Jobs Kenya

Job Field: Sector in Administration / Secretarial  , Human Resources / HR

  • Administrative / HR Assistant

    Administrative / HR Assistant

    Job Description

    We are a company based in Mombasa that has been incorporated in the Republic of Kenya specializing in inbound logistics covering Customs clearance, Conventional grain vessel discharge, Port operations, Warehousing and Transportation of Cargo.
    The Position: The position of human resources/administrative assistant consists of compiling and keeping personnel records and recording data for each employee, such as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on ability, and date of and reason for termination. This person will report to the administration manager.
    Requirements:
    Required:

    Degree or equivalent experience
    Years of experience: 3+ years of HR/Admin support experience;
    Ability to be discreet and handle confidential information appropriately
    Ability to communicate well with others and follow instructions with accuracy and efficiency
    Strong organization skills and penchant for details with ability to efficiently manage time, including the ability to work under pressure and deal with multiple priorities
    Ability to read and write professional correspondence
    Ability to prioritize tasks and handle multiple projects simultaneously
    Ability to problem-solve and be resourceful to accomplish tasks while exhibiting sound judgment and successful stress tolerance
    Participate well in a team environment to do whatever it takes to achieve goals
    Proficient personal computer skills including Microsoft Suite (Outlook, Excel, Word, PowerPoint, etc.)
    Demonstrated ability to provide exceptional customer service to client groups.
    Collaborative team-player
    Ability to learn various processes and policies quickly to effectively perform tasks and provide support as needed

    Responsibilities:

    Maintain all confidence and protect all company operations by keeping information confidential.
    Conserve HR leadership time by reading, researching, and routing correspondence; drafting letters and documents; initiating telecommunications.
    Calendar Management – maintain HR leadership appointment schedule by planning and scheduling meetings, conferences and teleconferences. Routinely check and verify all appointments are up to date according to any and all changes that could occur.
    Travel – handle leadership travel by developing itineraries, agendas, and booking flights, hotels and all types of transportation; includes domestic and international travel.
    Expense Reports – consolidate all receipts and review all expenses. Create and update all needed expense reports, track all signatures and ensure finalization through SAP and Shared Services.
    Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation from others; monitoring progress; problem-solving; making adjustments to plans.
    Front Desk Support during lunch and receptionist PTO.
    Assist employees with obtaining answers to HR questions; identify appropriate person to assist as needed
    Organize and complete personnel filing
    Lead Coordination efforts for office events planning
    Administer and coordinate HR invoice payments
    Maintain and update personnel records for staff (paper and electronic)

    The Location: Mombasa, Kenya
    Salary: Ksh 25,000

  • HR and Administration Manager Properties & Facilities Manager Executive Driver Call Centre Agent Litigation Advocate

    HR and Administration Manager Properties & Facilities Manager Executive Driver Call Centre Agent Litigation Advocate

    Our Client is a branding consulting design & innovation company committed to transforming SME’s & indigenous businesses into global brands through innovation and strategy alignment to fit the client’s specific needs. They offer services ranging from brand innovation, brand strategy, brand identity and brand alignment.
    Our client would like to fill the position of a Human Resource & Administration Manager who will be reporting to the CEO.
    Job Purpose/Summary
    The HR Manager will have the overall responsibility for the smooth and efficient running of the HR function so as to help the organization achieve its purpose amongst other Strategic objectives. The jobholder will be responsible for the coordination of HR activities and overall administration, coordination and evaluation of the HR function while ensuring all staff have a conducive working environment for personal and professional career growth.
    Job Responsibilities
    Human  Resource Management

    Recommend and advice on Strategic HR planning for management and development.
    Assess current HR capacity and forecast future HR requirements.
    Develop and implement a human resource strategy.
    Advise the executives on HR best practises
    Carry out job evaluations and salary structuring.
    Liaise with functional heads in identifying the organisation’s development needs.
    Generate HR reports and give an informed update of HR activities.

