Jobs Kenya

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  • Business Development Officer – (PBB Special Projects)

    Business Development Officer – (PBB Special Projects)

    Job Description

    Support the Head of Special Projects under Personal & Business Banking in the design, definition and deployment of projects in line with Business strategy.
    Ensure compliance to approved project and change management method by monitoring and reporting on project governance, control, and resource allocation in line with set Project Management standards.
    Responsible for managing, updating and reporting Personal & Business Banking (PBB) project portfolio reports and benefits tracking in line with Business strategy.

    Key Responsibilities/Accountabilities

    Overall responsibility for consolidating, managing and communicating PBB project portfolio reports to stakeholders and business units
    Provide complete oversight of project activities from start-up to implementation Ensure proper coordination, mentoring and provide direction to stakeholders, ensuring balanced allocation and delivery of Projects.
    Responsible for ensuring that individual projects within the Personal & Business Banking (PBB) portfolio delivered to agreed cost, time and quality.
    Ensure that PBB Project management adheres to strict governance and management principles in line with set standards
    Recognise potential portfolio, project and business problems and proactively propose appropriate solutions to meet business objectives based on industry best practices.
    Ensure that project initiatives are aligned to the strategic direction of the unit and benefit tracking is up to date – thus ensure predictability and interventions that are required to meet projected incomes.
    Responsible for origination and positioning projects for implementation and execution ensuring monitoring and reporting of projects aspects of time, scope and budget.
    Ensure effective governance and management procedures are adhered to in Business Development and origination of projects.
    Manage Business resource allocation ensuring balance in allocation of projects to Business Teams and requests for project resources from the Project Management Office (PMO)
    Effective management and reporting of PBB Project portfolio ensuring completion of projects within time, scope and budget in order to achieve anticipated Business benefits.
    Initiate improvement and enhancements to methods, standards and tools in business development and project management and delivery.
    Ensure timely communication and reporting on portfolio status to Project sponsor/Executive and other stakeholders.
    Coordination of Business Development team and submission of status reports to designated stakeholders, particularly PBB unit heads, Project Board and PMO.
    Structured and tactical business development and project management approach in providing required business support and initiatives that deliver required solutions.
    Control and co-ordinate business development work and project supply chain ensuring balanced allocation of tasks, monitoring progress, ensuring awareness of responsibilities and securing commitment to successful project delivery.
    Must drive and co-ordinate benefits delivery, using stipulated benefit monitoring management tools.
    Establish and maintain collaborative partnerships and a wide relationship network across business units, support areas and external service providers.
    Identify and manage all portfolio business development and project issues and risks including their appropriate escalation and contingency management.
    Responsible for support of the adoption within Section of all Compliance, Anti-Money Laundering and Sanctions related requirements contained in policies, procedures and processes.
    Responsible for the implementation and adoption within PBB special projects of all Compliance, Anti-Money Laundering and Sanctions related requirements contained in policies, procedures and processes. This includes the consideration and approval of customers including those that require being subjected to Enhanced Due Diligence for on-boarding and continued business.
    Provide end-to-end project origination, prioritization and management support to Personal & Business Banking (PBB).
    Work together with the Project Management Office team in project resourcing and delivery of prioritized projects.
    Liaise with Channel/Product owners and business units within PBB and across the bank to ensure a synergistic and co-ordinated approach to the achievement of project objectives.
    Ensure that proposed work is not being duplicated in other projects within PBB.
    Liaise closely with all members of the project team to ensure successful project implementation.
    Conduct regular meetings with project team to discuss and obtain feedback on projects in order to monitor progress and ensure successful and timely implementation.
    Oversee the planning and administration of regular project board meetings ensure project managers submit progress reports to project stakeholders.
    Manage a repository of key project documentation

    Preferred Qualification and Experience

    Relevant Degree from a recognised University
    Expert understanding of PRINCE2 Methodology

    Knowledge/Technical Skills/Expertise

    Expert in Business Development techniques
    Must have an in-depth knowledge of banking practices and procedures
    General understanding of nature, scope, operations and priorities of project management office
    Broad knowledge of business/banking operations and strategies
    A sound business/industry understanding of financial services.
    Finance and Accounting knowledge.

