Job Experience: Experience of 6 years

HR Assistant, USSC

Pay Grade: G-6
Purpose of the Position
Under the supervision of the HR Manager, provide administrative support to the HR section activities in accordance with the HR work plan.
Key Expected Results
Timely Support to implement recruitment processes in the hiring and retaining the best talents available to support the strategic human recourses needs of the office.
Ensure timely, equitable, transparent and systematic administration of all contracts renewal, termination, promotions and other HR activities.
Support in recruitment and placement through drafting vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates. Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements. Liaises with candidates in the various stages of the recruitment process. Prepares formal acknowledgement, offer and regret letters. Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
Timely review of the supporting documents for processing of staff entitlements and benefits to ensure correct entry in vision.
Timely support in screening of applicants, administration of tests, contacting of candidates and organizing of interviews.
Key Accountabilities and Duties & Tasks
Support the section’s administrative and technical needs for professional officers, general service and temporary staff by supporting in implementing and administering effective and speedy recruitment procedures. Ensure organizational targets (geographic distribution, gender, etc.) are met while not compromising on the recruitment and retention of national staff of the highest calibre. Team with supervisors in the recruitment process to ensure integrity and merit in all selection procedures while supporting the needs of managers and goals of diversity. Promote equity, transparency and consistency in the selection and placement of staff.
Ensure appropriate and timely actions for renewals of contracts, promotions. Develop and implement monitoring plans, including timetables, for contract reviews, renewals and terminations; ensures timely notice to staff.
Support in the processing of entitlements and benefits for local staff in accordance with UNICEF rules and regulations, by ensuring all relevant forms are completed by staff for data entry into VISION.
Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate (both electronic and manual files).
Support in recruitment and selection process through drafting vacancy announcements for positions within SCO for review by supervisor. Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements. Liaises with candidates in the various stages of the recruitment process. Prepares formal acknowledgement, offer and regret letters. Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
Facilitate preparation of travel documents and maintenance of up to date records on staff UNLP’s and related travel documents.
Prepare, issue and handle general correspondence as and when required by staff.
Education:
Completion of secondary education, preferably supplemented by technical or university courses related to Human Resources Management.
Proficiency in computer applications word processing, spreadsheets, graphics.
Work Experience:
A minimum of 6 years of progressively responsible human resources and/or administrative work experience.
Experience in recruitment an added advantage.
Competencies of Successful Candidate
Core Values
Commitment
Diversity and Inclusion
Integrity
Core competencies
Communication
Working with People
Drive for Results
Functional Competencies
Analyzing
Applying technical expertise
Planning and organizing
Following Instructions and Procedures

October 24, 2024
Accounting Manager

Role Purpose: The Accounting Manager is responsible for all areas relating KickStart’s financial reporting – both accounting and managerial as well as the overall accounting activities.
The holder of this position is to provide a full range of financial, compliance, and operational audits, business advisory, internal audits and investigations, internal control structures review and ensure accountability, and proper use of KickStart resources.
The Manager supervises the work of an accounting team and is responsible for managing the team to ensure work is properly allocated and completed.
This position addresses tight deadlines and a multitude of accounting activities including month-end-close process, internal reporting, year-end audit preparation and the support of budget and forecast activities.
The ideal candidate will be passionate about the value of ongoing process improvement within an advanced cloud accounting environment.
KickStart uses Serenic navigator’s accounting applications and the candidate must be confident of their ability to thrive in an evolving, fast-paced environment.
Scope of Role: Reports to: Director of Finance
Staff directly reporting to this post: None
Works with: Country/Program Accountants, Project Accountants and the Budget & Grants Finance Manager
Key Areas of Accountability:
The position is responsible for overseeing most of the accounting activities related to the maintenance of a clean General Ledger to ensure data integrity and compliance with established procedures.
The Accounting Manager’s key focus includes:
Obtaining and maintaining a thorough understanding of the financial reporting and GL structure.
Ensuring an accurate and timely monthly, quarterly and year-end close.
Ensuring the timely reporting of all monthly financial information.
Management of Internal and Annual Audits
Project Accounting Management
Maintenance of the general ledger and reporting
Co-lead the annual budget process and support monthly forecasting activities.
Lead process and system improvement initiatives to enhance the workflow of the department.
Maintenance of the ERP System and training accounting staff
Assist in training new and existing accounting staff to support overall department goals.
Respond to inquiries about financial results, special reporting requests and ad hoc projects
Key Performance Criteria:
Timely and accurate production of financial reports with full integrity of data
Strengthening of the Country programs / field programs accounting functions / capacity and development of field program accountants
Proper planning, coordination and management of the annual audit process to ensure that these are done and completed on time as scheduled and agreed with the external auditors.
Ensures action plans for responses to management letters across offices and monitor execution of these plans by giving guidance to the program staff.
Ensuring compliance to established accounting and auditing standards such GAAP, IFRS and other international accounting and auditing standards.
Ensuring internal audits are done on time and management reviews acted upon accordingly with proper guidance and direction to the program staff.
Ensuring the accounting functions of the Country Offices are operating optimally by assisting the Country Accountants to coordinate and manage the accounting activities at their offices
Ensuring regular review of the General Ledger to ensure timely production of financial reports with data that is full of integrity.
Demonstrate and help institute high standards of conduct and ethics as well as appropriate judgment, independence and discretion amongst finance and other key staff.
Help compose, type, and maintain correspondence, reports, and various other materials and projects and submit reports and documents as deemed necessary for projects such as Board Reports, Budget Reports etc.
Qualifications and Experience
Bachelor’s degree with major course work in Accounting or Finance, CPA training a strong plus.
Over six years of progressively responsible accounting and auditing experience, with 2+ year’s supervisory experience.
Knowledge of International Financial Reporting Standards (IFRS), Generally Accepted Accounting Principles (GAAP), Generally Accepted Auditing Standards (GAAS).
Ability to understand and apply some government laws, regulations and compliance requirements on issues such as taxes.
Experience working fund accounting in a U.S. NGO is preferred.
Public accounting experience a plus.
Skills and Behaviours
Fluent in oral and written English with ability to read, analyze, and interpret common scientific and technical financial tools such as journals, Ledgers, Trial Balance and reports such as Balance Sheet and Income Statement, and financial and legal documents.
Ability to work with departments throughout the organization and respond effectively to common inquiries or complaints from management and other staff, external auditors or regulatory agencies.
Ability to write reports that conform to prescribed style and format such as Board Reports, Budget Reports, Donor Reports and Financial Statements.
Excellent communication and customer service skills, with the ability to simplify and explain complex accounting guidance to stakeholders of all levels across multiple functions.
Self-starter who can work with minimal supervision in a fast -pace setting Mathematical Skills
Meticulous and attentive to details and high degree of discerning financial information.
Ability to work with mathematical concepts as they relate to auditing and fiscal analysis to include accounting and the budget.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Exceptional analytical and problem-solving skills.
Advanced Excel skills