    Human Resource Policies

    Monitor the compliance to HR policies and procedures.
    Periodically review and update the organisation staff manual and HR policies.
    Provide guidance on any matters/disputes related to the interpretation of the provisions of the HR policy manual.
    Update management on labour related legislation and practices.
    Design code of conduct, disciplinary procedure and grievance resolution processes.
    Develop and implement compensation and benefits policy.
    Interpret and apply human resources policies, rules and regulations.
    Identify needs for new or modified human resources policies, practices and reviews, and recommend amendments or actions accordingly as required.

    Personnel Record Management

    Maintain all personnel records and ensure they are updated accordingly.
    Compile and maintain Human Resource records.
    Ensure personnel files are filed accordingly.
    Ensure current and historical human resource records are filed and are easily retrievable.

    Leave Management

    Ensure the leave program is efficiently managed and accurately tracked.
    Provide line managers with leave balances to facilitate leave approval or rejection and guide on requests as per policy.
    Adjust employees’ leave days balance as of a specific date
    Update time earned, time taken and time remaining for each employee.
    Manage and evaluate the staff exit programme (conduct exit interviews etc).

    Recruitment & Selection

    Coordinate receipt of applications and organise for interviews and short-listing of candidates.
    Coordinate job adverts and ensure wide dissemination.
    Prepare offers of employment and employment contracts.
    Plan induction programmes for new staff within different departments.
    Ensure all new employees are well inducted and are given proper insight into the company.
    Prepare employment and consultancy contracts.
    Ensure all staff contracts are signed and up to date.
    Contract with vendors to provide employee services.

    HR Administration

    Advice on HR administration function and the different HR processes.
    Coordinate staff meetings.
    Ensure proper arrangement of office activities and meetings.
    Draft letters and respond to staff calls and emails.
    Ensure proper arrangement of office activities and meetings.
    Implement and review the benefits scheme (medical, pension, life cover, other cash and non-cash benefits)

    Performance Management

    Review and update the annual staff appraisal system tools
    Guide line managers to conduct staff performance appraisals effectively
    Design and implement an extensive staff development programme
    Design and review job descriptions for all positions in the organization
    Support in designing, implementation and monitoring of performance management systems including KPI’s
    Provide advice to staff and managers with respect to performance management issues
    Identifying and applying best practices and tools to help the company improve its performance

    Requirements

    Bachelor of Commerce degree in Human resource, Business Administration or its equivalent.
    A Higher National Diploma in Human Resource Management with a practicing certificate.
    At least 6 years’ experience in Human Resource Management and Administration in the service sector with a fast paced working culture.
    Knowledge of Employment Act & Labour laws is highly desirable.

    Required skills and key competencies

    Excellent written and spoken English.
    Negotiations skills.
    Ability to clearly articulate how organizations can/should harness human resources as a strategic function.
    Ability to work under extreme pressure and a fast paced, dynamic environment.
    Flexible, empathetic individual who can maintain confidentiality
    Good supervisory and organizational skills.
    People management.
    Report writing skills.
    Holding people accountable
    Good planning and organization skills.
    Team player with proven leadership skills.
    Good decision maker.
    Delegation and management skills.

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  • HR and Administration Manager

    HR and Administration Manager

    GENERAL POSITION SUMMARY:
    The Human Resource &Administration officer will be responsible for managing the day to day administration of the CVT office. S/he will manage personnel in line with CVT’s policies and procedures and Kenyan labour law. The role holder will coordinate HR practices and objectives that will provide an engaging work environment, high performance culture that emphasizing valuing people, growth and is result driven to deliver on impact.
    The HR & Administration Officer will report the Operations Coordinator and will work closely with the finance officer, logistic officer and other program staff.
    The HR/ADMIN officer will be responsible for the following essential functions:
    Recruitment and onboarding: The incumbent will assist to

    Identify the right candidates for the right jobs through assessment, interviews and employment profiling process.
    Maintain fair and equitable recruitment approaches in line with the specific job requirements.
    Conduct relevant employment checks on all employees and prepare job offers to the successful candidates.
    Organized and manage new employee orientation, on –boarding and training programs.
    Maintain updated personnel file.

