Job Field: Sector in Administration / Secretarial , NGO/Non-Profit

Director – Programmes Program Advisor Extractives Strategist OI Regional Program Quality Lead Programme Funding Relationship Manager Regional Business Development Manager Regional Media & Communications Advisor Women’s Rights Strategist OI Regional Logistics Coordinator

You can make a difference:
As the Director – Programmes
You will manage programmatic/thematic strategists and provide leadership and strategic support to the programmes team;
Lead programme design, development and implementation and, take responsibility for ensuring minimum standards for programming are met.
Be responsible for growing the programme portfolio and in support of high quality programme implementation
Will ensure effective coordination and collaboration between campaigns, humanitarian and operations teams in country and the broader Confederation
Develop and support partnerships with national, regional and global civil society towards meeting the goals outlined in the Oxfam Country Strategy for Kenya
You will have:
An Undergraduate/Post graduate in a development related field and/or at least 5 years experience in a similar senior programme management role.
Comprehensive knowledge and experience in development programs, humanitarian response and advocacy and campaigning.
Politically astute, with a good understanding of key external organisations, how they operate and make decisions, and the country development context.
Commitment to and knowledge of creating a partner-led operational environment, supporting partner organisations to achieve direct impact and results relating to Oxfam’s objectives.
Influencing experience in working with donors, fundraising and donor compliance and proven ability to develop organisational networks and associations.
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October 24, 2024
Program Assistant

Duties for the Program Assistant Job
The program assistant will be a member of the Country Office staff recruited locally and based in Nairobi, Kenya. The program assistant has dual reporting to the Regional Industry Head and to the Country Manager based in in Nairobi office. Specific duties will include the following:
Drafts routine correspondence and proof-reads and edits materials using proper grammar, punctuation, and style
Incorporates agreed upon review comments into documents, making full use of shared drives and software capabilities
Has ability to organize and implement projects and tasks, set priorities, coordinate and monitor assignments to maximize efficiency and quality
Has technology and operating systems knowledge needed to provide quality client support in efficient and cost effective manner. Is an early adopter and embracer of new technology and systems
Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the bank;
Solves non-routine problems (e.g. responds to requests requiring research to address query at hand, etc)
Assists in preparation of conferences, seminars, workshops etc
Tracks assigned project steps/timetables, coordinates with relevant staff and provides assistance and/or information on projected related matters
Maintains current distribution lists, phone/addresses lists of project/product contacts, and distributes documents for relevant task teams
Maintains up-to-date work unit project and other files (both paper and electronic)
Corresponds with vendors to solicit price quotes for supplies and make hotel reservations in accordance with World Bank Group policy
Manages logistics requests for the visiting missions of the units
Handles bookings for business travels; obtains tickets from the travel agency, requests visas for staff
Collaborates with other team members and contributes productively to the team’s work and output. Fully involves others in the work of the team.
Program Assistant Job Qualifications
Minimum of bachelors’ degree and/ college diploma preferably in Secretarial Studies or Office Management or Business Administration with two years relevant work experience in a large international organization or service or private sector organization
Proficiency in using advanced functions of World Bank standard computer applications (MS office 2013).
Knowledge of, and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities.
Applied knowledge of World Bank Group’s organization, procedures and practices, including IFC records management and filing procedures is desirable but not essential.
Ability to retrieve reference materials from various sources (e.g. databases, Iportal or other filing systems, joint library, internet etc.)
Demonstrated use of initiative and ability to make appropriate linkages in work requirements and to anticipate next steps
Ability to pass relevant World Bank Group tests (e.g. English language, computer applications, etc.) as required.
Committed, dedicated team player with the ability to deal tactfully and effectively with staff and clients in a multi-cultural environment
Excellent English skills (verbal and written) including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style. French language skills desirable.
Effective time management and organizational skills
Recognizes and addresses challenges to effective teamwork
Ability to produce highly-quality work under pressure
Willingly adapts to constantly changing circumstances and environment while maintaining an organizational perspective. Engages in continuous learning, adjusting the application of knowledge, skills and abilities while the work program and operating environment changes.

