Requirements
Degree or Diploma in social Sciences, Human Resource Management, Diploma in Human Resource Management
Other Requirements
Valid certificate of good conduct
Personal accident insurance cover for the internship period
Copy of PIN certificate
NHIF card
All the applicants must fulfill the requirements of chapter 6 of the Constitution on leadership and integrity.
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Reporting to the Managing Director, the General Manager, Human Resource and Administration will be a member of Executive Committee and will be responsible for the entire spectrum of the human resource programs/strategies including employee relations/ industrial relations, welfare, acquisition, development/training, and retention of the human resources to meet the corporate objectives of the Authority. The job holder is equally required to oversee the Medical Services, Administration and Bandari College functions.
Responsibilities
Provide overall strategic leadership and direction for the development and implementation of effective human resource and administration strategy and policy;
Direct the Authority’s human resource planning to ensure the formulation of strategies/programs for the timely acquisition/development of the critical skills required to support and sustain the business strategies of KPA;
Establish frameworks for the continuous development and review of the human resources capabilities/competencies through learning and development programs, succession plans and career management processes;
Develop an effective performance management program to motivate staff and enhance performance and productivity;
Maintain harmonious industrial relations ensuring a positive working environment within the Authority;
Oversee the preparation of the budget for the human resource and administration division and exercise expenditure control;
Ensure that all members of the human resource and administration team are competent in carrying out their role, offering coaching and mentoring support to enhance their delivery and capabilities.
Oversee planning, directing, and coordinating supportive services of the Authority including maintaining facilities and supervising activities; and
Provide a link between Authority’s various divisions and ensures the smooth flow of information from one part to the other through effective office administration;
Requirements
Be a holder of a Bachelors and Master’s Degree in any of the following fields; Business, Social Sciences, Economics, Industrial Psychology, Organisation Development, Human Resources Management or any other relevant field from a recognized university;
Possess a Professional Qualification in Human Resource Management and is a member in good standing of Institute of Human Resources Management Kenya, with valid practicing certificate, as stipulated in the Human Resource Management professional Act 2012;
Have knowledge and experience of not less than nine (9) years of relevant work experience with at least five (5) years served in managerial/ leadership role (s) in significant organisation (s) with similar complexity as Kenya Ports Authority;
Demonstrable track record in maintaining harmonious industrial/ employee relations; and
Have thorough knowledge and understanding of Kenya Labour Laws as well as international labour practices.
AKF (EA) is looking for a well-rounded and experienced HR & Administration professional to be based in Mombasa. S/he will be responsible for the facilitation of the day to day operations within the HR and Administration departments and support policy implementation to ensure adherence and compliance with the various donor and organizational requirements.
Key responsibilities:
In collaboration with the regional office, facilitate procurement of supplies, works and services in accordance with the various rules and standards related to the respective donors and in compliance with AKF guidelines.
Provide logistical support to all program activities on behalf of the organization including but not limited to workshops and seminars
Ensure proper fleet management and maintenance to achieve optimal utilization of the available vehicles and motorcycles.
Coordinate the maintenance and use of all office equipment are in line with the manufacturer’s guidelines
Facilitate insurance of all assets and liaise with insurers to ensure prompt settlement of insurance claims.
In collaboration with the Regional Head of HR & Admin, facilitate all HR related functions including but not limited to recruitment, induction, contract management, succession planning, staff welfare, training and development, benefits administration and exit management.
Minimum qualifications and experience:
A degree in Human Resources Management, Business Administration, Social Sciences, or other related field and a Postgraduate Diploma in Human Resources Management
Minimum of 5 years relevant working experience
Proven knowledge and understanding of project planning, implementation and good analytical skills
Have a thorough understanding of the Kenya Labour Laws and ensures compliance of the same at Project.
Knowledge of and experience with HR management tools such as employee engagement surveys, training, performance management, job evaluation & grading and reward management.