  • Sub Sahara Africa HR Assistant

    Sub Sahara Africa HR Assistant

    Job description
    MAIN PURPOSE OF JOB
    Medtronic employs more than 85,000 staff worldwide, the global business generates about $18 billion in revenue.
    The HR function based in Kenya has responsibility across various business groups and functions. This position will provide administrative support to the HR function.
    Main Job Duties/Responsibilities

    Updating and maintaining all files
    Payroll Administration
    Administration of employee benefits (Medical Aid, Provident Fund, etc), adding new members/dependants, terminating members, queries, etc
    Administration of new hires, exiting employees, role changes
    Travel arrangements for the HR function
    Preparation and administration of all HR documents to be signed by employees and their Managers such as contracts of employment, salary adjustments, letters, etc
    Travel arrangement booking flights, accommodation and etc (ad hoc)
    Third party suppliers – obtain approvals, prepare payments
    Day to day support of operational activities within country scope
    Ensure data quality of personnel files and systems
    Compliance with Quality, Safety, Health & Environmental policies and procedures
    Available to assist and fully support the HR Manager in any kind of HR issue and HR projects that may occur

  • Cargo Team Leader Claims Officer Attachee Intern – Cargo Accounting

    Cargo Team Leader Claims Officer Attachee Intern – Cargo Accounting

    Job Description
    Safe, secure deployment of resources to ensure cost effective delivery of specific services to comply with SLA’s and customer expectations.
    Roles

    Timely planning  to ensure cargo handling within the scope of  service Level agreements of customer airlines and to meet customer expectations
    Deply resources to ensure cost effective service delivery to meet agreed SLA’s and productivity
    Accurate & timely communications in compliance with service level agreements and customer expectations to enable planning and control.
    Timely preparation of reports for management planning and control.
    Ensure safety & security of cargo operations is in compliance with relevant legislative/industry requirements
    Ensure a healthy working environment in accordance with relevant industry and legislative requirements for personnel working in cargo operations.
    Ensure conformity with all regulatory requirements, organization standards and local procedures as well as requirements of customer airlines.
    Ensure consistent delivery of ramp services in accordance with SLA’s and customer expectations
    Ensure effective internal & external communications & reporting to facilitate planning and control
    Prepare and report accurately flight details on a timely basis, to enable cost effective service delivery and revenue management

    Job Requirements           

    Relevant degree/professional qualification.
    Industry/Government of Kenya recognized qualification/certification.
    Communication/interpersonal skills.
    Supervisory/management skills.

    Competencies

    Computer literate.
    Process awareness/analytical.
    Cost conscious.

    Additional Details         

    Integrity.
    Leadership
    Team player.
    Service focused.
    Proactive/result orientated.

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  • Communication Officer

    Communication Officer

    Based in Nairobi or Mogadishu, the Communication Officer implements and monitors communication programs in Somalia. He/she develops projects and specific assignments to be handled and streamlines plans of action.

    Your Responsibilities
    Implements and monitors operational communication and community engagement projects;
    Contributes to the development and production of communication tools, including publications, MS Power Point presentations and audio visual material;
    Supports the Somali Red Crescent Society (SRCS) Communications department in design and implementation of operational and organizational development, including risk assessment, planning and budgeting;
    Organizes dissemination sessions, presentations, trainings and other events;
    Ensures smooth running of communication activities and independently uses his/her judgment to solve arising issues;
    Maintains and develops contacts with target groups, including local authorities, learning institutions, organized youth groups and beneficiaries;
    Provides written and oral translation/interpretation during meetings/communication sessions;
    Produces analytical reports on operational communication;
    Presents and explains the ICRC mandate, principles and activities implemented in Somalia;
    Contributes to annual planning and budgetary processes within the department;
    Supports other departments on communication issues.

