Jobs Kenya

Job Experience: Experience of 6 years

  • Administrative Associate, G-6 External Outreach: Staff Counsellor, P-3/NOC, Rapid Response Rosters International Junior Consultant- Youth for Children International Consultancy – Climate and Education Consultant

    Administrative Associate, G-6 External Outreach: Staff Counsellor, P-3/NOC, Rapid Response Rosters International Junior Consultant- Youth for Children International Consultancy – Climate and Education Consultant

    Purpose For The Job

    Under the supervision and guidance of the supervisor, the Administrative Associate is responsible for executing a broad variety of procedural and specialized administrative tasks for the respective section requiring in-depth knowledge of UNICEF administrative procedures, processes, and policies.

    How can you make a difference?
    Key Functions, Accountabilities, And Related Duties/tasks
    Procurement

    Guides managers in the process of PCA/SSAs in line with the policies and guidance issued by FRG, supply division, and DHR.
    Facilitates the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in VISION, and making necessary logistical arrangements.
    Maintains up-to-date vendor lists, partners, and consultant rosters.

    Communications & Workflow

    Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.
    Manages incoming and outgoing correspondence, e-mails, and telephone calls.
    Communicates routine and some non-routine information pertaining to the work of the team.
    Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intra-net websites are up to date and accurate.

    Calendar/Meetings/Correspondence Management

    Maintains office calendar and arranges meetings
    Takes minutes of meetings, ensuring accuracy, attention to detail, and coherence.

    Events/Logistics

    Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers, and hosts.
    Arranges times by liaising with participants over availability.
    Liaises with budget focal points and sections over costs and needs.
    Prepares background materials for participants and uploads cleared materials on the intranet.
    Prepares and maintains agendas on meetings and events related to the work group commitments.

    Travel

    Provides travel assistance to staff members in the section for travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
    Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security clearance, and documentation procedures.
    Extracts, inputs, maintains, and verifies the correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel.
    Assists in the preparation of budgets for travel costs and maintains travel plan and budgetary control records.
    Monitors travel certification and report back to the team.

    Invoice Processing

    Responsible for collecting invoices and filing documents for approval and, thereafter processing in VISION.
    Uploads electronic files and verifies results to the destination system.
    Responds to client transaction status and other inquiries.

    Supplies/Equipment

    Supports management of administrative supplies, and office equipment, and updating inventory of items.
    Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.
    Arranges for the purchase and timely distribution of office supplies.

    Attendance

    Maintains and updates a system that monitors the absence of staff.

    Impact of Results

    In addition to the impact at the GS-5 level, a G-6 staff member is predominantly accountable for applying a broad range of specialized administrative rules and procedures in the coordination of administrative support to the team served. Efficiently initiating, monitoring, and ensuring the provision of administrative services allows the professional staff of the organization to focus on substantive core work. This may include supervisory responsibilities with accountability for the work of administrative assistants, temporary staff, and/or consultants.
    Administrative Associates represent the supervisor in initiating, following up on, and resolving issues pertaining to administrative requests. External contacts include counterparts in international organizations, bilateral and multi-lateral institutions, and national governments to organize meetings, workshops, and conferences. Communications involve the exchange of information across UNICEF at the most senior levels and externally to governing body representatives.

    To qualify as an advocate for every child you will have…
    The Following Minimum Requirements
    Recruitment Qualifications

    Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
    Experience: A minimum of 6 years of relevant administrative or clerical work experience is required.

    Language Requirements

    Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

    Skills

    Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
    In-depth knowledge of UNICEF organizational structure, administrative policies and procedures.
    Organizational, planning and prioritizing skills and abilities
    Ability to deal patiently and tactfully with visitors.
    High sense of confidentiality, initiative and good judgment.
    Ability to work effectively with people of different national and cultural background.

    Deadline: 8th June, 2024

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    Use the link(s) below to apply on company website.  