Excellent verbal and written communication skills in English (fluency in Kiswahili is desirable)
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Job Reference: ACA/MHRA/3
Job Responsibilities
The Manager, Human Resource and Administration and is responsible to the Deputy Director Corporate Services for:-
Supervising all staff in the division;
Developing and reviewing on a continuous basis the training policies for staff to ensure relevance and adherence to the laid down official policies and guidelines;
Coordinating recruitments, appointments and promotions exercises;
Upholding staff discipline and secretary to the disciplinary committee
Establishing and maintaining a registry for proper storage of the Agency’s documentation and files;
Formulating and reviewing on continuous basis terms and conditions of service;
Establishing and ensure proper management staff retirement benefits Scheme;
Developing and implementing an effective and transparent performance management policy;
Coordinating staff performance appraisals;
Developing and implementing succession plans;
Coordinating transport activities for the Agency both internal and overseas;
Performing any other duty as may be assigned by the management.
Requirements
For appointment to the grade of Manager, Human Resource and Administration a person must have:
Master’s degree in Human Resource Management or its equivalent from a recognized institution;
Postgraduate Diploma in Personnel/Human Resource Management or its equivalent from a recognized institution;
Bachelor of Arts degree in Social Sciences (Sociology, Economics, Public/Business Administration, Commerce) or its equivalent from a recognized institution;
at least ten (10) years working experience, five (5) of which must have been at a managerial level in Human Resource and Administration;
Membership of IHRM professional body in good standing;
Strategic leadership course not lasting less than four (4) weeks;
Must have a valid practicing certificate from Institute of Human Resource Management.
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Position Summary
The Administrative & Human Resources Assistant will assist with the administration of the day-to-day operations of the administrative & human resources functions and duties. The Admin/HR officer will carry out responsibilities in some or all of the following functional areas: administrative tasks, meeting coordination and scheduling, travel arrangements, other support services as required, including Management of personnel according to CVT Policy and Kenya Labour Law, Management of the communication system of the Kakuma office, leave administration, orientation among other responsibilities.
This position reports to Hierarchically to Field Coordinator and works closely with the Admin/HR officer in Nairobi. The Admin/HR officer will be responsible for the following essential functions:
Essential functions include [but are not limited to]:
Administrative Responsibilities
Prepare procurement request for office supplies and submit to logistic officer.
Prepare a peaceful working atmosphere. Manage housekeeping and space planning, attend to visitor and ensure the get proper accommodation, follow up on bills for meals taken during their stay.
Prepare minutes of meetings convened or attended by project management.
Provide administrative support to Program staff in creating correspondence, coordinate appointments and travel schedules.
Assist the Nairobi HR/Admin Officer to make travel arrangements for staff and visitors on ECHO and UNHAS flights.
Take lead in organizing official functions in identifying suitable venues and sampling appropriate services at competitive rates. Take lead in team building.
Management of Communication system in the Kakuma project: Management and the distribution of communication to staff and other CVT locations as appropriate.
Prepare and distribute any memo related to the Personnel.
Supervise, train and mentor cleaner and cooks.
HR Responsibilities
Assist in reviewing, assessing of application and short listing of applicants where applicable.
Arrange and conduct interviews to select candidates as per HR manual where applicable.
Review recommendation on the selection of candidate.
Obtain references and carry out required pre-employment checks to ensure that information given is verified.
Facilitate induction orientation Programme and briefing for all new staff members.
Introduce new employees to other staff and orient them to the CVT Kenya office layout.
Ensure all staff documentations are kept in the personal file and maintained properly.
Process for new staff and follow up on medical cards, contract and staff salaries through Nairobi office.
Ensure staff leaving the station for leave have submitted their leave request through HR portal. Ensure all leave are well updated on the HR portal.
Respect the Kenya Labour Law and CVT Kenya staff policy when dealing with matters related to human resources.
Prepare and update monthly staff contact Submit to Admin/HR officer in Nairobi office as required.
Prepare daily/weekly staff headcount report using information from staff movement, and staff headcounts and submit a report to FC on weekly basis.
Follow up on timesheets for both National and incentive staff and ensure they are sent to Admin/HR officer – Nairobi office every end month.
Make sure each staff member understands the CVT Kenya Policy Manual and is aware of his/her rights and obligations related to the contract. Conduct information sessions of the policy before staff members sign contracts.
Protect the confidentiality of personnel and individual information.
Play a key role in conflict prevention, resolution and management and Record proceedings during disciplinary hearings
Continuous update of R&R schedule and send a monthly R&R report to ADMIN/HR officer Nairobi.
