Jobs Kenya

Job Experience: Experience of

  • Global Programs Intern Procurement & Logistics Coordinator (KE) Procurement and Administration Coordinator (Global)

    The position:

    Living Goods is seeking an intern to join the Global Programs Strategy and Excellence team to support various program and operational improvement initiatives. The intern will provide administrative assistance and conduct document reviews for key initiatives, including the development of a new knowledge management framework, the rollout of a project management approach, and the creation or revision of operational manuals and guidelines, among others.

    Responsibilities:

    Meeting support

    Schedule meetings: Reviewing calendars of meeting attendees and collaborating with support staff to schedule meetings.
    Support in meetings by ensuring effective note taking.
    Follow up on meeting action items to ensure follow-through on staff commitments.
    Support in the development of presentations and pre-reads for meetings.

    Reports and Documentation

    Support document development, compiling key resources and summarizing inputs.
    Serve as an and editor for new documents that are created including formatting and copy editing as needed.
    Support with the coordination of document review comes on providing advanced notice to reviewers and following up to help ensure the review is completed.

    Knowledge Management

    Support the administration of the knowledge management governance structure, ensuring they have the resources and information to carry out their roles and conduct check-ins to gauge their progress and support needs.
    Review new documents, summaries created by other colleagues for completeness and working links.
    Coordinate content updates with other LG teams and update the content tracker. Follow up with colleagues as needed to ensure timely sharing of new resources.
    Support in the development of new knowledge resources, documenting and sharing learnings across the organization. This may include in-depth review of existing documentation, interviews, and collaboration with colleagues to ensure appropriate review and promotion of resources.

    Coordination

    Support in tracking key actions for the team and check-in to ensure timeline are followed.

    Other tasks as needed.

    Skills and Competencies:

    Great attention to detail.
    Proactive – can an assignment and run with it.
    Document editing skills.
    Effective note taking skills that ensure key points, agreements, and follow up actions are captured with relevant detail.
    Proficient on Microsoft suite including Outlook, Word, PowerPoint, and Excel.
    Ability to manage multiple tasks at once.
    Strong organization skill, including organizing resources in an intuitive structure.

    Education and Experience:

    A holder of a bachelors degree in a relevant field.
    At least six (6) months experience or course work related policy, health, writing/communication or related topic.
    Experience using Microsoft Sharepoint and/or OneDrive.

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    Use the link(s) below to apply on company website.  

    Apply via :

  • Administrative Assistant

    Our client is a company with operations in Kenya currently seeking a detail-oriented and organized Administrative Assistant to join their team and contribute to the efficient functioning of their organization while developing skills in administrative and financial operations.

    Job Summary: The ideal candidate will play a crucial role in ensuring the smooth operation of the office by managing day-to-day administrative tasks, recording employee attendance, assisting with payroll computations, and performing basic bookkeeping duties.

    Key Responsibilities:

    Administrative Support:

    Perform general office duties such as filing, photocopying, scanning, and handling correspondence.
    Maintain and organize office supplies and inventory.
    Assist in scheduling meetings and appointments.

    Attendance Recording:

    Monitor and record daily employee attendance.
    Ensure attendance records are accurate and up-to-date.
    Generate attendance reports as needed for management review.

    Payroll Assistance:

    Assist in basic payroll computations namely calculating hours worked and overtime.
    Ensure timely and accurate submission of payroll data.
    Address basic employee payroll inquiries and escalate complex issues as necessary.

    Bookkeeping:

    Perform basic bookkeeping tasks, including recording financial transactions and maintaining ledgers.
    Assist in reconciling accounts and preparing financial summaries.
    Support the finance team during audits or financial reviews.

    Communication and Coordination:

    Act as a point of contact for internal and external communications.
    Coordinate with other departments to ensure seamless office operations.

    Qualifications:

    Diploma or equivalent qualification in Business Administration, Accounting, HR or a related field is preferred.
    Proven experience in an administrative or office assistant role.
    Basic knowledge of payroll processes and bookkeeping principles.
    Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
    Strong organizational and time management skills.
    Excellent communication and interpersonal skills.
    High attention to detail and accuracy.