    Apply via :

  • Operations Manager – Nairobi County Operations Manager – Nandi County Operations Manager – Bomet County Operations Manager – Mombasa County Operations Manager – Murang’a County Relationship Manager – Nairobi County Relationship Manager – Mombasa County Relationship Manager – Murang’a County Relationship Manager – Nandi County Relationship Manager – Bomet County

    Operations Manager – Nairobi County Operations Manager – Nandi County Operations Manager – Bomet County Operations Manager – Mombasa County Operations Manager – Murang’a County Relationship Manager – Nairobi County Relationship Manager – Mombasa County Relationship Manager – Murang’a County Relationship Manager – Nandi County Relationship Manager – Bomet County

    JOB PURPOSE
    The job holder will be responsible for supporting the Branch Manager to deliver best in class customer service to customers to maximize relationship building through managing the Service Delivery function (Customer Service and Cashiering) in the branch to ensure the delivery of quality service to customers, the projection of a professional and warm image, maintenance of operational controls and continuous improvement in operational efficiency.
    KEY RESPONSIBILITIES

    Branch controls, processes and procedures custodian
    Branch cash management
    Business growth & development
    Managing the overall branch cash 
    Relationship Management & Customer service 
    Branch Operations
    Risk & Compliance

    Branch controls, processes and procedures custodian:

    Ensure proper controls, processes & procedures are adhered to at all times as per the laid down Sidian Bank policies. 
    Business Continuity Plan (BCP) implementation and disaster recovery co-ordination.
    Ensure the branch is opened & closed as per the approved timelines & Operations staff to be ready to serve customers with all the necessary tools and systems.
    Maintain branch cleanliness and tidiness as per the Sidian Bank standards.
    Ensure that the Sidian Bank’s Policies are adhered to at all times when handling different products. 
    Ensure adherence to all KYC & AML processes with regards to new business and acceptable TAT is observed at all times.
    Ensure all relevant units are coordinated at all times to maintain efficient banking services to customers.
    Ensure compliance with Operational, Security, Controls & processes risks requirements to avoid losses & prevent fraud arising from operational lapses, and to protect bank and customers assets.
    Ensure that relevant approvals for all transactions are sought at all times as guided by policies.
    Ensure that the branch achieves a minimum of ‘Satisfactory/Acceptable’ audit rating through continuous assessment and prompt closure of all audit exceptions sighted.
    In conjunction with the Branch Manager, the Operation Manager is responsible for strict cost management in the branch i.e. reviewing all service provider quotations before the work can proceed. In addition, BOM should conduct regular reviews of the following cost elements: Equipment maintenance, Stationary consumption/telephones,  Sundry losses, Staff costs.
    Ensure all relevant reports are submitted on a timely basis.
    Ensure the branch team remains alert to the risk of money laundering and assist in the Bank’s efforts in combating it by adhering to the key principles in relation to: “identifying your customer, knowing your customer, reporting suspicions, safeguarding records and not disclosing suspicions to customers.
    Opens new accounts, completes associated documentation and supervises in the banking system as per Sidian policy and procedures and contributes to the operation of the branch by maintaining a filing system and updating and monitoring client records.
    Ensures the accurate and timely processing and delivery of all certificates, account information, and statements to clients.
    Contributes to the flow of communication within the team, by actively participating in staff meetings.
    Provides information and reports as requested.
    Ensure proper documentation and filing is done for all transactions.

    Branch Cash Management:

    Complies with CBK guidelines on large cash transactions.
    Ensures that cash is promptly repatriated to the vault at intra day and end of day.
    Provides and records cash services to customers by receiving cash/cheque deposits and loan payments, withdrawals, MPESA, money transfer and other teller transactions.
    Reconciles cash till by proving cash transactions, counting and packaging notes and coins, reconciling other transactions, turning in excess cash and mutilated currency to officers, cash operations and maintaining supply of cash and currency at till.
    Complies with bank operations and security procedures by participating in all dual-control functions, maintaining customer traffic surveys, auditing other tellers’ currency, assisting in certification of proof of funds by customers.
    Maintains customer confidence and protects bank operations by keeping information confidential.

    Business Growth & Development

    Together with the Branch Manager, create ownership of the branch strategy and targets. Agree branch business plans/ strategies and business goals for the branch aligned to the bank’s overall growth strategy. 
    Act as a champion to grow the branch service fees and commissions, channel fees and commissions and bancassurance fees and commissions.
    Actively promote to all customers the uptake and utilization of all bank channels.
    Promote lower deposits rates so as to support the Branch Manager manage the branch cost of funds.
    Ensure new business is properly booked and all income due to the Bank in terms of charges, commissions, and fees are collected as per the ruling tariff.
    Ensure branch performance reports are timely & accurate. 
    Meet the set targets on new opened accounts and average funding balances.
    Lead the branch operations team in supporting the branch to achieve its customer retention objectives, acquisition and growth goals. Support will include: achieving personal sales goals for all products as outlined in the targets as well as participating and leading branch sales promotions. 
    Active management of the non-RM managed accounts.

