Jobs Kenya

Job Experience: Experience of 6 years

  • Internal Auditor – Investments

    Internal Auditor – Investments

    PURPOSE:
    The bearer of the role is responsible for the execution of audits/assessments of controls and processes across all investments of CIC Insurance Group against leading practices, frameworks and common standards (e.g. Company policies and procedures, International Standards on Auditing, International Professional Practices Framework, International Financial Reporting Standards, Regulatory bodies such as the RBA, CMA, etc.).
    S/He is also expected to participate in the preparation and implementation of annual work plans and budgets.
    PRIMARY RESPONSIBILITIES:

    Play a lead role in Investments audits – including the execution of evaluation and design of controls by carrying out independent tests and assessments of compliance with the policies, procedures and regulations as per the approved annual work plans plus audit tasks assigned to other areas;
    Assist in monitoring and identifying areas of internal control weaknesses and non-compliance within procedures and provide sound and practical recommendations to management;
    Provide value adding recommendations and supporting in the creation of policies and the automation of procedures and processes to ensure an appropriate level of internal controls, standards of efficiency and compliance are maintained;
    Assist the ICT Auditors in performing risk assessments and proactively identifying risks on all new and existing ICT systems to improve internal controls and operational effectiveness and efficiency;
    Prepare Investments internal audit reports – presenting clear, concise and timely internal audit working papers;
    Review implementation of previous audit findings and ensuring deliverables are on time and up to the expected standards;
    Contribute to developing and maintaining productive working relationships with the business; and
    Work effectively as a team member: providing support, maintaining communication and updating senior team members and management on progress.

    Academic Qualifications

    Bachelor’s degree in Finance, Accounting, Actuarial Science, Statistics, or any business related degree with strong quantitative focus

    Professional Qualifications

    Professional certification: CPA (K) or Chartered Accountant (CFA and/or Chartered Institute for Securities & Investment –CISI- qualifications an added advantage)
    Broad and deep understanding of investments
    Good understanding of guidelines and standards as prescribed in IIA-IPPF and other relevant investments standards
    Good working knowledge of Computer Assisted Audit Techniques (CAATs) and data analytics tools.

    Experience

    Minimum of six (6) years of experience in audit 4 of which must have included audit of investments including but not limited to bonds, annuities, stocks, pensions, unit trust funds, various bank products, treasury bills, etc.
    Experience in business operations an added advantage

    Skills and Attributes

    Knowledge of current technological developments/trends in area of expertise and knowledge of software requirements for audit of systems procedures
    Ability to work independently with minimum supervision
    Excellent communication skills – written, oral, presentation, report writing
    Strong decision making skills
    Critical thinking
    Ability to maintain highest levels of integrity and objectivity
    Confidentiality
    Willingness to learn and continuously expand technical and business skills in all areas
    Flexibility in mobility

    Apply via :

    cic.co.ke

  • CPE Lead, East and West Africa

    CPE Lead, East and West Africa

    Job Description

    Understand NielsenIQ (NIQ) end-to-end process, from Input, Output, Commercial, Retailer and Client expectations & sentiment
    Bring the voice of the client into all internal business planning discussions across all Operational functions
    Regular communication with the Commercial team to ensure they are able to manage client expectations on data changes, quality and delivery
    Manage and engage with end-to-end business partners: Field, HR, NIQ Operating Centre, Data Science, Product Leadership, electronic Data Direct, Commercial, Retailer, Project Management, Panel Management
    If applicable, measure myVoice employee engagement scores and drive accountability
    Performance Management
    Promote Diversity and Inclusion – recruitment, development (including succession planning) and engagement
    Full understanding and control of the operational costs
    Mentorship and/or coaching
    Build meaningful relationships across all levels/functions in the organization to create and encourage a culture where the NIQ values are present
    Deeper understanding of other departments and NIQ solutions
    Understanding the Operational KPIs. Visibility of accountability, accuracy, actions and preventative measures
    Understand global practices. Challenge & innovate to drive process improvements
    Internal and external presentations

    About you
    You have extensive knowledge in research and analytics. You have the communication skill to translate it into conversation or presentations. While you may have worked with global cross-functional teams, you can also put your head down and focus on independent tasks and projects. You are able to see the big picture and ask the right questions. You challenge ways of working for a more effective outcome. You know how to interrogate data and you’re ready to influence what’s next.
    Qualifications

    Degree
    6+ years Manager experience
    Research / FMCG industry experience advantageous
    Microsoft Suite (Powerpoint, Excel, Word, Outlook)
    Excellent communication skills, collaborative
    Action orientated
    Agile/flexible
    Commercial Acumen; Client Orientated
    Creative Thinking
    Change Management
    Conflict Management
    Consistency/Reliability
    Decision Making
    Developing others
    Financial Acumen
    Interpersonal skills (Emotional intelligence)
    Innovative
    Leadership
    Networking and Influence
    Problem-solving
    Planning and Organization
    Relationship building
    Talent Management
    Time Management
    Strategic Thinking

    Apply via :

    jobs.smartrecruiters.com

  • Legal Officer

    Legal Officer

    Job Objective

    Providing support and co-ordinating the in-house legal activities.
    Assist in appointing, managing, evaluating and supporting the external legal service providers.