    Interested candidates are invited to submit their CV and a cover letter detailing their relevant experience to jobs@ffsolutions.co.ke.Application Deadline: 31st December 2024

    Apply via :

    jobs@ffsolutions.co.ke

  • Dental Assistant

    Role Summary:

    This role involves supporting dentists & COHOs in providing patient care, managing dental records, sterilising instruments, and ensuring a clean clinical environment. The dental nurse will be pivotal in enhancing patient experiences and outcomes at Penda Health.

    Responsibilities:

    Assist dentists during a variety of treatment procedures, ensuring patient comfort.
    Set up and sterilise dental instruments and equipment before each use.
    Provide patients with aftercare instructions following dental procedures.
    Manage patient records, including updates and maintaining confidentiality.
    Take and process dental X-rays and other diagnostic tests as required.
    Ensure all dental work areas and instruments are cleaned and sterilized according to health and safety protocols.
    Ensure strict compliance with infection control protocols and use of personal protective equipment (PPE).
    Stock and manage dental supplies, placing orders when necessary to ensure availability.
    Assist with front office tasks as needed, such as scheduling appointments and managing patient queries.
    Promote dental health by educating patients on oral hygiene strategies.
    Participate in team meetings and training sessions to stay updated on the latest dental practices and Penda Health protocols.
    Contribute to quality improvement initiatives by actively participating in clinical audits and implementing best practices.
    Adhere to all ethical and legal standards of the medical profession, maintaining patient confidentiality and privacy at all times.
    Comply with all healthcare regulations, guidelines, and policies, ensuring patient safety and quality of care.

    Key requirements and attributes 

    Trained dental nurse
    A minimum of 6 months experience in a dental clinic/post internship
    Excellent communication and interpersonal skills to interact effectively with patients and medical centre team members.
    Compassionate and patient-centred approach to care.
    Strong organisational and time-management abilities.
    Proactive in learning and adopting new techniques and technologies in dental care.
    Ability to work collaboratively in a team environment and support initiatives to grow patient numbers.
    Strong commitment to patient safety, confidentiality, and ethical conduct.

    Apply via :

    pendahealth.applytojob.com

  • Indoor Sales Consultant

    Key Responsibilities

    Manage all inbound customer enquiries by either selling directly or passing to the appropriate sales consultant, ensuring that all customer enquiry tickets areclosed as per the the company policy
    Sell inbound customer enquiries to all required residential customers as per the company matrix
    Follow up and reactivate dead quotations via the inactive pipeline & terminated customer accounts
    Maintain and develop Key Account prospect database by making outbound new customer telephone calls and obtaining appointments for sales consultants &Managers
    Contact potential or existing customers to inform them about a product or service using scripts
    Answer questions about products or the company
    Ask questions to understand customer requirements/needs and close sales
    Direct prospects complex objections to the Sales and Marketing Manager
    Enter and update customer information in the database
    Conduct risk assessments/surveys from time to time as outlined by Sales Manager
    Close and process sales in an accurate manner
    Handle grievances to preserve the company’s reputation
    Meet sales targets and facilitate future sales
    Keep records of calls and sales and note useful information
    Contacting the allocated customers and cross/up-selling company services & products
    Make key customer updates on monthly basis
    Establish and detail customers’ needs, competently demonstrate the benefits of RI’s products and services, and respond appropriately to a customer’s requirements
    Increase conversion of sales against marketing driven campaigns and leads, and provide feedback on results.
    Ensure all sales data and relevant records are kept up to date.
    Establish a systematic course of action for self to ensure accomplishment of sales objectives and goals. Determine priorities and allocate time and resources effectively.
    Develop and implement tactical plans with the Sales Manager in line with the Company sales strategy for prospects and customers.
    Generate weekly and monthly Enquiries and telesales report, submit to Line Manager Weekly
    Look out for marketing activations and business opportunities within the residential associations and liaise with the Marketing officer and Line managerfor execution
    Adhoc tasks as outlined by Line Manager or Managing Director
    Ensure that the residential business authority matrix rule is followed for price sign off.
    Manage client correspondence, information sheets, and contractual changes and produce status reports and documentation for all assigned projects.
    Build relationship with all relevant stakeholders both internally and externally
    Conduct and provide competitor analysis from time to time as agreed with the Line manager.