    Customer Experience:

    Ensure cash transactions, customer queries, requests or complaints are handled within the defined Service   Level Agreements (SLAs) and Turn Around Time.
    Endeavors to increase deposits by new and existing clients by identifying and evaluating client needs’ through observation, listening and questioning techniques through telesales.
    Maintains a complete understanding of all products and services offered via Sidian distribution channels, with knowledge sufficient to discuss product attributes fully and confidently.
    Calls new and existing customers to cross sell and upsell bank products.
    Contributes to the efficient operation of the branch through the accurate and timely processing of all transactions and account maintenance, including customer instructions, account information requests, account instruments etc.
    Influencing customer’s decision making so that they transfer their ‘main bank’ transactional banking to Sidian and utilize Sidian range of non-term deposit products, which assists the branch meet its funding margin objective.
    Contributes to the promotion of the branch by preparing displays, coordinating and distributing promotional materials and organizing functions.
    Develops and maintains relationships with new and existing clients to capitalize on opportunities to cross-sell Sidian products and services to existing and potential clients.
    Responsible for making referrals to Relationship Officers and Bancassurance for uptake and utilization of bank products, services and channels.
    Responsible for ensuring that all accounts opened in the branch are signed up to at least one digital channel.
    Ensure that customer tools are stored safely and are delivered to the customer as per the set SLA.

    Leadership & People Management:

    With the support of the HR Business Partner, the Branch Manager and Operations Manager have the ultimate responsibility for the Human Resource Management of the branch staff and consults with HR on clarity and interpretation of the HR policy.
    Set performance objectives and measures of success for direct reports, providing regular feedback from staff appraisal processes.
    Contributes to the ability of staff to meet performance objectives by providing day to day supervision, training and support and leading performance processes in accordance with Sidian policies and procedures.
    Responsible for identifying and developing career path opportunities for staff. 
    Contributes to the development of staff by assisting with the interpretation and implementation of operational policies and procedures.
    Responsible for assigning tasks to staff, scheduling and monitoring work and reviewing results for timeliness, accuracy and quality.
    Contributes to the flow of staff communications, by conducting regular staff meetings – morning huddles and weekly progress meetings.
    Encourages staff to participate in internal and external training and development opportunities as these arise and in accordance with individualized development plans.
    Responsible for the presentation and service standards of retail staff to ensure a professional image is maintained with all clients.
    Ensures adherence to dress code, code of conduct and HR policies and procedures and follows laid down grievance and disciplinary procedure to ensure a conducive work environment.
    Responsible for mentoring and coaching the retail team to enhance staff motivation, engagement and improve performance.
    Responsible  for the overall Risk and Compliance activities in the branch set up and therefore must ensure compliance in all areas by Branch Staff and  will be held accountable for lapses in the branch 
    Closure of identified deficiencies from concluded audits, correction within stipulated timelines, and ensure no repeat findings.
    Manage performance /disciplinary issues/grievances for staff. 
    Ensure there is proper succession planning by maintaining an effective leave program and an in-house training schedule for ease of relief due to leave or sickness.
    Ensure the set number of learning/training hours are achieved for self and direct reports, through E-learning and Internal training activities.