    Roles & Responsibilities

    Prepare/ Review contracts and leases.
    Review security instruments on behalf of the Bank.
    Provide advisory opinions on various legal issues.
    Review of product papers and advise on their suitability.
    Review legislation enacted/amended from time to time and advice the Bank.
    Train staff on new legislation, policies and emerging issues.
    Manage, identify and evaluate legal risk impacting on the Bank and also manage the addressing and limitation of all such legal risks.
    Provide support to the company secretary on matters relating to governance of the Bank.

    Job Requirements

    Bachelor of Laws (LLB) degree.
    Postgraduate Diploma in Law.
    Certified Public Secretary CPS (K).
    Six (6) years post admission experience.

    Key Competency Requirements

    Knowledge of banking and commercial law.
    Knowledge of corporate governance and compliance issues.
    Management skills, research skills and negotiation skills.
    Team player.

    Apply via :

    app.ismartrecruit.com

  • Security Manager Fire Marshal

    Security Manager Fire Marshal

    Job Summary
    We are seeking to recruit a Security Manager who will be responsible for overseeing security operations of organizations by offering assets protection for our client’s business and prevention of theft and inventory while supervising all security personnel. The incumbent will develop and implement security strategies, implement security procedures, and supervise outsourced security officers.
    Duties and Responsibilities

    Manage the Security Solutions Business Unit to deliver exceptional value to our clients with a clear focus on service delivery and customer support;
    Lead in the development and controlling of budgets for security operations and monitor expenses
    Develop organizational arrangements, systems and processes to enable the efficient and effective deployment of resources in line with business Quality Assurance and growth requirements – Responsible for adherence to Business Security Management System processes and making changes;
    Develop and implement effective safety security policies and ensure implementation of the same;
    Ensure proper onboarding of new security officers
    Develop and execute compliance processes in line with the client’s policies, standards, guidelines and relevant legal and regulatory requirements;
    Manage client relations by giving regular updates and convening meetings to ensure compliance with service delivery expectations;
    Work within the senior management team in development and achievement of security collective goals
    Conducts thorough investigation on incidences and generate report on the same for resolution. Handle site security incidents, escalations or any other security related issues.;
    Ensure compliance and certification of any security personnel as per required regulatory and legal guidelines;
    Provide leadership and direction for security team. Manage staff up-skilling within the department to meet current and planned outputs;
    Build and maintain talent infrastructure and employee development by assessing capability, identifying gaps and designing training programs;
    Develop and motivate the security teams fostering a high level of co-operation with other senior managers

    Minimum Requirements and Competencies

    Degree in Security Management or any other relevant course
    A minimum of six years in high level security with a minimum of two years in security tasking management.
    Experience in managing a contract guard force.
    Working knowledge of multiple security functions and security driven technology solutions with a proven track recorded in security management, planning and coordinating.
    Enthusiastic and committed approach with a track record of building strong, trusted base relationships with colleagues and stakeholders at all levels.
    A sound working knowledge of security best practice and legislation affecting the security role.
    Strong management and leadership skills together with excellent communication, influencing, negotiating and engagement skills.

    Closing:10th February, 2023

    go to method of application »

    Interested candidates should send their comprehensive CV with photograph and academic credentials and to careers@securex.co.ke indicating on the email subject the position they are applying for . Kindly note only shortlisted candidates will be contacted.

    Apply via :

