Jobs Kenya

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  • Director, Compliance, Procurement Contracts and Grants

    Director, Compliance, Procurement Contracts and Grants

    Key Roles and Responsibilities

    Compliance Functions

    Works with the COP and HQ to develop a targeted, risk-based, and coherent annual compliance review plan, disseminates the plan to management and core operations teams and ensures strict adherence/implementation of the plan within the stipulated timelines
    Reviews various areas of AFYA Jijini transactions and operations including grants, procurement , Finance , IT , HR as determined by the risk assessment and for conformity and compliance with policies, US Government Auditing Standards and USAID rules and regulations generally accepted accounting principles, as applicable.
    Work with the program teams to ensure compliance with any other donor requirements e.g. Family Planning compliance, Environment compliance and reporting requirements.
    Work with HQ and program team to draft and prepare donor requests for approvals
    Provide expert advice and timely guidance/analysis on USAID rules and regulations, applicable contract clauses, etc.
    Ensures that all audit/compliance findings are tracked and is responsible for monitoring implementation status by the various managers, and will report on implementation status on a regular basis

    Sub Grants

    Provide oversight to the Grants and Sub Contracts Manager in his/her functions
    Induct all sub grantees on USAID rules and regulations and other compliance related matters.
    Carry out periodic spot checks on a sample of sub awards for compliance with sub award agreements, financial reporting, and internal controls and recommend improvements as needed.
    Carry out end of project audits for a sub awards.
    Participate in the process of external audits and assist with follow-up and closure of audit findings.
    Work with the Grants and Sub Contracts Manager in finalizing the RFAs
    Work with the COP in seeking the various CO’s approvals for RFA publications and other needs per Grants Manual
    With the Grants and Contracts Manager lead the Grants Selection Process and approve all the necessary documentations for sharing with HQ
    Lead the Monitoring of the sub grantees on their implementation
    Review and develop documentation for seeking approvals for extension or increased funding for all sub grantees where necessary

    Sub-Contractors Functions

    Plan for supervision and monitoring of all the sub contracts on the compliance issues
    Provide oversight of sub-contract management, close out, termination, etc.
    Provide oversight of sub-contract annual performance assessment and reporting
    With the COP and DCOP, reviews the SOW of all the Sub contractors at the time of extension or termination of the sub contracts
    Lead compliance visits to the Sub Contractors

    Internal Control Testing

    Review the adequacy and provide recommendations on the internal control system with regards to procurement; management of supplies and equipment; fixed assets; advances; cash and bank controls; Information technology; participant training; human resources; budgeting; travel and advances.
    Review accounting records for adequacy of documentation, safety and ease of availability.
    Design and implement an appropriate monitoring schedule to verify the accuracy and validity of planned payees and training participants. Conduct spot checks at training courses, meetings and other payment sessions to confirm that the recorded participants agree with the actual numbers among other audit objectives.
    Ascertain accuracy of financial reports submitted by AFYA Jijini. Periodically review financial reports submitted for accuracy – both internal (management accounts/reports) and external (donor reports & financial statements
    In conjunction with the HQ conduct investigations related to suspected fraud, ensuring timely completion of investigations and proactive status updates with key stakeholders, while maintaining confidentiality

    Reporting and Communication

    For all internal audit assignments and compliance reviews carried out, prepare concise reports detailing finding, risk and recommendations. Ensure that there are management comments solicited for every condition and recommendation given.
    Carry out follow-up exercises to ensure that all recommendations made during the internal audit exercises are implemented and if necessary organize for training to fill any gaps
    Support Institutional learning, capacity building and strengthening risk management and compliance
    Serve as an expert on applicable policies, procedures, rules, and regulations
    Develops an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.
    Organize and conduct regular internal orientations to staff on IMA policies e.g. fraud policy, whistle blower policy, conflict of Interest and USAID rules and regulations as well as any policy changes/updates.

    Risk Management

    Develop, update and follow up of the risk matrix for an improved control environment and reduce exposure.