Management of Communication system in the Kakuma project
Under the supervision of the Field Coordinator, the Human Resources Officer will be accountable for:
Management the distribution of office communication to staff and other CVT locations as appropriate
Propose and implement efficient communication system among CVT staff in Kakuma and in other projects if necessary
Keep an inventory of all incoming and outgoing communications
Any other duties as assigned by your supervisors.
Required Qualifications and Experience.
Degree in Human Resource or Business management or equivalent.
Diploma with extensive experience in Administration/HR.
Minimum 5 years professional experience in Human resource and Administration preferably in an international organization.
Extensive experience in working with online HR information system and any other IT platforms.
highly level of confidentiality and integrity
Sound knowledge of Kenya Labour/employment law.
Ability to work effectively with diverse groups and establish and maintain collaborative relationships with project partners and staff. Must be highly organized
Ability to take initiative and work independently
Commitment to and understanding of CVT’s vision, mission and values.
Good inter-personal skills; possess the ability to interact with all levels of staff as well as both internal and external clients.
Proven ability to organize, prioritize and complete work under tight deadlines
Must be a member of IHRM.
Work Environment:
Remote and generally very hot weather
Refugee camp environment
Non family posting
DISCLAIMER:
This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
Job Description
Role Purpose: The Senior HR and Admin Manager for Africa will be responsible for the development, implementation, management and maintenance of all KickStart’s Human Resources and Administration systems, programs, policies and procedures across Africa.
He/She will serves as part of the KickStart senior management team and works as a strategic partner with executive leadership and functional managers to building KickStart’s Human Resources and Admin capacity globally.
The job holder will be responsible to provide ongoing human resources and admin support to KickStart country offices in the implementation and standardization across offices.
Scope of Role:
Reports to: Chief Executive Officer
Staff directly reporting to this post: All HR and Admin staff in the countries
Works with: All departments
Key Areas of Accountability:
Human Resource Primary Responsibilities
Strategic Leadership
Develop and implement a strategy for strengthening KickStart Human Resource & Administration globally
Establish and implement human resources & administration department goals, work plans and operating procedures that support the strategic and operational plans for KickStart.
Establish and maintain effective and confidential working relationships with a wide variety of personnel and leadership within and outside the organization.
Contribute the human resource perspective to the development and review of strategic and operational goals for KickStart.
Develop and oversee implementation of an annual Human Resource and Administration budget and operational work plans that reflect the strategic and operational goals of KickStart for technical, managerial and administrative excellence.
Manage and provide strategic direction for continuous improvement in people management processes and systems for KickStart employees at headquarters and across the organization.
Ensure the design and application of programs and systems that assist managers to foster a workplace environment consistent with KickStart’s mission, core values and culture.
Talent Management
Supervise recruitment of staff and outsourced consultants in the development and execution of a comprehensive recruiting plan for timely staffing of KickStart programs and departments. We have staff across sub-Saharan Africa and need to hire staff and manage HR and compliance issues in multiple countries across the continent.
Develop a highly effective orientation program that emphasizes the critical importance of welcoming and integrating new employees into KickStart’s culture across multi-countries; working in conjunction with senior management to ensure orientation of new hires furthers the understanding of KickStart’s mission and values as well as clarifies procedures and processes.
Manage the HR & Admin team through direct supervision to include regular meetings, regular feedback and situational leadership and professional mentoring
Manage performance of all human resource and admin staff and ensure their participation in appropriate professional development activities.
Ensure the development of talent management processes such as staff planning, recruitment, performance management, career development, training and development, mentoring and coaching, and succession planning to ensure that KickStart has the qualified and committed staff globally to achieve its goals.
Ensure managers are provided with the training and support needed to effectively implement talent management processes.
Build human resource networks globally to expand KickStart’s knowledge base of HR practitioners in field offices and extend guidance to the field on best practices.
Compliance
Advise KickStart executive leadership on human resources and administration compliance matters and develop improved processes to address employee relations and mediate workplace concerns.
Direct human resource staff in analysis, design, implementation and update of employment policies and procedures.
Oversee the maintenance and update of KickStart’s internal human resources control processes that ensures compliance with international and national regulations, audit and reporting requirements.
In concert with other knowledge management initiatives, ensure the design and implementation of options for hosting human resource forms, manuals and services to employees in a web-enabled environment.
Ensure compliance with local labour laws and regulations in participating countries.