    Key requirements

    Proven experience as telesales representative or other sales/customer service role
    Proven track record of successfully meeting sales targets preferably over the phone
    Good knowledge of relevant computer programs (e.g. CRM software) and telephone systems
    Ability to learn about products and services and describe/explain them to prospects
    Excellent knowledge of English
    Excellent communication and interpersonal skills
    Cool-tempered and able to handle rejection
    Outstanding negotiation skills with the ability to resolve issues and address complaints
    High school diploma; BSc/BA/Bcom will be a plus
    Competency in driving

    Apply via :

    careers.rentokil-initial.com

  • Senior Partnerships Manager

    Main Responsibilities

    Cultivate and nurture relationships with institutional funders (bilateral government donors, multilateral agencies and private foundations), development partners and other stakeholders. Leading particular priority funder/partner relationships with an account management approach.
    Proactively identify and contribute ideas to develop new business development opportunities and partnerships, particularly within the media development sector. 
    Work with colleagues in the Central Business Development Team and wider teams (e.g. programmes, advisory, digital and research) to pursue and win global, regional and country specific opportunities, including frameworks and consortium bids. This includes leading the development of grant proposals and contract bids that are well designed, realistically budgeted, creative, editorially compelling, in line with BBC Media Action methodologies and approaches and cognisant of donor compliance requirements. 
    Provide targeted support to country-specific bid development as necessary across a range of contexts and regions including Eastern Europe and Central Asia (EECA); Sub-Saharan Africa, North Africa and the Middle East, and South and Southeast Asia.
    Contribute to business development-related processes, tools and resources, knowledge sharing and policy development across the organisation.
    Work with cross-disciplinary teams to raise the profile and visibility of BBC Media Action with external actors.
    Support regional and country teams by providing information on new business opportunities, along with organisational tools for others to use in business development.

    Are you the right candidate?

    Proven ability to raise funds from institutional donors, including bilateral government donors (e.g. UK FCDO, USAID, European Commission) and private foundations. Experience with USAID and US contractors/INGOs highly desirable. 
    Proven track record of building and managing external relationships with international development donors and partners.
    Strong technical understanding of the communications for development sector, including media development and social and behaviour change communications (SBCC) – across our impact areas of stronger democracies; a safer, more habitable planet (include climate mitigation and adaptation); and inclusive societies.
    Proven track record in designing and successfully winning effective media development and SBCC programmes. Track record of this specifically in the climate sector highly desirable.
    Excellent and well-practiced communication (spoken, written, listening), interpersonal and influencing skills with the ability to bridge business and cultural differences.
    Significant experience coordinating colleagues to shared goals, operating under tight timescales and managing competing priorities.

    Apply via :

    careers.bbc.co.uk

  • External Audit Services – PIA

    Terms of Reference

    Carry out the audit assignment in accordance with International Standards of Auditing (ISA) issued by the International Audit and Assurance Standards Board and adopted by International Federation of Accountants (IFAC).
    Ascertain that funds received by the organization have been applied for the intended purpose and have been accounted for in accordance with the funding agreement.
    To review the efficiency and effectiveness of financial processes and recommend improvements where necessary.
    Evaluate the organization’s internal controls related to financial management, including procurement, cash management, payroll, donor reporting, asset management, and record keeping.
    Identify any risks or weaknesses in the internal controls that could lead to misstatements, fraud, or inefficient use of resources as well as assess the adequacy of existing controls in mitigating risks.
    Review compliance with local laws, NGO regulations, and donor requirements regarding the use of funds, reporting, and program implementation.
    Ensure adherence to taxation and reporting requirements in the jurisdiction in which the NGO operates.
    Assess the effectiveness of financial policies and procedures in supporting organizational objectives.
    Verify that funds received, have been acknowledged and reflected in the financial reports/statements submitted to the users/donors.
    Verify and report on whether or not funds have been re-granted by the organization. In case of re-grant follow up to ascertain that funds have been reported and applied for the intended purpose.
    Provide a clear, concise audit report that includes the auditor’s opinion, any internal control weaknesses or recommendations, compliance issues, and overall assessment of financial management.
    Submit a management letter with specific recommendations on improving internal controls, processes, and compliance.
    Present the final audit report to the Board of Trustees and senior management team for discussion.

