Jobs Kenya

Job Experience: Experience of 8 years

  • Regional Health, Safety and Security/ Operational Manager – Sub Saharan Africa

    Regional Health, Safety and Security/ Operational Manager – Sub Saharan Africa

    This job may be based in Mogadishu or Nairobi with 50% travel to Hargeisa.
    The Role:
    The Regional HSS and Operations Manager will ensure that existing and forthcoming projects within the Sub Saharan Africa portfolio are delivered at a minimised level of exposure to risk. The primary focus of this role will be on supporting the delivery of our Somalia based projects. Project delivery in the region involves the deployment of consultants to deliver training courses, workshops and mentoring.
    In Somalia our work aims to promote security in Somalia by working with the Federal Government of Somalia and the regional administrations. Aktis provides support to security agencies in Mogadishu to improve coordination mechanisms for effective security operations. In addition, our work looks to improve security coordination at the Federal Member State level to support the country’s regional security mechanisms envisaged in the National Security Plan.
    The Operations Manager will manage the security, operations and logistics of all our projects in the region, with support from in-country project management teams, and in coordination with the Programme Manager and Coordinator. In Somalia, this role will extend to include operations: finance, logistics and procurement.
    Region wide responsibilities:

    Review daily and weekly news and information reports to inform evaluations of levels of threat to projects and project teams;
    Maintain information exchange networks with organisations working in the same region to inform evaluation of threat levels;
    Implement and manage any changes of security profile as a result of intelligence;
    Review and update current Health, Safety and Security policy, implementing recommendations falling out of the review in agreement with management;
    Update and communicate incident response and management procedures;
    Perform due diligence and quality assurance reviews of subcontractors, building their capacity where necessary to improve services;
    Respond appropriately to any HSS incidents in line with Aktis Incident Management protocol;
    Identify and evaluate external trainings (HEAT or specialised trainings); assist teams in booking trainings; maintain high standards of staff training. Maintain a log of all HEAT trained staff;
    Deliver HSS inductions to project personnel;
    Develop policies for providing psychosocial support, gender-sensitive security advice and response to sensitive or personal issues;
    Set and Maintain HSS standards for Aktis field programmes, reporting changes of risk to the senior management team, and contribution to the risk management committee;
    Ensure that the Aktis crisis management systems are established and practiced through “Desk top” exercises, in accordance with the prevailing threat environment for the country/region;
    Perform visits to existing projects to ensure policy and procedure is adhered to, providing training, and scope out new locations to advising on measures of mitigation;
    Carry out investigations and make recommendations for changes into incidents and issues.

    Somalia specific:
    In addition to the above, the Somalia specific role will include the following operations management requirements: finance, logistics and procurement.

    Act as in-country security focal point and delegate this task as appropriate when not in country.
    Manage the in-country cash flow and payment of suppliers.
    Oversee the day to day logistical requirements of the programme.
    Act as focal point of contact for local partners and suppliers.
    Manage local or international procurement in line with budget according to an agreed procurement process.
    Support in general management of local and international consultants as required by Programme Manager

    Requirements:

    Applicants should have significant in-country experience operating in FCAS, with country experience of Aktis project deployment countries favourably viewed, but not essential.
    8+ years in international development, aid or other related work in an operational support role. Of this, 5+ years where Safety and Security formed a major part of your responsibilities.
    Demonstrated ability to deliver security advice at the strategic level, and prepare well written security documentation.
    Certification in Management of Risk or qualification through a recognised body such as The Institute of Risk Management will be beneficial. Academic qualification in the management of risk and/or security will also be well received.
    Experience financial administration functions such as managing procurement processes;
    Experience managing local contractors and suppliers

    And ideally have:

    Experience in project management;
    Experience in working for an international organisation;
    Coordinated and/or contributed to the design of technical and commercial sections of proposals/bids.