    Human Resource information System (HRIS): The incumbent will be the substantive officer in charge of HRIS management. S/he will take lead in the:

    Integration of the HRIS- migrate all staff documents into HRIMS and manage the system
    Timely ensure that the HIRS is updated with employee’s personal data.
    Update employee’s record files with all correspondence related to each employee.
    Ensure that terminations are captured correctly and timely on HRIS.

    Employee Relations:

    Work closely with management to communicate human resource policies, procedures, programs and laws and ensure that all staff are appraised of the expectations of their employment contracts.
    Assist the Operations Coordinator in updating CVT national staff policy.
    Support the management in handling of employee disputes and in so doing prepare communication for disciplinary cases and participate in determining corrective action.
    Support CVT to conduct staff exit interview.
    Compliance: lead the organization in ensuring compliance with all existing labour laws.
    Make sure each staff member understands the CVT Kenya Policy Manual and is aware of his/her rights and obligations related to the contract. Conduct information sessions of the policy before staff members sign contracts.
    Staff welfare: manage staff relations & involvement to foster inclusivity.
    Maintain high level of confidentiality in all aspect of staff issues.

    Benefits:

    Manage staff benefit scheme- pension, medical & GPA.
    Lead in medical insurance renewals and management.

    Learning and Development:

    Support training & Development activities including training needs analyses and the delivery of training and measuring the impact results.
    Management of knowledge works for all CVT staff.
    Coordinate the performance management reviews and identify staff training need.

    Routine Administrative Functions:

    Supervision and management of office supplies for both the office and the clinics.
    Prepare monthly projections for office supplies based on the monthly need.
    Make all travel arrangements on ECHO and UNHAS light to and from Dadaab & Kakuma
    Updating of ECHO flight staff list and managing renewals.
    Making hotel and flight arrangements for all CVT visitors.
    Ensure the work environment for both the office and clinics are condusive.
    Supervision of Admin Assistant and cleaners.

    Management of Communication system in the Nairobi project
    Under the supervision of the Operations Coordinator, the Human Resources Officer will be accountable for:

    Management the distribution of office communication to staff and other CVT locations as appropriate.
    Propose and implement efficient communication system among CVT staff in Nairobi and in other projects if necessary
    Keep an inventory of all incoming and outgoing communications.
    Support the field offices (Dadaab & Kakuma).

    Required Qualifications and Experience.

    Minimum of a Bachelor’s degree in Human Resources, Business or any other related field
    Post graduate diploma in human resource management.
    A minimum of 2 – 3 years’ relevant experience in human resources in a Manufacturing environment.
    Solid foundation knowledge and experience of all aspects of HR/Admin in an international organization.
    Member of the Institute of Human Resources Management – Kenya (IHRM)
    Excellent IT skills, knowledge of Human Resources Information Systems (HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping.
    Understanding and practical knowledge of employment laws and employer best practices.

    Competencies

    Planning and Organizing. Establishing courses of action for self and/or others to ensure that work is completed efficiently in light of the strategies and destination of the department and/or organization.
    Driving to Results: Ability to focus on the desired result of one’s own or one’s unit’s work, setting challenging goals, focusing effort on the goals, and meeting or exceeding them.
    Bias for Action: Ability to think quickly on your feet and come up with solutions to critical situations. Self- starters and action oriented with a “Just Do It” attitude
    Building Work Relationships: Ability to work effectively with others, outside the line of formal authority. Ability to accomplish organization goals and to identify and resolve problems
    Interpersonal Skills: Ability to develop and maintain effective relationships with others in order to encourage and support communication and teamwork. Ability to build and maintain ongoing, collaborative, working relationships with coworkers to achieve the goals of the work unit.
    Work Standards: Setting high standards of performance for self; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
    Kenya Legal Framework- Conversant with all Kenya Labour Laws and statutory requirements.
    Training and Development – Identifying and analyzing organization staff training / development needs. Planning activities and programs that increase skill levels in desired areas
    Employee Relations – Handling staff issues and grievances through effective utilization of principles, policies, and procedures.

