Jobs Kenya

Job Field: Sector in Administration / Secretarial  , NGO/Non-Profit

  • Chief Operating Officer

    Chief Operating Officer

    The Research Care and Training Program (RCTP) is collaboration between the Kenya Medical Research Institute (KEMRI), University of California, San Francisco (UCSF), University of Washington (UW), and University of Alabama at Birmingham (UAB), University of Colorado Denver (UCD), Indiana University (IU), Duke University and other affiliated institutions.
    RCTP leads the Family AIDS Care and Education Services (FACES) program, a comprehensive HIV prevention and Treatment program in Kisumu County and several other research programs including but not limited to SEARCH (Sustainable East African Research for Health), ECHO (Evidence for Contraceptive Options) , PSUP (Partners Scale up Pre exposure prophylaxis), POWER (Prevention Options for Women Evaluation Research ), MPYA (Monitoring Pre-exposure Prophylaxis for Young Adult women), CSSP (Evaluating a Community Driven Cervical Cancer Prevention Strategy in Western Kenya, (MOTIVATE ) Maximizing adherence and retention for women living with HIV and their infants in Kenya, and training programs including the GloCal Health Fellowship, etc.
    Vacancy No. FN-09/067/2017
    Duration: 1 year Renewable Contract as per KEMRI Scheme of Service. The first 3 months is a probation period
    Position Summary: The Chief Operating Officer will support the country program in grant management and work closely with program/project management staff in the development of project proposals and preparation of proposal budgets.
    S/he will manage internal controls to ensure full adherence to approved budgets and compliance with donor policies and procedures ensuring proper utilization of funds. S/he will mentor the operations team in their assigned roles and carry out capacity building on donor rules and regulations
    Duties and Responsibilities

    Work closely with program/project management staff in the development of project proposals and preparation of proposal budgets as well as any budget revisions as necessary, ensuring all the necessary costs are included in grant budgets.
    Develop/maintain all donor compliance checklists with key compliance regulations, requirements and specific time lines and assist in ensuring strict compliance with donor guidelines and requirements.
    Mentoring the operations team in their assigned roles and carry out capacity building on donor rules and regulations
    Manage internal controls to ensure full adherence to approved budgets and compliance with donor policies and procedures ensuring proper utilization of funds
    Maintain the reporting schedule and grants management system, ensuring timely and accurate reporting both internally and to donors.
    Working closely with the Finance Team, regularly track expenditure and monitor variances on Program budget/expenditure reports, raising any issues that require attention by the Program Director in a timely manner.
    Manages the grants support staff, ensuring staff have sufficient training to perform required compliance and reporting duties.
    Coordinate management responses to institutional and project financial audits, and follow up on implementation of audit findings and determine what support is needed to ensure complete implementation of all audit findings.
    Develop and implement efficient and effective internal control systems including, policies and procedures that provide appropriate levels of security and control over organizational assets, resources and operations.
    Improve the operational systems, processes and policies, specifically, support better management reporting.
    Play a significant role in long-term planning, including an initiative geared towards operational excellence.
    Prepare annual detailed core office management support/administrative/overhead budget; ensuring that project budgets incorporate Shared services costs
    Coordinate professional and personal development of operations staff through adequate orientation, on-the-job training, identification of learning, training needs and opportunities
    Actively participate in the operations management team meetings.
    Manages and supervises the operations team.
    Undertake quarterly support supervision visits for the administration team working under her/him in other stations.

    Qualifications

    Internationally recognized professional accounting qualification (CPA, ACCA)
    A degree in finance and/or accounting from a recognized university. An advanced degree in accounting / finance / business administration will be an added advantage.

    Required Experience

    At least seven (7) years of experience working on cooperative agreements or grants from international agencies such as EDCTP, EU, CDC, other USG agencies as well as bilateral or multilateral donors including governments.

    Other Required Skills

    Good understanding of the full sub award management cycle and experience in evaluating and managing budgets and contracts.
    Proven experience and knowledge of US Government regulations, policies and procedures relating to award management and monitoring.