  • HR Business Partner

    HR Business Partner

    Job Ref No.HR/022/1
    Division: Human Resources
    Reporting to: Director Human Resources
    Position Scope: The overall responsibility of the Human Resources Business Partner will be to offer effective end to end HR solutions and support to the Divisions and Business Units assigned.
    Ensure alignment of business objectives with the employees in assigned business units, serve as the Human Resources Advisor to Business on Human Resource – related matters, effectively participate in the delivery of the HR strategy, be the change agent and serve as the Employee’s advocate.
    Key responsibilities:

    Work with Divisional leaders to drive the development of organizational capabilities, behaviours, structures and processes that support the business strategy and objectives.
    Support line management in forecasting and planning workforce requirements and development of talent pipeline in line with the unit/business strategy.
    Drive the people processes (performance, talent management and employee relations) to ensure that employees’ level of performance, engagement and capabilities meet current and future Bank needs and standards.
    Ensure Succession Management within the assigned business units.
    Build and equip line managers with appropriate HR tools and knowledge to effectively manage their staff in line withBank plans.
    Embed a performance management culture within the business area as a means of driving business improvement and cultivating high-performing culture within the Bank.
    Provide guidance on change management initiatives relating to organisational / departmental restructures / job role design / outsourcing / redundancy situations in order to improve cost and efficiency.
    Work closely with other HR team members to develop and implement best practice HR strategy, policies, programs and initiative that enhance overall business performance.
    Ensure continuous self-development on knowledge of legal requirements related Human Resource management thus reduce legal risks and ensure compliance to the Bank’s and Legal requirements.
    Analyse Human Resources trends and related data to develop effective interventions for business.
    Champion implementation of talent developmental plans to improve organisational performance and ensure business continuity.
    Represent HR Division during Divisional strategic and implementation sessions in order to understand the relationship between business strategy and the HR strategy.
    Responsible for exceptional HR service Delivery for business units assigned and their day to day support.
    Ensure adherence to the HR Policies, Procedures, Labour Laws and the Constitution.
    Effective use of Human Resources information on the day to day operations in the Bank to ensure sound decision making for business success.
    Effective management stakeholders.

    Qualifications

    A University Degree in Human Resources or Social Science field from a recognised university
    Higher National Diploma in Human Resources or relevant Certification in Human Resources.
    A Masters Degree in a business related field will be an added advantage
    Full member of IHRM and with current practicing certificate
    Eight (8) years’ experience in HR of which five (5) years must have been as a HR generalist/HR Business Partner
    Experience in Banking /Financial Sector will be an added advantage
    Proven business acumen
    Extensive knowledge of HR best practices and hands on experience with regard to Recruitment & Selection, Learning and Development cycle, Performance Management Cycle, Talent Management and Employee Relations
    Experience in implementing organisation change initiatives
    Experience in implementation of HR Strategy, policy and programs
    Ability to engage, inspire and influence
    Excellent interpersonal , team management and communication skills
    Excellent Stakeholder /Client management skills
    High levels of Emotional Intelligence
    Counselling Skills
    Financial literacy
    Experience in working with HR Systems such as HR Oracle
    Computer Literacy

  • Regional Deputy coordinator Program Support Officer

    Regional Deputy coordinator Program Support Officer

    Job Description
    OVERALL PURPOSE
    The ReDSS Regional Deputy coordinator will be responsible for supporting ReDSS members and partners in the region on solutions programing, knowledge management, capacity development and learning. The deputy coordinator will be acting coordinator when required and will represent ReDSS members in relevant fora and coordination mechanisms
    KEY RESPONSIBILITIES
    Program support :

    provide high quality support on program development and design, solutions outcomes monitoring and learning
    Provide strategic and programing support to ReDSS members and partners in developing and using solutions programmatic tools to ensure high quality solutions
    programing for displacement affected communities in Horn and East Africa
    Support the use of ReDSS solutions programmatic tools and online dashboard
    Lead and facilitate processes to inform real time learning and support iterative decision making in solutions programming
    Facilitate cross countries program learning based on ReDSS learning strategy principles (collaborative, adaptive, iterative and locally-led)
    Support members to invest in community engagement processes and 2 ways communication to improve community ownership and our collective accountability
    Support partners to put in place longitudinal system to capture and monitor impacts and intentions of displaced people over time
    Initiate and support cross countries/ regional learning between members and partners
    Bring governments, humanitarian and development actors together to discuss collective outcomes and invest in joint programing and learning
    Convene ReDSS internal and external partners on a regular basis to discuss solutions programing and use findings and evidence from Solution analyses and research to inform better programing

