Jobs Kenya

Job Field: Sector in Administration / Secretarial  , Human Resources / HR

  • Office Manager

    Office Manager

    Job description
    Are you a highly organized and efficient professional with a keen eye for detail? Do you thrive in a fast-paced environment with a company that believes in growing their employees? Are you skilled in office administration, basic finance and HR?
    Go Africa is looking for an Office Manager to ensure the smooth running of the Kenya office operations. The individual will run the day to day operations and will be responsible for keeping the office running smoothly while supporting the the team achieve the organization’s goals.
    The position is based in Kenya and will report to the Kenya Country Manager. This is a diverse role that requires a positive attitude, careful time management, prioritization and attention to detail.
    Detailed Responsibilities:

    Office Administration & Operations

    Management of day-to-day office operational and administrative functions e.g delivery or pickup of mail and cheques, receiving and relaying telephone calls and directing general inquiries to the appropriate staff members.
    Proactively manage office space, inventory of office supplies, utilities, etc. to keep the office running smoothly. This role will “keep the lights on”.
    Assist in the planning and preparations for client and internal meetings.
    Negotiate with vendors and contractors e.g. maintenance & cleaners to ensure consistent and timely supply of services.
    Sourcing and negotiating prime location and fully set up the office space.
    Basic Finance, Invoicing and Payments
    Generate, prepare and send monthly invoices, file, organize and track all receipts paid by the organization.
    Track payments and bills each month and manage the payment process and record keeping.
    Coordinate financial and accounting processes with the company’s outsourced accounting including payroll and tax compliance matters.

    HR Functions

    Manage HR functions such as staff leave record keeping, staff benefits management etc.
    Review CVs and make contact with the desired candidates.
    Support in developing HR policies.

    Desired Candidate Profile
    Does this sound like you?

    3-8 years relevant work experience
    Able to hit the ground running, work with limited supervision and require no training in office management responsibilities
    Able to work with aggressive timelines in a fast-paced environment
    Have excellent verbal and written communication skills. Be able to well-composed, friendly and structured emails
    A creative mind with an ability to suggest general process improvements
    Excellent time management skills, with the ability to efficiently prioritize work and multitask
    Attention to detail and problem solving skills
    Big plus if your experience was at a startup or a growing company

  • Administration and HR Manager

    Administration and HR Manager

    Vacancy Code HRM023
    This position will be reporting to the DVC (AFD) and the main responsibilities include, Coordinating the formulation of Human resource strategy and policy development in line with set business plans and objectives to ensure the University attracts, develops and retains the best talent in the industry and aligning them to the business strategy to deliver the mission and vision of the University, Coordinating facility maintenance and ensuring safety of the University’s infrastructure and assets including third party service, Ensuring smooth  transport system, custodian of legal contracts and insurance services for the smooth operation of the University in line with policies, processes and procedures to achieve overall University strategy.
    Main Responsibilities

    Designing, developing and implementing effective human resources strategy, policies, processes and procedures in line with University objectives.
    Formulating and monitoring the implementation of the University services management strategy in line with overall strategy, policies, processes and procedures to achieve the institutions objectives and goals.
    Ensuring appropriate Christian behavior both internal and external in line with the institution’s Strategy.
    Ensuring alignment of HR Policies and procedures to the labour laws and other appropriate legislations
    Monitoring the University establishment, cost, productivity and advising remedial actions.
    Leading the reward and recognition policies, processes and their implementation
    Leading in developing a performance culture through elaborate policies, processes and procedures to achieve the University strategy
    Responsible for talent management in the department including coaching, mentoring, developing, motivating, training and evaluating staff to achieve highest levels of performance.
    Preparing, monitoring and reporting of the departmental budgetary allocations.
    Leading and managing the department communication.
    Managing and implementing change initiatives to achieve desired university plans and culture.
    Identifying, implementing and benchmarking best practices in Universities facilities management.
    Managing office space, staff housing and student accommodation to ensure availability and usability
    Ensuring availability and usability of classroom and office facilities including furniture and fixtures to achieve customer satisfaction
    Leading and managing the third party service delivery through Service Level Agreements (SLAs) including monitoring and providing periodic reports
    Ensuring University’s safe and healthy environment including waste management in line with set local and international environmental standards

    Job Requirements

    At least a Master’s degree in Administration or Human Resource Management or equivalent.
    Professional Qualifications such as a higher Diploma or postgraduate Diploma in Administration or Human Resource Management. Full member of IHRM practicing.
    Key Job Skills for the job include strategy formulation & implementation, Talent management, Performance enhancement, Interpersonal and communication skills, Conflict resolution, Stress management and counselling, Leadership & team skills, Analytical & Negotiation skills, Governance and compliance, proficiency in Information Technology use.
    Relevant experience of at least 10 years of productive experience in Administration and Human Resource Management in seniormanagement, preferably at university setting.