    Desirable Qualities

    Excellent analytical and financial management skills and demonstrated ability to facilitate budget development.
    Good communication skills and demonstrated ability to work with a participative style within teams.
    Proactive and able to take initiative in addressing work related challenges.
    Good organizational and planning skills
    Pragmatic, self-motivated, composed under pressure, with professional acumen, good judgment, and a highly developed sense of responsibility.
    Attention to detail and ability to multi-task, set priorities, and organize time efficiently.
    Ability to manage a team and demonstrate leadership

  • Archives Assistant (GS-4)

    Archives Assistant (GS-4)

    DURATION: Two Years
    RESPONSIBILITES

    Supports the management of UN-Habitat Archives; ensuring that records are properly stored, safe-guarded and available for reference by authorized staff members;
    Arrange and assist with transfers of records from offices to the Record center, and provide retrieval services for Staff.
    Process new acquisition of records in accordance with the approved procedures and guidelines, ensuring that transferred records meet the required standards and are stored securely,
    Support the implementation of UN-Habitat Records Disposition Projects for physical and electronic records by coordinating with relevant UN-Habitat staff concerning secondary storage; ensuring proper preparation of background information.
    Implement records disposal procedures by liaising with relevant section coordinators to ensure that the disposed records are guided by the organization retention schedule, in support of disposition decisions
    Create and maintain manual accession register for transferred records to support of reference, archival arrangement and descriptions.
    Participate in the appraisal and processing of legacy record according to identified records groups and series, and provide relevant assistance to users regarding access to documents stored in the records Center and the Archives.
    Participate in the archival arrangement and description of records according to the agreed standards and administrative histories and provide records content analysis for purposes of series description.
    Coordinate the delivery of correspondences from UN-Habitat to UNON, Mail and Pouch Unit, and other UN offices as required, ensuring efficient and timely delivery of official mail to respective offices both internally and externally.
    Update systematically the UN-HABITAT Intranet Staff Directory, ensuring quality control and currency of the information.
    Scan and upload documents on Performance, Accrual and Accounting System (PAAS) Knowledge Resource Page as required
    Undertake any other duty as assigned by the Head of Division or Unit  **

    COMPETENCIES

    Professionalism: Knowledge of electronic record-keeping, relevant information systems and ability to manage records life cycle. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
    Communication: -Speaks and writes clearly and effectively;-Listens to others, correctly interprets messages from others and responds appropriately;-Asks questions to clarify, and exhibits interest in having two-way communication;-Tailors language, tone, style and format to match the audience;-Demonstrates openness in sharing information and keeping people informed
    Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
    Technological Awareness; Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology

    EDUCATION
    Completion of secondary level education. A Diploma or post-Secondary training in Archives and Records Management or a related Information Management field desired.
    QUALIFICATION

    Five years progressive experience in the field of Archives Administration and Records management, including managing records life-cycle in both paper and electronic format.
    Experience of using computer technology is required.

    LANGUAGE SKILLS
    English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Working knowledge of other UN official languages is an asset.
    OTHER SKILLS
    Familiarity with Electronic Records and Archives Management Systems.
    ADDITIONAL REQUIREMENTS
    Applicants may have to sit the Global General Services Test (GGST) as per OHRM instructions.

  • Director, Compliance, Procurement Contracts and Grants

    Director, Compliance, Procurement Contracts and Grants

    Key Roles and Responsibilities

    Compliance Functions

    Works with the COP and HQ to develop a targeted, risk-based, and coherent annual compliance review plan, disseminates the plan to management and core operations teams and ensures strict adherence/implementation of the plan within the stipulated timelines
    Reviews various areas of AFYA Jijini transactions and operations including grants, procurement , Finance , IT , HR as determined by the risk assessment and for conformity and compliance with policies, US Government Auditing Standards and USAID rules and regulations generally accepted accounting principles, as applicable.
    Work with the program teams to ensure compliance with any other donor requirements e.g. Family Planning compliance, Environment compliance and reporting requirements.
    Work with HQ and program team to draft and prepare donor requests for approvals
    Provide expert advice and timely guidance/analysis on USAID rules and regulations, applicable contract clauses, etc.
    Ensures that all audit/compliance findings are tracked and is responsible for monitoring implementation status by the various managers, and will report on implementation status on a regular basis