    Your Profile

    University degree in Law, Communications , Public Relations, International Relations or related field(s);
    At least 5 years’ experience in communications in a humanitarian environment;
    Excellent communication skills in English and Somali languages;
    A high level of computer literacy;
    Excellent analytical, networking and presentation skills;
    Proven planning and organization skills;
    Excellent knowledge of the International Humanitarian Law (IHL);
    Good knowledge of the ICRC mandate and activities and the ICRC humanitarian partnership policy with operating National Societies (an added advantage).

    Specificities

    If Nairobi-based, the job holder will be expected to have 70% travel to Somalia.
    If Mogadishu-based, the job holder will have 70% travel within Somalia.

    We Offer

    A dynamic and challenging work setting in the humanitarian environment;
    Training and development opportunities; A competitive salary with benefits, based on the ICRC Compensation and Benefits framework.

  • Assistant Acountant

    Assistant Acountant

    The purpose of this role is to support the process that ensures that MSK database is updated on a real time basis and accurate information is available for decision making. Further, the position will monitor daily banking of clinics income thru cash and Mpesa and alert management of emerging issues, maintain filing and archive system to ensure that hard copy records are available on demand and that petty cash float is adequately maintained for support office and assigned clinics.
    The Assistant Accountant works in a team with the Senior Finance Officer, 3 Accountants, Grants Manager, and 2 Accounts Assistants and reports to the Senior Finance Officer. S/he is part of the Finance department
    Key Responsibilities

    Clinic income monitoring

    The activities include;

    Daily email check to ascertain clinic collections are banked daily
    Compare banking against daily CLIC reports
    Follow up with centres where there are delays or discrepancies
    Inform Supervisor on such delays for further follow up
    Prepare CLIC Vs SUN reconciliation at end of each month comparing income posted in SUN against that in CLIC and explain variance if any
    Post monthly service statistic for Centres in SUN in time for MRP
    Record clinic waivers after approval DoP’s approval every month as appropriate
    Prepare NHIF capitation reconciliation on a quarterly basis
    Monthly tracking of clinic corporate debtors to ensure proper recording and collection
    Petty cash handling for support office and clinics petty cash support

    The activities include:

    Maintain support office petty cash in safe custody
    Disburse petty cash against approved petty cash vouchers
    Reconciled float against paid vouchers
    Prepare reimbursement request when float reaches reimbursement level
    Receive & record petty cash reimbursement claims from assigned clinics
    Review returns and process reimbursement claim
    Post clinics petty cash expenses
    Outreach and clinic Channel – finance focal person
    Process approved advance requests as per policy
    Book approved surrenders and update outreach staff accounts in SUN
    Follow up on outstanding issues for resolution
    Bank reconciliation
    Prepare monthly bank reconciliation statements for the, Mpesa clinics collection(C2B) account and all the MSK collection accounts
    Follow up and resolve outstanding amounts on the bank reconciliation statement before the following month end.
    Any other duties assigned
    Participate in quarterly stock take exercise
    Overall responsibility for archiving of documents
    Participate in cross purpose activities within MSK
    Participate in asset verification exercise
    Document recording and tracking in finance
    Prepare phased budgets, BVAs and reports for assigned projects

    Knowledge, skills and attitudes
    Qualifications:

    Bachelor Degree in finance or related fields from a recognised institution of higher learning or CPA II
    The Candidate should have experience working with any EDP system (working knowledge of inflow and SUN will be an added advantage).
    Minimum one year’s work experience in accounting either in private sector or NGO

    Skills:

    Possess excellent data entry and processing skills
    Good organisational skills
    Ability to influence and communicate effectively.
    Ability to work with minimum supervision.
    Attitude / Motivation:
    Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. There are 13 key behaviours that MSI encourages in all employees and they are defined below:
    Initiative
    Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
    Innovative
    Thinking creatively and outside of the box so that ideas generated create a positive outcome
    Effective Communication
    Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
    Responsive
    Being responsive to changing priorities and demands
    Working Efficiently
    Planning, prioritising and organising work to ensure work is accurate and deadlines are met
    Sharing Information
    Sharing information and knowledge whilst maintaining confidentiality
    Focus on Learning
    Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
    Commitment
    Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
    Driven
    Drive and determination to deliver results

    Accountable

    Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
    Embracing Change
    Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
    Motivated
    Motivation towards achieving quality results to maximise potential
    Team Player
    Working as part of a team by being supportive, flexible and showing respect for each other

  • Business Development Manager Market Led Dairy Supply Chain Project

    Business Development Manager Market Led Dairy Supply Chain Project

    Job description
    The Business Development Manager under the overall guidance of the Project Manager, will provide overall leadership in designing and implementing appropriate interventions within the project with the objective of developing the 23 producer organizations in the Kenya Market Led Dairy Supply Chain Project into strong and profitable farmer business organizations and entities. This will be achieved through capacity building of the organizations in business planning and financial management, development of management structures and systems, the provision of business advisory services and the development of key marketing and financial linkages in financial services, input services and strong partnerships with both public and private organizations. The interventions to be led by the Business Development Manager seek to increase the overall level of competitiveness of the dairy production business within the farmer producer organizations.
    Essential Character Traits
    Intellectual curious, professional judgement, effective communicator, accountable, values-committed pragmatic, inspirational and Team player.
    Responsibilities & Deliverables

    Business Development (30%)
    Undertake capacity assessment and due diligence for farmer business organizations.
    Support producer organizations to develop business plans, strategic plans and financial and human resource management systems.
    Capacity Building of Farmer business organizations through training in business, financial management and governance.
    Analysis and conducting of feasibility to assess and develop new business, investment and financing options.
    Provide advice and assistance in the establishment and maintenance of business and financial records keeping systems.
    Develop business models clearly showing the value proposition of Hubs to members and how it will leverage the opportunities in the production and market environment.

    Deliverables

    23 producer organizations assessed within the first year of the project implementation and 23 capacity assessment reports developed.
    Technical assistance and mentorship provided to the 23 farmer-based on a quarterly basis s through research, advisory and visits and training sessions.
    Facilitate development of business planning guidelines and the development of business plans, strategic plans and financial management systems for 23 producer organizations by the end of the first year of the project.
    Capacity Building plans developed for all 23 farmer producer organizations by the end of the first year and their implementation updated and reviewed on a quarterly basis.
    Feasibility and analysis conducted to identify business and investment opportunities for 23 producer organizations and at least 3 new opportunities explored per year per organization.
    23 producer organizations with established financial and business records systems that provide management with the key information to govern business operations by the end of the second year of project implementation.
    23 producer organizations with established and documented business models with clear value proposition within the first 18 months of the project.
    23 producer organizations achieve the targeted growth in hub member mobilization numbers based project and hub membership targets by the end of the second year of the project implementation.
    Cooperative Governance and Management (30%).
    Provide support in establishing and operating market structures (e.g., collection centers, market centers, processing facilities, chilling centers, etc.)
    Facilitate the transformation of producer organizations (POs) into formal dairy collective enterprises that will stimulate dairy production
    Assist to develop guidelines for the formation, management and governance of cooperatives/Hubs/Producer groups
    Coordinate and build up linkages and networks with the appropriate government Cooperative Office and other organizations, as required