  • Senior Advisor, Staff Safety and Security

    Senior Advisor, Staff Safety and Security

    Department: Operations/East Africa Regional Office
    Band: 11
    Reports to: Deputy Regional Director (DRD)/MQ
    Location: East Africa Region (EARO)
    Job Summary: The CRS/EARO region, is comprised of 6 Country Programs (CPs) – Ethiopia, Kenya/Somalia, Sudan, South Sudan, Tanzania and Uganda; EARO has a total FY18 budgeted program value of $206 million. While several EARO countries are among the most stable in Africa, others are entangled in violent conflict and political instability, consequently impacting the stability and security of the region. The Republic of South Sudan and Somalia continue to face considerable conflict and civil war. Increasingly, pockets of unrest have been breaking out in certain parts of Ethiopia.
    You will provide Safety and Security technical solutions to the EARO region and country programs for strategic planning, program design in staff safety and security areas, and design of monitoring and evaluation systems including the provision of training to staff. The Advisor leads the development of agency standards and strategies for Safety and Security and guides the region on their implementation. Collaborates with relevant national and international security agencies and providers, through relationship building, information sharing representation and advocacy.
    Job Responsibilities

    Security Operational Leadership:

    Provide technical leadership and coordination to EARO CP teams to ensure that appropriate security systems and procedures are in place and are fully operational.
    Provide international, Regional and local security intelligence, expertise, as well as strategic and technical input to all EARO CPs in the development and management of all Safety and Security Plans.
    Improve and drive the threat assessment and risk analysis process; carry out regular threat and vulnerability assessments, review and monitor compliance, and amend working procedures accordingly. Ensure that all staffs are aware of any changes in the security situation.
    Develop information systems to provide analysis of potential threats to CRS programs.
    In close collaboration with the EARO DRDs/and Technical Advisors , assist the EARO CP’s in developing appropriate Safety and security plans for program design.

    Technical Assistance:

    Liaise with other members of the CRS global security community and security staff from peer agencies for additional sources of technical or training assistance, best practices learning, etc., Provide training and technical assistance to EARO CPs on security management decisions and processes, including supporting security threat assessments and risk reduction workshops.
    Advise Regional Director and DRD/MQ on EARO-level security management decisions, policies and practices. monitor open sources and cultivate personal sources of information, news and analysis around safety and security trends in the region; share relevant informational items with regional and CPs senior management and the HQ Safety and Security Director.
    Review, improve and adjust CRS staff tracking systems as necessary and monitor staff compliance.
    Carry out regular threat and vulnerability assessments, and amend working procedures accordingly. Ensure that all staffs are aware of any changes in the security situation.
    Conduct initial security assessments before the opening of new CRS offices/programs, monitor CRS safety portal to ensure Country Programs SoPs, constant companions and other relevant security and safety documents are updated and disseminated .
    Interface with country-level security committees, staff and key contacts from other agencies to update FSPs. Carry out regular assessments to review and monitor compliance.
    Conduct initial security assessments before the opening of new CRS offices/programs and assignment of staff to a country.
    Systems, Organizational Development and Staff Capacity-Strengthening:
    Support CPs in the recruitment and development of Managers involved in Staff safety and Security.
    Maintain and facilitate virtual regional country level security point persons. Organizing and participating in relevant learning events for relevant staff.
    Assist CPs in the definition of roles and responsibilities for staff Security for organizational/departmental efficiency and staff performance accountability.

    Key Working Relationships:

    Internal: EARO Regional Director, EARO Deputy Regional Directors, EARO Country Representatives; EARO regional technical advisors;, HQ Safety and Security Director, ERT Security RTA, and General Services Officer.
    External: international and local partner NGOs, US, local Catholic agencies, US Embassy RSOs within the region; contracted security service providers, security officers of other international NGOs operating in EARO

    Qualifications:

    MSc. or equivalent degree required
    Formal technical training in security and safety is a plus. Past management roles with INGOs in unsecure environments is a plus;
    Excellent interpersonal, negotiation and advocacy skills. Ability to lead by influence and knowledge, rather than hierarchical authority.
    Ability to transfer knowledge and provide technical assistance, training, within an adult learning framework to CPs.
    Ability to get along with a diverse group of people, provide exceptional customer service while managing multiple priorities.
    Knowledge and appreciation of the Catholic Social Teachings and their application to relief and development work. Adherence to the CRS values-based behaviors.
    8 to 15 years of relevant working experience in an advisory or management role, contributing to or managing projects in multiple regions- preferably in East Africa; including safety and security.
    Previous relevant experience in a regional or complex country advisory role required.
    Knowledge, or ability and willingness to learn CRS management and program tools and frameworks, adhere to all CRS policies and guidelines.
    Mental/Physical Requirements: Approximately 50-60% travel, primarily within East African countries, and sometimes in remote areas with minimal amenities; often with short notice.
    Agency-wide Competencies (for all CRS Staff): These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
    Serves with Integrity
    Models Stewardship
    Cultivates Constructive Relationships
    Promotes Learning

    Language Required: Must be fluent in written and spoken English, Arabic is a plus.
    Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

  • Human Resources Intern

    Human Resources Intern

    PPA is looking for an HR Intern to handle a variety of personnel related administrative duties. Your role is to act as the liaison between the CEO, Business Executive Officer and other HR staff and outsourced employees to ensure smooth communication and prompt resolution of all queries. You will also support the daily HR activities and assist in coordinating HR policies, processes and relevant documents.
    We are looking for someone who is a self leader who is looking for growth in their HR career. The desired candidate should be show an eagerness to learn and engage with their work and take an active role in everything that they do.