Direct other senior staff in setting individual salaries in a fair and equitable manner through appropriate comparable market data, salary ranges and organizational context.
Ensure KickStart’s compensation package is competitive and structured to support the achievement of its strategic goals.
Ensure KickStart’s comprehensive employee benefits program is regularly reviewed and adjusted so that KickStart remains competitive in the international development community.
Ensure all of KickStart’s compensation and benefits programs are effectively and efficiently administered.
Harmonize and update KickStart global salary structure.
Staff Wellness
Oversee the administration of benefits programs including health, vision, dental, disability, term life and retirement.
Ensure that employees are regularly surveyed to determine their opinions and assessments of people management processes and employee well-being.
Ensure the design and implementation of employee wellness programs that enhance employee morale and assist KickStart to retain qualified and contributing employees.
Ensure mechanisms are in place to assist KickStart staff access coaching and counseling.
Ensure medical evacuation policies, procedures and programs are developed and monitor their communication and implementation.
Design, implement, maintain, optimize and manage organizational wide and country specific systems and staff for:
Recruitment, JDs, job offers, contracts, on-boading, retention – for staff, contractors, interns
Staff welfare – salary structure/levels, salaries, benefits, commissions, promotions, training, counseling,
Staff discipline, counseling, warning letters, dismissal,
Payroll
Performance Management System – design, implementation, management
Maintain staff Leave schedules – using the HURIS system
Compliance with legal requirements
Establishing and spreading the KickStart culture
Work Permits & local benefits for expat staff
Any other duties assigned
Administration Primary Responsibilities
Design, implement, maintain, optimize and manage organizational wide and country specific systems and staff for:
Vehicle Management – procurement, maintenance, repairs, allocations, management, disposal
Premises – locate, procure, outfit, organize layout, maintenance
Leases – negotiate and organize leases, offices, warehouses, workshop, guest house, other premises
Procurement – vehicles, spares, office supplies, tools, equipment, furniture, etc
Security, Maintenance and cleanliness of offices and other premises
Organize staff events – locate and secure premises, transport, contractors, staff welfare, for KickStart staff and board/donor meetings, workshops, trainings, dinners, parties
Manage Supply Stores – security
Staff amenities – tea, water, uniforms, etc.
Negotiation and Payment of bills – utilities, security, maintenance, repair, other contractors
Any other duties assigned
Qualifications and Experience
A Bachelor’s degree in Human Resource Management/ Social science.
A Master’s degree or MBA in a related field
Postgraduate Diploma in Human Resource Management.
Should have a minimum of 8-10 years of experience in human resources, organization development or other related field.
Certification and membership with the Institute of Human Resource Management (IHRM).
Must possess international HR experience in managing global workforce with a network of relevant people in-countries to help accomplish this; particularly in acquiring the right staff and managing compliance issues.
Proven experience in design and administration of human resources management and development systems and procedures
Proven record of excellent supervision experience
Experience in the NGO sector is a plus
International human resources experience
Deep commitment to the core values of KickStart and ability to model those values in relationships with colleagues.
Ability to provide leadership on policies and procedures and present information (orally and written) in a manner that is clear and consistent to current and future employees.
Ability to negotiate conflict and maintain strong working relationships with very diverse staff in different countries.
Ability to use widely used software applications and HRIS/database; ability to learn new software as necessary.
Ability to facilitate training sessions on various human resources topics.
Skills and Behaviours
A senior HR leadership position in an organization with an international workforce spread across the globe.
Broad-based leadership and management experience within a human resources department.
A successful track record in creating, organizing and implementing a human resources strategy.
Knowledge of the labour legislations in multi-countries in Africa.
Strong interpersonal skills with ability to work directly with senior management in support of KickStart’s business strategy and in providing advice and counsel.
Ability to multi-task and work in a fast paced environment.
Strong communications skills
Ability to travel internationally
Job Description
RESPONSIBILITIES
Assisting in recruitment – placing adverts, scheduling candidates for interviews and helping in selecting the ideal candidates.
Updating the staff list for transition, transfers, change of designation and new staff.
Coordinating the exit/clearing process of staff on transition.
Implementing Human Resource strategies, policies, procedures and guidelines designed to achieve the institution’s strategic goals and vision.
Information management & archiving/ filing for HR related correspondence.