  • Regional Chief of Human Resources, (P-5), Fixed Term, Nairobi, Kenya, Eastern and Southern Africa Regional Office (ESARO)

    Regional Chief of Human Resources, (P-5), Fixed Term, Nairobi, Kenya, Eastern and Southern Africa Regional Office (ESARO)

    Job Description
    Under the general guidance of the Regional Director, provides technical leadership, managerial advisory services as well as administration in the area of Human Resources (HR), and facilitates application and adaptation of UNICEF HR policies and strategies throughout the region. Provides HR planning and management process with innovative leadership including vision, oversight, knowledge management, articulate policies and strategies, coordination of HR strategy and implementation, capacity building, support for monitoring and evaluation, representation, and strategic partnership creation. Manages the HR service function of the Regional Office. Provides technical leadership, managerial advisory services and administration in the regional office and across the region to support the Regional Director in achieving gender equality in staffing, and gender-sensitive office environment.
    How can you make a difference?
    Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

    Provide ongoing strategy guidance, interpretation and technical support to management of the regional and country offices in the all area of HR management. Provide accurate and sound technical analysis, and effectively support HR management and planning process in the Region as it relates to budget planning, staffing, organization design, change management and other HR strategy planning and development deliberations. Assisting in identifying, addressing and monitoring gender disparities and gender inequities in Human Resources across all UNICEF country offices of the region is a key duty of the post. Liaise with the HQ Divisions to support and contribute to corporate HR strategy formulation and local implementation; advise on the applicability of new strategy and guidelines to country office HR plans and activities. Provide feedback and make recommendations from a field perspective on the establishment and improvement of systems and internal controls, planning and change management and resolution of HR issues and problems.Participate in or support Programme Strategy Reviews and Regional Management Team Meetings to identify new trends, priorities and requirements. Participate in global workshops and meetings for the strategic planning of Operations/Human Resources/Information Technology/Supply.
    Advise on effective and timely recruitment processes in the hiring, developing and retaining the best talents available to support the strategic human recourses needs of the office, the region and the organization.Support the human resources needs for national professional officers, general service, and temporary employees by implementing proper and expedient recruitment procedures. Ensure organizational human capital targets are met through the recruitment and retention of a diverse body of staff of the highest calibre. Promote equity, transparency, and consistency in the selection and placement of staff. Ensure to establish a targeted approach to recruit specialized talent, with particular focus on MTSP areas, to fill posts requiring specialized expertise, at the global, regional, or local level.Support to establish and implement results-oriented action plans and sound budgets to coordinate specialized recruitment efforts with identified need at UNICEF in the short-term, intermediate-term, and long-term.Advise on and promote to implement systematic approach to monitor and evaluate the measurable results of targeted recruiting efforts and its impact on UNICEF human resources with emphasis on all aspects required to achieve UNICEF’s objectives for gender parity, diversity, and a supportive work environment.
    Promote equity, transparency and consistency in the interpretation, determination, implementation, and administration of HR policy, procedures and guidelines on all HR related matters applicable to the staff. Ensure timely, equitable, transparent and systematic administration of all HR benefits, entitlements, contracts renewal and termination, performance management, promotions and other HR activities.Identify opportunities for the Region to support UNICEF’s global HR priorities, campaigns and partnerships, and lead, advise or recommend new initiatives to adopt in the Region.In close coordination with the Country Offices and DHR, oversee to implement and administer the equitable, transparent and efficient GS job classification system throughout the region in compliance with the established job classification policy, guidelines, procedures and related requirements.
    As a technical adviser to RMT, provide advice and guidance on human capital development, especially to meet UNICEF’s goals of gender equality, equity and diversity. Enhance HR management capacity in the Region and strengthen staff competencies to meet the organization’s present and future requirements.Support the Regional HR Development Committee in establishing staff learning and development priorities for the region. In close coordination with the relevant partners in the Regional Office, Country offices and DHR, conduct training needs analyses and review Country Office training/Learning plans and budgetary allocation. Support regional training programmes, and monitor and evaluate Country Office and Regional training and learning acclivities.Determines training and learning needs in consultation with organizational units at HQ and in the field in order to identify organizational competency gaps and gender imbalances. Plans and arranges regional operations workshops/learning programmes for organizational competency building. Advises on staff learning/development, career development, coaching and counselling in operations area that is gender sensitive.
    Promote management excellence in the office by ensuring accountability in all areas of HR and by demonstrating a high level of skills in the management of staff resources including staff selection based on merit and the needs of the organization, staff aspiration and counselling, systematic and equitable performance management, and staff development and learning activities.Effectively manage the human and financial resources (budget planning, management and monitoring) of the office and ensure both are optimally utilized.Monitor compliance with all systems and procedures and ensure management integrity and accountability with high quality standards in all activities in HR; ensure the implementation of agreed audit recommendations; advise on corrective measures to be taken and establish relevant internal controls.
    Monitor staff/management issues and support/advise management and staff as appropriate to improve the relations and resolve the HR issues. Provide administrative support to the staff-management bodies in the capacity of HR focal point in the office.
    Ensure active coordination of HR initiatives with other agencies. Maintain effective and steady communication or working relations with UN agencies to seek harmonization as well as new ways to enhance effective HR management and development in UNICEF. Support common strategies and approaches for enhancement of the HR reform within the Common system. Co-ordinate HR activities with UNICEF offices in the region and other UN agencies and cooperate with partners in the locality, including Government and NGOs .Identify and explore the “best practices” in HR area. Participate in the inter-agency coordination, conferences and other forums to improve HR planning, implementation, staff learning and development, recruitment, etc.
    In coordination with management and the staff, plan and ensure effective emergency preparedness and rapid responses in case of emergency.Properly and promptly investigate and respond to emergencies affecting staff, including immediate actions, and if necessary, coordination with UN agencies and other parties concerned, in accordance with the UN and UNICEF emergency and security policy and guidelines.
    Assists in monitoring and assessing the emergency preparedness plan including its validity for the current crisis, i.e., the security situation and immediate actions needed, the ability of the office to function, the funds that have been reallocated from existing sources, etc. Advises on adapting the emergency preparedness and response plan as necessary, with particular attention to gender issues that may be expected to intensify during emergencies.

