Job Field: Sector in Administration / Secretarial , NGO/Non-Profit

Country Director

Job description
Department Summary
The Programs Department plays a critical role in achieving CMMB’s strategy around improving the lives of women and children, by leading the provision of high quality programs focused on children’s and mothers’ health, and particularly in the development and implementation of our CHAMPS model. This team is also responsible for generating revenue from and partnering effectively with government(s), major foundations, and other major donors, and will help to position and enhance CMMB’s technical capacity and reputation in the field of global healthcare.
CMMB has been working in Kenya for almost 15 years. CMMB works to ensure that the most vulnerable populations, especially mothers and children, have access to quality services in health care, health promotion and illness prevention.
Position Overview
You are responsible for the overall leadership and management of the CMMB Kenya country portfolio. CMMB’s current portfolio in Kenya includes: CMMB’s CHAMPS programs and a variety of HIV/AIDS focused programs, which are funded from bilateral and multilateral grants/contracts, contributions from private individuals and institutions, Volunteers, and gifts-in-kind of medical supplies.
You must be an innovative thinker, ready to empower staff to achieve CMMB corporate strategic goals, and lead change initiatives which ensure that CMMB maximizes its mission and vision. You will direct the implementation of all aspects of CMMB Kenya’s programs, in partnership with the global staff of CMMB, ensuring the quality and impact of its health program in Kenya. You must be well-versed in office repositioning and able to oversee changes to program operations, finance, and human resources.
In this position, you will report to the Senior Vice President, Programs and Volunteers, based in CMMB’s headquarters in New York City, and receives technical and other support from additional U.S.-based staff and teams. As CMMB’s representative in-country, you have overall responsibility and accountability for all of CMMB’s programs, finances, assets and legal standing in Kenya.
Responsibilities

Leadership, Representation and Networking

Foster the development of an organizational culture of excellence and teamwork, focusing on effective strategy execution, high impact programming and strong accountability, as well as innovation, continuous learning and institutional improvement.
Cultivate and motivate staff and model teamwork, transparency, and excellent communication.
Lead and model the central tenets of CMMB’s vision and mission and CMMB’s core values (collaboration, love, excellence and respect) in all aspects of institutional operation, from staff interactions to program implementation, and from partner collaborations to the interaction with beneficiaries.
Lead a strong and effective Senior Management Team (SMT) to oversee the Country Office’s program and operations and invests time and effort in their development as leaders. Willing to make hard decisions in a timely and relevant manner.
Lead the implementation of strategic initiatives and mentor staff through organizational change.
Network with all major donors and members of the international health community to raise CMMB’s visibility and value.
Maintain CMMB’s membership and participation in formal/informal development and humanitarian assistance forums within the international donor and NGO community. This will involve collaboration with Government, at both
National and County levels, multilateral donors, private sector, and other NGOs.

Programmatic and Technical Management

Guide development of CMMB Kenya multi-year program strategy and direct implementation of these plans.
Ensure that the technical aspects of all programs are of the highest quality, calling upon technical resources available within CMMB Global.
Lead the overall CHAMPS implementation, project management, and monitoring and evaluation processes in Kenya. Work closely with CMMB Headquarters in developing and implementing CHAMPS sites in Kenya, supporting their development with detailed proposals with an eye on ensuring high-quality program logic that can be feasibly delivered within proposed local context, including maximizing integration with governmental, multilateral, and bilateral and other grant portfolios, as possible.
Ensure that CMMB-managed health programs have the appropriate technical staff to lead programmatic activities, overseeing program staff and providing technical and program management input, as appropriate.
Coordinate with partners and lead, guide and manage CMMB in-country staff to ensure programs meet their project goals, objectives and targets.
Ensure consistent program monitoring and evaluation activities, including necessary site visits, to measure and report, on a timely basis, project and program outcomes. Share success stories with CMMB globally for communications purposes.
Manage volunteer placements and programmatic grants, as well as any pharmaceutical donations .
Ensure Monitoring and Evaluation processes are implemented to provide measurement of achievement and progress toward project goals.
Ensure the timely submission of well-prepared annual program plans and budgets and annual reports.