    careers@securex.co.ke

  • Request for Proposal: Enablement of an Innovation Challenge

    Request for Proposal: Enablement of an Innovation Challenge

    Scope of the Assignment

    Co-design the concept for an Innovation challenge (IC) with the ILO: The implementing partner will work closely with the ILO and a steering committee to consolidate a concept and work plan for the IC and ensure that it is context-specific. The ILO has initial drafts of a concept and work plan, and the implementing partner will review this draft, propose changes if needed, and use the work plan as a joint working document throughout the implementation of the IC. In the design of the IC, the implementing partner should ensure that the focus remains on both refugees and host communities.
    Establish partnerships with key actors: The implementing partner will work with the ILO to establish partnerships with key actors, including development partners, financial and business development service providers, key sectoral associations, and government representatives. The role of partners will be to support with logistics for the IC, provide trainings to Innovators, promote the IC, contribute prizes, and act as judges across the different categories. While the ILO has a list of potential partners, it is expected that the implementing partner is also able to mobilize partner networks effectively.
    Co-develop selection criteria and judging criteria: The implementing partner will support in establishing selection and judging criteria, together with the ILO and the steering committee. The selection criteria should prioritize job creation and job quality improvements, productivity gains, and innovative solutions. At this stage, award sizes and prizes should also be confirmed.
    Promote the IC, establish application process and shortlist participants: The implementing partner will launch communications and sensitization around the IC to allow ample time for participants to apply. The Implementing partner will coordinate application processes from innovators, and then short-list participants based on the agreed-upon criteria. The application process should be simple and accessible to refugees and members of host communities. Applicants should be able to enter their submissions through a variety of channels that may include applying in-person, by phone, through an email account set up by the project, or through a partner organization providing digital services, financial and non-financial services.
    Collaborate with ILO to support Innovators: The implementing partner will coordinate the provision of support to Innovators as they get ready to pitch their business ideas. This will include facilitating access to financial education and entrepreneurship and cooperative management trainings using the ILO’s trainer networks and tools, either through the Implementing Partner directly, or by establishing collaborations and contracts with service providers and trainers.
    Organize IC: The Implementing Partner will lead the logistics for organising the IC, including in terms of venue bookings, agenda, coordination of the day(s) and award-giving, in close collaboration with the ILO.
    Conduct due diligence: The Implementing Partner will conduct due diligence to ensure viability of businesses that are short-listed and winners of the IC, in collaboration with the steering committee.
    Disburse funds: The Implementing Partner will coordinate and oversee the disbursement of funds to winners of the IC, as agreed upon with the steering committee and the ILO.
    Provide ongoing technical support and conduct M&E: The Implementing Partner will continue to facilitate access to needed business development and financial services, including through the provision of coaching, mentorships and other forms of post-training support. The Implementing Partner will also conduct monitoring and evaluation, collecting information on business growth and impact in terms of jobs created and/or improved as a result of the interventions and collect lessons learned and success stories, in close collaboration with the ILO

    Outputs, Deliverables, duration and fees
    Expected outputs

    A validated innovation challenge concept-note to be actualized in identifying innovative digital solutions within Dadaab and Kakuma.
    Plan and execute the innovation challenge as per the agreed methodology.
    Identifying digital solutions that can be scaled to sustainability and greater impact through funding, incubation and skills development.

     Key Deliverables
    The main deliverables of this engagement are as below:

    A reviewed and validated innovation challenge concept and a call to application with selection guidelines.
    Innovation challenge approved budget and activity plan.
    Mapped out innovation challenge guest/judges list and executional cadence. Call for application and communications done for both the guest/judges and participants.
    A comprehensive shortlisting of innovators who have showed interest to be part of the innovation challenge
    Hosted innovation challenge event based on the approved concept note and winners identified.
    Post innovation challenge support – Awarding, Incubation and skills development.
    Deviations from these deliverables can occur according to the evolution of the assignment; however, any changes observed or anticipated should be consulted with the focal person at the ILO.

    A comprehensive report will be documented showcasing the key activities done and areas of improvement for future events.
    Payment Terms
    The ILO will only pay for services that have been performed and for deliverables that are successfully completed to the satisfaction of the ILO. The payments will be made according to the following schedule:

    The first payment of 30 per cent of the contract volume will be made upon signing of the contract and receipt of deliverables 1 and 2 to the satisfaction of the ILO and presentation of the invoice.
    The second payment of 50 per cent of the contract volume will be made upon receipt of deliverables 3 and 4 to the satisfaction of the ILO and presentation of the invoice.
    The third and final payment of 20 per cent of the contract volume will be made upon receipt of deliverables 5 and 6 to the satisfaction of the ILO and presentation of the invoice.

    Required experience and qualifications

    The Implementing Partner should have at least 6 years of experience running innovation challenges with a strong record of accomplishment in creating and executing digital and innovative solutions that have proved to be sustainable in youth employment and decent earning within and without the displaced ecosystems such as Garissa and Turkana.
    Should be legally registered to operate in Kenya (for businesses) with a good standing with all statutory laws and regulations.
    Sound knowledge of the current trends in the digital innovation space with a key interest in initiation, skills development management and scaling.
    Previous experience in planning and facilitating innovation challenges and skills development with young innovators with a special focus on girls and the underprivileged population.
    Should have a robust technical execution team/s who can comfortably engage in a rapid assessment and offer solutions based on dynamics in a short time within the digital economy space.
    Should have a wide network of digital entrepreneurs, companies, individuals and NGOs within the digital innovation space.
    Experience working in Garissa and Turkana ecosystems will be an added advantage
    Knowledge of the local context, culture and language is an added advantage however official language within the area is English & Swahili – Knowledge in any other local dialect is a plus
    Experience handling insecure environments with sound negotiation skills