    Deliverables

    23 producer organizations with functional market structures for milk aggregation by the second year of project implementation.
    All the producer organizations operating as dairy collective producer organization and cooperatives by the end of the project.
    The project has strong linkages with the government cooperative offices in all the 5 counties and all the 23 producer organizations are compliant with cooperative guidelines and formal requirements by the end of the second year of project implementation.
    Capacity development (30%)
    Design, develop and deliver business management training packages/modules, in liaison with other relevant project staffIdentify and carry out a comprehensive capacity assessment of the potential farmer producer organizations for the project to partner with and thereafter develop and deliver a capacity building programme
    Develop capacity building and operationalization of the business and marketing plans of the producer organizations/Hubs through joint planning, monitoring.
    Facilitate the capacity building of the Cooperative/union governing board and management in effective and efficient decision making, financial management, human resource management, operation and strategic planning and implementation, conflict management and democratic governance
    Support the Producer Organizations to put in place and implement efficient financial management systems and build their capacity in all aspects of financial management.
    Collaboration towards a common goal (10%)
    With the Enterprise Development manager, develop the business hubs of the cooperatives with backward and forward linkages into the total value chain
    Incorporate within the framework of the project, potential ‘win-win’ business opportunities which can attract different value chain actors to engage in transactional relationships with the farmer producer organizations and develop a platform for the achieving these partnerships.
    Work in close coordination with the relevant project staff on quality assurance and control for all livestock-based products for processing, packaging, marketing, and distribution.

    Deliverables
    The 23 producer organizations develop a strong platform for engaging with the value chain actors in transactional relationships.Close coordination and collaboration with Country Office Enterprise Development Manager, Training Manager and Animal Wellbeing Manager to deliver quality trainings through the annual capacity building plans.The 23 Producer Organizations achieve and maintain high quality standards for their produce including milk and have effective systems for daily quality monitoring.
    Required Skills
    Any other duties as assigned by the supervisor
    Most Critical Proficiencies

    Strong business skills, leadership, strategic and innovation skills.
    Strong communication skills in both English, Swahili, and other local languages of the cluster area.
    String business skills development, strategic planning and planning for farmer business organizations.
    Demonstrated knowledge of the latest developments in advancing good/best practices in value chain development that reaches women, youth, the poor, and underprivileged.
    Demonstrated creativity, ability to think systematically, willingness and ability to incorporate innovative solutions and design catalytic activities within the value chain (e.g. the concept of quality-based pricing).
    Demonstrated ability to design and implement strategies aimed at providing institutional capacity building to key partner institutions with a view to build a more efficient, competitive and sustainable livestock industry. This requirement is in line with the need to have in-built ‘exit strategies’ within the project as a measure of ensuring that there are self-sustaining businesses by project end.
    Knowledge of and experience in setting up cottage industries for processing locally branded dairy products (e.g. cheese, butter, fortified milk and yoghurt among others), poultry (eggs and meat) and vegetables for onward supply to niche and markets as well as implementing supply promotion/stimulation strategies in the context of the sub-sectors.
    Experience in facilitating establishment of strategic alliances and joint ventures with local and foreign processors.
    Knowledge and experience in strategic business planning and business analysis.
    Demonstrate ability to undertake market assessments and use the information generated to support the producer organizations to leverage these opportunities to remain competitive.
    Knowledge of equity financing (e.g. venture capital and/or private equity investing).
    Strong computer literacy, preferably with Microsoft Office Suite.

    Essential Job Functions And Physical Demands

    Excellent interpersonal skills with the ability to relate to individuals diplomatically and tactfully.
    Ability to integrate financial services within the value chains with the view to foster trust and build strong relationship between chain actors and financial service providers.
    Must be courteous, honest and of high integrity, especially in high-pressure situations.
    Proven interpersonal and communication skills with ability to relate to individuals and groups diplomatically and tactfully.
    Self-starter and self-motivator with the ability to work in a multicultural and multisector setting.
    Must be a team player and have the ability to execute and manage multiple tasks with minimal supervision.
    Ability to follow directions and independently complete assigned tasks (written or verbal).
    Ability to work a varied schedule to include early mornings, weekends and some evenings.
    Ability to lift and carry up to 30 pounds (14 kilograms) floor to waist.
    Ability to work with sensitive information and maintain confidentiality.