Resource Mobilization

Raise the profile of CMMB through effective marketing materials and outreach.
Develop partnership relationships and ensure the organization has good business intelligence related to funding opportunities.
Develop new program and funding opportunities for CMMB at the country level and/or regionally in conjunction with Senior Vice President, Programs and Volunteers, and the Director of Business Development. This includes ensuring proper approval, timely submission of creative and well-written proposals that are compatible with CMMB’s strategic direction and Country Office priorities.
Ensure programmatic successes are documented for individual and institutional donor fundraising purposes.
Guide development of CMMB Kenya business development plans and direct implementation of these plans.

Human Resources Management

Provide leadership of all country operations, establishing a cohesive management team and clear reporting roles for all levels of program and staff management.
In collaboration with HQ Human Resources VP, design and implement a coherent organizational structure that is consistent with CMMB’s practices and appropriate to program needs.
Support, encourage and help build up the capacity of the coordinators and managers to effectively execute CMMB Kenya’s program strategies.
Ensure CMMB Kenya operates in compliance with local labor laws and requirements.

Financial Management

Demonstrate sound stewardship and ensure strong financial management and protection of the organization’s assets.
Ensure the prudent use of donor resources, ensuring all expenditures comply with rules and regulations.
With the assistance of the Finance Team, ensure that systems are in place for the proper control of assets, funds, equipment, property and facilities. Ensure that all budgets are tracked consistently and financial reports are accurate and timely, consistent with donor requirements. Identify cost-savings, where feasible, and plan strategically for financial resource use.

Participate in audits.
Safety & Security

Stay current on the general security challenges in-country and daily security status of our staff, programs and the operational areas where we implement our programs.
Maintain a proactive position in coordinating closely with the appropriate local security network and ensuring security and safety protocols are maintained in the country office, thus ensuring the security of staff, Volunteers,
visitors and physical assets.
Coordinate closely on security related needs and issues and keeps the SVP Programs well informed.

Qualifications

You have a master’s degree in Public Health, International Development or similar development-related subject.
You have at least 8-10 years of work experience out of which at least 5 years in senior management positions successfully leading large operations involving internal and external representation, donor relations, fundraising, and leadership of high performing teams.
You have proven track record of working in Kenya, partnering with government agencies, NGOs and civil society organizations.
You have demonstrated expertise in managing Maternal and Child Health Projects, and health system strengthening projects, WASH/nutrition, and/or HIV/AIDS programs.
Your program management, implementation, fundraising, monitoring and evaluation skills are strong and put you as respected leader in this area
You believe in people and have the demonstrated track record of developing others, building and leading effective teams to deliver mission and program results.
You have successful track record of managing programs and projects funded by major US Government international development agencies (e.g. USAID and CDC) and other international donors (e.g. European Union, DfID, World Bank, WHO, UNICEF).
You have strong program development planning, writing and coordination skills and demonstrated experience in writing winning proposals in MCH,
You have the ability for building and maintaining productive working relationships with a wide network of partners and stakeholders.
You’re a timely and effective communicator with superior presentation skills and proven skills building
You are comfortable working for a faith-based organization.
You believe in CMMB, where we’re going, and what we can do together to achieve Healthier Lives Worldwide

October 25, 2024
Regional Managing Director

YOUR POSITION WITH TNC
The Regional Managing Director provides strategic leadership and management to the Conservancy’s growing Africa Region, currently comprised of nearly 70 staff doing and supporting on-the-ground conservation on the African continent .
Essential Functions
With a current fiscal year budget of US$23 million, the Regional Managing Director leads conservation and supporting activities for a rapidly growing region with staff currently based in six African countries (Gabon, Kenya, Tanzania, Seychelles, Zambia and soon South Africa). We also have several support staff based in the United States, and invest in partners in other African countries. The Regional Managing Director is ultimately responsible and accountable for the programs, partnerships and conservation results throughout the region. S/he represents the program broadly both internally and externally to Conservancy senior management, the Board of Directors, country governments, bilateral and multi-lateral agencies and non-governmental organization partners. S/he ensures that the conservation goals and activities of the Africa Region are aligned with The Nature Conservancy’s overall conservation framework and organizational priorities, known as the Shared Conservation Agenda. S/he builds and directs the Africa Region Senior Leadership team, including the region’s senior leaders in conservation, external affairs, marketing, philanthropy, finance, human resources and operations.
The Regional Managing Director will report to the Executive Vice President (EVP) for Africa, India and Europe and will support the EVP as necessary in the engagement of major donors to support our work. The Regional Managing Director is a member of the Conservancy’s Executive Team.
Responsibilities And Scope