    Interested individuals/organizations (private-sector actors, NGOs, CSOs, IOs, and youth-led organizations) should submit their expression of interest to, E- mail: nboprocurement@ilo.org to reach no later than midnight 15th February 2023 EAT Quoting “Consultancy for the enablement of the innovation challenge” Consortiums of two or more organizations are encouraged. The application should include:

    Apply via :

    nboprocurement@ilo.org

  • Senior UX Researcher

    Senior UX Researcher

    We are seeking a highly experienced Senior UX Researcher to join our team. The ideal candidate will have 6+ years of experience in UX research, with a proven track record of running multiple research tracks & user testing UX flows.
    As a Senior UX Researcher, you will be responsible for leading the user research efforts for our company. This includes planning and conducting user research, analyzing data, and presenting tactical & strategic insights to the team. You will also be responsible for maintaining a research roadmap, ensuring that user research is regularly conducted and that findings are properly documented and shared with the team.
    In addition to your research skills, you should also have strong communication and collaboration skills. You will work closely with designers and product managers to incorporate user research findings into the product development process.
    Key Responsibilities:

    Plan and conduct user testing, including recruiting participants, designing test materials, and analysing data
    Maintain a research calendar, ensuring that user research is regularly conducted and findings are properly documented and shared with the team
    Utilizing methods such as ethnographic/field research, desktop research, concept testing, card sorting, surveys, usability testing (in-person & remote) etc.
    Organize, schedule and document user studies across our markets
    Collaborate with designers, product managers and developers to incorporate user research findings into the product development process
    Communicate research project status updates to various project stakeholders, including team members and executives. Synthesize a multitude of issues into a clear, concise and focused message. Present with confidence and brevity.
    Stay abreast of the latest advancements in technology, competition, industry developments, and regulatory environment.
    Support the product & design team in establishing a UX research practice
    Help implement best industry standards and best practices in practicing UX research

    Requirements:

    Minimum of 6 years of experience in UX research
    Strong analytical skills and experience analyzing user research data
    Ability to create, formalize, and implement, a UX research strategy and roadmap
    General manager/owner mentality, entrepreneurial drive, and proven ability to take ownership and influence others
    Proven ability to drive cohesion and collaboration among many different people & functions
    Exceptional communication skills which include clear written and verbal communication as well as the ability to listen effectively
    Experience leading user research efforts and presenting findings to stakeholders
    Proficiency with user research tools and techniques

    Apply via :

    wasoko.breezy.hr

  • Communications Manager (Repost) Finance Manager – Repost

    Communications Manager (Repost) Finance Manager – Repost

    Job Summary
    The Communications Manager will provide technical guidance and support across Jacaranda’s external and internal communications with a central aim of positioning the organization as a leading thought-leader and global innovator in the health space. The role is heavily skewed towards content development for external channels and reporting and, given the nature of this reporting, demands strong experience in data analysis and insights generation/dissemination. 
    The Communications Manager will develop, lead, and execute (with support from the MarComms Coordinator) the organization’s content strategy, as well as identify high value opportunities (both externally and on our existing channels) through which to share insights, impact, and learnings from our work with global audiences.  The role therefore requires a strong familiarity with the international health and development landscape, including global development media, Communities of Practice, and taskforces. 
    Main Responsibilities 
    Content Development

    Design, implement, and own Jacaranda’s 2023 content strategy and calendar 
    Routine content development and output on externally-facing channels, with special focus on the newsletter and website. 
    Production of learning-based content and resources, including insights pieces, toolkits and playbooks. 
    Support the development of ‘pitch packages’, including materials engaging new country partners and introductory packs for potential funding partners. 

    Exposure

    Strategize external opportunities within local and global taskforces, communities of practice, and media to drive awareness and engagement of Jacaranda among high value audiences, including funders, strategic partners, and wider health community.
    Strategic mapping and pitching to priority local and global conferences 
    Develop materials, including decks, for external conferences, summits, webinars, and other speaking engagements. 
    Overseeing associated social media promotion around these engagements. 

    Reporting: 

    Support with content development for routine reporting, including annual impact reports, quarterly impact reports, and overseeing the associated design process in conjunction with the MarComms Coordinator. 
    Support routine and ad-hoc reporting to funding partners. 
    Develop materials, refine messaging, and join meetings with Kenyan county and national government partners, including support for quarterly and annual progress reviews. 

    Channels

    Oversight on website and social media content

    Perform other job related duties as assigned.
    Requirements
    Essential Experience: 

    Bachelor’s degree in communications, marketing, journalism or related field of study preferred.
    Minimum six years of relevant experience as a communications professional.

    Preferred Experience

    Previous experience working within the health sector / within a non-profit environment. 