    Knowledge management and capacity development

    Lead and coordinate knowledge sharing activities between countries and actors at national and regional level encompassing both real time learning and longer term lessons learnt processes
    Facilitate workshops to promote cross-learning and carry out dissemination of ReDSS learning tools as appropriate
    Integrate a flexible, collaborative and iterative learning approach into ReDSS activities
    Lead the development of high quality case studies on lessons learnt from measurement of impact, sectorial/thematic issues and analysis of actions based on ReDSS learning framework, including learning from failure
    Support ReDSS training roll out
    Lead and coordinate Solutions analysis in different countries in the region (secondary collection of durable solutions data, analyses of humanitarian/development strategies, policies and legislation etc.) and the production and dissemination of quality reports.
    Lead dissemination and uptake of solutions analysis to support better durable solutions programming and policies in the region
    Support the coordination and management of research initiatives in line with ReDSS operational research priorities

    Representation and ReDSS deputy role

    Represent ReDSS with a diverse range of governments, humanitarian and development actors, UN agencies, private sector and academia
    Represent ReDSS in high level meetings and forum at regional and global level
    Acting ReDSS Coordinator when required

    Management

    Ensure strong leadership and clear communication of vision, strategies, procedures and guidelines and that ReDSS strategy is delivered with high quality
    Ensure ongoing management and support to facilitate compliance, adequate procedures and processes, timely and quality implementation and appropriate budget management and cost efficiency
    Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality controls
    Ensures the development and implementation of an effective MEAL system that measures the relevance, use and impact of ReDSS work
    Ensure internal information sharing and coordination among ReDSS members
    Line management responsibility: performance management and staff development of staff under his/ her supervision and ), including oversight of recruitment processes alongside ReDSS Coordinator

    ABOUT YOUIn this position, you are expected to demonstrate each of DRC’ five core competencies:

    Striving for excellence: You focus on reaching results while ensuring an efficient process.
    Collaborating: You are a strong networker and enjoy working with many different types of stakeholders, you involve relevant parties and encourage feedback.
    Taking the lead: You take ownership and initiative while balancing the role of advisor and leadership
    Communicating: You write and speak effectively and honestly and display political and cultural sensitivity, including ability to adapt well to local culturesDemonstrating integrity: You act in line with our vision and values

    Education:Advanced University degree in social studies, political science, program management, international relations, international development or relevant field
    Experience and technical competencies:

    Minimum 8 years of experience in similar positions involving programme planning, monitoring and complex grants management with a consortium of partners Strong
    knowledge of the socio-economic and political dynamics of East and Horn of Africa region; more specifically on displacement, with a demonstrated ability to manage politically sensitive contexts
    Demonstrated ability to work in a multicultural environment and establish effective working relationships, both within and outside the organization

    Required skills

    Strong analytical and writing skills with proven experience in producing high quality programs and lessons learnt tools with ability to present complex information in a simple and accessible manner
    Strong programme and grant management skills
    Solid experience in capacity development of a wide range of actors including adult learning, mentoring and coaching, training of trainers and impact monitoring of capacity development activities
    Strong experience in translating evidence and research into programming guidance
    Proven experience and strong interest in supporting community engagement and accountability processes
    Excellent coordination, inter-personal facilitation and communication skills to build trusted relationships with a wide array of humanitarian and development partners, donors,
    Government agencies, etc
    Good IT command, close familiarity with the maintenance and management of template-style websites and experience of applying ICT (information communications technology) to knowledge management
    Flexibility, proactive engagement, ability to work under pressure and to demonstrate high tolerance for change, complexity and unpredicta

    Languages:Fluent in spoken and written English

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  • Deputy Team Leader Learning Analyst