    To qualify as a champion for every child you will have
     

    Advanced university degree or equivalent backgrounds, in Human Resources, Business Administration, International Relations, Social Sciences, Psychology or related areas.
    A minimum of twelve years of relevant professional work experience.
    Developing country work experience and/or familiarity with emergency is considered an asset.
    Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

     
    For every Child, you demonstrate…
    Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
    This position is classified as “rotational” which means the incumbent is expected to rotate to another duty station upon completion of their tour of duty,
    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

  • Senior Admin / HR Officer

    Senior Admin / HR Officer

    Job Description
    ACTED Kenya/Somalia is looking for experienced self-driven and self-oriented professionals tfill the position of an ADMIN/HR Officer;

    ADMIN/HR Officer

    Maintain and enhance the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices

    Recruitment

    Ensure that open and transparent recruitment procedures are followed as per ACTED policies.
    Responsible for effective and fast recruitment processes both internally and externally
    Work closely with AHRM and CFM tdeliver recruitment needs and fill vacancies within the targeted time
    Design recruitment advertisements for open position in ACTED Kenya/Somalia
    Screen applications for basic compliance with position qualifications, summarize CV’s for easier evaluation by the department heads before sharing with the relevant heads of department
    Obtain and assess all credentials of the candidates when required
    Forward shortlisted CV’s tthe concerned department heads for evaluation and interviews
    Schedules interviews and ensure feedbacks are given teach interviewed candidates
    Actively participate in all interviews.
    Maintain an active and organized data bank of applicants for various positions
    Report weekly and when required trecruitment & staffing management for progress update and further instructions
    Updating the website on job positions and the internal vacancy notices
    Assists senior managers with defining their specific recruitment requirements per position
    Conduct reference checks for all tbe hired/successful candidates
    Prepares employees for assignments by establishing and conducting orientation and training programs.
    Ensures planning, monitoring, and appraisal of employee work results by training managers tcoach and discipline employees;
    Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

    Training & Capacity building

    Maintain up tdate follow up table and share with the ADMIN/HR Manager on bi weekly & monthly basis.
    Tprovide technical support tthe field HR/Admin Assistant and Field Admin/HR staff