    Essential Competencies: 

    Superior writing skills and a sharp eye for accuracy, syntax, grammar, and aesthetics.
    Deep content development experience across a broad range of mediums, including newsletters, articles, and reports (we will ask for a small portfolio of writing samples).
    Strong multi-channel experience, including but not limited to website, newsletter, and social channel management. 
    Strong knowledge of local and international media landscape (including network of editorial contacts, familiarity with target development media). 
    Strong data reading capacity, including channel analytics and condensing programmatic data into compelling communications formats. 
    Excellent relationship building skills in order to build and maintain a strong network of contacts with international journalists as well as identify and build key international partnerships
    MS Office proficiency (Word, PowerPoint, Outlook, and Excel)
    The ability to communicate complex, often-data heavy information in a compelling way.
    Ability to manage multiple tasks and priorities 
    Ability to think strategically and creatively to solve problems 

    Preferred Competencies: 

    Familiarity with donor landscape (feeding into donor pitch packs)
    Journalistic experience (feeding into strong article/blog writing)
    Management experience (support with managing the MarComms Coordinator). 
    Experience using and updating WordPress 

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Project Associate

    Project Associate

    Under the overall supervision of the Lead Technical Specialist on NAP, the Programme Associate (PA) will facilitate the effective and integrated delivery of the Africa Adaptation Initiative, and  the GCF NAP Readiness portfolio in Africa by providing execution support to the AAI and oversight support to other related programmes throughout the development, implementation, monitoring/evaluation and closure of the projects and programmes.  This includes effective portfolio data management and monitoring to maximize Country Offices’ (COs’) timely compliance with UNDP and various vertical fund requirements. The PA will also provide support to execution of SIDA integrated programme activities where relevant to Africa.
    Under the supervision of the AAI project manager, the PA will provide programme and operational support services ensuring high quality, accuracy and consistency of work to the AAI project.  S/he will provide operational inputs and services, including serving as an effective bridge between the Nairobi Resilience Hub and the Regional Service Center for Africa, into the day-to-day project implementation of the project.
    The Regional Programme Associate will work in close collaboration with the Operations, Programme, and Project teams within the NCE team (including those based in HQs and other global teams/staff), in the Regional Hub (especially Country Support Team), and in the Country Offices to resolve complex programme-related issues and to ensure a consistent quality service delivery.
    Duties and Responsibilities
    Ensures administrative and financial support to management of the EU-UNDP AAI project:

    Liaises with AAI project personnel and broader UNDP team to ensure standardized recruitment of consultants and experts for country support missions;
    Liaises with relevant staff from AAI project, Nairobi Resilience Hub and the Regional Service Center for Africa in providing effective operational support to the project;
    Assists/coordinates with AAI team on staff recruitment processes and consultant procurement  processes, including the development of TORs,  finalizing advertisements,  screening, long and short listing, organizing interviews, ensuring necessary records and documentation  throughout the recruitment  process,  etc., as requested by AAI PM;
    Monitors the progress of the work-plan projects and compile the required documents for submissions;
    Maintains relevant information on UNDP-NCE Project Information Management System (PIMS+), NAP workspace and any other repository tool utilized by the portfolio;
    Prepares  in  advance   all  travel  arrangements for  the Team Members’ official missions, including visa  requests, travel requests/authorizations, DSA and security clearances, hotel reservations  and transportation,  document  and material for the mission. Maintain the supporting documents related to official mission needed to settle travel claims for audit purposes according to UNDP Regulations and Rules (i.e.  Ticket stubs; receipt related to hotel bills, visas, DSA, security clearance requirement, etc.);
    Be responsible for good maintenance of office administrative files and inventory records.
    Develops annual budget planning tools and templates and undertake quarterly budget monitoring against the integrated work-plan of the AAI project;
    Maintains shadow budgets for commitments and expenditures for the project and monitor project budgets;
    Prepares/analyzes financial reports depending on donor requirements for the project;
    Monitors project delivery and submission of progress reports and budget revisions;
    Tracks required information for project completion and/or processing requirements;
    Reviews projects’ annual and multi-year work plans in a timely manner, ensuring compliance with Donor requirements in terms of budgeting and identify irregularities;
    Ensures full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies (i.e. FRR, ICF, POPP);
    Preparation of inputs for reporting, including donor reporting.