    Risk & Compliance

    Act as the Risk management and compliance champion at the branch, responsible for compliance in the branch and ensuring that there are no repeat audit/risk findings.
    Submit accurate and up-to-date Operational risk and control self-assessments (RCSA/ ORSA) on time.
    To ensure implementation and compliance with operational policies and procedures.
    Closure of identified deficiencies from concluded audits, correction within stipulated timelines, and ensure no repeat findings.
    Ensure that all customers onboarded to the bank meet the minimum criteria and are screened adequately considering the Bank’s AML/CFT/CPF guidelines.
    Continuously monitor customer transactions in the context of their profile, properly document the background and purpose of all complex, unusual, large transactions, and all unusual patterns of transactions, which have no apparent economic or visible lawful purpose.
    Responsible for immediately alerting the MLRO on suspicious transactions or activities noted in customers’ accounts escalated by the branch staff. Any inconsistent activities or transactions, any suspicious accounts, any attempted accounts or transactions, must be investigated and reported to the compliance function immediately, placing a clear basis of suspicion.
    Ensure that customer accounts are suitable for purpose e.g. avoid opening children’s accounts for normal day to day transactions as opposed to opening a current account.
    Prior to Customer on boarding, ensure that a potential client has been screened, account opening form is duly completed and all required documentation as per the account opening policy obtained.
    Ensure that verification is done as to the identity of the customer, documentation used to open an account, and conducted transactions during the customer journey.
    Identify any high-risk accounts such as Politically Exposed Persons (PEP) at point of account opening and at execution of transaction continuously, given the dynamic nature of such high-risk accounts. Forward the details of such high-risk customer(s) and any PEP/PEP Related persons noted   to senior management for approval.  Ensure that such accounts have all the requisite documents such as updated annual EDDs, are marked as high risk in the system and the reason for high risk rating properly indicated. 
    Ensure that UBO information is obtained and captured in AODs and core banking at point of account onboarding and throughout the customer journey.
    Ensure that all transaction forms are filled to completion and properly reviewed. Where information provided is not reasonable, a suspicious transaction report should be raised immediately as per process indicating the basis of suspicion.
    Ensure that all staff within the branch are trained and have an Up to Date understanding of Anti Money Laundering/Countering Financing of Terrorism/Countering Proliferation Financing environment.
    Identify major risks affecting the branch and ensure necessary steps are taken to measure, monitor, and control structure with control activities defined at each level and duties properly segregated
    Recommend revision of controls, where appropriate, to address new or previously uncontrolled risks
    Maintain a culture within the branch that emphasizes and demonstrates the importance of internal control to all staff.
    Ensure compliance with agreed limits of authority and levels of access to systems and information
    Respond to all AML/CFT/CPF queries when requested by Compliance Unit to allow the bank to comply with the requirements of The Anti-Money Laundering and Combating Financing of Terrorism Amendment Act of 2023
    Ensure that staff have AML/CFT/CPF Key Performance Indicators (KPIs) and disciplinary action is taken against those who violate AML/CFT/CPF policies and procedure.

    DECISION-MAKING AUTHORITY

    Payment and receiving of transactions up to authorized limits. 
    Discretion on Rotation of branch staff within the various roles.
    Approval of OMNI items.
    Approval of staff leave. 
    Approval on costs within set budgets e.g. staff catering expenses, taxi expenses, facilities maintenance.

    ACADEMIC BACKGROUND

    University degree or above in a relevant business discipline e.g. business administration or finance.
    Master degree will be an added advantage.

    WORK EXPERIENCE

    Minimum 6 years’ proven working experience in a Banking environment, with sound exposure to Branch Operations & Processes, 3 of which should be at a management level; 2 within a branch operations role and at least two 2 within customer service role.

    SKILLS & COMPETENCIES

    Interpersonal skills to effectively communicate with and manage customer expectations (internal and external), and other stakeholders who impact performance.
    Knowledge of relevant products and services.
    Knowledge and effective application of all relevant banking policies, processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks.
    Self-empowerment to enable development of open communication, teamwork and trust that are needed to support performance and customer-service oriented culture.

    PROFESSIONAL CERTIFICATION

    Diploma in Banking – AKIB (added advantage)

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    Use the link(s) below to apply on company website.  

    Apply via :

  • Territory Manager- KE

    Territory Manager- KE

    Role Profile

    We are looking to bring on board an ambitious and commercially aware candidate as a Territory Manager. The individual will be tasked with the end-to-end management of a specific warehouse and market as a single business unit. He/she will be responsible for the execution of the organization’s strategy in the market including accountability of the P&L, budget, market and business performance, operations and people management.

    Key Responsibilities

    Business Unit Performance: Responsible for P&L management for the warehouse and market while driving profit maximization for the business unit. Oversee the business unit performance management and ensure the attainment of all organizational KPIs for the unit. Account for any performance decline and devise ways to improve the same.
    Revenue Generation: Work collaboratively with the commercial and purchasing teams to spearhead revenue generation in the market including advisory on product pricing to generate business margins. Liaise with the sales team to drive product penetration and uptake in the market including the formulation of effective sales and marketing strategies.
    Strategy Execution: Communication of the business strategy in the market and ensure execution against the set KPIs as per the strategy. Ensure the team understands and buys into the strategy. Support the development of the pricing strategy and product pricing based on market understanding, competitor analysis and customer feedback.
    Operations Optimization: Oversee end to end operations of Warehouse Management and Dispatch all logistics of last mile delivery to Customers as per set SOPs. Need to update this to the TM having the responsibility not dependent on HQ.
    Inventory Management: Work closely with the Fulfillment Supervisor and Loss Control Supervisor to facilitate proper inventory management, stock control and loss prevention. Collaboratively formulate and implement measures to safeguard the inventory in the warehouse.
    Compliance: Drive compliance to the laid down SOPs for the warehouse, operations and HR whilst ensuring proper team training and appreciation. Ensure legislative and regulatory compliance of the business unit including Health and safety compliance of the business unit. Undertake frequent operations audits to evaluate the level of compliance, operational gaps and hindrances for immediate action.
    Budget Management: Develop and present the annual budget for the specific business unit; Monitor and oversee its utilization including budget control, accounting as well as reconciliation.
    Market Intelligence & Business Advisory: Oversee frequent market surveys and analysis to identify opportunities the business can capitalize on, understand competitor activities and appreciate customer dynamics. Escalate customer feedback to the management to ensure course correction where necessary.
    People Management: Support staff recruiting for the business unit, training, supervision and appraising of staff. Work closely with the HR team to execute key HR functions in the unit including policy implementation, performance management, disciplinary, evaluations and training.