Advances the Conservancy’s role as a global conservation leader and acts as internal and external ambassador to advocate for TNC’s conservation work in Africa.
Works with the Executive Vice President, Chief Conservation Officer, the Managing Directors of other conservation regions, the Global Strategy Leads and the Executive Team to integrate and align the Africa Region conservation priorities with those of the organization as a whole.
Works with fellow leaders to formulate, establish, and evaluate policies and/or long-term programs.
Responsible for overseeing preparation of annual work plans and budgets for the Africa Region as well as reports against annual goals and objectives.
Directs negotiations for complex, high profile and sensitive agreements.
Manages senior leadership positions within the region and is responsible for the management and development of all staff within the region.
In coordination with the EVP, responsible for liaising with TNC’s volunteer leadership, including the Africa Council.
Accountable to assist the EVP as necessary raising public and private funds to meet annual budget needs for the region.
Responsible for the oversight and implementation of large cross-boundary projects, and administrative and compliance issues region-wide. Ensures multiple programs meet organization-wide needs and commitments and are managed for ethical compliance.
Plays a leading role in managing major public agency and elected official relationships.
Works with key partners to develop and communicate solutions and best practices.
Reports on program to executive leadership and Board of Directors.

Minimum Qualifications

Graduate degree in business, law, environmental policy, natural resource management or other relevant field and years’ senior level experience in a relevant field, or equivalent combination.
Experience leading and managing a large multi-disciplinary team, including managing senior level leaders.
Experience addressing political, communal and/or environmental challenges and opportunities within Africa.
Experience communicating with and presenting to diverse audiences including donors, board members, employees, outside partners, or equivalent.
Experience in fundraising, including cultivation of major donors.
Experience in evaluating and/or negotiating complex, high profile or sensitive agreements.
Fluency in English required

Desired Qualifications

Multi-lingual skills (ideally French and Swahili) and multi-cultural experience preferred.
Knowledge of politics and society with respect to environmental affairs in Africa.
Demonstrated leadership and visionary qualities and ability to work effectively with and through others in a decentralized and geographically dispersed organization.
Political and interpersonal savvy. Strong emotional intelligence.
Successful track record recruiting, supervising and developing high performing staff.
Approachable and accessible with a sense of humor.

October 25, 2024
Special Assistant to the President

Job description
Key Duties and Responsibilities
Office of the President and Executive Committee Support
Work with the Chief of Staff to ensure an efficient and effective Office of the President. Lead on the preparation, execution, and follow up for Executive Committee meetings and retreats and all staff meetings, retreats, and social events with the Executive Officer and Executive Assistants. Lead on the President’s internal/employee communications with the Chief of Staff, HR, and Communications.

Leadership Information Support

Work with the Chief of Staff to develop, manage, and maintain mechanism for information flow to and from the President to support efficient decision-making and communication throughout the institution and with external stakeholders.
Develop and maintain process for managing information coming to the President, including triage or delegation, monitoring follow-up, and at time, responding on behalf of the President or Chief of Staff. Manage tracking system for incoming invitations to ensure requests and decisions are managed and tracked for current decision-making and historical record keeping. Understand complex, cross-cutting requests from a variety of stakeholders across AGRA and from external partners.
Draft and manage President’s external correspondence that’s non-trip related.

Project and Initiative Management

Manage or engage in initiatives or projects that are top priority to the President or Chief of Staff. For example, lead task forces solving a specific problem or create materials needed for the President’s or Board’s activities.
Lead strategic programmatic projects for which the President is taking direct ownership/co-ownership.
Manage a small grant/contracts portfolio through the Catalytic Fund or Office of the President budget on behalf of the President, as requested.