    Oversees NAP portfolio monitoring and support:

    Ensures all project information in UNDP-NCE database (PIMS+) is correct and up to date at all time from the creation of a project in PIMS+ until the project’s operational and financial closure for projects under his/her portfolio;
    Be responsible for coordinating the NAP portfolio  procurement processes under the rules and regulations of UNDP, including preparation of requisition, purchase order, bids or proposals, and their preliminary evaluation;   
    Supports the development of standard budget and annual workplan templates:
    Monitors project delivery and submission of progress reports and budget revisions, identifying reasons for shortfall in delivery and alert RTAs of any projects with concerns;
    Undertake financial monitoring of the portfolio in the region and analyze individual projects’ budgets and budget revisions in close coordination with the COs and RTAs;
    Assists in all aspects of global portfolio management, including tracking of standard project related management actions, monitoring and evaluation requirements and progress reports including processing of required documentation;
    Assists in the preparation, updating, and dissemination of PowerPoint and other presentations and in managing dissemination of information that describe the work and achievements of UNDP-NCE via the media;
    Conducts financial follow-up and advise Country Offices with regard to the deployment of the funds and the project closure, as well as, the preparation of the quarterly reports flagging to the RTA any discrepancies, need for action, or progress in disbursement;
    Maintains close contact with COs on projects in varying stages of the project cycle, tracking project development and/or implementation progress against established time-frames for project maturation and/or the attainment of implementation milestones as indicated in project annual work plans, recommending courses of action as appropriate and bringing to the RTAs’ attention all technical issues that require attention/resolution;
    Drafts correspondence and assist with other administrative tasks, as required;
    Backstops other members of the Team and performs ad-hoc tasks, as required, to ensure the Team will deliver at the highest standard;
    Supports in all aspects of the organization of meetings, seminars, and workshops including making timely conference room booking, assisting in preparing, sending, and following up on invitations, agendas and/or background documentation,

    Provides management and support to projects under development:

    Coordinates document processing related to project development as relevant to all stages of the project cycle;
    Collection, analysis and checking for accuracy and consistency of information against established formats;
    Updating the UNDP-NCE project data base (PIMS+);
    Tracking required information for project completion and/or processing requirements;
    Following-up on correspondence with project proponents, Country Offices (COs) and UNDP-NCE Headquarters; and
    Processing clearance documentation for submission/resubmission, including final quality check regarding accuracy and compliance with formats and guidelines.
    Provides monitoring and support to projects after donor approval :
    Ensures effective communication to COs on the processes relating to Delegation of Authority (DOA) and ensure COs receive a DOA Letter and the approved final UNDP Project Document and any other associated/necessary documents and requested clearance (including financial and technical clearance) in a timely manner once UNDP-NCE receives an approval/endorsement from a source of funds;
    Ensures Annual Work Plans are submitted for Regional Technical Advisor’s (RTA) approval;
    Reviews projects’ annual and multi-year work plans in a timely manner, ensuring compliance with Donor requirements in terms of budgeting and identify irregularities;
    Ensures the issuance of key operational documents such as organization of Project Board meetings, Local Appraisal Committee, obtaining a Project Document signature, obtaining a  Letter of Agreement, and Interim Progress /Terminal Evaluation reports;
    Assists the Management and Programme Support Analyst in regional portfolio analysis, in particular, ensuring all data necessary for the analysis is collected from COs and consistent for any specific projects under his/her portfolio;
    Assists COs in completing budget revision processes in time for on-going projects under his/her portfolio.
    Maintain the internal expenditures control system which ensures that vouchers processed are matched and completed and transactions are correctly recorded and posted in Atlas and PIMS+

    Required Skills and Experience
    Education:

    Secondary education or equivalent
    University degree in Public Administration, Economics, Business Administration, Arts, Social Sciences or related fields would be desirable, but it is not a requirement.

    Experience:

    Minimum 6 years for Secondary school, or 3 years for a Bachelor’s degree holder, of relevant work experiences in providing operational or project services focusing on financial and budget management

    Apply via :

    estm.fa.em2.oraclecloud.com

  • Regional Supply Chain Coordinator

    Regional Supply Chain Coordinator

    Overall purpose of the role:
    The Regional Supply Chain Coordinator is part of EAGL RO and provides support to the field operations via help-desk services, training & advice, compliance control, and support, transactional procurement, support the technical assessment during recruitment of Supply Chain staff in the field, and derogation management.
    The incumbent will enhance the capabilities of the Regional Supply Chain Office to build a Centre of Excellence for Supply Chain Management.
    Responsibilities:
    Procurement Responsibilities