  • Hr & Administration Manager Somalia (Only Kenyan Nationals)

    Hr & Administration Manager Somalia (Only Kenyan Nationals)

    INSO Somalia Country Office:
    INSO Somalia, formerly known as NSP, seeks to address the growing challenge of safety in the NGO community in Somalia through the provision of specialized, coordinated and focused safety management support. It recognizes the insecure operating environment all NGOs face in Somalia and the collective value of enhancing safety preparedness and support. The project provides the NGO community with its own safety focal point and tailored safety support services through 3 main services: Research & Analysis (provision of regular reports, safety risk assessments and briefings); Capacity building (provision of various trainings); and Response (provision of support to crisis management in response to critical incidents).
    Job Summary:
    Reporting to the Country Director, and under the technical guidance of HR HQ, the HR & Administration Manager will be responsible for all HR, and administration functions within the country office. He/she will also be responsible for logistic and procurement. He/she may be supported by any number of relevant deputies, officers and/or assistants as necessary in the context.
    The position will be based in Nairobi, Kenya
    Major Responsibilities:
    Human Resource Management

    Under the technical supervision and guidance of HR HQ, he/she is responsible for the implementation of all HR projects at the Country Office level.
    Be the focal point for national and international staff for all HR queries at the Country Office level.
    Be the focal point for HQ for all HR and administration queries.
    Leads the implementation and monitoring of all INSO personnel and HR regulations (national and international) and ensure that all staff are aware of their right and responsibilities.
    Monitor national employment law/HR regulations and suggest modifications to internal rules.
    To establish and maintain the country office personnel files (national and international) and audit record containing all mandatory documents and items.
    To lead and coordinate national staff recruitment including developing job descriptions, posting vacancies, screening applicants, interviews (where required), reference checks etc. Coordinate with Operational Support Office (OSO) Human Resource Management (HRM) on international vacancies.
    To lead and coordinate national employee on-boarding including preparing contracts, enrolling in payroll and insurance (if any), issuing ID cards (if any) and contract annexes (Legal & Ethical behavior standards, NDA etc). Coordinate with OSO HRM on international employee onboarding.
    To coordinate new employee induction and orientation (national and international) across relevant departments and persons specific to their job.
    To monitor and maintain Legal and Ethical Behavior Standards and ensure all staff (national and international) understand their rights and responsibilities.
    To coordinate and monitor national employee performance monitoring, grievance management and discipline.
    To maintain the employee (national & international) leave records and monitor proper use of leave.
    To prepare national staff monthly payroll and control timesheets.
    To prepare tax payments/deductions as required under statute (for national and international).
    To maintain national staff insurance enrolments/medical payments.
    Lead audit response in area of HR.
    Support OSO in the gathering and monitoring of KPI and other HR related data.

    General Administration

    Monitors and maintains INSOs formal registration in the country.
    Obtain visas, work permits, residencies as required.
    Monitor compliance with national tax codes.
    Monitors compliance with local statutory reporting requirements.
    Maintains local professional advisors (lawyer).
    Coordinates with OSO HRM on the deployment/visits of international staff (flights, visa, accommodation).
    Facility and Asset Management
    Prepares and maintain leases and contracts (offices, utilities, vehicles etc).
    Equips and maintains staff facilities and vehicles to the required standard.
    Establishes and maintains the central asset register.
    Ensures implementation of all assets management regulations.
    Functions as overall Office Manger ensuring smoothing functioning of offices in terms of services, supplies and consumables.