    Sub Grants

    Provide oversight to the Grants and Sub Contracts Manager in his/her functions
    Induct all sub grantees on USAID rules and regulations and other compliance related matters.
    Carry out periodic spot checks on a sample of sub awards for compliance with sub award agreements, financial reporting, and internal controls and recommend improvements as needed.
    Carry out end of project audits for a sub awards.
    Participate in the process of external audits and assist with follow-up and closure of audit findings.
    Work with the Grants and Sub Contracts Manager in finalizing the RFAs
    Work with the COP in seeking the various CO’s approvals for RFA publications and other needs per Grants Manual
    With the Grants and Contracts Manager lead the Grants Selection Process and approve all the necessary documentations for sharing with HQ
    Lead the Monitoring of the sub grantees on their implementation
    Review and develop documentation for seeking approvals for extension or increased funding for all sub grantees where necessary

    Sub-Contractors Functions

    Plan for supervision and monitoring of all the sub contracts on the compliance issues
    Provide oversight of sub-contract management, close out, termination, etc.
    Provide oversight of sub-contract annual performance assessment and reporting
    With the COP and DCOP, reviews the SOW of all the Sub contractors at the time of extension or termination of the sub contracts
    Lead compliance visits to the Sub Contractors

    Internal Control Testing

    Review the adequacy and provide recommendations on the internal control system with regards to procurement; management of supplies and equipment; fixed assets; advances; cash and bank controls; Information technology; participant training; human resources; budgeting; travel and advances.
    Review accounting records for adequacy of documentation, safety and ease of availability.
    Design and implement an appropriate monitoring schedule to verify the accuracy and validity of planned payees and training participants. Conduct spot checks at training courses, meetings and other payment sessions to confirm that the recorded participants agree with the actual numbers among other audit objectives.
    Ascertain accuracy of financial reports submitted by AFYA Jijini. Periodically review financial reports submitted for accuracy – both internal (management accounts/reports) and external (donor reports & financial statements
    In conjunction with the HQ conduct investigations related to suspected fraud, ensuring timely completion of investigations and proactive status updates with key stakeholders, while maintaining confidentiality

    Reporting and Communication

    For all internal audit assignments and compliance reviews carried out, prepare concise reports detailing finding, risk and recommendations. Ensure that there are management comments solicited for every condition and recommendation given.
    Carry out follow-up exercises to ensure that all recommendations made during the internal audit exercises are implemented and if necessary organize for training to fill any gaps
    Support Institutional learning, capacity building and strengthening risk management and compliance
    Serve as an expert on applicable policies, procedures, rules, and regulations
    Develops an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.
    Organize and conduct regular internal orientations to staff on IMA policies e.g. fraud policy, whistle blower policy, conflict of Interest and USAID rules and regulations as well as any policy changes/updates.

    Risk Management

    Develop, update and follow up of the risk matrix for an improved control environment and reduce exposure.

  • Regional Director Of Operations

    Regional Director Of Operations

    Job description
    Location: Kampala, Uganda or Nairobi, Kenya or Kigali, Rwanda
    Reports to: Chief Executive Officer
    Start date: Second Quarter, 2018
    Applications will be considered on a rolling basis.
    The Position:
    Jibu is looking for a business-savvy, motivated problem-solver ready to commit a minimum of two years to help lead a rapidly growing international company to profitability, while also making a big social impact. The successful candidate must be experienced as both a strategic leader and a hands-on manager, able to build systems while ensuring focus on the detail. The candidate will have successfully managed people at all levels and from varied backgrounds and cultures. The candidate must also demonstrate a proven track record developing successful managers and ensuring all team members are effective contributors to the business.
    This position requires:

    Street smarts to navigate both formal and informal components of the business
    The ability to design and build innovative, solid systems while ensuring buy-in and ownership
    An energetic self-starter, a proven problem-solver and someone willing to “roll up their sleeves” to do what it takes to get tough jobs done
    Ability to work strategically, creatively, flexibly and persistently to solve gnarly challenges
    Ability to coordinate a cross-functional team, from different disciplines and locations, and ensure effectiveness and efficiency throughout the operation.
    Proven interpersonal, relationship and people management skills
    Flexibility and willingness to travel frequently within the region
    Experience in and ability to organize and improve on all components of the Jibu end-to-end global supply chain to optimize efficiency and cost

    The position reports directly to Jibu’s CEO and works closely with Jibu’s COO. This Director will be focused on and responsible for overseeing and managing all operational and business aspects of Jibu in Africa – to include planning and supporting international expansion operations outside of current Jibu markets. The expectation is that the Director will quickly identify opportunities within the operation to make improvements and continue growth in the most effective way possible – this will include proactively identifying and overcoming gaps and weaknesses, assessing strengthens and utilization of team members, helping both staff and managers to develop priorities and implementation plans, help with the professional development of team members, incorporate fresh and innovative ways of doing things that will yield greater results for the company and its operations. Primary responsibilities will vary and will require hands-on involvement, persistence, long hours, and agility to respond to the challenges and needs that arise day to day in a timely manner.
    Essential Duties and Responsibilities:

    Measure effectiveness and efficiency of operational processes both internally and externally and find ways to improve processes
    Improve day to day accountability against operations and strategy across Jibu markets in close coordination with country directors, COO, CFO, and CEO
    Design and revise external partner operating toolkits and manuals for both the individual franchise owner, and the Area Master Franchisor (AMF)
    Integrate IT solutions in various operational arenas such as customer management, point of sale, inventory, and water quality and roll up into ERP system
    Manage and support successful operations across corporate, franchisee and AMF stores, to include in part: quality assurance, approved products and suppliers, procedural compliance, retail offering compliance and brand protection
    Coordinate communication, reporting, and compliance structures between technical, supply chain, franchise support, marketing, finance, development, training, and managerial departments
    Oversee and manage the global supply chain strategy, operation and staff
    Support financial planning efforts, including budgeting, forecasting and P&L analysis alongside the CFO
    Assist the CEO and the CFO in developing and overseeing long-term business strategies
    Assess and manage the principal risks of the business within operations
    Direct the development and dissemination of operational reports and metrics to keep key stakeholders informed and current on activities across all Jibu markets

    Qualifications:

    Strong business management experience; operations focus preferred
    Minimum of 5 years’ experience working in business in an emerging market context, preferably in sub-Saharan Africa
    Cultural knowledge and experience working or living in a developed market context, preferably in Europe or the United States
    A team player with a sense of adventure wanting to make a difference
    Personality profile: practical, persistent, likeable, resourceful, organizer, likes challenges
    Fluent English language skills
    Experience working in a multi-unit business environment a plus

    Compensation:
    The successful candidate will earn a competitive base salary. Strong performance and/or equity incentives may be additionally offered on the achievement of organizational goals.

  • Office Manager – Nairobi

    Office Manager – Nairobi

    Job Reference Number: KENOM 18/01/RW
    The role:
    The office manager is responsible for the smooth running of the Aktis Nairobi office, Aktis’ assets and facilities in Kenya, and supporting project coordination and delivery. This will include:
    Managing the Nairobi office finances:

    Overseeing the office budget;
    Managing daily bookkeeping and financial reconciliation in accordance with Aktis’ financial procedures;
    Submit timely and accurate cash flow projections and requests;
    Monthly financial reporting of all Nairobi accounts;
    Coordinate payments to national staff and suppliers;
    Liaise with accountants and banks;
    Ongoing liaison with Aktis’ HQ Finance team;
    Managing payment of project expenses and staff/associate salaries (in cash and via online transfers);
    Ensuring Aktis Iraq remains compliant with local and international legal obligations;
    Manage Nairobi office petty cash.