    Perform operational procurement as requested in the RO and COs to ensure timely, cost-effective, value for money, quality and adequate delivery of commodities and services and to maintain continuous communication with requesters
    Support the procurement process in the French Speaking COs to ensure compliance with DRC and Donor regulations
    Liaising with the RSCM and Supply Chain managers in the Country Offices, support the procurement process to ensure compliance to DRC and Donor rules.
    To ensure all procurement procedures, practice, and documentation meet standards set in the DRC Operations Handbook, and in accordance with donor requirements, to bring transparency and accountability to the Supply chain processes.
    Responsible for the review of SC documentation from the French speaking countries in the EAGL region. Review high value documentation with support the RSCM
    Support program team members in the RO and SC Managers COs in the development of procurement plans.
    Ensure compliance with donor requirements, rules and regulations relating to SC, particularly in relation to local procurement and anti-corruption measures
    Provide Support in tender committee processes for large procurements in the French speaking countries as per the Country Supply Chain Work flow and review tenders before awarding of contracts.
    Compile monthly procurement status reports/tracker liaising with SC Managers in the LEs and share with the Regional Supply Chain Manager and SMT. 
    Support the operation to Plan, Prepare, carry out the process of establishing Frame Work Agreements for all items as per DRC procurement guidelines.
    Flag bottlenecks and weaknesses in internal SC control to be addressed by management
    To liaise with DRC Finance teams regarding payments and documentation challenges.
    To ensure fair, transparent and professional dealings with all external suppliers and contractors in line with the DRC Operations Handbook
    To lead and coordinate regional procurement activities including annual process of establishing supplier lists and framework agreements, linking with colleagues in the Regional office and different programmes
    Assist in the preparation of standardized supplier prequalification documentation
    Establish and maintain Purchase Agreements for strategic commodities based on review and analytics of DRC Dynamics data.
    Participate in New projects kick off meetings when required
    Create vendor prospects and conduct prohibited parties search, due diligence for all new vendors and ensure they seek approvals to add new vendors from RHOSS and ensure Proper filing of all supplier’s registration documents including approvals.
    Complete the Regional Monthly APIs and share with RSCM by the 10th of the following month.

    Fleet/Transport Management responsibilities

    Review and sign off vehicle log sheets on a weekly basis to monitor movement usage and fuel consumption.
    Oversee filing of all fleet documents on the RO i.e. drivers’ docs, maintenance records, fuel reconciliation, insurance docs, log sheets and log books and monthly fleet performance reports
    Ensure well-maintained and functional transport fleet for staff and material needs, including vehicle allocation in Somalia.
    Review monthly transport reports from COs and monitor fuel/Maintenance consumption/Performance and share monthly reports with the RSCM.
    Effectively convey fleet procurement and logistics procedures to staff and supervise their implementation.
    Support DRC’s global understanding and learning on logistics good practice through sharing and exchange of tools.

    Warehouse Management

    Support effective warehouse management in accordance with the DRC Operations Handbook and/or donor requirements.
    Review and submit timely and accurate stock reports from the COs on a monthly basis
    Strengthen staff capacity and warehouse management processes.
    Liaising with the SCMs in the COs, ensure stock is properly recorded and kept and discrepancies reported.
    Working closely with the SCMs, ensure proper monitoring of stock and distributions carried out before project closeout
    Organize disposal of old stock and assets as per DRC/Donor guidelines.

    Assets/Equipment Responsibilities

    Responsible for the process of Asset /General Programme equipment tracking by tagging, updating ID cards, Personal issue, timely updating of Central register in Dynamics to meet 100% Audit requirements working closely with CO SCMs
    Coordinate independent asset verification once a year and ensure reports are filed.
    Update DRC asset Register for all losses, donations, scrapping, Theft, Transfer and filling of relevant supportive documentation to support Audit trail.
    Ensure all required and available communication equipment are installed and working and functioning properly; supporting regular maintenance in consultation with ICT staff, Admin and SC team members
    Ensure that the Fixed Asset Register (FAR) is updated and verified quarterly in Dynamics and copied to the Head of Support Services in the COs
    Support and lead Regular Asset verification process in all offices, Assets are tagged and ensure the assets are included in the Asset list and signed by Area Managers.
    Ensure that all procedures and documents pertaining to Asset Management as per the DRC Operations handbook are in place and being followed.
    Ensure donation certificates with recipient’s signature are obtained and filed for all assets and equipment donated to beneficiaries/partner groups or received from donors.
    Oversee asset disposal mechanisms are in place.
    Interpret global policies with relation to the technical advisor area defined for this position. Continuously keep abreast of best practice regarding Supply Chain management in remote and harsh environments. Drive professionalization of staff involved in this area at all levels of the organization.
    Give input and support to other Supply Chain related Operations Handbooks as requested.
    Act as a liaison for supply chain matters for the countries assigned, including review of approvals and derogations. Day-to-day working contact with countries as assigned, giving professional advice on supply chain matters. Work with HQ staff in Supply Chain, Programme Support and others as necessary, to find optimal solutions within DRC’s governance framework to support country and regional operations.
    Assist countries in the implementation and utilization of DRC Dynamics and be a Superuser for the Supply Chain track.
    Provide introduction to DRC SC processes for all new SC Managers and SC Coordinators in the countries.

