based programmes in emergency/relief context
Voluntary working experience

Key Competencies

Good knowledge of the work of the Red cross in Kenya and the County
Good knowledge on the County and its working environment
Proven record of networking and Partnership development
Excellent conflict resolution skills
Experience in Programme design and management
Experience in Volunteer Management
Excellent interpersonal and effective communication skills
Excellent change management skills.

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October 24, 2024
Call for Akili Dada Board Members

Akili Dada has a governance board whose key roles are;

The protection of stakeholders interests by seeking to ensure that Akili Dada strategic direction provides value for its various stakeholders
Establishing goals for management and monitoring the achievement of organizational goals;
Appointing and/or replacing the Executive Director and other senior Staff
Authorizing policies and overseeing the strategic implementation of these policies
Seeking to ensure that Akili Dada’s internal control and reporting procedures are adequate, effective and ethical and that the organizations strategic direction provides value for its stakeholders.
In addition to the standard roles and responsibilities of a board member, our Board members are active advocates and ambassadors for Akili Dada and are fully engaged in supporting the Organization to advance its mission.

We are seeking board members with the following attributes:-

Respected East African women aged between 25 and 35 years.
A passion for girls and young women
Aligned in thinking with the Akili Dada’s vision and mission to nurture transformative leadership in girls and young women from underserved backgrounds to meet the urgent need for more African Women in Leadership
With strong Advocacy experience or skills in either Project Monitoring and Evaluation, Institutional Capacity Building, Finance/Accounting/Investment, Public Relations and Communications, Resource Mobilisation.
With experience that spans the development, public and private sectors.
With strong relationship building skills.
Well networked across the region and globally.
With sufficient time to invest in the Board Member role utmost 10 days a year

The appointment will be effective from 1 December 2018 for a 3-year tenure renewed once upon the satisfactory performance as concluded from the annual Board performance reviews.
Terms and conditions will be discussed with the successful candidates.

October 24, 2024
Administrative Assistant

SALARY: Competitive
STARTING DATE: 24th September 2018
The Administrative Assistant will perform a variety of administrative and clerical tasks including; providing support to GAIN Kenya’s managers and employees, assisting in daily office needs and managing the organisation’s general admin activities.
GAIN Kenya seeks an enthusiastic and experienced administrator who will work closely with the staff team to smooth systems and processes. She/he will prepare account payables documents for approval and oversea the proper upkeep and maintenance of office premises and working facilities to provide the best possible physical environment for staff. The Administrative Assistant will organise logistics of meetings and workshops for GAIN Kenya, including travel arrangements.
The ideal candidate will have good interpersonal, organisational and oral and written communication skills. They will have the ability to prioritise and multi-task and be flexible in working outside regular working hours. She/he will have proven experience as administrative assistant or office administrative assistant. The ideal candidate will be competent in using MS word, Outlook, PowerPoint, Excel and have basic accounting skills.
Ideally, she/he will have a bachelor’s degree in a relevant field or have equivalent work experience.
The Global Alliance for Improved Nutrition is committed to a policy of equal opportunity and as an inclusive employer we are keen to reflect the diversity of our society at every level within our organisation. We welcome applications from all sections of the community. Our employees worldwide are required to ensure their behaviour is consistent with our policies.

October 24, 2024
Cooperative Specialist & Team Lead Collaborating, Learning & Adapting (Cla) Program Officer

Job Description
Global Communities is seeking a qualified and experienced Cooperative Specialist and Team Lead for the USAID/Kenya Cooperative Development Program (CDP). The program will be designed to support three pillars 1) promote the adoption and implementation of cooperative legislation and policies that support and strengthen cooperative businesses in 25 counties; 2) strengthen the business acumen and performance of cooperative businesses while integrating and empowering youth and women within cooperative business structures in targeted urban and peri-urban markets to increase economic participation and county revenue growth; and 3) improve understanding of the psychosocial behavioral impacts associated with membership in cooperative businesses and determine whether those behaviors contribute positively to household and community resilience strategies.
The Cooperative Specialist will report to the USAID/Kenya CDP Chief of Party at Global Communities Headquarters in Silver Spring, Maryland. S/he will be responsible for the management and leadership of program operations in Kenya, and will serve as the Country Program Representative.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Cooperative Specialist and Team Lead will be responsible for providing strategic leadership to the CDP program in Kenya in collaboration with the Chief of Party (COP). The Cooperative Specialist and Team Lead shall be responsible for the management and implementation of in-country operations. The Cooperative Specialist and Team Lead will work with key stakeholders and cooperative partners to develop capacity of cooperatives in the service sectors in collaboration with the CDP Kenya team. S/he will also be responsible for management and oversight of the program’s three core objectives, monitoring the progress, milestones and achievements of the cooperatives over the life of the program, and be responsible for oversight and delivery of program administration including annual and monthly budgets in coordination with the team Finance team. The CDP Cooperative Specialist and Team Lead will be expected to work locally with the Kenya Country Director, and will supervise a team of at least three (3) in-country staff and local consultants to accomplish the work plan. This position will have at least two direct reports and oversee a team of up to five individuals.