    Organigram updates
    Appraisal Management

    In charge of Various Admin related duties
    Any other task as requested by the AHRM

    Qualifications/Skills Required

    Bachelor’s Degree in Business Administration, Human Resource, Public Relations or related field.
    3-5 Years Experience in Recruitment preferably in an INGwith a proven track record of success
    Acquaintance with Kenya employment labour laws, various regulations and statutory law in Somalia.
    Computer Literate – MS Outlook and Excel and basic software application and familiarity with the internet and email communications
    Excellent communication skills, Strong analytical skills (context, people …)
    Competencies based interviewing experience
    Online recruitment systems experience
    Understanding of skills & Psychometric assessments (An advantage)
    Good understanding of the Somalia context is an asset advantage-Kenya/Somali nations are encouraged tapply.
    Excellent interpersonal skills and demonstrated ability testablish effective work relations at all levels,
    Proven ability tprioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
    Capacity tbuild a maintain a strong professional network

  • Chief HR & Administration Officer Principal Environmental Research Officer Senior Systems Analyst Senior Civil Engineer ICT Officer Accountant Procurement Assistant Motorcycle Rider

    Chief HR & Administration Officer Principal Environmental Research Officer Senior Systems Analyst Senior Civil Engineer ICT Officer Accountant Procurement Assistant Motorcycle Rider

    Vacancy Reference: RN0001
    Job Responsibilities

    Participating in formulation and review of human resource management policies, regulations and guidelines;
    Coordinating human resource services in areas such as appointment, promotion, payroll management, discipline, pension, establishment and compliment control;
    Implementing human resource management policies, strategies and programmes;
    Administering staff remuneration, Benefits and welfare programs aimed at raising staff morale, increasing productivity and enhancing organizational effectiveness;
    Implementing an effective human resource management information system for monitoring, tracking and evaluating employees’ activities, medical expenses, pension and welfare programs;
    Ensuring resolution of employee grievances and disciplinary cases in a timely manner;
    Ensuring correct interpretation and implementation of human resource management and development regulations, labour laws and other statues;
    Analyzing staff progression and making proposals for career development and succession management;
    Managing recruitment and selection process in the Authority to ensure timely filling of vacant positions within the approved establishment;
    Coordinating design and formulation of staff development and training programmes that ensure the Authority remain skilled and competent;
    Preparing and compiling reports on the implementation of performance management systems including performance appraisal systems;
    Participating in human resource planning;
    Ensuring proper accommodation of staff within the Authority;
    Coordinate preparation of human resource and administration annual budget, procurement plan, performance contract and work plan;
    Appraising, Supervising & developing staff working under him/her.

    Job Requirements

    Bachelor’s degree in any of the following disciplines:- HRM/Development/Industrial Relations,Personnel Management,Public Administration,Business Administration, Social Science or any other relevant qualification from a recognized institution;
    A Post Graduate Diploma in Human Resource Management/Development, Industrial Relations or the equivalent from a recognized institution;
    Current membership certificate from Institute of Human Resource Management (IHRM) or another relevant professional body;
    Management Course lasting not less than four (4) weeks from a recognized institution;
    At least Ten (10) years’ working experience in Human Resource Management field, three (3) of which must be at a senior level;Counselling and Problem Solving skills.
    Demonstrated outstanding professional competence and administrative ability;
    Excellent communication, report writing and interpersonal skills
    Good exposure to understanding of computerized HR Information Systems

    go to method of application »

  • Administration Manager

    Administration Manager

    Job Responsibilities

    Responsible for office catering services i.e. staff tea, management/board meetings.
    Responsible for payment of all KDL monthly utility bills (in all branches) g. rent, water, electricity, telephone etc.
    Responsible for repairs on electronic, accessories, furniture, vehicles, rented buildings in conjunction with Building manager, etc.
    Responsible for application and renewal of business licenses with various governments (National or County-where we trade) and any other Govt regulatory (NEMA, KEBs, KDB, DOSH, etc).
    Manage all the company’s general insurance policies on various risks covers taken by KDL.
    Manage brand license for our sales distribution and marketing vehicle with the county governments – inspectorate departments
    Coordinate with the HRM and the purchasing departments for provision of Staff uniforms
    Responsible for office cleanliness and safety
    Requisitions to procurement department for onward sourcing for all administration items. Approved must be done by HOD.
    Maintain assets register as well as assign, withdraw, transfer and evaluate assets accordingly.
    Monitor and report cans and crates assets status in liaison with Sales Administration Manager and G M – Factory
    Manage all company furniture and fittings, utensils and other miscellaneous items.
    Responsible for all movable and immovable assets and monitor the physical conditions.
    Initiate the process of buying office equipments in liaison with user department.
    Require line managers to account for assets allocated to their departments.
    Coordinate the disposal of assets in coordination with the FD after HOD and GP Board committee has written off such assets.
    Administration of staff medical scheme, leave, welfare matters, disciplinary cases for junior staff, etc.
    As principle assistant to the Human Resources Manager, handling any other staff matters as guided.
    Any other duties as may be directed by the management.