  • Sales Executive

    Sales Executive

    Salary: Commission with attractive incentives and allowances
    Responsibilities

    Directly selling and marketing loans against Logbook to prospective clients in the market
    Building relationships with existing referral sources and cultivate new referral sources both internally and externally
    Working closely with Team Leader in arranging activations for new acquisition of clients
    Ensuring the best in terms of quality of sales
    Regularly providing feedback to the Team Leader on the acceptance of the product

    Qualifications

    25 years and above
    Minimum qualification of a KCSE, additional qualification will be an added advantage
    Well presentable and a good communicator
    Ability to persuade and close sales
    Team player with excellent interpersonal skills
    Requires minimum supervision
    Previous experience in sales with a proven track record is an added advantage

  • Waiters & Waitress

    Waiters & Waitress

    Job Responsibilities

    Explain how various menu items are prepared, describing ingredients and cooking methods
    Inform customers of daily specials, making recommendations upon request
    Serving & Clearing dishes, making sure the crockery is clean & polished before use
    Assist in inventory for crockery, cutlery, linens etc for the restaurant
    Be responsible for your own work station and for your own uniforms
    Responsible for coordinating entire station and communicating with front- and back-of-the-house personnel.
    Process guest orders to ensure that all items are prepared properly and on a timely basis
    Observes diners to ensure that guests are satisfied with the food and service
    Preparing totals bills and accepts payment or refers guests to cashier

    Requirements

    Degree/Diploma/Certificate in Hotel, Tourism or Hospitality Management
    Minimum KCSE Grade C+
    Must be an excellent communicator. Fluency in English is a must
    At least two years experience in a similar position

  • Design Lead

    Design Lead

    Period: 2nd May – 21st December, 2018 (Full-time)
    BACKGROUND
    The Displacement Unit (DU) is an extension of the MSF Nairobi Unit. It was created as part of OCBA’s specialization plan for the decentralized units, a strategy to improve the quality of the OCBA operations by placing diverse capacities in regional hubs. The DU aims at identifying operational chal-lenges and needs in the field, and at promoting and setting up innovative and multidisciplinary projects at the heart of the Nairobi humanitarian hub.
    With a particular focus on the support of displaced populations, the DU is continually engaging with a range of local and international partners to develop a dynamic network of expertize in the field of innovation and humanitarian healthcare provision. Ongoing projects include the development of an ICT based platform for remote healthcare provision in Jordan, the assessment and diffusion of non-standard ideas implemented in the field, and coordination of a toolkit design for decentralized medical activities.
    OBJECTIVES OF THE POSITION
    This position is the focal point for initiation of DU projects and the motor of creative thinking in the DU. Hierarchically, this position reports to the Head of the Displacement Unit.
    More specifically the ‘Design Lead’ should:

    Plan and carry out identification of needs, problem framing and concept envisioning through engagement with staff from missions, decentralized units, and departments at headquarters;
    Catalyse innovative thinking amongst the DU team and MSF staff;

    KEY RESPONSIBILITIES AND TASKS
    The focal point for the initial project phases and the motor of creative thinking in the DU must:

    Lead the initiation and planning of the projects that have been assigned to him/her
    To organize and facilitate the assessment/identification of operational needs through emergent dialogue and multi-disciplinary workshops, at the DU, in the field and in headquarters;
    To articulate findings, conceptualize and propose new projects, together with the DU team
    Apply context-appropriate and innovative methodologies
    Deliver tangible outcomes (visualizations, simple reports/presentations)
    Participates in the planning of the Displacement Unit and ensures adequate reporting and rep-resentation
    Participates in the general medical and logistic meetings at OCBA and in meetings of the MSF innovation club
    To transmit capacities to DU staff while cementing capacities within the current processes:
    Support the DU team with programmatic and creative skills
    Engage with external actors working on similar topics or initiatives, setup and maintain a net-work related to this function and participate in related events
    Maintain a database of ideas and champion the most relevant ones internally or externally when appropriate