Critical to this position is a strong functional understanding of the cooperative business model and have a background in working with cooperatives to strengthen their operations, management, financial and governance systems. The successful candidate should be open to working in a nontraditional working environment with remote management and have good communication and cooperation skills. Specific responsibilities include, but are not limited to:
Serving as the primary in-country representative for Global Communities’ CDP Kenya program;
Providing day to day team management and have a flexible schedule for working with HQ Management team and COP;
Designing, implementing and monitoring work plan for all three pillars in collaboration with HQ Management team
Working in close collaboration with the program Chief of Party to accomplish program goals, objectives and targets;
In coordination with COP represent program in forums and meetings.
Building cohesive team spirit among and between team members in collaboration with HQ Management team
Providing training and mentorship to the nascent cooperatives that the program will be supporting which includes but is not limited to: good governance, operational management, cooperatives membership roles and responsibilities, and strategic business planning;
Supporting the collection, analysis and management of data/knowledge to track program progress and to provide recommendations for ongoing improvements;
Working closely with universities and technical vocational programs in Kenya to support youth employment in various cooperative sectors;
Working closely with other program staff and county government officials to design and develop cooperative-related internship programs for youth;
Expanding cooperative networks and integrating cooperative businesses into existing business forums and commercial networks;
Developing program reports including monthly performance reports, learning documents, quarterly blogs and USAID semi-annual reports;
Managing the program budget and expenditures in collaboration with Finance team;
Meeting internal programmatic deadlines such as finance, M&E, workplan and reporting;
The duties listed above are not inclusive of all the duties of the position at Global Communities. Global Communities reserves the right to change and update position descriptions at any time.

EDUCATION AND QUALIFICATIONS

Bachelor’s degree in Business Administration, Finance, Agriculture, Cooperative Economics or related field of study with at least 10 years of experience working with cooperatives in various sectors including service industry and agriculture to strengthen their business goals.
Master’s degree in similar field of study with at least 7 years of relevant experience preferred;

SKILLS AND EXPERIENCE

Ability to design educational content and provide capacity building around complex cooperative business strategy and business planning, feasibility studies, and best practices in cooperative governance and membership roles and responsibilities, knowledge of accounting a plus;
Demonstrated work in value chain and/or market systems analysis programming;
Knowledge of share valuation and strategies for building equity;
Established cooperative network;
Experience working with start-ups and assisting them become profitable;
Experience managing teams of at least 3 full-time staff and consultants;
Excellent critical thinking skills;
Knowledge of the Collaboration, Learning and Adapting (CLA) approach and how to successfully incorporate CLA into program management plans;
Oversee and participate in both the Cooperative Legislative Affairs and Policy program implementation as well as the Collaboration, Learning and Adaptive objectives in up to 25 counties in collaboration with country team.
Experience in writing program reports, developing curriculums, and writing concept notes and Scopes of Work; USAID reporting skills a plus;
Strong public speaking skills with the ability to lead workshops and engage with individuals with a variety of backgrounds in the cooperative sector;
Demonstrated experience in team building and successful collaboration efforts;
Proficiency level of comprehension of Microsoft Office suite (Word, Excel, PowerPoint);
Ability to be flexible with time schedule to allow for communication via Skype or other communication software with the Washington-based Program team;
Excellent verbal, writing and reporting skills,
Ability to travel domestically at least 25% of the time, potential for international travel as needed;
Kenyan National strongly preferred.