    Managing day to day office requirements, including:

    Procuring office equipment and supplies, ensuring the office is properly outfitted and consistently stocked;
    Managing office communications, including mobile phone plans;
    Managing Aktis office spaces, including hiring and managing cleaners, provision of utilities such as electricity and internet connections and organising office maintenance;
    Providing local ICT support to staff, such as procuring and installing computers and other ICT equipment for staff with support from Aktis’ central IT support;
    Liaising with landlords;
    Making travel arrangements for team members;
    Filing and scanning documents and information accurately and in accordance with Aktis’ policies / procedures;
    Arranging, scheduling, setting agendas, and reporting on project meetings;
    Maintaining information and knowledge management systems proactively.

    Providing HR support to the Nairobi office:

    Plan and conduct induction training for new staff based in Nairobi on Aktis systems and processes;
    Manage holiday approvals and log sick leave;
    Draft contracts for Kenyan staff;
    Arrange staff health plans;
    Ongoing liaison with Aktis HQ HR team.

    Functioning as the Aktis security focal point:

    Track all security updates from our security providers in Kenya, updating the risk assessment and HSS plan for the country as necessary;
    Provide guidance on the security situation in Nairobi and across Kenya to the team and visitors as required; and
    Make recommendations to the Aktis country HSS Manager on HSS-related decisions.

    Supporting project delivery:

    Manage project related logistics;
    Set up meetings;
    Arrange travel and accommodation for staff and associates relevant to Aktis’ operations;
    Process staff and associate timesheets and expense claims efficiently and accurately;
    Develop friendly professional relationships with associates.

    Supporting Client and stakeholder engagement, ad hoc translation support and engaging with local authorities on taxation and legal matters.
    Requirements:

    A minimum of three (3) years’ post-qualification experience working on implementation of international donor funded development projects in Kenya, or with an international NGO;
    Previous financial and operational management experience in an international company, managing Kenyan and international staff;
    Demonstrated organisational and administrative skills and excellent inter-personal skills;
    Experience working for an organisation operating in fragile and conflict affected areas, including assessing risk;
    Experience arranging travel, including to high risk environments;
    Experience of writing and communicating in English through professional email correspondence and official letters.
    Excellent spoken Swahili and Somali, with writing desirable;
    Experience working with remote teams.

  • Planning and Data Unit Lead

    Planning and Data Unit Lead

    Job Description
    The Planning and Data Lead guides and manages the overall direction of the Data Unit of the Kenya Logistics Team, and leads the planning and data work for our Core Deliveries Unit. This person is responsible for ensuring all necessary planning, data gathering, analysis and reporting happens across both these units of the Logistics team. The Planning and Data Lead oversees all Inventory Data Management and works with the Logistics Team management to craft a long-term vision around the analysis and use of our data to improve delivery execution, reduce inventory loss and provide superior service to our farmers.
    Responsibilities of the Planning and Data Unit Lead will include:

    Oversee all payments and procurement operations for the Kenya Logistics Team
    Manage and improve Inventory Management systems, processes and controls
    Explore new ways to use Logistics data for advanced problem-solving
    Build, monitor and report on key tracking tools for staff & process performance
    Provide data-focused support for other units within the Kenya Logistics team
    Works with management to set and monitor team OKRs, KPIs and budgets
    Develop annual delivery expansion planning tools and oversee all expansion planning tasks
    Provide all necessary data support for annual Input Deliveries
    Liaise with Business Operations team to improve the management and use of Logistics Data
    Own the Input Ordering process pipeline and support team management with critical tasks
    Provide professional development opportunities and coaching to reports
    Supports the implementation / growth of mechanisms which improve team culture

    Career Growth and Development
    One Acre Fund invests in building management and leadership skills. Your manager and a global support team will commit significant time in your career development. We provide constant, actionable feedback delivered through mentorship and through regular management consulting-style career reviews. We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that each person can be passionate about. Because of our rapid growth, we constantly have new high-level roles opening up and opportunities in many functions.
    Qualifications
    We are seeking an exceptional professional with five years of work experience and ideally a demonstrated passion for international development. Candidates who fit the following criteria are strongly encouraged to apply:
    Broad knowledge and experience in:
    Using SAP Business Solutions for Inventory Management (or similar ERP/Inventory Management Software)Data visualization software / tools, preferred if this experience is with Microsoft’s Power BI tool
    Excellent skills in:

    Advanced Excel analysis
    including at least Pivot Tables, V-Lookup and Array Formulas
    Strong work experiences. Examples include a demanding professional work experience, or successful entrepreneurial experience (e.g. leading a conference, or starting a business).