Ensuring that all employees have N.S.S.F, NHIF and PIN numbers and any other regulatory requirement from time to time.
Assist in HR administrative tasks and activities such as leave management and maintenance of staff records.
Facilitate inter-departmental staff training/rotation.
Participating in staff welfare activities, conflict resolution and discipline processes.
Assisting the Human Resource Officer with general HR duties and provide a professional and comprehensive Human Resources support to the staff of the Organization.
Other related duties as may be assigned by the supervisor.
JOB REQUIREMENTS
Good understanding of Labour Laws.
Diploma / Degree in Human Resource Management or related field.
Over 3 year experience in HR or related field.
Membership with IHRM is a must.
Disciplined person with self-initiative.
KNOWLEDGE, SKILLS AND ABILITIES.
Good writing and communication skills.
Problem solving and conflict management skills.
Multitasking.
Strong time management.
Well organized, accurate and attentive to detail
Ability to assist and support others.
Ability to work independently and in collaboration with other teams
Well organized, self guided and motivated to produce quality work.
Excellent skills in data bases, word processing, spreadsheets.
Facilitation skills
High levels of confidentiality and integrity.
Job description
Requirements:
Bachelor Degree in Human Resources Management / Business / Banking / Sociology or equivalent field, Postgraduate qualification/additional courses in Management will be an added advantage. Association/Certification from reputed Personnel/Human Resources Management Institutes.
Minimum of 10-15 years’ experience in Human Resource Administration, Development and Management, with at least 5 years at senior level in a Bank / Financial Institutions.
Job Description:
Develop and lead HR & Administration strategy in order to enable bank’s strategic financial and Non-Financial goals and plans while adhering to country labor law.
Develop and lead the implementation of HR & Administration Policies and Procedures for the bank to enhance employee retention and motivation as well as administration service delivery.
Prepare, monitor and control the annual departmental budget to ensure expenditure is in line with the business plan.
Suggest compensation related initiatives and monitor its successful implementation.
Guide & partner with the senior management team on the evolving best HR practices and recommend related initiatives.
Develop Performance & Reward system and ensure proper implementation at the bank in order to maintain an adequate compensation positioning with others banks as well as enable the retention of key staff which will facilitate the attainment of bank’s business plan.
Develop and implement HR system that enable the customer service and optimize bank’s resources.
Lead the Manpower planning cycle across the bank and ensure manpower budget is within bank’s operating budget.
Lead the recruitment activities by ensuring a timely and quality hiring as per the approved manpower budget.
Assist in promoting the bank as an “Employer of Choice” throughout adapting various recruitment channels (campus recruit, career fairs..etc)
Initiate bank’s Training Need Analysis cycle and ensure an effective training program delivery to improve employee productivity by creating value added workforce.
Monitor and review the organization structure for all departments in order to facilitate the delivery of bank’s strategic plan.
Ensure Bank’s staff maintains an effective Job description.
Direct involvement in the sourcing of executives for Senior and critical positions in the Bank.
To manage and supervise all Employee Operational Services such as payroll, staff payments, letters by ensuring a timely and professionally Customer Oriented Services as well as high compliance with Labor law.
To manage and supervise all employee relations services such as employee counseling, grievances, disciplinary within the bank and reduce it to the minimum.
Ensure timely maintenance and renovations are carried out for all the running and new premises / projects (Branches, Departments) in the Bank.
Monitor all types of Purchase and Service on behalf of Bank and as per the operating manuals, sharia principles and policies & procedures
Taking necessary measures to maintain the successful safety & security across all premises of bank.
Supervise and control various Administration Functions like Facility Management, Stores Management, Business Travel Planning, Mailing Services, Event Management, and Fixed Assets Management to ensure smooth functioning of the Bank
Reference number SRC256
Job description
Create life changing opportunities for learners in 31 countries
Work for one of the most trusted learning organizations in the world
Be surrounded by driven, passionate, respectful and adventurous individuals
Position Details
The Student Recruitment Manager (Australia, New Zealand, Singapore), located in Nairobi, is a product sales role that will execute Navitas’ regional and division student recruitment strategies throughout East Africa. A key responsibility of the SRM is to provide services to agents on behalf of the regional businesses within East Africa. This role will play an important role in driving leads/enquiry & conversion activities through agencies & other channels and delivering support services in conjunction with the business teams to support conversion from enquiry to enrolment.