    Qualifications

    Degree in Human Resource Management or in Business Administration
    Higher Diploma in Human Resource Management
    A member of Institute Of Human Resource Management (IHRM-K)
    5 years progressive experience as a Administration Manager or a Human Resource Manager
    Should proficiently possess technical skills, soft skills, hard skills, interpersonal and management skills;
    Strong customer focus and problem solver;
    Strong communication skills and superb inter-personal skills;
    High level understanding of planning, forecasting and strong financial experience;
    Tactical focus, flexible & change maker;
    Leadership through influence and effective conflict resolution;
    Should have a good track record and of unquestionable integrity;

  • Head of Human Resource & Administration

    Head of Human Resource & Administration

    KETEPA is seeking to recruit a highly motivated, talented, innovative and people-oriented individual to provide strategic leadership and management oversight for the Human Resources and Staff Development functions in line with KETEPA strategic mission, vision and corporate values.
     
    This position will be based in Kericho.  
    Key Responsibilities

    Advise the Managing Director and other Managers on appropriate Human Resources Management policies and strategies;
    Develop human resource plans and strategies aligned to KETEPA business strategy;
    Development of staff welfare policies and procedures as aligned to KETEPA business strategy;
    Preparation, monitor and the management of annual budgets for the department;
    Provide advisory and support services to line managers in administering staff policies, disciplinary issues, conflict resolution, grievance handling, and other people management matters;
    Advise on employee relations and communication policies and strategies to maximize staff involvement and commitment while minimizing conflict;
    Formulate and implement strategies on human resource planning and recruitment;
    Implementation of reward management and remuneration policies and strategies that attract, retain and motivate employees to higher productivity;
    Develop and manage the department’s budget in liaison with the Finance Department; and
    Ensuring proper management of employees benefit schemes, medical insurance, and pension.

    Person Specification
     
    We are looking for a candidate with a Masters degree in a business related field; a Bachelor’s degree in Human Resource Management or Social Sciences, Higher National Diploma in Human Resource Management and a valid practicing certificate from the Institute of Human Resources Management (IHRM) with at least eight (8) years relevant experience in similar position.
     

    KETEPA is an equal opportunity employer committed to diversity and gender equity.

  • Director, Human Resources

    Director, Human Resources

    Job Description
    Key Responsibilities:

    Strategic Leadership: Provide strategic leadership on Amref’s people agenda across the organization including advising and guiding line managers on HR decisions and providing sustainable HR initiatives to create a world-class organization where employees are enabled to do their best work.
    Change Management: Provide leadership in on going culture transformation process to enhance employee engagement and deeper ownership of their work to position Amref as leading player in providing lasting healthcare solutions in Africa.
    HR Strategy: Develop and implement suitable HR strategies to guide the organization in fulfilling its people needs, motivating and retaining them to deliver 2018-2022 strategic plan. This will involve working directly with the Global Leadership teams to translate Amref’s people Strategy into tactical and operational human resources programs.
    HR Policies: Review existing HR policies to align them to changing HR landscape to provide innovative solutions to employee needs especially in areas of productivity, retention and performance based rewards.
    Performance Management: Lead performance management initiatives, sharing best practices and ensuring the same is appreciated and positively aligned to organizational culture.
    Governance: This role interacts with members of the International Board, provides input to the Human Resources Committee’s agenda and calls for experience and knowledge in preparing and representing people agenda at board level.

  • Administration

    Administration

    The overall purpose of the role is to provide administrative support, facilitate coordination of office management responsibilities including procurement and maintenance of TJNA assets. The post holder will also be in charge of Human Resources.
    Job Qualifications

    A Master’s Degree in Business Administration or related field;
    A minimum of 5 years’ experience in administrative function with a Regional Non-Governmental Organization or Civil Society Network;

    Excellent written and spoken skills in English (knowledge of French will be an added advantage)