    Procurement and Logistics

    Lead the implementation of all Procurement and Logistic regulations (internal and donors) to ensure all staff are aware of their roles and responsibilities.
    Where required, oversee proper implementation of the procurement process as outlined in internal regulations with respect for the division of labor and schedule of authorization.
    Enforce all controls to prevent fraud and corruption.
    Maintain accurate procurements files and audit records.
    Manage and maintain contractual agreements and relationships with vendors/contractors and all service providers.
    Carry out regular local market surveys and ensure the Supplier/Vendor List and other databases are kept up-to date.
    Oversee INSO vehicle management by coordinating needs with the Country Director.
    Lead audit follow up in area of logistics/procurements.

    Mandatory Requirements:

    Only Kenyan Nationals.
    Fluency in English (written and spoken).
    A Bachelor’s degree in a relevant field.
    At least 2 years of progressive professional HR experience within NGO sector.
    Highly organized and principled character.
    Proven managerial skills and ability to motivate and inspire team.
    Computer proficiency in Word, Excel, PowerPoint.

    Desirable Characteristics:

    Previous experience or knowledge with logistics and procurement.
    General knowledge of donor procurement regulations.
    Existing knowledge of INSO and its mission.

    Key Personal Competencies:

    A proactive individual with a can-do attitude.
    An eye for detail.
    Flexible and adaptable.
    A good listener.
    An effective communicator.
    Team player.
    Excellent interpersonal skills.

    Terms & Conditions: *12-month contract with expected start date of 01 July 2018, salary according to INSO’s Terms and conditions, 24 working days annual leave per year, medical coverage for the employee and up to 4 dependents.

  • Human Resources Advisor I

    Human Resources Advisor I

    Overview
    The HR and Administration Advisor I provides HR and Administrative support to the Ipas Africa Alliance. S/he ensures smooth running of the general office operations, facilities and general HR support to Alliance staff. S/He supports the Alliance staff in the day to day HR/Administration needs in liaison with the Senior HR Advisor.The Advisor also supervises the Office Associate and Administration Associate.
    Responsibilities

    Human Resources Management

    Support the recruitment process for the Africa Alliance (Kenya and Uganda) and ensuring the Ipas recruitment policy and the best practices are adhered to.
    Coordinate and facilitate a comprehensive induction planning for new Alliance staff and ensuring new staff have all the necessary equipment ready for work.
    Coordinate with NC Global Human Resources to support the performance evaluation process; identify training and development opportunities and organize staff training sessions, workshops and activities. Give feedback and track the performance evaluations
    Coordinating the exit and clearance process of exiting staff in line with Ipas procedures.
    Assist in the management of the staff benefits scheme
    Support payroll in ensuring that all they are updated with documentation to support remuneration of new staff and final dues of exiting staff are shared in timely manner for payroll processing.
    Managing the Alliance office (Nairobi and Kisumu) annual and post travel leave in line with the policies of the organization.
    Confidential custody of Alliance personnel files
    Implements the employee satisfaction survey, reports back on its outcome, and works with the Programs Director and Office Manager in improving organizational climate

    Office and Operations

    Support facility management and liaise with landlords to ensure the facilities operating at optimal levels;
    Manage office supplies vendors ensuring they provide quality goods and services and value for money to Ipas;
    Manage Occupational Health and safety for Ipas employees in assigned locations, conducting necessary audits and ensuring remedial measures are taken to manage weak systems;
    Ensure availability of office supplies and utilities while monitoring utilization;
    Develop and maintain a proper filing system for all administrative and operational documents;
    Supervise, coach and mentor the Office Associate and the Administration Associate ensuring they are supported to contribute to their work efficiently and effectively;
    Ensure compliance and all licenses are renewed promptly and regularly as required;

    Any other duties as assigned

    Internal & External Customers / Suppliers as well as Third Parties
    Collaborates with the Alliance Senior HR Advisor and NC Global Human Resources unit on performance management, recruitment and benefits administration
    Works Regional Support Team, Senior HR Advisor and NC Human Resources in references to employee information, employment/contract renewals, salaries, merit increases, benefits and pension
    Manages HR relationships with external entities as appropriate