    Specific experience in:

    Logistics Operations [Warehousing and Fleet Planning] preferred
    People Management
    Leadership experience at work, or outside of work
    Top-performing academic background
    Humility. We are looking for passionate professionals who combine strong leadership skills with patience and a humble approach to service to join our growing family of leaders.
    Outstanding communication skills with direct reports, peers and management
    Strong analytical skills – ability to quickly review, synthesize, analyze and communicate data
    Software Development experience would be an added advantage
    Problem solving and ability to work to tight deadlines

    Language: English required
    Preferred Start Date
    ASAP
    Compensation
    We offer a modest starting salary that affords a high quality of life in our areas of operation. This is a career-track role with performance-based raises and the ability to expand responsibilities over time.
    Benefits
    Housing, transportation, and airtime allowances
    Duration
    Minimum three year’s commitment, full-time job.
    Please note that we are not able to sponsor a visa for this position.

  • Country Director – Somalia/land

    Country Director – Somalia/land

    Influencing the role of external actors to enable participatory, inclusive and accountable governance at state and federal levels.
    The Country Director will provide overall leadership and direction to Saferworld’s work in Somalia, in line with our new organisational strategy (2017-2021) and Saferworld’s values and principles. The scope of the post falls into the following broad functions:

    Organisational Leadership
    Programme Leadership
    People Management
    Finance and Operations
    Fundraising
    Safety, Security and Risk Management

    As a lead member of the country-level Senior Management Team (SMT), the post-holder will manage a team that can deliver and foster collective leadership. S/he will actively promote and support the country team to reflect and internalise Saferworld’s peacebuilding and conflict-sensitive values and principles through their work. The post-holder will cultivate a work environment that provides space for reflection and lesson learning.
    The successful candidate will be a knowledgeable manager with significant proven experience at a senior level managing multi-thematic programmes in development and/or peacebuilding/conflict prevention. Extensive experience in leading, mentoring, and developing teams of staff with different backgrounds is a key element of this role as well as leading on effective and values-based partnership work between local organisations and communities.

  • Documentation Officer

    Documentation Officer

    Purpose Of The Position
    To facilitate the Accounts department in maintaining proper record keeping, bank correspondence, banking services and transportation of finance staff. Responsible for issuing of cheques to suppliers and retrieving sampled audit documents.
    Major Responsibilities

    Safe keeping of all documents generated in the three departments of Finance, Accounts and Grants.
    Receive all documents in a sequential manner on a daily basis
    Serialise the files
    File the documents
    Move the documents in a safe custody. Here they will be readily available for reviews when requested.

    Receive all supplier cheques delivered from the bank and ensuring that they are kept under key & lock

    Inform the vendors and staff to collect their cheques upon receipt
    Issue cheques to the rightful owners only
    Make sure all the cheques collected are signed for

    Deliver all correspondences to either banks or other business partners as required

    Make all deliveries as required by the office to rightful owners
    Make sure there is evidence of delivery by having our copies signed or stamped.

    Facilitate the office in cheque cashing and depositing .for our petty cash.

    Facilitating movement of payments vouchers between the different bank signatories

    Facilitate sale of tenders

    Cheques and cash received from tender sales are deposited to the organisations account immediately.
    Receipting all the tender sales

    Proper maintenance of the vehicle by making sure that it is clean and always serviced on time

    Make sure the vehicle is taken to Toyota Kenya to be serviced on time
    make sure the vehicle is always clean and has fuel at any given time
    Ensure the vehicle is repaired when it has mechanical problem

    Facilitate the organization in remitting PAYE and WITHHOLDING tax deductions on time

    Retrieve the PAYE and WT payment supporting documents
    Make copies or scan then hand them to the paying unit for payment unit.
    Submit returns KRA on or before 9th of the following month(PAYEE) and WITHOLDINGTAX on or before 20th of the following month

    Document retrieval for reviews

    Facilitate all the staff that may have discrepancies in either their payments or suppliers by availing the documents for verification.