    Deputy Team Leader Learning Analyst

    The Learning and Monitoring Programme Somalia (LAMPS) is a three-year programme of monitoring, evaluation, learning and consultancy services contracted to Integrity by the UK Department for International Development (DFID), supporting DFID’s Somalia Monitoring Programme II (SMP II) of which it is a component. Integrity, in consortium with Altai Consulting, delivers LAMPS in each of Somalia’s federal regions from a central delivery hub in Nairobi, Kenya. LAMPS works across DFID’s development portfolio in Somalia, helping ensure greater accountability, better risk management and improved understanding of, and learning insights from, programme performance.
    Role Summary
    The Deputy Team Leader (DTL) is responsible for coordinating the delivery of the third-party monitoring verifications, leading the integration of third-party monitoring, digital platform and learning inputs in the production of verification summary reports, data analysis dashboards and associated learning products. They will design and administer clear processes for delivering these products, fostering an effective, efficient and collaborative approach across the different functional teams. The DTL will be required to coordinate the activities of LAMPS workstreams – to identify efficiencies and ensure learning is applied across the team.
    The DTL will report to the Programme Management Unit will be actively involved in the implementation of LAMPS strategy as agreed by the LAMPS Governance Board. They are line-managed by the Team Leader. They line-manage the Third Party-Monitoring Managers and as required STTA. They will represent LAMPS TPM verification activities at meetings with DFID teams and their implementing partners and key stakeholders.
    Activities The Deputy Team Leader will be responsible for:
    Management of TPM Verification Workstream (55%)

    Lead the coordination of inputs from third-party monitoring, digital platform and learning personnel in the production of timely, high quality third-party verification deliverables.
    Participate in regular meetings with the Team Leader and Monitoring and Evaluation Technical Assistance Adviser to strategy coordination, integration and cross-pollination of workstream activities and deliverables; managing the operationalisation of this strategy.
    Review, design and adapt delivery and resourcing plans on a regular basis to optimise workstream activities and performance.
    Develop and improve systems for managing the flow of communications, data, analysis and learning between the different technical areas that contribute to the delivery and coordination of the TPM verification and learning workstreams.
    Review and quality assure all TPM verification workstream deliverables; including, but not limited to, verification data and analysis, verification summary reports, Aqoonta/digital platform updates and releases, and related TPM learning reports.
    Identify Short Term Technical Assistance needs for the TPM verification workstream; developing terms of reference, managing their activities and quality assuring their outputs.
    Providing technical guidance, as needed, to the design, delivery, analysis and reporting of monitoring, capacity building, and learning activities, including leading on programmatic activities as required.
    Assist the Programme Management Unit in coordinating inputs from the TPM verification workstream into learning and general programmatic deliverables (annual reports).

    Learning of TPM Verification Workstream (15%)

    Lead internal and external learning processes, reporting and events for the TPM verification workstream.
    Ensure learning from internal processes and external sources are shared, reviewed and actioned by the workstream team; incorporating this learning into specific trainings and embedding changes in workstream processes and practices.
    Ensure TPM learning activities are coordinated and complement the learning activities of Monitoring and Evaluation Technical Assistance and In-field Financial Review workstreams.

    Personnel Management (15%)

    Day-to-day programme line management of the Third Party-Monitoring Managers and as required STTA; ensuring that their tasks are understood and executed to a high quality in timely manner.
    Identify and address capacity development priorities for the TPM verification and learning workstream personnel, raising any additional resourcing requirements with the Programme Management Unit.
    Provide ongoing professional development mentoring to the LAMPS programme personnel, including enhancing M&E capacity of all personnel, strategies for learning and management.
    Develop and cultivate a ‘one team’ ethos across the workstreams of the LAMPS programme team; fostering a collaborative, constructive team ethos with an emphasis on flexibility, problem solving and effective communication with all parties.

    Client and Partner Management (15%)

    Represent LAMPS, including deputising for the Team Leader when required, at meetings with DFID and key stakeholders such as government, bilateral and multilateral agencies, and DFID Somalia’s Implementing Partners.
    Provide inputs into LAMPS collective understanding of the DFID-Somalia portfolio and IPs, contributing to the database of contacts, profiles and activities.
    Support the development and implementation of communications strategy for LAMPS.
    Be an ambassador for LAMPS in the broader DFID and IP community in Kenya and Somalia.