    Requirements
    Minimum

    Bachelor’s degree in relevant field
    Higher Diploma in Human Resource Management
    4+ years of experience
    Solid Experience in vibrant busy office setting
    Membership to IHRM
    Strong oral and written communication skills
    Ability to work successfully in a cross-cultural, team-based, global environment
    Demonstrated ability in Microsoft Office tools

    Preferred

    Knowledge of local labour laws
    Familiar with HR administrative practices
    Commitment to Diversity

    Ipas is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, or any other factor that the law protects from employment discrimination.

  • HR & Administration Manager Awards & Strategic Portfolio Coordinator

    HR & Administration Manager Awards & Strategic Portfolio Coordinator

    Role Purpose:
    This role will support the Awards unit in the planning, securing and managing of both development and humanitarian awards. This role will work collaboratively with Save the Children members and all departments of the Country Office program and support to ensure smooth management of development and humanitarian program awards, sub awards and contracts, focusing on donor compliance and accountability. This position will also be responsible to build the capacity of staff, award information management and shares, and coordinates information across departments.
    Qualifications and Experience

    A first Degree in Human Resource Management in Social Sciences or relevant field.
    A post-graduate Diploma in Human Resource Management.
    Must be a practising member of the Institute of HR Management of Kenya.
    Minimum 7 years’ experience as HR generalist, with at least 2 years in a manager role.
    Strong knowledge and experience of generalist HR issues, including Kenya Employment Law, recruitment and selection, interpretation and application of policies and procedures, restructuring, reward and employee relations.
    Experience in directly managing HR teams.
    Proven ability to influence and negotiate at senior levels and build capacity of managers and management teams.
    Experience in managing disciplinary a grievance issues, mentoring and coaching HR staff and other managers to handle such cases.
    Strong customer and quality orientation; solution -focussed and confident in operating in a changing environment.
    Excellent communication skills (Verbal and Written), with the ability to provide clear effective advice on a range of HR issues.
    Excellent presentation and facilitation skills.
    Strong team player, collaborative and capable of building effective relationships across all levels
    Proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint) and ability to use the internet to obtain data and reference materials.
    Comply with the requirements of Save the Children’s Safeguarding Policy and other Global Policies.
    A commitment to promoting diversity and equality of opportunity in employment and an empathy with SCI values and objectives.
    A willingness to travel occasionally to field area offices.
    Strong results orientation, with the ability to challenge existing mind-sets
    Problem solving and risk mitigating skills.
    Fluency in English, both verbal and written.
    Commitment to Save the Children values.

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  • HR and Administration Officer

    HR and Administration Officer

    Job description
    Purpose and Scope:
    To ensure that HR & Administrative tasks that support the business are carried out efficiently. Reports to the Chief Operating Officer.
    Key Responsibilities:

    Work in liaison with the Managers to ensure staffing plans are done and reviewed frequently, to ensure the business is adequately staffed.
    Timely renewal and determination of staff contracts and close follow up of the probationer’s performance appraisals.
    Manage HR transitions effectively and ensure that the process of transfers, promotions, resignations and exits are well documented.
    Maintain an effective information flow for timely and accurate decisions by directors and managers.
    Follow the guidelines of the recruitment policy to ensure that recruits are qualified and motivated individuals.
    Regularly monitor data base of potential candidates created thereby reducing the recruitment turn-around time.
    Liaise with managers on recruitment of any short-term staff (casuals) for specific assignments and follow up and terminate contracts at the agreed time.
    Prepare accurate monthly reports pertaining to headcount, exits, promotions, leave, attendance, disciplinary issues, performance reports, and HR budgets.
    Oversee overall office administration- acquisition of licenses, cleaning, suppliers etc.
    Ensure supplier details are kept up to date and payments effectively tracked.
    Liaise with managers to ensure the performance appraisals are done as per the performance calendar.
    Ensure training needs analysis is conducted and informs the training calendar
    Manage training for the company and ensure trainings are carried out as per calendar.
    Ensure that all employees have a signed off goal setting template at the beginning of the year.
    Organize staff activities to ensure that the staff are motivated, and a healthy open culture is maintained.
    Ensure that employee records are up to date and well maintained.
    Conduct employee engagement surveys and guide management to ensure employees remain motivated.
    Update management weekly on human resource related aspects in the industry, trends and changes in law that affect the business.
    Support through onboarding the entrenchment of the company culture.
    Ensure health and safety requirements are properly implemented and regularly monitored.
    Monitor staff training for quality and effectiveness
    Ensure proper disciplinary process is followed to minimize litigation.
    Frequently update the Human Resource policies and ensure staff are updated