    General/Other

    Interpret global policies with relation to the technical advisor area defined for this position
    Read and understand DRC OHs as per the Supply Chain governance framework in both English and French. Give input and support to other Supply Chain related Operations Handbooks as requested.
    Work closely with technical counterparts at HQ and field level to establish global standards for the technical specialist area defined for this position
    Translate simple documents and carry out SC trainings in French from time to time
    Gap filling in country offices during emergencies or in case of position gaps.
    Complete all SC related eLearning courses
    Consult the Regional Supply chain Manager on High Value procurements and exceptions to policy issues.
    Timely Monthly Reporting of APIs and Results contract.
    Support the COs as needed in the recruitment of Supply Chain staff.
    Any other tasks as will be assigned from time to time.
    Continuously keep abreast of best practice regarding Supply Chain management in remote and harsh environments. Drive professionalization of staff involved in this area at all levels of the organization.
    Act as a liaison for supply chain matters for the countries assigned, including review of approvals and derogations. Day-to-day working contact with countries as assigned, giving professional advice on supply chain matters.
    Work with RO staff in Supply Chain, Programme Support and others as necessary, to find optimal solutions within DRC’s governance framework to support country and regional operations.
    Assist countries in the implementation and utilization of DRC Dynamics and be a Superuser for the Supply Chain track.
    Provide introduction to DRC SC processes for all new SC Managers and SC Coordinators in the countries.

    About you
    In this position, you are expected to demonstrate DRC’s five core competencies:

    Striving for excellence: You focus on reaching results while ensuring an efficient process.
    Collaborating: You involve relevant parties and encourage feedback.
    Taking the lead: You take ownership and initiative while aiming for innovation.
    Communicating: You listen and speak effectively and honestly.
    Demonstrating integrity: You act in line with our vision and values.

    Experience and Technical comptencies

    With at least 6-years work experience in relevant field INGO or other agencies experience in Supply Chain management.
    This position will require a demonstrated ability to achieve results in a demanding and fast paced environment.
    Degree in Supply Chain Management, Business Administration or Purchasing and Supplies.  Diploma Level preferable from Chartered Institute of Purchasing and Supply (CIPS).
    Good knowledge ERP Supply Chain software’s Systems is MANDATORY.
    Proficient in written and spoken French is MANDATORY
    Knowledge of international humanitarian and development systems, institutions and donor’s programs (including ECHO, DFID and OFDA), and of procedures, accountability frameworks and best practices
    High integrity, pro-active, stable, robust character and a good team-player
    Excellent communication skills
    Excellent analytical and negotiation skills.
    Proven commitment to accountable practices.
    Knowledge of working in challenging environments.
    Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
    Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
    Excellent interpersonal skills & demonstrated ability to establish effective working relations between programs & support
    Ability to travel regularly within the region and beyond for up to 4 weeks at a short time notice and sometimes in conflict areas and physically difficult conditions.
    Excellent Communication skills in French and English required.

    Apply via :

    job.drc.ngo

  • Finance Intern Senior Project Development and Grants Officer

    Finance Intern Senior Project Development and Grants Officer

    Objectives:

    Ensures proper physical and digital archiving of the finance department
    Accurate bookkeeping of ACTED’s financial operations
    Compliance of ACTED finance documents

    FUNCTIONS
    Archiving:

    Checking the finance documentation (expenses, advances …. )
    Proper physical and digital archiving of the finance documentation
    Assist from time to time in reviewing field finance vouchers.

    Accounting:

    Assisting in updating the cash books of the Nairobi office
    Preparing the payment vouchers
    Assisting the Senior Finance Officer in the monthly accounting through preparation of the reconciliation statement, scanning the end month’s documents, counter checking vouchers against the cashbook ….
    Assist in consolidation of the V1 closure documents.

    Reporting:

    Reporting on the debt follow-up and contract follow-up to the Senior Finance Officer
    Preparation of the Red-Cell Game report when requested

    Others:

    Collecting the information on cash disbursement for the Nairobi Office
    Assisting performing the petty cash management
    Any other duty as may be requested by the supervisor

    Protection mainstreaming- Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc
    TECHNICAL SKILLS

    Bachelor’s degree in accounting, Business Administration, or a related field.
    Basic understanding of humanitarian principles and activities.
    Sound understanding/experience in financial processing and management.
    Excellent skills in Microsoft Word, Outlook, and Excel.
    Keen to detail and accuracy required and willing to learn.
    Strong organizational skills and meticulous attention to detail.
    Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
    Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
    High level of integrity and honesty.

    Closing: 03/02/2023

    go to method of application »

    Qualified Kenya Nationals with the required skills are invited to submit their applications kenya.jobs@acted.org with the subject line: Application for finance intern, Application for Senior project development officer accompanied with:Cover Letter and CV must be shared as a single PDF document i.e with the Cover Letter being on the first page and CV starting on the next page. Please do not attach any other documents while sending your application. If required they will be requested at a later stage.

    Apply via :

    kenya.jobs@acted.org