    Minimum Requirements & Key Skills

    A Bachelor’s degree in business or a related field;
    A minimum of 6 years in operations management and driving business performance in a retail or FMCG background;
    P&L management background;
    Experience setting up and growing markets as well as driving numbers is preferred;
    Experience handling end-to-end operations cutting across warehousing, logistics, sales and business performance management is preferred;
    Appreciation of the business environment, key priorities and a keen sense of what needs to be done for the business to succeed;
    Proven ability to manage cross-functional teams with indirect reporting lines to drive the execution and achievement of business objectives and strategy.

    Apply via :

    kyosk.hire.trakstar.com

  • Information and Communication Technology (ICT) Officer

    Information and Communication Technology (ICT) Officer

    Job Summary:
    The position is responsible for managing and maintaining KCIC’s IT infrastructure, systems, and technology resources to ensure efficient and secure operation.
    Key Responsibilities

    Coordinate the development and implementation of ICT strategies, policies and procedures in line with the organizational strategic objectives;
    Develop and implement the ICT budget and annual work plan;
    Administration of network infrastructure, server hardware and operating systems;
    Implement and manage cybersecurity measures to protect ICT resources as per KCIC ICT security policies, procedures and standards;
    Conduct regular system backups and implement data recovery plans as per KCIC ICT policies and procedures;
    Coordinate database management to optimize data performance;
    Manage and maintain KCIC website in collaboration with web designers and developers;
    Provide technical support to end-users and train staff on hardware and software systems;
    Administer and maintain the ERP system and monitor system performance for proactive maintenance to enhance efficiency in operations and ensure data integrity;
    Develop technical specifications for installation and maintenance of software and hardware to ensure optimal performance;
    Maintain inventory of all ICT assets, including computers, servers, and software licenses.
    Manage all ICT projects defining their scope, objectives, timelines and budgets for successful implementation;
    Provide technical support to programme clients in collaboration with the Business leads;
    Management the performance and competency development of ICT staff.

    Qualifications

     Bachelor’s degree in Computer Science, Information Technology, or a related field.
     Relevant IT certifications such as CompTIA Network+, CompTIA Security, ITIL, Cisco
    Certified Network Associate (CCNA), Microsoft Certified Solutions Expert (MCSE), OR Microsoft Certified: Azure Database Administrator Associate are desirable.

    Experience

     Minimum of 6 years of experience in ICT management or a similar role.
     Proven experience in network and system administration.
     Experience in providing technical support and training to end-users.
     Experience in managing SQL Server databases and WordPress websites.
     Familiarity with ERP systems and their administration.
     Proficiency in managing and troubleshooting Windows Server and MacOS.
     Strong knowledge of network infrastructure, including servers, routers, and switches.
     Experience with data backup, disaster recovery solutions, and cybersecurity measures.
     Experience in SQL Server database management, including performance tuning and disaster recovery.
     Proficiency in managing WordPress websites, including security and customization.
     Knowledge of ERP systems and their maintenance.
     Experience in managing IT projects, including system upgrades, installations, and migrations.
     Ability to create and manage IT department budgets and identify cost-saving opportunities.