October 24, 2024
Regional Programme Advisor

Regional Programme Advisor Job Responsibilities
Generic Responsibilities
Responsible for quality control of content of donor proposals and reports, macro log frames, and triannual reports in regards to country strategy and donor compliance, including coordination of inputs from relevant
Regional Programme Managers, Technical and Thematic Advisers in Head Office. Quality control of documents for UN donors however, will be the responsibility of the respective Head of Programme. NMFA and SIDA frameworks will be the responsibility of the Senior Advisor in Oslo
Contribute to programme development and to strategic planning for selected country programmes as shall be assigned by line manager
Conduct regional contextual analysis and trends in the region that contributes to regional understanding and provide evidence for advocacy and innovative project ideas
Support programme assessments and evaluations in country programmes as required
Promote incorporation of lessons learned into new programmes and projects
Conduct recruitment interviews and facilitate induction training sessions upon request
Represent NRC in relevant forum based on thematic areas appointed by line manager
Responsible for follow-up on a monthly basis with the Head of Programme on programmatic issues
Compliance with and adherence to NRC policies, guidance and procedure
Carry out other duties of temporary character appointed by line manager
Specific Responsibilities
Responsible for the review of proposals, budgets and reports for the selected county programmes in the region to ensure high quality that meets donor requirements
Support with grants start up meetings, programme reviews and ensure lesson learned are captured and documented to help improve on the programme delivery in the selected countries of support
Field visits to support and train staff on issues such as grants management, project cycle management, proposal and report writing
Support in the timely budgetary revisions at project level in close collaboration with grants coordinators and finance staff for the selected countries of support
Ensure full compliance with requirements and conditions in grant agreements and contracts, in close cooperation with programme, support, and finance departments
Focal point for the selected donors to offer guidance on donor regulations and guidelines
Lead on selected theme in the region and provide leadership as well as guidance as will be required
Provide support, guidance and training when required to in-country staff in coordination with the Head of Programme
Promote the rights of the displacement affected communities (Refugees/ IDPs/returnees) in line with the advocacy strategy
Represent NRC in relevant forums based on thematic areas as assigned by line manager
Qualifications for the Regional Programme Advisor Job
Minimum 3 years of Manager/Advisor experience in a humanitarian/recovery context
Experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Fluency in English, both written and verbal
College / University, Bachelor’s degree

October 24, 2024
Bilingual Executive Assistant

Job Duties and Responsibilities
Information Flow and Tracking Deadlines:
Generally manage the information flow of the Director’s office and from the Regional team and Geneva, the Regional and Country offices, National Societies, ICRC and to the general public.
Ensure timely and accurate transmission and exchange of information, and follow up to ensure feedback is provided, necessary actions taken and deadlines met.
Identify and handle confidential/sensitive material professionally while protecting the interests of the Federation, and the Africa Region office.
Organize and maintain efficient information storage and retrieval systems that guarantees the correctness and integrity of records as well as ease of cross-referencing with well-defined levels of access.
Liaise with internal and external contacts/stakeholders to promote a good and positive image of the Federation through information exchange and professional feedback.
Consolidate the quarterly reports for the SG in consultation from the Director, Head of Operations and Regional and Country Offices
Reconcile and allocate working advances for the Director and follow up with finance to ensure working advance has been cleared.
Administrative Tasks
Coordinate the Regional Director’s requirements for meetings and arrange meetings, prepare notices and minutes and take notes as necessary.
Review all outgoing correspondence prepared for the Director; edit as appropriate to ensure correct spelling, grammar, and formatting style. In addition, draft standard administrative correspondence, complete forms for administrative actions and keep records of actions taken.
Also format documents and prepare power point presentations, tables and charts as may become necessary.
Schedule briefings and debriefings of Secretariat, PNS and ICRC representatives with relevant regional departments and National Societies as appropriate.
Prepare and maintain a database of all staff in the Region and regional office
Maintain and updated database of all ANS
Create and maintain the yearly eventrix.
Event and Calendar Management
Manage the Director’s calendar, coordinate and adjust itineraries and schedules, and confirm appointments, and meetings as necessary
Organize / coordinate events such as retreats, off-site meetings, and official events; ensuring that the required logistics (venue, catering, transportation, lodging, facilitation etc.) are provided for by Administration and Logistics units.
Take minutes of monthly staff meetings and post on public drive
Provide secretarial support to the Africa Region Management Team.
Managing Travel
Organize the Director’s travel and related logistics (hotel, per diem etc.) as well as that of external guests as appropriate.
Visa applications to be done timeously and ensure efficient follow up.
Prepare meeting pack‘s with relevant documentation including ticket, letter of invitation, accommodation booking, security regulations.
Share travel information with the relative people in host countries.
Share information with staff in Region Office
Education
Bachelor’s degree in Office Administration, Social Sciences, Secretarial studies or any other relevant fields
Experience
5 years or more experience in secretarial services, programme management, public relations and general administration( Required)
Experience within a RC National Society and/or the Federation Secretariat ( Preferred)
A good understanding of the Red Cross business, and of regional operations and structures ( Required)
Experience in customer service operations, and in protocol.( Preferred)
Knowledge, Skills and Languages
Practical knowledge of computers (Word processing, Spread sheets,email, database management
Knowledge of modern office management and practices
Advanced verbal and written communication skills