LANGUAGE SKILLS
Fluency in written and oral English and Swahili
WORKING CONDITIONS

Based in Nairobi office with travel within and outside the country as required to perform duties.
Able to work at a computer keyboard for extended periods of time.

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October 23, 2024
General Secretary (C.E.O)

Job Description

Purpose of the role
The AAYMCA is seeking to recruit a suitable candidate for the role of General Secretary. The purpose of this role is to ensure the growth and sustainability of the organisation guided by existing organisational policies and strategies including the YMCA 3.0 Strategy, the Youth Empowerment Theory of Change, and the African Union’s Agenda 2063. The General Secretary is further responsible for ensuring that Africa YMCA movements have the capacity to meet the imperatives of these strategies to secure long term impacts of the organisation in member countries and in the continent. He/she is also responsible for the growth of the Africa YMCA reach and presence across the continent as well as the financial growth of the organisation which includes diversifying the asset base as well as securing more strategic grants. The General Secretary also ensures that the organisation is present in key strategic spaces where youth issues are decided and represents the organisation’s interests and strategic importance in these spaces as well as with other partners and donor community. The position is a full time position based in Nairobi Kenya with an initial contract for four (4) years with possibility for renewal.
Summary of key tasks
To achieve the above purpose the General Secretary is expected to undertake the following key tasks:

Ensures that good governance is applied in all proceedings (meetings held regularly, procedures followed.
Identifies and monitors relevant internal and external developments and opportunities for the realization of the objectives of the organization, assesses the impact and translates this into policy and the development of activities.
Represents the organization externally on both strategic and tactical levels.
Focuses the vision of the organization on acquiring financial resources, profiling the organization and influencing stakeholders.
Initiates, builds and maintains relevant networks for the acquisition of financial resources.
Prepares, in consultation with the Board and NGSs, the strategic plan in line with the organisational policy.
Develops, within the established strategic policy, the annual plan and draws up the budget.
Oversees and evaluates the implementation of the organisational strategy and makes technical preparations for adjustments to be adopted by lay leaders if necessary.
Maintains and improves processes, procedures and systems that provide coordination and coherence across National Movements.
Guides the work of employees and determines the deployment of external contractors, coordinating the work and monitoring the quality.
Provides an entrepreneurial working environment within which initiatives can be taken and encourages others in the immediate working environment to take initiatives.
Identifies opportunities for improving and recognizing the quality of products and services; realizes and guarantees the intended quality level.
Maintains internal contact with the Board and national Movements to coordinate policy issues and create support.
Maintains contact with other Area Alliances and the World YMCA on matters of common interest.
Maintains contact with employees to gather information, coordinates policy issues and creates support.
Maintains contact with cooperation partners and other relevant parties to share knowledge and information, to obtain input, to influence directionally and to create support.
Maintains a network and consults with various external parties at municipal, regional, provincial and national and international levels to coordinate and persuade for subsidy and fundraising. Ensures compliance of policies relating to sexual harassment,gender equity and equality among others,

Desired Experience

Leading a National or International organisation with a complex governance model in a senior role
Managing Financial Resources including budgeting and investment decision making on behalf of an organisation
Managing Human Resources including recruitment, development and retention
Working with and/or advocating for youth
Applying a strong spiritual conviction and a deep Christian commitment to exercise ecumenical principles and practices
Influencing various audiences through effective use of the written and spoken word
Applying the principles and practices of raising funds through philanthropy and investors both inside and outside the organisation
Promoting Diversity and inclusion
Negotiating and resolving conflicts

Competencies
The candidate should demonstrate the following competencies:

Results oriented management
Analytical, prioritizing, decision-making and strategic planning,
Financial management / resource development
Interpersonal and group communication, Advocacy
Collaboration and cooperation,
Coaching and facilitation skills,
Entrepreneurial skills,
Empowering people,
Innovation and persuasion,

Leadership traits
The candidate should demonstrate visionary leadership, strategic thinking, humility, efficiency, accountability, honesty, focus, passion, confidence, the ability to inspire, energy and spirituality.
Desired Qualifications

A university degree in social sciences or development studies, or equivalent professional designation or a combination of education and experience, is required
The ability to communicate effectively in English is required.
Ability to communicate in French would be an Asset.