President’s Engagement Planning and Implementation

Manage and execute all trips, events, and engagements (external and internal) for the President.
Partner with teams to develop recommendations, understand complex, cross-cutting requests, determine strategic alignment and intersections, develop and present recommendations, identify staffing needs, and trade-offs. Manage all aspects of trips, both internationally and within Kenya, including working closely with internal and external stakeholders to shape the trip.
Lead directly on briefs, talking points, and follow up as needed.

Annual Planning

Facilitate process to compile prioritized requests for the President and develop strategic recommendations for internal/external profile and annual plan.
Manage and vet new internal/external opportunities arising through the year not included in plans.
Includes assessing and analyzing prioritized requests from stakeholders across AGRA and ensuring alignment and consistency with use of time and voice of other AGRA leaders.
Partner with the Chief of Staff, Communications, Policy & Advocacy, and Program teams to develop recommendations for the President’s and Vice Presidents’ annual plans.

Profile Building and Media Engagement

Lead the work to develop and build the President’s profile and media engagement in partnership with our Communications team, particularly through the use of social media channels.

Partner Relationship Management

Work with the President and internal relationship management stakeholders to help them build and maintain high quality relationships with top priority grantees and partners in the field, facilitating routine interactions and clear and consistent communications.
Project manage and execute VIP delegations, events, and activities sponsored by the President as needed.

October 25, 2024
Public Health Director, Matoso Kenya Medical Director for Health Clinic, Kenya

KEY RESPONSIBILITIES:
This person will provide the leadership and management of Lalmba Kenya’s expanding public health programs. This includes overseeing mobile clinics providing ante- and post-natal care, planning and executing public health projects (such as community education groups, severe malnutrition interventions, promoting and providing HIV awareness programming, etc.) and supervising and training the local staff who work in these programs.
QUALIFICATIONS:

Qualified candidates are MPHs with minimum 1-2 years’ work experience, or RNs with management and public health experience.
Must have good organizational and leadership skills and be able to manage multiple tasks and priorities.
Must be willing to work in a very rural location. Proficiency with Word and Excel is highly desirable.
Personnel management skills and/or experience are required.
MUST be currently located in the U.S., South America, Canada or Europe.

go to method of application »

October 25, 2024
Academy Centre Director

Salary: 7,400,210 KES negotiable depending on experience
Travel: Up to 40% regional travel and 15% International travel (indicative)
24 months Fixed Term Contract
Right to work in Kenya is needed for this role. Therefore, qualified national staff are strongly recommended to apply.
We’re looking for an instinctive, strategic thinker and leader to join us as Academy Centre Director ensuring the delivery of the Academy’s sector-leading service to meet the country and the wider region’s humanitarian capacity needs. Based in Nairobi, you will have responsibility for leading the establishment of the Academy Centre’s network of learning centres and partnerships throughout East Africa, and for ensuring the well-supported and accountable delivery of the Academy’s sector-leading solutions to meet the country and the wider region’s humanitarian capacity needs.
The Role
In this pivotal post you will report to the Chief Executive of the Humanitarian Leadership Academy and be responsible for a budget of approximately £1m. You will lead on the expansion of our activities across the region and the development of the Academy’s business model. You will also be responsible for setting the strategic direction of the Academy Centre, leading on the development of a strategic business plan and the delivery of the annual and long-term strategic priorities for the Academy Centre.
The Person
To be successful, you’ll be fluent in both English with the right to work in Kenya but also a willingness to travel to insecure environments for short periods of time. You will have significant experience of representing organisations externally and the ability to advocate sell ideas and influence at a high level, a proven record of leading a sizeable, complex service delivery operation and the development of multi-level operational plans. With an in-depth understanding of Kenya and the wider East Africa region, you will also have robust knowledge and understanding of the challenges of learning and professional development in the humanitarian sector.
Closing date: 3rd December 2017

October 25, 2024
Proposal Development Manager – Food Practice

Location:
Nairobi, Kenya or flexible internationally (open for mutual discussion).
Background:
Convene and facilitate the process and develop powerful stories with strategic content to develop compelling proposals, based on defined strategy and identified opportunities. Collaborate with areas of expertise within the Practice, as well as galvanising cross-office coordination for ‘big topics’. Collect and share best practice for proposals. Provide on-demand help with proposal development.
Main functions:

Together with the Practice Leadership, and the Network Fundraising community, identify critical programme needs that require funding and match these to funding opportunities in support of the Global Goal
Work with Network fundraising and partnership experts to ensure that proposal development is accurately tuned to match their requirements
Work with fundraising community to develop funding events that allow WWF to showcase is biggest and most promising ideas to most promising donors
Project coordination of the proposal development for big topics i.e. collect and share best-practices to utilise the full potential of most recent know-how across the network.
Provide assistance, upon request from offices, with communication/content/grant proposal representation toward the donors.
Contribute to the Knowledge-Management platform to share learnings.
Liaise with Focal Points and Fundraising leads in Offices and coordinate with the Practice to support fundraising concepts and proposals (co-design).
Coordinate stewardship and reporting requirements.
Liaise regularly with Focal Points and Practice Members to share developments, updates and progress.
Additional duties and responsibilities as required by the Practice Leader

Major Duties and Responsibilities:

Accountability for providing content agenda to the Network.
Support Practice agenda development, jointly with Practice core team.
Liaise closely with other Deputy Practice Leaders to facilitate integration with other Practice activities.
Support Practice Leader in anchoring a shift from individual programming to a focused set of 2025 goals;
In coordination with other Deputy Practice Leaders, ensure a network wide dialogue and interaction that enables the best ideas to rise to the surface
Instil in the Practice team a culture of innovation and learning
Develop a process of linking, selecting and nurturing the best ideas that show greatest promise of delivering transformative impact against our Goals and Outcomes;
Manage this process through the phases of funding, potential evaluation, monitoring, reporting, network-wide sharing and scaling up.
Support Practice success through Critical contributions at country level to Goals at global level
Support Practice Leader with peer review, transparent external and internal reporting on all critical contributions and progress.
Manage the Practice in the absence of the Practice Leader.
Additional duties and responsibilities as required by the Practice Leader

Required Qualifications, Skills and Competencies:

Bachelor’s degree (or equivalent) in English, journalism, communications, international relations or related relevant field.
Excellent written and oral skills in English;
At least ten years’ relevant professional experience in writing marketing, fundraising, PR or communications materials
Experience of working in an international environment, particularly an NGO, experience in regions like Africa and Asia would be an advantage.
Proven ability to create donor friendly materials including experience in grant/proposal and donor report writing and understanding of the principles of communications and fundraising, especially donor needs. Experience of producing fundraising appeals (online, or through direct mail) an advantage.
Excellent editing and proofreading skills with very high attention to detail.
Knowledge of fundraising principles and practices, preferably in a nonprofit environment.
Ability to coordinate/manage processes and projects that require participation and contribution from staff for which the post holder has no direct supervisory responsibility.
Demonstrated competencies in all relevant computer packages required for writing and formatting materials.
Ability to manipulate, analyze and interpret data, and good understanding on developing proposal budgets.
Proven ability to meet deadlines and ability to coordinate projects with many variables, set and meet realistic deadlines, and manage a timeline under pressure.
Ability to communicate a compelling and inspired vision in written and presentation materials and to formulate and clearly communicate ideas to others.
Passion for conservation and adheres to WWF’s values, which are: Knowledgeable, Optimistic, Determined and Engaging.

October 25, 2024
Associate Director – Program Operations

Habitat for Humanity International (HFHI) is currently seeking a talented individual for the role of an Associate Director – Program Operations (Africa). Reporting to the Program Operations Director of Europe, Middle East & Africa (EMEA), this position is responsible for the growth and development of the existing programs in the region, consistent with organizational standards and strategic goals towards sustainably serving families. At the same time, he/she will contribute to the development and implementation of a regional expansion strategy.
Key Responsibilities:

Develop, implement and monitor strategic and operational programmatic plans for the regional: aligned to the HFHI EMEA strategy.
Facilitate development of strategic and operational plans for national organizations.
Manage and coordinate development of national organizations, partnerships and affiliates.
Oversee operations of the East Africa Hub.
Identify and support potential partner organizations and negotiate strategic program alliances.
Support global initiatives and processes as well as resource development department to fundraising opportunities including grant proposals.
Facilitate and coordinate program / product design with relevant specialists – leading towards scalable solutions for specific target groups (marginalized, vulnerable, etc.) and specific themes (water & sanitation, DR, etc.); as per HFHI EMEA strategy.
Develop and support strategic partnerships with regional institutions in the housing sectors.
Recommend and implement programmatic management goals and objectives for the area.
Prepare, implement and monitor annual programmatic budget, including grant and investment decisions.
Participate in global program initiatives and coordinate on different themes, including: Operations; scaling strategies.
Lead and direct the operations program team responsible for the Africa region.
Liaise with housing finance to ensure models are aligned with target groups and in-country priorities.
Liaise with all departments to ensure standards compliance (SOE and other relevant HFHI policies including sustainability policy); organizational development (strategic human capacity building, governance, HR development & systems, program documentation and evaluation, etc.); volunteer engagement is aligned to program operations.

Key Requirements:

Master’s degree in international development, development studies, social sciences, public/business administration, or equivalent work experience at appropriate level.
7+ years of management experience in international development contexts, including experience in project design and management, and planning and budgeting.
Profound understanding of and working experience in Africa region as well as its cultural/social/political environment.
Experience in non-profit program development and good knowledge of donors, including multilateral, institutional and corporations.
Good understanding of key trends in international development.
Strategic thinking, strategy setting, visioning capacity.
Operational and financial management skills.
Board development skills and capacity.
Qualitative and quantitative analytic skills.
Resource mobilization, training and capacity building, coaching/mentoring skills.
Human resources management skills and knowledge.
Fluency in English required, proficiency in French and added advantage.
Strong people management skills.
Ability to work independently and without close supervision.
Must be currently eligible to work in Kenya without sponsorship.

October 25, 2024
Deputy Representative

Job Description
General position Objective and Job Environment
The main objective of the Intersectional Deputy Representative (DR) position is to ensure efficient & effective support for coordination of the MSF Protocol office on implementation of the Host Country Agreement (HCA) in close collaboration with the Intersectional Board in Kenya.The DR will have delegated functions on representation (on behalf of the Regional Representative) from the Intersectional Board in the fulfilment of his/her mandate. He/she will not have any operational responsibilities, which remains the sole mandate of the HoM’s.He/she will be the first line technical advisor & focal point on relational and compliance issues of MSF with the concerned Government ministries and departments, and any other interlocutors (NGO/PBO Board, other International and Inter-governmental organisations) on any matters touching on the implementation of the HCA (but with no operational responsibility) and legal status of MSF in the country.
Main tasks & responsibilities

Coordination /Management and support in the Regional Office
Assists, supports and deputizes for the Regional Representative in the technical management of the Protocol Office. This includes, but is not exclusively restricted to:

Staff management – including evaluations and HR development strategies
Managing running costs and other operational requirements

Quality control

Deputizes as the signatory for all documents prepared by the Protocol Office.
Assists and supports in Protocol Office strategic vision development and implementation.
Provide management support & technical Supervision of Protocol Office staff in areas of external relations, organization and communication.
Prepare and implement on annual basis an operational plan/strategy and budget for the Protocol Office.
Ensure the Host Country Agreement guideline is in place, adhered to and regularly updated.
Ensure the office set up reflects, & is adapted to the needs of the operations, and responds effectively.
Ensure there is proper coordination/interaction between the Protocol Office & operations/coordination’s through the Intersectional board.
Advice MSF entities on matters of compliance with fiscal & administrative requirements from the authority/Government in collaboration with the Technical
Coordinators; this includes update of guidelines, analysis of agreements or MoU’s.
Provide input & analysis on the geo-political context locally & in the region that may impact on the HCA implementation environment.
Provide administrative & other local fiscal support to the intersection functions in the country in collaboration with the operational centers.
Contribute to the shaping of priorities and activities of these support services, including the development and implementation of an annual plan.
Prepare and periodically update a risk analysis that continually reflects the position of MSF with regard to potential adverse operational impact while implementing the HCA and advice accordingly

External Representation & networking (as delegated by the regional Representative &/or HCA Board