The sort of person that will be successful in this role is someone who is intelligent, fun and a team player. Being organised and driven with close attention to detail and process is also key to the success in this role.
The candidate we seek will ideally have the following:
Strong written and oral communication skills in English
Tertiary qualifications in Marketing, sales or a related discipline
Salesforce experience desirable
An understanding of the international education industry and visa process
Strong presentation skills with the ability to tailor the message to various types of audiences, i.e. Presenting benefits of Navitas to a student vs. parent vs. business partner
Experience in building and managing internal and external relationships, particularly with agents
Proven ability to work in a multi-cultural matrixed environment
Demonstrated team player with excellent relationship management skills in a commercial, fast paced environment
Ability to articulate the benefits/value proposition of Navitas products
Emotional intelligence – ability to build relationships and influence
Responsive – acts with urgency and outcome driven
Results oriented – driven to succeed
Working at Navitas
At Navitas we recognise that our success is driven by our people. Your professional development, health and wellbeing is very important to us, and we take pride in offering a range of programs to celebrate our talent, develop capabilities and support our staff. We offer competitive remuneration packages, a generous incentive payment plan that rewards an individual’s high performance, flexible working arrangements and outstanding long-term career opportunities, both within Australia and abroad.
NaviGROW, is an extensive range of professional development programs for employees
NaviLEAD, is a leadership development program that encourages succession planning;
Virgin Pulse Global Challenge, is a wellness initiative that aims to improve the health, performance and engagement of our employees
Employee Assistance Program (EAP) is a voluntary and confidential counselling service
Corporate Social Responsibility (CSR) is a vehicle for Navitas to partner with charitable and not-for-profit organisations by providing annual funds]
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Reporting to the Country Director and working in close collaboration with the Mary’s Meals International (MMI) Director of People, the Human Resources and Administration Manager is a member of the country programme leadership team.
Responsible for human resource management and supporting organisational development in line with the Mary’s Meals vison and values ensuring that all members of staff have the opportunity to reach their full potential, through the implementation of the Mary’s Meals International Global People Strategy through an annual plan, aligned to key strategic objectives.
It includes delivering human resource services and solutions with focus on learning and development, workforce planning, resourcing, talent management, reward, employee relations, employee engagement and performance management.
Ensure the HR function operates to the highest standards of operational effectiveness aiming to optimise organisational performance and sustaining the desired culture. An emphasis of the role is to ensure robust systems, processes and controls are in place and adhered to diligently across the whole programme.
The role is also responsible for coordinating the safety, health, security elements and general office administration.
Key Responsibilities
Human Resource Management and technical support
To lead the HR team and function in Mary’s Meals Kenya.
To act as a key source of support to the Country Director regarding all HR matters.
To provide expert advice, guidance, toolkits and coaching to managers on HR. matters, supporting managers in dealing with recruitment, complex casework, performance, attendance, disciplinary, grievance and employee relations issues.
To establish and maintain strong collaborative relationships with colleagues.
Staffing, workforce planning and diversity
To take a proactive approach to HR compliance, legislation and risk management, ensuring risks and issues are identified, addressed and reported and, where appropriate, escalated.
Annual planning
To develop the annual HR operational plan for Mary’s Meals Kenya in line with the Mary’s Meals Global People strategy identifying HR priorities translating organisational requirements into effective HR practices delivering people solutions.
To work with the MMI Director of People and the UK based HR team within a matrix structure
To manage delegated resources (e.g. budgets, equipment and contracts) as appropriate, to ensure value for money
Staff wellbeing and engagement
To lead in identifying good practice to improve employee engagement and to support a learning organisation ethos.
To support line managers in team development and team building
Organisational learning and development
To support Country Director with the management of organisational development and change including restructures, leadership and management development, team development and capacity building.
To evaluate development requirements and develop and implement a plan of all learning and development opportunities and report to the Country Director on outcomes.
To lead, coach and support the senior leadership team in developing, management & leadership skills and styles across the team in Kenya.
Performance management and development
To work with the senior management team in the development of a Mary’s Meals Kenya culture that is aligned to the values of the global movement.
To implement a personal development review process and ensure it is aligned to key strategic objectives supporting development of organisational culture in line with Mary’s Meals values.