    Required Experience
    Minimum Requirements

    Degree in Agricultural Economics, Agricultural Business management, Rural Development, Animal production with post graduate diploma or experience in Business management or a related field is required
    Experience implementing activities in large, complex projects in challenging environments.
    Minimum 5 years field and technical experience working on agribusiness development projects.
    Significant experience in building public/private partnerships, preferably in the dairy sector.

  • B2B Sales Representative

    B2B Sales Representative

    The B2B Sales Associate will be reporting directly to the Sales Manager in lead generation and closing B2B deals. The lead is responsible for selling Eneza’s learning platform to corporates to drive revenue goals for Eneza at the same time placing us closer to our B2C clients.
    Job Responsibilities

    Identifying development potential leads by studying current business within the education industry as well as prospective industries; identifying and evaluating additional needs; analyzing opportunities.
    Initiating sales process by building relationships; qualifying potential; scheduling appointments.
    Developing sales by making initial presentations and demos; explaining product and service enhancements and additions; introducing new products and services as well as demonstrating relevant use cases
    Closing sales by building connections and robust network, overcoming objections and managing timelines and expectations; preparing contracts. Owning and managing customer success once a deal has been closed. This involves working closely with the tech, product, marketing and customer care teams
    Contributing information to sales strategies by evaluating current product results; identifying needs to be filled; monitoring competitive products; analyzing and relaying customer reactions.
    Continuously creating and implementing brand strategies & Creating and experimenting with strategic new sales and marketing mediums.
    Consistently follow up with all sales and marketing team members, keeping them accountable to marketing goals during a given time period.
    Working to meet sales targets set by the country director. Providing recommendations on strategies to meeting set targets after reviewing trends, data and projections.
    Working with required CRM tools as determined by Eneza tracking leads, deals and sales stages at every point in time.

    Skills:

    Ability to work with any CRMs tracking leads and deals.
    Excellent communication skills, both verbal and written
    Promote and execute renewal of contracts
    Strong Analytical and technical skills
    Strong organizational skills and ability to prioritize
    Ability to work in fast paced environment
    Detail oriented and not letting tasks fall within the cracks
    Ability to work independently and within a team environment
    Effective decision making skills
    Proficient with Microsoft Office (Word and Excel)

    Qualifications

    Degree in sales, business administration, marketing or any related field
    Should have worked in an organization that has a net turnover of $ 500,000 per
    People management experience.
    Work Experience: 5+ years’ sales/ account management experience.
    Should be willing to travel
    At least 2 years experience in B2B sales

  • Quality Assurance & Certification expert – Off-grid solar

    Quality Assurance & Certification expert – Off-grid solar

    Job Description
    Background
    SNV will be tendering for a donor-funded multi-country Programme in Sub Saharan Africa (14 countries), which is anticipated later this year and will focus on Off-Grid Renewable Energy market development with a strong emphasis on consumer awareness, private sector development and creating an enabling environment for Solar Home Systems markets.
    Overview of the Position
    The Quality Assurance & Certification Expert will set-up or further develop an existing quality assurance programme for pico-solar products, including a quality testing framework, and promote adoption by governments, businesses and consumers and coordinate with other large off-grid solar programmes. The Expert will work in close coordination with Lighting Africa, which has developed a quality assurance framework in order to protect consumers and prevent the eroding of confidence in off-grid products in the process. This framework includes test methods, quality standards, and a product testing and verification program that has evaluated 225 off-grid solar products since 2009.
    This position reports to the Team Leader of the programme and works with Country Focal Points and other experts.
    Key Responsibilities