Develop, review periodically and implement a long term engagement strategy to be approved by Intersectional Board. It should be updated according to context evolution and key actors dynamics and changes.
Represent MSF in all HCA dealings with (principally) MoFA and other relevant interlocutors (diplomatic missions, agencies, international organisations).
Maintain regular contacts with the key interlocutors to keep abreast of on goings and share/update & advise MSF missions
Create and update a mapping of all interlocutors and their contacts identifying main actors and relationships/links within GoK and with MSF entities.
Provide advice and input where necessary on internal/external communication to INGO, governmental agencies and civil society in as far as it may impact on the Host Country Agreement in Kenya.
Support to develop and facilitate networks and representation for and with the Intersectional Board towards relevant ministries and other relevant institutions/ international organisations / NGOs as defined by the HCA Intersectional Board (activity further to the actor mapping).
Follow up on the implementation of the HCA with various external interlocutors, including the NGO/PBO Act transition & implementation once commencement date is announced, and advice appropriately.
Where needed, identify and justify the need for extra resources to facilitate the lobby & networking activities.
Represent the Regional Representative in any other meeting as required.Intersection Coordination – Secretary of the HCA Board Intersection Coordination – Secretary of the HCA Board
Inter-sectional Coordination- Secretary of the HCA Board
Sit on the Intersectional Board as a Secretary taking minutes of regular meetings and keeping up to date information on all communication between members.
Adequately brief incoming HoM’s & any MSF country representative of any MSF entity in the country.
Ensure cohesion & coordination of information flow between various MSF entities under the Intersectional Board.
Ensure that all technical issues related to HCA/common support services are well appropriated and implemented by relevant MSF coordination/entities in the country.

Reporting

Ensure all necessary statutory/compliance reports to MoFA, NGO Board and other relevant entities are properly and timely done.
Support the operations with input on any reports/information required at the Intersectional Board level.
Submit a quarterly report on the activities of the Protocol Office to the Regional Representative & Intersectional Board and SHIELD referents
Provides and maintain institutional history/memory for the context on the HCA and related matters, with necessary documentation.

Other

Keep contact with the SHIELD and other missions’ regional offices (mainly in EA, or as deemed relevant) to capitalise on experiences and resources, and offer support where required.

Selection Criteria
Essential

A university-level degree in International Relations, Political Studies or Management; or Diploma in a similar discipline with working experience in similar role.
Masters degree and professional training in management, compliance (tax, administration) is a plus.
2 years successful experience as Deputy MSF HoM or of comparable/equivalent experience in other entities or International organisations. Experience in
Government, embassies or diplomatic missions are desired
Must be fluent in English & Swahili, French and or Spanish will be an asset

Desirable

Soft skills: Completely fluent in English and Kiswahili; highly autonomous and strong communication skills (intersection position);
Capacity to supervise and coordinate intersection positions/platforms; Good presentation skills (MOFA and other high-level forums and Ministries); solutions-oriented.
High negotiation and diplomatic skills, strong management skills.
Presentation skills (MOFA and other high-level forums and Ministries); solutions-oriented

Competencies

Commitment to MSF’s Principles
Cross-cultural Awareness and Flexibility
Analytical Thinking
Results and Quality Orientation
Service Orientation
Planning and Organising
Initiative and Innovation
Capacity to Negotiate
Teamwork and Cooperation

Conditions

Based in Nairobi MSF office with occasional travel to the field, around the region and visits to Barcelona HQ and Europe.
Minimum commitment of 2 years
Full time work.
Annual gross salary: 3,827,887. KES plus secondary benefits based on MSF OCBA Reward Policy.

October 25, 2024
Program Administrative Assistant

Job Description

The Center seeks to recruit a Program Administrative Assistant to support some of its research units.
Key Responsibilities

Manage the Unit Leader’s office and respond to queries in his/her absence;
Schedule appointments for the Unit Leader and other members of the team as necessary;
Manage meetings of the Unit, including preparing documentation and taking minutes as necessary;
Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;
Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;
Provide support in preparation and formatting of reports;
Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
Assist in contract preparations;
Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates; and
Help in monitoring project implementation including review of burn rates on the online management accounting system.