    EDUCATION AND EXPERIENCE

    University Degree in Industrial design, social sciences (e.g. ethnography) or other relevant degree
    Experience with MSF or other humanitarian organisations
    Experience with management of innovation processes, research and design of interventions in the public/global health domain
    Fluency in English, French – Knowledge of Arabic language will be an asset
    Familiarity with business model/service design
    Experience with MSF or another humanitarian organization
    Mentoring experience
    Visual/graphic design skills

    REQUIRED COMPETENCIES

    Multidisciplinary and cross-cultural communication
    Teamwork, enthusiasm and high motivation
    Process and strategic orientation
    Systemic problem solving (systems/design thinking)
    Autonomous, proactive self-management
    Experience and comfort in low-resource settings (accommodation and travelling)
    Knowledgeable in the international humanitarian context
    Behavioural flexibility
    Planning and organization

    Results and quality orientation TERMS AND CONDITIONS
    Period: 2nd May – 21st December, 2018 (Full-time)
    30% travel to the field
    Salary: 3,328,598 KES per year; secondary benefits according to OCBA Nairobi policy

  • Communications Internship

    Communications Internship

    About the role
    We want to change the way people look at work, being employed, their careers, running companies and team work.
    We have reached 200 organizations across East Africa, but we can do more!
    You will design and implement our communications activities to drive edge engagement and positioning with diverse stakeholders. You will lead conversations that inform our product launches, events, gathering industry trends and other activities. You will seek, build and maintain relationships that promote our work across East Africa.
    Responsibilities

    Drive awareness and remembering of edge
    Create an integrated communications approach
    Drive Social media presence
    Create and implement plan for social media presence relevant to edge’s why, how and what
    Drive conversations and respond to audience accordingly
    Identify newsocial media channels where edge can position itself
    Constantly seek opportunities in the fast changing social media world for edge to tap
    Develop and implement campaigns
    Create and drive different campaigns around edge work to drive awareness and engagement with our brand and ideas
    Identify and approach relevant partners for co-branding of campaignsedge thought leadership
    Capture the impact of our work and approach and make sure potential clients and partners can access our stories
    If you love writing, put your skills into practice by contributing to our blogs
    Research and compile relevant content for our newsletter
    Design and send newsletters to diverse stakeholders
    Support candidate engagement for our recruitment services
    Coordinate with the delivery team in receiving candidate feedback after the close of every recruitment process
    Conduct an analysis of the data and make recommendations to the delivery team for candidates experience improvement
    Continuously improve the feedback mechanism to ensure we are gathering relevant and valuable data (survey etc.).
    Support market research on targeted talent profiles, career preferences, salary industry levels, latest recruitment channels etc.
    Position edge in and through events
    Research on the best audience for edge events in collaboration with the event planning team
    Manage communication with all edge events participants – invitations, RSVPs, event updates etc
    Identify and recommend various events where edge can position itself – by attending as speakers, panellists or participants
    Help edge team members represent edge confidently
    Be edge’s ambassador in various events and forums, drive lead generation.
    Implement edge employer brand
    Design and implement strategies to position edge as the preferred employer in the talent management space
    Manage edge employee satisfaction process – running surveys, consolidating feedback
    Collaborate with the office management department to ensure our workspaces reflect who we are

    Who we are looking for:

    You are excited about connecting people with the bigger picture of their organizations
    You love the idea of improving workplaces, organizations, teams and careers around East Africa.
    You have a degree in communications, journalism or other relevant field
    You keep yourself updated on global trends and activities.
    Proven record of content created (blogging, social media campaigns etc
    You have seen the potential of social media to drive business results and want to roll up your sleeves to do the same
    You have had at least 6 months working experience (internship or fulltime volunteer experience does count)
    Your friends talk about your vibrancy and your natural ability to connect with people
    You attend networking events and manage to get meaningful contacts and follow-ups
    You are excited about working in fast growth environments and don’t require many structures to create something wonderful
    You are highly organized
    Excellent written and oral communication
    You have organized and managed events – especially handled participants communications
    Past experience using diverse social media channels to drive key messages to different stakeholders
    Proficient in WordPress,MailChimp, Excel, Word and PowerPoint, Google Drive and other relevant tools. Web and graphic design skills come in handy!
    You make a difference to people around you and our society
    You thrive in a start-up environment, where things are constantly changing. You get bored where one month is the same as the next
    You are happy to organize your work independently; you are resourceful and can create lots of value with small budgets

    Why join edge?

    Because we’re transforming the world of work in Kenya and globally.
    Experience the start-up world and leave your mark in a young ambitious organization
    Work in an international team with a high commitment to teamwork and learning
    You will report to the founders and be included in exciting strategic conversations
    Join flexible and passionate people that value your talents!