    Skills and competencies
    The right candidate will have:

    Bachelor’s degree in international development, social science or a related field from an accredited academic institution, master’s degree preferred.
    Minimum of 8 years’ experience in monitoring and evaluation of development programming in conflict/insecure zones, preferably in governance, economic development or health.
    Previous experience in the design and delivery of third-party monitoring approaches.
    Previous experience with remote data collection and managing remote teams.
    Excellent analytical competencies and ability to write concise and informative monitoring reports in English.
    Demonstrated ability to work under pressure and meet deliverables within a given timeframe.
    Experience in Somalia is preferred.

    Additional Information

    The position will be based in Kenya at Integrity’s Nairobi office.
    The role will be full-time
    Candidates must be fluent in written and spoken English

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  • Head of Central Operations

    Head of Central Operations

    HFC Limited, the banking and property finance subsidiary of HF Group has an exciting opportunity in our Operations Department.
    We are seeking for a talented, dynamic, self-driven and results oriented individual who is committed to performance, excellence and participating in our growth strategy.
    The Head of Central Operations will be responsible for planning, development and implementation of policies, solutions and practices that drive efficiencies, and productivity within operations function, while playing an advisory role to senior management.
    The position will also be responsible for maintaining relationships with vendors and professional bodies / agencies that impact the operations of the business.
    Responsibilities

    Develop annual plans for Operations functions in line with the overarching business strategic objectives.
    Oversee day to day functioning of Operations Departments and functions, which include Central Processing, Trade Finance and Channels Operations.
    Develop and recommend strategic plans in respect to the above functional areas and monitor their implementations.
    Review existing Policies & Procedures in operations and recommend best practices in the bank, while ensuring adherence to laid down standards and controls/regulations.
    Oversee back office operations of the Bank relating to Foreign Remittance, Trade Finance and Treasury.
    Evolve strategies to develop Trade Finance, Foreign Remittances and Treasury business volumes in co-ordination with the various Heads of related Business Units.
    Drive Alternate Banking Channels initiatives within the bank, grow customer base and grow Non Funded Income.
    Review and establish an effective Risk Control Structure for all documentary trade transactions, including regular monitoring and submission of relevant reports.
    Establish and maintain mutually beneficial and adequate correspondent banking relationships, in line with the Bank’s overall business needs.
    Develop strategies to centralise all back office operations in Head Office with a view to free front office of such work.
    Take overall responsibility for the Bank’s automation programs within Operations with the view to optimising technology and Human Resources.
    Review and recommend policies for document management, automation of work procedures and delivery channels for Bank’s products and services with a view to provide quality and efficient customer service.
    Develop measures that will drive performance and enable smooth delivery of service and ensure exceptional customer experience and standards.
    Develop strategies, processes and practices that will ensure timely generation of accurate management information (MIS) for internal and regulatory requirements.
    Effectively manage Human Resources within the departments so as to create a high performing, developing and cohesive team.
    Ensure that staff training and development is carried out on continuous basis with a view to ensuring that the Bank has an adequate pool of staff with appropriate skills in key areas of the Bank Operations in liaison with
    HR department and other departments
    Regularly update management on relevant global and or industry initiatives on Risk Management under operations, including implications and way forward for the Bank.
    Establish a periodic submission/presentation of Operations functions reports to management including follow – up/implementation of actions agreed thereof.
    Establish and maintain an effective risk & control self-assessment program ensuring any weaknesses noted are addressed on a timely basis.
    Establish and maintain effective anti-money laundering procedures and controls, including reporting of any suspicious items thereof in line with regulatory guidelines in place.
    Review all SWIFT transactions for any unusual items, paying attention to potential risk of Fraud and money laundering.
    Establish and maintain strict discipline over clearing function to ensure only valid Bank clearing transactions are presented to the clearing house and on a timely basis.
    Keep abreast of new developments in the banking sector’s clearing system and ensure the Bank’s successfully implements any resultant areas.
    Maintain oversight of overall cost and overheads with the aim of ensuring that expenses are kept at the irreducible minimum.Oversee undertaking of annual budgetary exercises within the functions.