    Functional Skills

    Analytical and Problem-solving skills
    Communication skills
    Negotiation skills
    Records management skills
    Planning, coordination and organization skills

    Behavioral Skills

    Professionalism
    Interpersonal
    Creativity and innovation
    Adaptability and Reliability
    Teamwork

    Interested candidates are invited to send the completed KCIC Employment Application Form as per the link below, together with their updated resume and cover letter detailing experience relevant to the role, current and expected salary, daytime telephone contacts, and names of three professional referees.Closing date for applications Friday, 7th June 2024. Only shortlisted candidates will be contacted. Women are highly encouraged to apply.

    Apply via :

    docs.google.com

  • Programme Associate (Re-advertised)

    Programme Associate (Re-advertised)

    Under oversight of the EVAW Regional Policy Specialist and directly reporting to the ESARO Regional Coordinator, the Programme Associate will provide programmatic, administrative and financial support to the Regional Coordinator. The Programme Associate will provide support to the Regional Coordinator to ensure that the development and implementation of projects are consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Regional Office and UN Women HQs as required for resolving complex finance-related issues and exchange of information. The programme Associate will also support the Regional Coordinator with partner and stakeholder management, logistical support in coordinating events, convenings, advocacy spaces and support to civil society organizations (CSOs) and women’s rights organizations (WROs) and partners with partner agreements, monitoring and reporting.

    Duties And Responsibilities
    Provide administrative and logistical support to the formulation and management of programmes:

    Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
    Provide technical guidance to the executing agencies on routine delivery and reporting of programme supported activities and finances;
    Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
    Review programme data from programmes/ projects for the ESARO website;
    Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers;
    Support Regional Coordinator in all aspects of partner agreement;
    Provide support to the coordination of the call/request for proposals, including the organization of technical review committees, and capacity assessment of partners;
    Support the review, coordinate and monitor the submission of implementing partner financial and narrative reports;
    Train partners on Results Based Management and monitor implementation

    Provide administrative support to the financial management of the Programme:

    Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
    Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
    Review financial reports; prepare non-PO vouchers for development projects;
    Process payment for consultants;
    Maintain internal expenditures control system;
    Create requisitions in Atlas for development projects; register good receipts in Atlas;
    Assist in the preparation and follow up of cost-recovery bills in Atlas.

    Provide administrative support to the Programme:

    Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
    Make travel arrangements for the Programme Team, including travel requisitions and claims;
    Prepare public information materials and briefing packets;
    Assemble briefing materials and prepare power-point and other presentations;
    Provide guidance and training to any junior staff as needed.

    Provide administrative support to Resource Mobilization:

    Prepare cost-sharing and other agreements; follow up on contributions within the RO resource mobilization efforts;
    Organize, compile and process information from donors, ESARO programme team, as inputs to various databases and documents.

    Facilitate knowledge building and knowledge sharing:

    Develop background documents, briefs and presentations related to EVAW as requested;
    Provide substantive technical support to the Regional Coordinator in coordinating meetings, dialogues, advocacy spaces and strategic engagement of different stakeholders, particularly with civil society, women’s rights and feminist networks for the implementation of the programme;
    Provide logistical support and technical inputs for the coordination of events and participation in global and regional fora and advocacy spaces;
    Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
    Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

    Key Performance Indicators:

    Timely and accurate support to events, workshops, and missions;
    Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
    Timely recording of overall programme unit finances;
    Timely and accurate tracking of data for CO management and donor purposes;
    Quality maintenance of internal systems.

    Competencies
    Core Values:

    Respect for Diversity
    Integrity
    Professionalism

    Core Competencies:

    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example

    Functional Competencies

    Good knowledge of programme management;
    Ability to administer and execute administrative processes and transactions;
    Ability to create, edit and present information in clear and presentable formats;
    Ability to manage data, documents, correspondence and reports information and workflow;
    Strong financial and budgeting skills;
    Strong IT skills.

    Required Skills and Experience
    Education and certification:

    Completion of secondary education required;
    Bachelor’s degree in Business or Public Administration is an asset.

    Experience:

    At least 6 years of progressively responsible experience in administration or programme management/support;
    Experience in working in a computer environment using multiple office software packages is required;
    Experience in the use of ERP systems, preferably Oracle cloud is desirable;
    Experience in supporting a team is required;
    Experience in supporting programming on ending violence against women or gender equality is desirable;
    Prior experience of supporting an EU-funded programme is desirable.

    Language Requirements:

    Fluency in English is required
    Knowledge of another UN official working language is desirable.