    Logistics:

    Work from our Waiyaki way office
    It is highly preferred that you use your own laptop
    edge is a young company, be prepared to deliver with limited resources
    We provide a stipend for the internship

  • Manager Africa, GEF Project Agency

    Manager Africa, GEF Project Agency

    Job description
    Position Summary
    The Manager Africa, provides overall support to the CI-GEF Project Agency for the development, implementation, monitoring, and reporting of GEF projects in Africa, implemented through the CI-GEF Project Agency. The focus will be on Capacity Building Initiative for Transparency (CBIT) projects. Currently these are being developed for Kenya, Tanzania, Uganda, Liberia, Madagascar and Rwanda, but additional CBIT projects are expected. The Manager will furthermore support other CI-GEF Project Agency projects in Africa as required. This position will work with in-country partners including government agencies, CI field programs, partner NGOs, consultants or other entities and stakeholders.
    Responsibilities

    CI-GEF Project Development
    In Close Collaboration With CI-GEF Project Agency Staff
    Support the review of project concept ideas and Project Identification Forms (PIFs).
    Support capacity and risk assessments of executing agencies.
    Provide guidance to the executing agencies during the Project Preparation Grants (PPG), including: organizing PPG kick-off meetings; providing relevant documents; reviewing
    contracts, procurement packages, workplans, budgets, and progress reports.
    Support the review of Project Documents (ProDocs), including review of Environmental and Social Safeguard plans, budgets, and others as needed.
    CI-GEF Project Implementation, Monitoring and Evaluation
    In Close Collaboration With CI-GEF Project Agency Staff
    Review annual workplans and budgets.
    Review quarterly progress reports and budgets.
    Review yearly Project Implementation Reports (PIRs).
    Review procurement packages and contracts.
    Monitor co-financing.
    Support project finalization processes.
    Perform field visits when required.
    Capacity Building
    In Close Collaboration With CI-GEF Project Agency Staff
    Conduct/Support capacity building activities for Executing Agency staff and key partners, including training on Environmental and Social Safeguards, GEF project cycle, financial processes and requirements, procurement, budget preparation, contracting and granting.
    Support the preparation of capacity building materials.
    Other duties as assigned by supervisor.

    Working Conditions

    This position will be based in Nairobi, Kenya.
    National/international travel up to 25% of the work time.

    Required
    QUALIFICATIONS:

    Bachelor’s degree in environmental science or related field.
    At least 4 years of experience working with project/program design, implementation, evaluation & monitoring in the areas of environment, conservation and/or development.
    Demonstrated experience with the implementation of projects in Africa.
    Demonstrated experience with the implementation of projects and programs funded by public donors.
    Some knowledge of the GEF and its functioning.
    Demonstrated ability to think critically and synthetically across fields and topics.
    Strong ability to work independently and/or remotely, while maintaining productivity.
    Experience in cross-cultural consultation, training, capacity building and collaboration.
    Demonstrated ability to work in team environments and cultivate productive partnerships across a diversity of stakeholders.
    Demonstrated ability to deliver high quality products subject to strict deadlines.
    Excellent English oral and written communication skills; including public speaking.
    Excellent team player
    Excellent computer skills, including but not limited to MS Office (Word, Excel, and Power Point).

    Preferred

    Experience designing and implementing GEF projects.
    Adaptive management skills.
    Conflict resolution skills.
    Working knowledge of French.

  • Chief Technical Officer

    Chief Technical Officer

    Job description
    Chief Technical Officer – Improved cookstove social enterprise – Kenya
    A leading manufacturer and distributor of improved cook stoves is searching for a CTO, based in Kenya. Improved cookstoves reduce smoke and use less wood than open fires, improving both the health and finances of families, but also reducing pressure on woods and forests. The company operates across East Africa and is looking for an experienced Chief Technical Officer.
    The role:

    Manage the technical operation of the factory.
    Manage engineers, testing, maintenance and workshop staff.
    Work closely with designers, market research, QC and factory management.
    Develop manufacturing processes and procedures.
    Design and produce custom factory equipment.
    Oversee initial production of new products

    The candidate will be experienced in:

    Sheet metal fabrication techniques.
    CNC equipment.
    jig and fixture design.
    Launching production lines.
    Developing consumer products.
    Working in Africa.

    The package:
    The challenging role will offer the ideal candidate a highly competitive salary based on their previous experience. Furthermore, it will allow you to truly contribute to a company’s future expansion, holding a highly responsible role with an expanding global producer.