    Qualifications

    A business related degree from a reputable institution.
    A minimum of 8 years banking experience in operations in a large commercial bank, out of which at least 3 years should have been in Senior Management level.
    Must be familiar / acquainted with Quality & Change Management techniques.
    Exposure to Operations Excellence Model – TQM,LSS
    Exposure to banking systems, operations and service delivery is mandatory.
    High level of competency in Project formulation and implementation.
    Thorough knowledge of budgeting and understanding of financial markets.
    Good understanding of core banking business and systems.
    Ability to translate the Bank’s corporate strategy into operational plans and performance management programmes.
    Ability to define, communicate and implement essential operational changes to improve performance in line with the Bank’s business goals.
    Thorough knowledge of CBK prudential guidelines.
    Analytical and strategic thinking with ability to work under pressure and tight deadlines
    Proficient in use of MS Office tools.
    Good interpersonal and communication skills.
    Demonstrated good planning and organisation skills.
    Team player and must have integrity.

  • Trade Operations Manager Regional Branch Business Manager

    Trade Operations Manager Regional Branch Business Manager

    Job Ref No.HR/010/18
    Division: Operations
    Reporting to: Head- Cash and Corporate Operations
    The Job holder will be responsible for providing leadership, management and governance for the Trade Operations department.
    He/ she will offer support to Corporate and Institutional Banking and Retail Banking Divisions of the Bank with regard to Trade Operations.
    Key Responsibilities:

    Manage the Trade operations department and provide leadership support for the day to day activities for the team. He / she will ensure accurate and timely execution of all transactions throughout their transaction’s life cycle.
    Manage the settlement process and related risks, transaction processing over appropriate systems, related accounting entries processing, reporting and communication to third parties.
    Manage reconciliation activities for all products and services offered under Trade Finance Operations in the Bank considering their SLAs.
    Lead and develop the trade operations team to ensure efficient operations in strict compliance with the various local and international laws, market set standards and Bank’s risk standards while ensuring continuous improvements on resource management.
    Effective risk management to protect the Clients’ and Bank’s interests during the day to day operations.
    Provide guidance for periodic self-assessment checks on key controls in the department to assess the proper functioning and adequacy of controls.
    Provide management of Business Continuity Plans / Disaster Recovery Plans’ process and documentations recommended by the CBK Prudential guidelines, Bank’s policies and best practice.
    Monitor stability of system- issues within the department and coordinate for closure of issues raised.
    Ensure SLA adherence, monitoring & breaches reporting are being upheld in line with the set controls.
    Oversee Claims investigations and management and any incurred bills processing to vendors for Trade related transactions.
    Comply with all Bank’s set policies, procedures & guidelines as well as other regulations and standards and report all suspicious activities.
    Liaise with the Manager – Operational Risk in developing and updating of procedures, controls and monitoring plans for Operational Risk management
    Management of complaints and communication of action plans to relevant stakeholders

    Skills & Experience:

    A degree in a Business/technical related field from a recognised university
    Professional qualifications in CPA, ACCA and or Trade Finance
    Experience in Trade Operations
    Banking & Finance certification will be an added advantage
    Eight (8) years working experience in Bank operations, three of which must be at supervisory level within a busy Trade Finance Operations environment.
    Knowledge of International Business practices and understanding of the rules that govern International Trade ( ICC rules)
    Understanding of Operational Risk Management
    Leadership and Management skills
    Independent and Self-motivated individual
    Excellent presentation skills
    Operational Excellence
    Excellent interpersonal, communication and negotiation skills
    Knowledge of the bank’s products, services and policies
    Excellent Customer Experience skills
    Analytical thinking, Decisive and keen to details

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  • Senior Grants Manager : Re-Advertisement Finance Officer : Re-Advertisement