    Deliverables

    Audit Plan
    Draft audit report for review by the management.
    Final audit report in 4 copies both soft and hard copy
    Audit Certificate.
    Management Letter

    Mandatory Requirements

    The firm should have a valid practicing certificate.
    Eligible firms should not have conducted audit relating to Protection International for the last 3 years.
    The Partner(s) of the audit firm should be practicing member(s) of Institute of certified Public Accountants of Kenya (ICPAK), in good standing.
    The partners of the firm should have professional indemnity. A copy of the current certificate should be attached.
    Any possible conflict of interest should be clearly indicated in detail for guidance in decision making.
    Be knowledgeable about local tax laws, NGO regulations, and international accounting standards.
    Provide references from other NGO clients and relevant credentials of the proposed audit team.

    Application Requirements:Interested candidates to send their applications to recruitment.africa@protectioninternational.org by 3rd January 2025

    Apply via :

    recruitment.africa@protectioninternational.org

  • Procument Intern

    KEY RESPONSIBILITIES

    Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
    Assist in processing procurement transactions for payments.
    Assist in the preparation of Local Purchase/Service Orders and ensure all back up documents are attached before signed off by signatories.
    Assist in maintains the supplier payment tracker by alerting the senior procurement officer about any due payments, compiling all relevant invoices, secure approvals by various HOD’s/Budget holders, compile procurement documentations to be presented to Finance for processing and disbursement.
    Assist in Receiving, reviewing logs and routing incoming communication and procurement requests/invoices.
    Assist in routine follow up action on procurement matters on behalf of the senior procurement officer and procurement officer
    Supports with the maintenance of the procurement tracker and other status reports on procurement activities and work in progress.
    Assist senior procurement officer, procurement officer and Admin in raising quotations, quotation analysis, preparing the tender and procurement documents.
    Together with the senior procurement officer and procurement officer, ensures that goods, services and works procured by the HFH Kenya are of the right quality, in the right quantities, at the right price, delivered to the right place, at the right time (5 Rs).
    Filing (soft and hardcopies) of procurement documents including quotations, minutes and contracts ensuring that the complete procurement files are uploaded on in the appropriate folders(e-filing).
    Scanning of various procurement documents as and when required by your supervisor.
    Participate in procurement committee meetings and departmental meetings take minutes as and when requested.

    KEY PERFORMANCE MEASURES / INDICATORS

    Timely updating of procurement tracker.
    Timely preparation of bidding documents, evaluation reports and contract award submissions.
    Timely preparation of the supplier payment tracker and submitting of fully backed up payments documents to finance for processing.
    Adherence to procurement policy and procedures.

    QUALIFICATIONS

    Degree in procurement and logistics or another relevant Degree or
    Higher diploma in procurement and logistic with membership to KISM.

    If your background, experience and competence match the above specifications, please submit your CV & motivation letter as a single file by 27 December 2024 to: hr@hfhkenya.org

    Apply via :

    hr@hfhkenya.org

  • Video Editor

    Key Responsibilities

    Video Editing:

    Edit raw footage into polished videos, including interviews, promotional content, training videos, and event recaps.
    Create and use seamless transitions, color grading, motion graphics, sound mixing, and special effects where required.
    Familiarity with scripting for postproduction and editing with the aim of coherent storytelling.
    Ensure proper media management and archiving of all projects.