    Knowledge, experience and Personal attributes required:

    Degree in Human Resource Management
    5 years’ work experience (working for an ISP is an added advantage)
    Member of the Institute of Human Resource Management
    Knowledge off the employment laws
    Good communication Skills
    Attention to detail
    Confident and good interpersonal skills
    MS Office / HRIM systems
    Analytical Skills

    Key Performance Indicators:

    Provide weekly/monthly reports to management
    Up to date leave, employee and exit records
    % attrition rate
    Management of the human resource budget- recruitment, training etc.
    Turnaround time on recruitment, employee relations, performance management
    Turnaround time on HR issues resolution

  • Director – Human Resource And Administration Director – Legal And Public Affairs Director – Supply Chain Management Senior Procurement Officer Constituency Elections Coordinator County Accountant Constituency Administrative Assistant

    Director – Human Resource And Administration Director – Legal And Public Affairs Director – Supply Chain Management Senior Procurement Officer Constituency Elections Coordinator County Accountant Constituency Administrative Assistant

    Job Description POSITION:
    SCALE: 3
    TERMS OF SERVICE: 5 YEARS
    DUTIES AND RESPONSIBILITIES 

    Develop and ensure the implementation of human resource and administration strategies are in line with the Commission’s strategy
    Coordinate the reviews of the Secretariat’s organization structure and provide strategic advice on its appropriateness with regard to effectiveness and efficiency
    Contribute to the development of electoral reforms with regard to human resources including developing and overseeing the implementation of appropriate change initiative
    Advice the Commission on facilities management including a disposal policy and procedures
    Supervise, develop and mentor managers
    Develop accountability structures, supervise periodic reporting and projects and monitor the performance indicators for the Human Resource and Administration Departments
    Oversee the development of Human Resource plans in coordination with other directorates and departments
    Oversee the development of appropriate administration structure to ensure effective and efficient service delivery and value for money e.g development fund; construction
    Ensure the Commission is adequately resourced by professional and competent personnel by implementing sound talent sourcing and retention programmes
    Advice the directorate on electoral operations on procedures and systems for recruitment and training of electoral operation officers
    Develop and inculcate a culture of performance management in the whole Commission
    Participate in management meeting and advice all other directorates on matters touching on human resource and administration
    Ensure the development and implementation of a fleet management system for the Commission e.g. vehicles, forklift
    Oversee the maintenance and safe custody of the Commission’s equipment and facilities
    Oversee construction of new office facilities and warehouse
    Ensure the development of capacity building plan, career progression paths in the Commission
    Develop accountability structures, supervise periodic reporting and projects and monitor the performance indicators for the Human Resource and Administration departments

    REQUIREMENTS FOR APPOINTMENT

    Masters degree in Human Resource Management or a comparable post graduate qualification in Human Resource Management
    Bachelors degree in Human Resource, Business Administration or Social Sciences from a recognized institution
    Post graduate Diploma in human Resource Management or Certified Public Secretaries
    Must be a member of Institute of Human Resource Management (IHRM)
    10 years of relevant post graduate service in a comparable position from a large reputable organization.

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