October 23, 2024
Administration Secretary

Details:
The NTA is a national, volunteer-based, independent, and non-partisan organization established to improve the delivery of services and the management of devolved funds for the benefit of all Kenyans.
The NTA invites applications for the following position that will be offered on a rolling basis:
Internship:Administration Secretary
Duty station: Nairobi – Head Office
Working language: English
Engagement: 40 hours a week
Summary of Responsibilities

Organize paperwork and electronic files, manage projects, arrange meetings, conduct research and communicate through phone, mail and e-mail
Creating spreadsheets, developing presentations or reports, composing correspondence and managing databases
Purchasing supplies, managing stockrooms, greeting visitors and handling travel arrangements

Required Qualifications:

Advanced Diploma in Secretarial studies. Applicants with a Degree in Secretarial Science will have an added advantage
Ready to learn and work in demanding environment, collaborating with civil society organizations and international organizations
Fluency in English – both written and oral communication; Good communication and interpersonal skills
Good clerical and organizational skills – proficiency in the use of Microsoft Office software (MS Word, Excel, etc.
Fast learner, self-driven, open to new ideas and hardworking.
Team working skills and ability to work independently.

October 23, 2024
Field Project Support Assistant ( Retainer) Multiple positions

The purpose of the position is to support the administration of all project activities in the field and enable proper project reporting and financial reporting to the client.
Methodology and Scope of the Assignment
Depending on the type of activity that UNOPS is required to support provide the necessary administration, logistical and operational support to the client.
Monitoring and Progress Controls
Field Project Support Assistant will assist and maintain a database/spreadsheet of all the activities conducted during the activities that they support including participants attended type of training, duration, presenters etc. The database/spreadsheet should enable statistical data at any given time and help in monitoring and evaluation of the performance and progress of the project.
Functional Responsibilities
Under the overall guidance of and reporting to Project Coordinator, the Field Project Support Assistant will be tasked to assist with clerical and administrative duties, including but not limited to the following :-

Obtain quotations, organize transport for participants in the training events, maintain financial records and confirm attendance to the events, organize accommodation and meals, arrange training equipment in support of the event, place advertisements, confirm attendees, prepare briefing materials and project communications accurately and on time, explain costs and confirm payments to be made, keep records, make suggestions for improvements and make recommendations, be the focal point of communication in the County between the donor/ government authority /UNOPS.
Respond to government authority and donor queries and forwarding queries to UNOPS Project Coordinator to respond as necessary.
Assist in the production of project documentations.
Assist in the preparation of pre and post training activities and reporting.
Have the ability to coordinate and facilitate the training events to the target groups required by the government authority and the donor, and actively particpate and help in conducting the training events.
Maintain accurate records (both hardcopy and online) for all operational and financial transactions for easy reference and retrieval; document management, including file closures, archiving.
Resolution of routine administrative and process issues, referring complex issues to the Training Coordinator with recommendations for course of action.
Use of technology and electronic systems and tools to initiate work, share information with project staff and stakeholders.
Take up any other additional responsibilities as may be assigned by the Project Coordinator

Education

Secondary education completed is required
University degree in economics, finance, commerce, accounting, international development or related field is a distinct advantage and may be a accepted in lieu of minimum years of experience.

Experience

Secondary education completed and a minimum of 4 years’ experience working in an administrative position or similar role is required
Conversant with MSOffice, usage of computers and office software packages
Skills in administration support and financial management are essential;

Languages
Full working knowledge of English is essential.
Competencies

Integrity and Inclusion: Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Leading Self and Others: Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Partnering: Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Results Orientation: Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Agility: Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Solution Focused: Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Effective Communication: Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.Recruitment/internship in UNOPS is contingent on the results of such checks.
Contract type, level and duration
Contract type: Local Individual Contractor AgreementContract level: LICA 4Contract duration: Ongoing ICA –1 yearThese will be retainer contracts and engagement will only be on the basis of if there are activities that require assistance work
Background Information – UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peace building, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
Diversity
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures.We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.East Africa Hub Located in Nairobi, Kenya, the East Africa Hub manages a growing portfolio of engagements, including associated strategic and operational risks. The East Africa sub-region currently consists of an established Operation Centre in South Sudan and a portfolio of engagements managed by the Kenya based East Africa Hub office. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies UN-Habitat and UNEP, and multiple ‘operational’ projects in Somalia, Tanzania, Burundi, Uganda, Kenya and several island states.

October 23, 2024