October 24, 2024
Regional Coordinator Grants Officer- Hagadera

For The Purpose Of The Vacancy, The Following Candidates Are Considered As First-tier CandidatesIOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged.
Internal candidates
Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, CaboVerde, Djibouti, Micronesia (Federated States of), Gabon, Gambia,Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya,Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela(Bolivarian Republic of), Vanuatu, SamoaContextUnder the direct supervision of the DOE Regional Thematic Specialist, in close coordination with respective units in headquarters (HQs) and under the overall supervision of the Regional Director for East and Horn of Africa. The successful candidate will coordinate displacement tracking and flow monitoring initiatives within the region, ensuring compliance with global standards, quality of country-level outputs and adherence to global/regional/country data-sharing procedures. S/he will also coordinate the production of regional reports when considered necessary. In particular, s/he will ensure regional consolidation of information and activities conducted at country level under various Displacement Tracking Matrix (DTM) programmes and related information management initiatives, and expand such activities where required, to increase understanding of forced migration movements and migration corridors. Core Functions / Responsibilities:
Support the design, setup and roll out of new DTM initiatives and capacity building activities in accordance with global standards and methodologies, in close coordination with the global DTM support team.
Support missions in the adaptation of IOM DTM methodologies, standardized tools, Page 1 / 4implementation approaches to fit requirements at country level, while ensuring compatibility and efficient workflows with DTM global data standards and central data warehouse. 3. Plan for and ensure timely implementation of DTM project components in coordination with concerned country offices and with the global DTM support team, including the implementation of the baseline overview of existing data, and support to conduct surveys under the research pillar of the project.
Support implementation of control mechanisms for compliance and quality standards of implementation, output, and deliverables at regional and country levels, in coordination with the global DTM support team.
Coordinate and ensure the provision of support to produce in-depth analysis of available data, production of regular monthly reports and production sub-regional analysis.
Support the implementation of global projects and DTM development initiatives that have region-specific or global outcomes, as requested by the global DTM support team in coordination with the respective DOE RTS.
Participate in and provide support to Global and Regional initiatives aimed at improving global approaches, standards and coordination between multiple regions. To liaise with other DTM Regional Coordinators to ensure complementarity and compatibility of activities. 8. Support the expansion of collaboration with OCHA-Humanitarian Data Exchange (HDX), to ensure that the primary data collected and regional analysis undertaken can feed into ongoing efforts for enhanced inter-agency data exchange and evidence-based response.
Develop and support, in coordination with country missions, operational partnerships with central and local authorities, service providers, agencies, and NGO partners to ensure effective implementation of DTM activities at national and district levels. Support relationship-building/enhancement with UN agencies, international NGOs, and others for the purpose of improving the quality and relevance of information analysis.
Participate in relevant meetings and undertake duty travel relating to DTM operations assessment, liaison with counterparts, problem solving, and set up of new project/programmes, as required; provide regular information update to relevant units and the global DTM support team.
Ensure the integration of gender perspective and attention to specific needs of vulnerable populations such as pregnant women, persons with disabilities, the elderly, children as well as other highly vulnerable groups within all emergency and transition activities. 12. Ensure that all data collection, storage, analysis and dissemination is in line with IOM’s data protection principles.
Ensure proper communication of project implementation in collaboration with the communication unit in the regional office and with the global DTM support team. 14. Perform such other duties as may be assigned.
Required Qualifications And ExperienceEducation
Master’s degree in Computer Information Systems, Geography, Statistics, Social Studies, Economics or a related field from an accredited academic institution with five years of relevant professional experience; or
University degree in the above fields with seven years of relevant professional experience. Experience
Experience in the development and implementation of DTM or similar assessment and information management activities;
Demonstrated ability to coordinate activities and implementation at medium to large scale operations in humanitarian emergencies;
Experience in Information Management, emergency humanitarian operations; management and coordination of information flows, data management including collection, storing, processing, and analysing data to generate information products in emergencies and post-crisis operations;
Experience working in international organizations, humanitarian community and familiarity with the humanitarian reform and cluster approach.
Demonstrated ability for leadership in the context of partnership building and consensual decision-making;
Proven skills to analyse statistical information;
Ability to formulate IM-related technical requirements and Operating Procedures;
Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa;
Ability to compile and holistically analyse diverse datasets;
Experience with handling confidential data;
Demonstrated team-building and information management skills;
Demonstrated understanding of different data collection methodologies;
Knowledge and understanding of relational data theory;
Knowledge in advanced data visualization and information design skills.
Languages
Desirable Competencies
Fluency in English is required. Working knowledge of French and/or Arabic is an advantage.
Behavioral
Accountability – takes responsibility for action and manages constructive criticisms;
Client Orientation – works effectively well with client and stakeholders;
Continuous Learning – promotes continuous learning for self and others;
Communication – listens and communicates clearly, adapting delivery to the audience;
Creativity and Initiative – actively seeks new ways of improving programmes or services;
Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
Performance Management – identify ways and implement actions to improve performance of self and others;
Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
Professionalism – displays mastery of subject matter;
Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
Technological Awareness – displays awareness of relevant technological solutions;
Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
Other
Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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October 24, 2024
Knowledge & Results Lead