    Set-up or further develop an existing quality assurance programme for pico-solar products aiming to set a baseline level for quality, durability and to ensure truth in advertising in order to create trust in the market and products;
    Implement measures to avoid market spoilage from infiltration of low-quality products;
    Support quality assurance market surveillance activities, including market check testing of products that meet the Lighting Global Quality Standards;
    (Further) develop a quality testing framework to verify that quality assured products that are delivered to the market continue to meet the standards over time;
    Promote adoption of a quality standard by governments and businesses and coordinate with other large off-grid solar programmes;
    Actively promote the use of quality standards to supply chain actors such as product distributors and micro-finance institutions;
    Regular engagement with stakeholders and policy-makers regarding implementation of the quality assurance strategy;
    Stimulate promotion among customers;
    Support product development to a range of aspirational products that can help consumers in moving up the energy ladder.

    Qualifications

    Academic qualification in engineering, energy or business;
    Experience working in private sector development/enabling programmes, demonstrating a strong understanding of consumer markets;
    Experience in setting up quality assurance programmes and promoting quality certificates;
    Experience working in off-grid renewable energy preferred;
    Sub-Saharan Africa work experience is essential;
    Strong networking and communication skills.

    Additional Information
    We expect the programme to start on the 1st of May 2018 and will take 4 years.
    If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and letter of motivation before 29 December 2017.

  • Finance Assistant

    Finance Assistant

    Background and Justification
    Purpose of the Position
    Provide support to the country office, as related to the preparation and monitoring of budget estimates, financial transactions, e-imprest, journalization, and liquidation of payments and facilitate the timely transfer of funds for Programme activities. Provide assistance to national and international staff and non staff on all issues related to financial matters.
    Job Description
    Objectives of the Programme and the immediate Strategic Objective

    To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.
    Organizational context (Describe the individual role of incumbent within the team, focusing on the intricacy and difficulty of working environment)
    Guidance is provided in the form of work programme, account guidelines, administrative and financial instructions. Supervisor/s and lead-worker/s determine priorities on the basis of changing and ad-hoc requirements. Incumbent performs day-to-day routine tasks independently. Complex issues or exceptions from established procedures are discussed and resolved with supervisor. Some judgment and interpretation are involved in determining appropriate methods for the processing of the various accounting tasks and in adapting established practices to assigned work. Complete work is reviewed by supervisor(s) for accuracy, adherence to the established procedures and deadlines.
    Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected)

    The incumbent will perform the following duties:

    Administer the E-Imprest system, Ensure proper implementation of financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations and attach necessary supporting invoices or receipts of payments and payment authorizations.
    Record all expenses and receipts in the e-imprest and reflect it in the GSM in a timely manner. Monitor the unposted items in the cash book and take necessary steps to clear them in coordination with Global Service Center (GSC).
    Initiate, verify and process financial transactions and payments for WRO office and sub-offices related to staff and non staff costs, purchase orders, local purchases, etc, based on authorizations received from EMRO and GSC. Process e-imprest transactions and monitor imprest GL’s including processing and reviewing of purchase orders for services – Imprest, DFC’s, GES snd other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
    Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbook on a monthly basis
    Follow up on the transfer of program funds and award budgeting GSM workplans.
    Monitor awards expiry dates, alert responsible staff, and initiate action for expenditure batches. Review and follow up on encumbrances and unapplied receivable balances, process and monitor revisions of amounts vis-à-vis award distribution by SO/OWER
    Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates,
    Prepare financial tables, special reports and other ad-hoc reports. Initiate correspondence and answer queries related to area of work.
    Replace and assist other colleagues in the team and perform other related financial and administrative duties as required

    Achievement Activities Include:

    Clean statement of account are submitted to Budget and Finance Office, EMRO, through maintaining internal expenditure control systems which ensures completeness of required documentation/approvals/clearances.
    Funding/budgeting problems are identified and reported, discrepancies are reported to project managers and alternatives to ensure alignment and compliance with business rules and financial practices.
    Financial records are monitoring systems are maintained to record and reconcile expenditures, balances, statements and other data for day to day transactions. Updated and well maintained financial filing systems and records (electronic and hard copies).