    Facilitate both the internal and the external auditors with any documents sampled for review upon request

    All the documents are always assembled ,recorded and handed over to the respective auditors for review
    After review they are verified before they are filed again

    Facilitating staff to field visits

    Ready to facilitate finance staff who may want to visit any field office in any part of the country

    Invoicing of other partners

    Assembling, making copies or scanning documents that are needed for -invoicing other partners or staff.

    Other Competencies/Attributes

    Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
    Must adhere to set security standards
    Ensure a gender perspective in the scope of work
    Perform other duties as required.
    Strong leadership and demonstrated ability to work independently and within a team, prioritize tasks and manage multiple activities with attention to detail, meeting tight deadlines under pressure.

    Qualifications:
    Education/Knowledge/Technical Skills and Experience
    The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

    A Degree in Records Management, Business Administration or a related study.
    Must demonstrate hands on experience of filling/documentation and familiarity with the various filling systems.
    A minimum of 2 years work experience in records management or related administrative roles
    Holders of driving license (BCE) certificate and certificate of good conduct.
    Holders of AA Certificate of competence desired
    Past experience in accounting computer packages, especially sun system
    Experience working in grant related programs.
    Experience on defensive driving and similar work experience in a large organization will have added advantage.
    Good interpersonal skills and a team player

    Working Environment / Conditions

    Work environment: Office-based with
    Travel: 10% domestic/international travel required

  • Social Worker Coordinator Ghetto Mirror Coordinator

    Social Worker Coordinator Ghetto Mirror Coordinator

    Responsible for overall coordination and management of psycho-social activities of SHOFCO programs that improve the quality of life and well-being of individuals, groups, and communities through direct practice, policy development, organizing communities and outreach and crisis intervention.
    Job Responsibilities

    Provide strategic management for social work in ECD, Education and Health. Manage program development and strategic growth of social work department to ensure targets and goals are met.
    Evaluate, interpret and apply all policies and procedures relating to the social work services for staff, management and clients.
    Develop a marketing strategy for program visibility.
    Monitor expenditure for services provided and make appropriate recommendation for action as necessary.
    Network with relevant agencies for effective referrals and collaborations.
    Control and coordinate the work of social workers and ensure they are scheduled according to client requirements.
    Coordinate, supervise and mentor social workers in the various program areas.
    Ensure integration of social work with other SHOFCO programs for holistic approach.
    Recruit and develop capacity of staff to draw key performance indicators and link them with program goals and objectives.
    Work with program beneficiaries such as caregivers and other relevant institutions for community participation.
    Review social work documentation for completeness and accuracy.
    Offer high level psychosocial support to clients on deserving cases.
    Develop work-plans and monitor implementation to ensure meeting of targets.
    Review reports from social workers to monitor caseloads of staff, service provision and expenditures for social work.
    Manage reporting and impact measurement for all the areas of social work.
    Document best practices and share with relevant agencies and donors.
    Conduct supportive supervision, working closely with M&E.
    Develop monitoring tools and disseminate job aids to social workers to capture and monitor department activities for quality and efficiency.
    Develop schedules and enforce routine.
    Ensure quality of individualized developmental services are provided.

    Qualifications

    Degree in Community Development/ Sociology/psycho-social studies or reletae field
    Relevant certification
    Knowledge and expertise in psychology and social work matters
    Must have at least 3 years working experience in social work and psychology fields
    Counselling skills/training
    Computer literacy skills
    Facilitation/training skills
    Documentation and reporting

    Functional Skills:

    Adopting practical approaches
    Examining information
    Articulating information
    Managing tasks
    Establishing rapport
    Understanding people
    Upholding standards
    Team working

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