Responsibilities for the Knowledge & Results Lead Job
This position will have overall responsibility for the effective functioning of the Knowledge and Results management system within KMT with the following specific responsibilities.
Strategy & Team leadership
Take charge of development and continual evolution of the Knowledge and Results strategy.
Manage the Knowledge and Results
Provide a strategic view on the development of the Knowledge and results measurement systems including but not limited to monitoring, evaluation and learning frameworks, impact research, use of technology among others
Program Design and Monitoring
Lead the Knowledge and Results team in supporting sector teams to develop intervention plans consistent with KMT’s theory of change.
Verify and validate identified sector specific performance indicators.
Establish protocols for monitoring of KMT’s activities
Monitor implementation and progress of all activities, costs and milestones as appropriate to ensure appropriate sector performance
Results Management
Provide oversight over design, and implementation of baseline, mid-term and final
Lead in the design of methodologies to appropriately measure identified indicators
Ensure that program portfolio teams align their interventions to sector impact objectives,
Support the refinement and measurement of institutional Key Performance Indicators (KPI) to track progress towards achievement of strategic objectives.
Knowledge & Learning
Ensure that results feed into portfolio program
Maintain a high quality knowledge results and learning practice in
Develop and share data and information that tracks KMT’s organizational performance at portfolio and institutional levels.
Develop and disseminate knowledge products that meet the needs of internal and selected external audiences.
Reviews and Audit
Support coordination of external
Assist in preparation for donor reviews and program
Reporting
Support donor and organizational
Lead in preparation of high quality portfolio and annual reports.
Develop periodic portfolio updates to the Board of directors.
Knowledge & Results Lead Job Qualifications
Educated to Masters level or equivalent in a relevant discipline including Social Sciences, Information Management, Project Management, Engineering, Finance or other relevant academic qualification.
8-10 years’ experience, with at least 4 years gained as head of department or equivalent in a progressive private sector development organization.
Hands-on, senior level experience managing a Monitoring & Evaluation function in a development context.
Experience collaborating with a range of partners including implementing partners, donors among others.
Proven track record of successfully facilitating progressive organizational change and development within a growing organization.
Excellent written, verbal and presentation communication skills.
Demonstrated high degree of interpersonal skills, able to manage interpersonal relationships with colleagues, donors and partners.
A highly developed sense of client service and partnerships management.
Experience in and comfortable in the use of different technology products to manage information.
Functional Competencies required for this role
Strong management and co-ordination skills.
Strategic thinking and good commercial acumen.
A proven capability to provide gainful insight and practical and pragmatic solutions to business challenges with a bias towards action and resolving issues quickly.
Ability to develop and execute sound human resource policies with the contribution and support of line management.
Excellent sense of operations and an appreciation for the interplay between human resource strategy and the needs of business”.
Good analytical and critical thinking skills, problem-solving, judgment and decision-making skills.
Able to operate as an effective tactical as well as strategic thinker”.
RemunerationA competitive package with benefits will be offered to the right candidate.

October 24, 2024
Associate Director Budgeting and Contracts Africa Program