October 24, 2024
Fundraising and Partnerships Manager, Africa

Major Functions: The post holder will advise and support WWF Africa Offices develop and implement their resource mobilisation strategy , with a focus on developing strategic public and private sector partnerships with global and regional companies and institutional donors.
The post holder will initially focus on a fund raising initiative aimed at raising funds for WWF Africa’s Transformational Project Initiatives.
Longer term, the role will focus on growing the diversity of funding across Africa offices and from within Africa, and broadening the portfolio of donors to include foundations and high net worth individuals supporting WWF Africa’s conservation work, both within and outside of Africa.
Major Duties and Responsibilities
Leads a compelling fundraising initiative for Africa’s Transformational Project Initiatives with a focus on developing strategic public and private sector partnerships with global and regional institutional donors, companies, and high net worth individuals.
Keeps Africa Country Offices abreast of WWF growth context, fundraising strategy development, approaches, and tools that lead the development and delivery of income targets that leverages the unique strengths of WWF to achieve Africa’s ambitious targets for growth.
Advises and supports Africa Country Offices on developing robust and appropriate resource mobilisation strategies to raise funds from public and private sources, including Government Aid Agencies, foundations, corporations, HNWI and other potential streams of income from within and outside of Africa.
Supports country corporate engagements, in line with WWF policies and approaches, and in close coordination with the global corporate engagement teams.
Monitors the performance of all WWF Africa offices in terms of fundraising and partnerships and makes recommendations for improvement as appropriate. Provides income and performance analysis and information on local office performance;
Works closely with the global fundraising director and public and private partnerships leads and is an active member of the relevant fundraising and partnership communities of fundraising;
Acts as focal point for NO fundraising and partnership teams and Public Sector Partnerships focal points on global as well as regional funding opportunities;
Manages a Community of Practice of Fundraisers and Partnership managers for Africa;
Performs other duties as requested by the line manager.
Profile
Required Qualifications:
A first degree in management, business administration, marketing, or other relevant field.
At least 6 years’ professional experience in leading resource mobilisation or income generation functions preferably for a non-profit organisation.
Fluency in English required. Fluency in French and other languages that are widely used at an international level is a distinct advantage.
Understanding of income modelling and budget setting
Required Skills and Competencies:
Track record of achieving income targets, ideally in a partnership or fundraising function
Experience in developing partnerships with corporations and/public sector organisations
Knowledge and experience of the not-for-profit sector, preferably of environmental non-governmental organizations.
Demonstrated leadership ability, including the ability to build a team of highly motivated and well qualified staff to achieve results.
Strong strategic and analytical skills, including a talent for crystallizing key strategic options for discussion and decision.
Superlative diplomatic and communication skills, including an ability to work and communicate effectively with a broad spectrum of individuals (individual donors, business leaders, public figures, WWF staff), within a broad range of cultural environments.
Fully supportive of WWF’s mission and global priorities.
Must be committed to equal opportunity employment policies.
Working Relationships
Internal: Policy & Partnerships Director, Communications and Marketing Director, Deputy Regional Directors, Finance and Operations Director, People and Organisational Development Director, Organisational Development and Change Director, Africa Fundraising and Partnerships contacts; WWF International Global Fundraising Director and Partnerships Directors, WWF Network office fundraising and partnership staff and communities of practice.
External: External partners, fundraising consultants and suppliers, fundraising consultants, researchers.