    Apply via :

    jobs.undp.org

  • Commercial Supply Chain Controller Commercial Analyst

    Commercial Supply Chain Controller Commercial Analyst

    ABOUT YOU
    The ideal candidate should possess excellent leadership and communication skills, as they will often be working closely with various departments and stakeholders. They should be able to convey complex financial information in a clear and concise manner to non-financial stakeholders. This includes presenting financial reports, explaining budgetary decisions, and providing guidance on financial strategies. The role will suit an individual of high integrity with the ability to manage time effectively, meet deadlines and stay organized.
    YOUR RESPONSIBILITIES

    Health, Safety and Environment: Ensure Health, Safety and Environment is an integral part of all job duties and is implemented in accordance with Health and Safety standards and advisories.
    Drive rigorous understanding of costs through training of functional managers as well as reviews of spend with the respective directors.
    Drive topline performance management and Cost Optimization.
    Support and drive the global spend management, pricing management, reporting and forecasting tools for Supply Chain.
    Prepare executive-level presentations and analysis including scenario planning and risk analysis to facilitate discussions and dive into commercial and supply chain decisions.
    Develop and monitor monthly & annual budgets to ensure alignment with other business units, monitor the company’s products and category targets in order to reduce out of stock gaps and allow for effective corrective measures and decision making.
    Ensures timely submission of credible planning assumptions for strategy, budgeting and forecasting purposes;
    By assisting in developing as well as challenging the same with the relevant functions.
    Take charge of pricing & margin optimization opportunities.
    Implement the Company’s pricing processes.
    Responsible for commercial and supply chain performance reporting and monitoring key performance indicators (KPI’s).
    Consistently ensures the application and effectiveness of key controls (Minimum Control Standards) in different areas of commercial & Supply Chain function through risk assessment and identification of key areas for improvement and ensure corrective measures are executed within agreed time frames.
    Manage Sales & Operations Planning (S&OP) process across the business.
    Identify opportunities for cost savings through detailed analysis of spend for the whole business.

    YOUR QUALIFICATIONS, EXPERIENCE & SKILLS

     University degree in Finance, Accounting, Business or any other related field. Accounting professional qualification – CPA (K), ACCA or equivalent.
     Process improvement, Financial, Trend analysis and Modeling, are an added advantage.
     Minimum 6 years experience in Commercial and/or Supply Chain in a multinational organization in a finance control environment.
     Sound knowledge of SAP applications.
     Ability to think strategically and work independently.
     Strong analysis and synthesis skills with the ability to highlight key information and risks.

    Reporting to: Group Controller

    go to method of application »

    Please send your Application Letter and detailed Curriculum Vitae containing names of three referees who can provide confidential assessment of your capabilities by 31st May 2024. to career.applications.bamburi@lafargeholcim.com. Please remember to quote the position on the email subject line.

    Apply via :

    career.applications.bamburi@lafargeholcim.com

  • Programme Manager – Women’s Rights (WER) and Governance (GOV) Finance Manager

    Programme Manager – Women’s Rights (WER) and Governance (GOV) Finance Manager

    Main purpose
    The holder of the position shall be responsible for strategic direction, growth, and coordination of AAIK’s work on engaging with the national social movements and coalitions for policy influencing on women’s rights issues and managing approaches to women’s rights and governance work. S/he will ensure that the Women’s Rights and Governance programming is of excellent technical quality, attracts significant donor funding, and contributes to AAIK’s strategic objectives, national/global learning, and advocacy.
    Minimum Requirements

    A bachelor’s degree in social sciences, policy development, or its equivalent from a recognized University.
    Have a minimum of six (6) years post-academic experience in women’s rights and governance programming.
    Demonstrable experience in working within influential coalitions and networks.
    Have experience in advocacy and campaigns on women’s rights and governance programming.
    Experience in programme implementation and project management is desirable;

    go to method of application »

    Please send your CV and cover letter to hresources.Kenya@actionaid.org by close of business on 5th June 2024. You are requested to highlight in the cover letter how you specifically meet the criteria for this role.

    Apply via :

    hresources.Kenya@actionaid.org

  • Finance Officer

    Finance Officer

    MAJOR RESPONSIBILITIES:

    The Finance Officer, BIODEV2030 is expected to support the development of tools, reports, and appropriate procedures to facilitate efficient and effective financial and administrative management of the BIODEV2030 Phase II project and its resources. Generally, the Finance Officer will support the Grants & Contracts Manager in the project implementation and delivery, throughout the full project cycle management. He/she will also work closely with the global project team, based in Gland (Switzerland), to meet the donor requirement in terms of reporting.