Position Summary: This position shall be responsible for overseeing the budgeting, financial management, partner/vendor contracts, consultants agreement and grants & contracts requirements of regional office activities, IAVI’s Clinical Research Centres (CRCs) including any other subrecipients in Africa. The position shall lead the process of working with IAVI’s sub-recipient’s on preparation of their Annual Budgets, and Scopes of Work as well as support the post award review of quarterly expenditure and financial reports. The incumbent will also be required to develop CRCs staff capabilities in budgeting and understanding of the contracts requirements of the various donors IAVI works with.
Reporting Relationships: Reports to the Deputy Regional Director, Africa Program
Duties and Responsibilities
Work with IAVI scientific program and finance staff in Africa, and CRC staff on the preparation of Annual Budgets and review budget submissions for cost reasonableness.
Submit and discuss the agreed budgets with the New York based Finance team, for the necessary approvals.
In collaboration with other IAVI Africa Program staff, prepare annual Scopes of Work and work plans.
Develop and implement systems to track expenditures against actuals and proactively inform program managers for corrective action.
Review subrecipient’s quarterly financial forecast against expenditure and reports to ensure that expenditures are within agreed limits and in accordance to donor regulations and are submitted in a timely manner.
Coordinate with the Regional Compliance Manager to monitor the activities of subrecipients through regular site visits to ensure that subrecipient resources are used for authorized purposes, in compliance with donor, regulations, and the terms and conditions of the subaward.
Carry out capacity building across the CRC networks on donor rules and regulations.
Manage and execute contracts for the regional office including consultancy contracts, ensuring compliance requirements are meet and in liaison with the relevant units and guidelines from HQ.
Support the annual auditing processes of CRCs in Africa region in liaison with Regional Compliance Manager.
Close out all subawards according to donor policies and IAVI procedures, and reconcile all final deliverables and payments, in conjunction with IAVI program and finance staff.
Provide support to the Africa Regional Office finance department and carry out any other financial duties as may be necessary in coordination with the Accountant.
Experience and Skills
Master’s in Business Administration with a focus on Finance.
At least 7 years of experience working on cooperative agreements or grants from international agencies such as USAID, other USG agencies as well as bilateral or multilateral donors including governments.
Good understanding of the full subaward management cycle.
Proven experience and knowledge of US Government regulations, policies and procedures relating to award management and monitoring.
Experience in evaluating and managing budgets and contracts for several subrecipients including provision of financial management and monitoring oversite.
Experience developing Scopes of Work and Annual Work Plans.
Excellent analytical and financial management skills and demonstrated ability to facilitate budget development are required.
Experience developing and delivering participatory training on donor (USG) regulations and policies preferred.
Pragmatic, self-motivated, composed under pressure, with professional acumen, good judgment, and a highly developed sense of responsibility.
Ability to communicate effectively with senior level management, both internal and external, and to collaborate professionally with co-workers as well as with colleagues from diverse social and cultural backgrounds.
Ability and willingness to travel within Africa region.
Attention to detail and ability to multi-task, set priorities, and organize time efficiently.
Interest and empathy with HIV/AIDS research and IAVI Core Values.