    Content Creation:

    Collaborate with stakeholders to conceptualize and storyboard ideas for corporate video projects.
    Create motion graphics, text overlays, and animations to enhance video quality.
    Brand Alignment:
    Maintain consistency with brand guidelines and corporate tone in all video outputs.
    Stay updated with trends in video production and editing to innovate and improve content.

    Project Management:

    Manage multiple projects simultaneously, meeting deadlines and maintaining quality standards.
    Communicate effectively with clients, team members, and other stakeholders.

    Equipment & Software:

    Operate and maintain video editing software (e.g., Adobe Premiere Pro, Final Cut Pro, After Effects).
    Knowledge of secondary postproduction software (e.g., Frame.io)
    Occasionally assist with basic video production tasks, such as setting up cameras, lighting, or audio equipment.

    Please send your resume, portfolio (with samples of your work), and a brief cover letter to careers@zuri.health Only shortlisted candidates will be contacted
     

    Apply via :

    careers@zuri.heal

  • Research Associate – Laboratory Services

    The Research Associate – Laboratory Services position is responsible for enhancing team field operations and coordination, ensuring an organized and efficient work environment. The individual will work closely with project leaders and project scientists to manage both office and field activities for ongoing projects in Kenya. This role includes overseeing soil analysis through spectroscopy, as well as the analysis of plants, fertilizer, and manure. Additionally, the Research Associate will be responsible for scheduling maintenance for all laboratory equipment, ensuring that​ all tools and instruments are in optimal working condition to support research activities.

      Main Duties and Responsibilities

    Ensuring the lab and all lab equipment are in working status including availability of required re-agents.
    Coordinating and or receiving, documenting and processing of samples delivered to the lab.
    Conducting and overseeing soil and plant analyses following established/appropriate lab procedures and protocols.
    Keeping records of samples, re-agents and analyses data.
    Maintaining cleanliness and organization of laboratory spaces and ensuring compliance with laboratory safety protocols and regulations and ethical standards.
    Developing protocols, supporting establishment and management of field trials and demonstrations of the MFL within CGIAR Scaling for Impact Accelerator.
    Undertaking field data and sample collection related to the field/demonstration trials
    Participating in other field activities such as field days, farmer mobilization, capacity building or any others assigned by the supervisor.

    Requirements

    Required Education Qualifications and Experience

    Bachelor of Science (B.Sc.) in Soil Science, or Environmental Science, Analytical Chemistry, Applied Biology, Agronomy or related field.
    Master of Science (M.Sc.) in any of the above is an added advantage
    Experience in soil spectroscopy equipment and methods
    Knowledge of field sampling techniques and data collection methods
    Knowledge in writing soil analysis recommendation reports.
    Familiarity with project management, prior experience with the management of specific projects would be considered an asset.
    Strong organizational and detail-oriented skills.
    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with online collaboration tools (Microsoft Teams; Teams).
    Knowledge of records management

    Apply via :

    al.zohorecruit.eu

  • Global Risk Advisor

    The Opportunity

    Plan International is seeking a highly skilled Global Risk Advisor to join our Risk Team within the Governance, Legal, Assurance & Risk Group at our Global Hub. The Global Risk Advisor will provide expert advice, support, and representation for the Risk Management function, with a particular focus on advising and assisting Plan’s Regional and Country Offices, as well as their management teams, to ensure robust risk management across Plan International, Inc., its Members, and subsidiaries. This pivotal role will involve working collaboratively with teams worldwide, promoting a culture of shared responsibility for risk, and overseeing the management of incident reporting and related systems. The Global Risk Advisor will also manage specific projects, budget for key activities, and contribute to maintaining a strong global risk framework.

    About you 

    The ideal candidate will have experience in senior risk management roles within international organizations, offering expert advice on a wide range of risk issues.
    You will possess strong problem-solving abilities, as well as the ability to develop efficient, user-friendly risk systems and processes.
    The role requires excellent drafting, analytical, and strategic thinking skills, with the ability to build relationships across various levels of the organization.
    You should be self-motivated, highly organized, and able to prioritize competing demands effectively. 
    Fluency in English at a business level is required.

    Apply via :

    al.org