    SPECIFIC DUTIES:
    Under the direct management of the Grants & Contracts Manager, ESARO, the Finance Officer, BIODEV2030 will have the following specific responsibilities:
    Programmatic financial and administrative support;

    Develop and ensure the efficient implementation of systems to support the financial and administration management of the BIODEV2030 Phase II project to enable effective financial performance and minimize risks.
    Develop and maintain internal systems to support financial and administration procedures as the BIODEV2030 Phase II project transition from proposal development, implementation, and closure.
    Ensure that regular project tasks are performed to meet IUCN’s internal procedures, such as time tracking, consistent cost recovery and overheads charging, financial and contractual data archiving, etc.
    Ensure the maintenance of up-to-date financial and administrative data in appropriate systems (Award Vision, Project Portal, etc.) including budgets, consultancy agreements, implementing partner agreements, etc.
    Contribute to annual reporting, work plans and general briefings to respective Finance & Administration Managers.
    Prepare the BIODEV2030 Phase II regional project financial management reports for use at various levels of the organization covering areas such as performance measurement, compliance, and risk.

    Project Management Support: Budget, procurement, contracts, donor report, monitoring of budget expenditure and audits;.

    Develop and ensure the efficient implementation of consistent financial and administration systems and services (internally, and externally with countries in the region, sub-contractors and implementing partners) to BIODEV2030 Phase II, from concept and proposal development with budget development ensuring proper cost recovery, and throughout the project cycle management with financial reporting to close-out with project audits.
    Liaise and coordinate with regional colleagues to ensure a consistent approach to project finance and administrational procedures from the set-up of the project.
    Provide support to Country Senior Programme Officers in Africa to develop reliable quarterly forecasts and to optimize cost recovery.
    Ensure that all donor contractual requirements in respect to finance, procurement, forecasting, and reporting are respected through sound monitoring and oversight, and liaison with IUCN countries of the region and HQ, on financial and administration aspects.
    In conjunction with the BIODEV2030 Phase 2 project management team, ensure that cost recovery is optimized between countries, considering the different roles and responsibilities of the project management teams; Ensure and safeguard timely and efficient donor financial reporting, project audits, etc. Track and follow up on reporting deadlines/submissions with the IA project and finance managers.
    Provide support to project audits by collecting requested documents and by responding to requests from the auditors in collaboration with Finance Managers, and countries of the region.
    Support the tracking and follow up on reporting deadlines/submissions with regional finance managers.
    Support the development and management of internal agreements (IAs), including the drafting of agreements. Work with regional colleagues to ensure a consistent and streamlined approach to the administration and management of internal agreements.
    Support the digital and physical financial and contractual data filing and maintenance through the maintenance of a BIODEV2030 Phase 2 Teams Drive, projects files, project reports filing, etc.
    Supervise and ensure timely and efficient procurement and contract clearance processes (implementing partners, consultancy, internal agreements) by:
    Ensuring the respect of donor requirements in all procurement activities and adequate documentation of the process.
    Supervising the preparation of documents for clearance of contracts; Undertaking due diligence checks on all contracts, internal agreements, implementing contracts issued by the countries of the regions.
    Ensure timely procurement process clearance from Procurement officers of PACO and ESARO.
    Issue any necessary explanation of exceptions to IUCN Policy.
    Liaising with all necessary units to ensure a smooth clearance process (Programmes, OLA, Legal department, Regional Directors etc.) and take lead on inputs, revisions, etc.
    Ensure monitoring and oversight of the project’s contracts procurement clearance processes, including liaising with the IUCN procurement officer, documenting the contracts under review, and ensuring timely contract procurement clearance.
    Liaise and coordinate with regional colleagues to ensure a consistent approach to project finance and administrational procedures through streamlining an efficient internal agreement process.
    Any other duties that may be assigned from time to time.

    REQUIREMENTS
    POSITION REQUIREMENTS:
    Education & Work Experience;

    6 years relevant experience in a grants finance role preferably in a large or international NGO
    Direct experience with government international development agencies
    Experience building financial tracking and reporting systems.
    Understanding of accounting software
    Accounting designation such as CPA, CMA, CA or related experience and qualifications is a must.
    Fluency in English and French, both written and verbal.

    Core Competencies;

    Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
    Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive, and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
    Professionalism: Promote the organization’s interests, objectives, and values in a diligent and professional manner.
    Accountability: Takes responsibility for individual and collective actions, promotes the IUCN One Programme approach.

    Apply via :

    hrms.iucn.org