    Senior Grants Manager : Re-Advertisement Finance Officer : Re-Advertisement

    (Those who had applied for this position do not need to re-apply)
    Ref: ACT/SGM/01/2018
    Job Summary
    The Senior Grants Manager will be based in Nairobi and will ensure the proper functioning of the grants management function. This will include monitoring the entire grants management process from solicitation through close out and ensuring proper compliance with all donor regulations. S/he will play a leadership role towards supporting Act! and its partners in achieving rigorous financial and grants reporting and management. The incumbent will be in charge of ensuring that the tools and materials Act! uses to deliver effective grants and financial services to its partners are of the highest standard.
    Key responsibilities
    Specifically, the Senior Grants Manager will be responsible for but not limited to:
    Grants Management

    Ensure effective implementation of the grants management policies, rules and procedures that meet industry best practices and ensure full understanding by the grants team as well as compliance of the grants management process at all levels within Act!.
    Develop procedural documents and processes and ensure full understanding of the grants management process at key levels within the institution as well as coordinate grants management systems across programs to ensure high quality and consistency.
    Ensure Act!’s grants management policies in relation to selection of partners are fully adhered to.
    Oversees overall tracking of grants pool while closely monitoring the obligations from donors and grant obligations to recipients/grantees. Ensure that Act! never commits more funds than obligated by donors.
    Ensure that all grant documentation is maintained according to Act! standards and donor policies to the extent they can be fully audited with limited or no adverse findings.
    Ensure that pre-award risk assessments are carried out on each grantee in collaboration with the Capacity Development Team and that decisions are incorporated into grant awards.
    Ensure strong links between the grants management and M&E systems to improve partners reporting and link to Act! requirements.
    Ensure responsible proposal processing and timeliness of responses to agencies.
    Ensure that grant modifications for cost/program changes are completed accurately.
    Coordinate the entire team (Program Management Team, Monitoring & Evaluation and Capacity Development) to ensure the timely and appropriate close-out of issued grants.

    Capacity Development Coordination

    Collaborate with the Capacity Development Team to identify priority areas for training of partners and develop strategic interventions to assist partners.
    Coordinate the development of training materials for potential grantees on proposal design and budgeting skills.
    Coordinate with the Capacity Development Team, to organize and facilitate (as necessary) grants management workshops for grantees/partners to provide guidance on good grants management and on compliance with donor regulations.

    Monitoring and Financial Reporting

    Monitor grantee advance and liquidation balances closely and ensure timely liquidations.
    Review all payment requests to ensure they meet the standards of allowable, allocable and reasonable.
    Collaborate with the Program Management Team to review program and financial reports from partners to ensure compliance against program description against grant budget.
    Oversee the updating and maintenance of the grant-tracking database. Ensure consistency and accuracy of information. Use the database to produce key reports to support decisions by management.
    Closely monitor obligations from donors and grant obligations to grantees to ensure that Act! never commits more funds than allowable.

    Compliance audit coordination

    Monitor partners procedures designed to comply with regulations.
    Liaising with the Compliance Officer as necessary, coordinate the investigation of suspected violations of proper applications.
    Oversee the assistance to grantees to resolve audit problems identified in audit management letters.

    Qualification, Experience and Skills
    Academic Qualifications

    Bachelor’s degree in Commerce, Accounting or related business field.
    A Master’s degree in the relevant field will be an added advantage.

    Professional Qualifications
    Certified Public Accountant of Kenya (CPA-K) or ACCA qualifications.
    Relevant Experience

    Eight years experience in managing major donor grants and contracts, five of which must be at management level.

    Essential Skills and Competencies

    Excellent analytical skills to successfully perform financial reviews and other quantitative analyses.
    Familiarity with major donors’ auditing requirements and demonstrated ability to exercise financial oversight of grant programs.
    Ability to independently prioritize and successfully perform assigned tasks.
    Excellent written and oral communications skills.
    Highly proficient in MS Office, spreadsheets and database skills.
    Demonstrated personal initiative and integrity by adhering to the organizational values and code of conduct.

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