October 24, 2024
Senior Regional Physical Planner

ORGANIZATIONAL CONTEXT
The Senior Regional Physical Planner will coordinate her/his work with the Head of the Regional Service Centre (RSC) in Nairobi and work in close consultation with the parent section at Headquarters, Geneva (Shelter and Settlement Section). She/he will closely coordinate her/his activities with other relevant specialist units in RSC.
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
Advanced university degree in Civil Engineering or Architecture.
At least ten years of experience in a similar/related role, including five years in an international technical/managerial position.
Sound knowledge of AutoCAD software and GIS.
Good interpersonal and conflict management skills, ability to work in a multicultural environment and team player.
Ability to work under pressure and manage a variety of tasks simultaneously.
Ability to lead a specialist team under tense emergency situations.
Proficiency in written/oral English.
DESIRABLE QUALIFICATIONS & COMPETENCIES
Knowledge of the UN cluster approach.
Experience working with the UN system.
Knowledge of other key relevant sectors including but not limited to Water, Sanitation & Hygiene (WASH), Environement, Energy.
Knowledge of other UN languages.

October 24, 2024
Communications Assistant

Communications Assistant Job Major Responsibilities
Organize images in shared drive (and PEC hard drives) in folders that are intuitive and chronological, and able to be used with and without watermark
Organize all logos, watermarks, icons, vector logos, etc into a folder that is easily accessible and sharable
Load all contacts into contact (program/issue specific?) database to start fresh in 2017
Lead on the day-to-day part of the library overhaul and inventory management
Support organization, management and inventory of printed products across the Center
Develop a PEC mood board on Pinterest for looks, logos and ideas about print products
Go through the online stylebook and make updates or additions based on what we identify as missing
Qualifications and Experience for the Communications Assistant Job
Bachelor’s degree in communication
At least 2 years post-qualification experience
Strong communication skills (written and oral) with a wide range and level of audience
Excellent interpersonal and organizational skills as well as ability to work in a culturally diverse team

October 24, 2024
Village Director Clinical Officer Pharmaceutical Technologist Teacher Kindergarten Teacher Community Development Worker Assistant Accountant

Key Duties for the Village Directors Job
Management of the SOS Village facility and assets therein.
Planning and budgeting for project activities.
Coordinating the administration and operations of the Village.
Fulfilling the role of the Father figure and role-model for the children.
Overseeing the educational and physical needs of the children.
Providing necessary support tthe children and staff team.
Village Directors Job Qualifications
Degree in social science preferable. Post graduate qualifications will be an added advantage.
Should have a strong background in education, social work and child psychology.
Minimum five (5) years’ experience working with child focused organisation in management position.
Ability twork independently and as a member of the management team.
Demonstrated work experience in policy interpretation and implementation.
Proven interpersonal, leadership and effective representation skills.
A loving home for every child
A strong family person, married, and willing twork for long hours and live within the SOS Children’s village.
Mature person aged between 35 – 45 years.
Must have ncriminal record and a demonstrated love for children.
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October 24, 2024