Essential Skills

Diploma in Business Administration or related field;
At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;
Good planning, financial and organizational skills;
Good computer skills;
Excellent communication skills (both written and verbal);
Excellent interpersonal skills; and
Experience working in a multidisciplinary and multicultural environment will be an added advantage.

Desirable Skills:

Detail oriented, discreet, tactful, courteous;
Ability to work independently, set priorities, juggle tasks, meet deadlines; and
Initiative and innovation in assessing situations, troubleshooting, conflict resolution, and team building

October 25, 2024
County Coordinators Regional Manager – North Eastern

Job Description
Reporting to: Regional Manager
Job Location: Wajir, Mandera, Garissa
Overall Purpose
This role will be responsible for ensuring that Kenya Red Cross is strategically and effectively positioned within a Specific County as key partner to the County government and has a well-coordinated approach in service delivery to the communities within the County in line with their identified needs and priorities. This role is also responsible for the growth and management of Programmes within the specific county
Duties and Responsibilities

Develop strategies that ensure KRCS is well positioned and coordinated as a strategic partner to the county government in service delivery in line with the identified priorities
Develop strategic alliances to strengthen collaborative partnerships and networks with relevant County government agencies, NGO’s and other stakeholders in order to advocate, represent, and influence policies for humanitarian relief
Provide strategic leadership and direction to County staff to design, implement and evaluate strategic action plans and budgets in line with approved County priorities and strategies.
Coordinate monitoring and evaluation of programmes in order to assess progress, ensure accountability, determine impact and report significant achievements to ensure organizational learning
Lead and Coordinate the development and implementation of disaster management programmes at the county level and ensure effective response to disasters.
Develop, implement, lobby and advocacy of programmes with a view to reform policies that facilitate humanitarian service delivery.
Represent the Society at local and county meetings, conferences and workshops and other forums.
Provide departmental progress updates to Regional Management, KCRS Board and external stakeholders.
Serve as secretary to the KRCS county branch board meetings.
Coordinate the development, implementation of the annual plan and budget under the direction of the Regional management and County Branch Committee
Coordinate dissemination of KRCS Volunteer and youth policy and guidelines outlining their recruitment and selection, deployment, training and development in order to achieve a self-sustaining network of volunteers
Coordinate Dissemination KRCS membership policy and guidelines, coordinate elections and build the capacity of Branch management committees/Boards to ensure a more accountable and transparent governance
Develop and periodically update computerised database information system to ensure that all records and statistics pertaining to the youth, volunteers and members are properly classified and maintained for rapid access and retrieval
Coordinate risks mapping and vulnerability capacity assessment activities to plan prepare, respond and mitigate disaster impacts
In consultation with the Regions ensure effective resource mobilisation strategies, prepare and submit funding proposals according to donor requirements to supplement local budget allocations. Lead on robust income generating activities for branch sustainability.
Coordinate implementation of capacity building programmes to effectively prepare staff, volunteers and communities to respond to disasters, restore family links as well as put in place systems for community reconstruction and environmental conservation
Prepare periodic project status reports and oversee the documentation and reporting of programmes to ensure compliance with stipulated requirements, coordinate timely responses to donor queries as well as inform on problems and constraints on programme delivery.
Dissemination of Ideals and the Fundamental Principles of the International Red Cross & Red Crescent Movement, International Humanitarian Law (IHL) and International Disaster Response Law (IDRL)
Prepare concept papers, periodic and annual reports showing achievements of the Branch against planned targets as well as provide justification for performance variances and recommending strategies for improvement.
Prepare periodic project status reports and oversee the documentation and reporting of programmes to ensure compliance with stipulated requirements, coordinate timely responses to donor queries as well as inform on constraints on programme delivery.

Minimum Qualifications

Bachelor’s Degree in Community Development, Environmental Health, Human Ecology or equivalent qualifications with certificate in project management
Over three (3) years’ experience in planning, implementing and evaluating community-based programmes in emergency/relief context
Voluntary working experience

Key Competencies

Good knowledge of the work of the Red cross in Kenya and the County
Good knowledge on the County and its working environment
Proven record of networking and Partnership development
Excellent conflict resolution skills
Experience in Programme design and management
Experience in Volunteer Management
Excellent interpersonal and effective communication skills
Excellent change management skills.

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October 25, 2024