To advise and support the Country Director on HR performance
HR communication and reporting
To develop and implement internal communication plan to ensure that our people are fully aware of HR policies and procedures and are informed about key HR organisational issues and developments
To collate, analyse and report HR information to support development of HR strategies and solutions
To ensure that all internal and external reporting requirements are satisfied through the provision of management information and HR returns.
HR operations
Prepare, develop and implement HR procedures and policies that meet national employment standards and legislation and align with the Mary’s Meals global standards which all staff are fully aware of.
Monitor and evaluate absence levels, recommend solutions to resolve absence issues.
Manage staff payroll for authorisation by the Country Director and ensure returns for all statutory deductions are filed and paid for.
Coordinating with Health Insurance providers to track use of the health insurance.
Develop and implement workforce plans in line with the needs of MMK and in line with MMI strategic objectives.
Manage the recruitment and onboarding process.
To support the senior leadership team in the annual review and implementation of the organisation’s pay and reward strategy
Administration to support expatriate staff
HR metrics
Lead on the analysis and reporting of HR information to support the development of HR strategies and solutions
Work with the HR Partners in the development of HR metric dashboards
Provide key metrics to the organisation to enable leaders to make informed decisions that help the organisation deliver on its strategy
Security
Ensuring the safety and security policy and associated procedures are implemented, review and adjust as necessary.
Assist with the preparation, maintenance and updating of security plans including contingency plans in accordance with Mary’s Meals security guidelines.
Assist in the supervision (or liaison if outsourced) and capacity building of security guards for residential and office properties.
Maintain all security data including an updated list of all staff, including all the details of visitors.
Ensure that staff members are kept informed of matters affecting their safety and security and making appropriate arrangement for briefing new staff and visitors
Provide advice and training to personnel and eligible dependents on security matters, as assigned;
Establish security coordination/liaison with the local security authorities which will involve developing good contacts with national law enforcement agencies with a view to obtain the best possible protection for staff members.
Act as a liaison on security matters with other NGOs operating in the area to ensure the best possible coordination on security related matters, and safe delivery of programmes.
Assisting in maintaining and evaluating tracking systems and assist in the coordination of a 24-hour Emergency Response System.
Maintaining lines of communication with security focal points in our remote offices.
Ensure that fire prevention devices and fire-fighting equipment are available on all premises and that they are always in good working order.
Facilitating fire training and regularly simulating fire drills.
Conducting routine physical security inspections and evaluations of office facilities and dwelling houses.
Facilitate investigation of security-related incidents, including near misses, involving staff, visitors or eligible dependents.
Coordinate issuance of identity cards as appropriate.
Acts as Duty Officer within the Security function.
Administration
Managing the organisations fleet and fuel requirements.
Manage direct reports, ensuring they meet their agreed performance objectives.
Oversee purchase and maintenance of office equipment and premises ensuring a healthy and conducive work environment
Provide supplies by identifying needs for all departments; establishing policies, procedures, and work schedules
Organise staff meetings, conferences and other events
Devise plans and annual administrative budget that will be followed for the entire year.
Qualifications, skills and experience
Essential
A Degree or equivalent experience in Human Resource Management, Business Administration, Strategic Management, People Manage, Leadership or any other relevant field.
Experience in leading an HR function and leading, engaging and motivating a team of staff
Fully conversant with all aspects of the employment law in general and specifically for Kenya
Fully conversant with contemporary HR best practice.
Experience in the development and implementation of employment policies and procedures.
Practical experience of coordinating recruitment and interviewing processes and assessments at senior level.
Ability to work autonomously and flexibly
Well-developed skills for influencing, persuading, coaching and negotiating.
Excellent interpersonal skills
Excellent communication skills and the ability to effectively communicate complex ideas and information to a range of audiences and stakeholders in both written and verbal forms
Planning and work organizational skills with ability to meet agreed timelines.
IT proficient: MS office applications particularly in word, excel and outlook
Working knowledge of HR systems with a minimum of 5 years practical experience at leadership level
Commitment to continuous learning
Experience of managing conflict and sensitive issues and achieving positive outcomes.
Ability to work on own initiative, prioritise work to deadlines and pay attention to detail.
Desirable
Experience of working in a matrix organisation.