October 24, 2024
Logistics and Shipping Associate

Functional Responsibilities
Support Hub Procurement function with the required logistics activities and associated process,
Provision of reliable logistics support and asset management
Management of transport and technical services
Management of Generator Maintenance
Support to knowledge building and knowledge sharing
Confidentially managing, filing and organizing logistics documentation in accordance with UNOPS processes and procedures,
Support Hub Procurement function with the required logistics activities and associated process,
Confidentially managing, filing and organizing logistics documentation in accordance with UNOPS processes and procedures,
Following up with the contracted shipping agencies and freight forwarders (3rd party logistics services providers) and ensuring the accuracy of necessary documentation, but not limited to Bill of lading, Pro1B e.t.c. as required,
Organize for transportation of purchased goods,
Identify and address any barriers that might impact on efficiency of the logistics activities that support the projects,
Administer contract performance, including delivery, receipt, warranty, damages and insurance,
Reconcile and resolve any value discrepancies
Review and approve shipment and documents from suppliers according to agreed INCOTERMS
Arrange, track and keep trace of all inbound courier whenever required
Maintain and develop the relationship with existing freight forwarders with main focus on flawless and swift transport keeping a tight control on timely delivery
All other duties that might be assigned from time to time by the supervisor,
Following up with the contracted shipping agencies and freight forwarders (3rd party logistics services providers) and ensuring the accuracy of necessary documentation, but not limited to Bill of lading, Pro1B e.tc. as required,
All other duties that might be assigned from time to time by the supervisor,
Impact of Results
The key results have an impact on the execution of the logistics, transport and technical services in terms of timeliness, cost-effectiveness and quality of work completed. Accurate data entry, presentation of information and client-oriented approach enhances UNOPS capability as an efficient and first-class service provider.
Competencies
UNOPS Key Competencies
Integrity and Inclusion
Leading self and others
Partnering
Results Orientation
Agility
Solution Focused
Effective Communication
Functional Competencies
Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of routine financial, administrative and procurement tasks Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems
Ability to perform work of confidential nature, handle a large volume of work and meet deadlines
Good knowledge of UNOPS procurement and financial rules and regulations
Strong IT skills
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Required skills
INCO Terms 2000/2010 ( 2 years)
Inventory Control ( 1 year)
Inspection ( 2 years)
Import/Export ( 1 year)
Reporting ( 2 years)
Warehouse management (1 year)
Procurement Policies ( 2 years)
MS Office ( 3 years)
Education
Minimum Qualification
Secondary education is required. Technical Diploma in Procurement or Supply Chain management, Logistics, Finance or a Bachelor’s Degree qualification is an added advantage.
Experience
Six (6) years working experience in logistics related activities is required,
Knowledge of freight forwarding and customs clearance activities is an asset.
Vast knowledge of customs documentations is an added advantage.
Knowledge of Procurement processes and procedures is required.
Knowledge of UNOPS operating systems will be a distinct advantage,
Computer Literacy in all MS Packages is required.
Valid driver’s license is an added advantage.

October 24, 2024
Planning Workplace Design Manager Head of Legal Department Solution Sales Manager Support Analyst

Brief Description
Reporting to the Senior Manager- Property and Essential Services this role will undertake workplace design, plan and organize the Safaricom Office Space Requirements, policies, processes, procedures and SLAs compliance, Stakeholders Management, Supplier Performance evaluations, Budget and Design reporting including taking lead in space related projects.
Planning Workplace Design Manager Job Responsibilities
Workplace designer and space planner;
Identification, locate, allocate, storage, secure and dispose assets;
Offer interior design and work place space advisory including branding, facade design, furniture layout, floor lay out and accessories planning;
Implement and execute work place space policy including bi-annual stakeholder reviews ;
Develop a property registry, database of space layouts for usable space, occupants, space provisions e.g. gym, crèche, meeting rooms, parking etc.
Develop a space management process and system in line with the space policy to allow users and stakeholders interact with the system;
Research and advice on space culture in line with company’s corporate and people culture;
Verify and analyse operational reports and use emerging trends to offer better services ;
Plan, coordinate and implement departmental and space projects;
Monitor monthly reports on vendor expenses and liaise internally with supply chain and Finance for timely payments
Prepare weekly, monthly and annual reports.
Requirements for the Planning Workplace Design Manager Job
Key qualifying criteria
Bachelor’s degree (B. A. or B. S.) in Interior Design or Architecture from an accredited College or University and
At least 6 years’ experience working in a similar position within interior design, interior fit out works, office furniture design, architectural drafting, or space planning fields and proficient with ArchiCad or AutoCAD,
Adobe Creative Suite (Photoshop, Illustrator, InDesign) and MS office software.
Critical competencies for success
Technical and professional proficiency in applying design principles and processes and ability to organize workflow;
A good understanding of current trends in interior architecture;
A ‘Can Do’ attitude to drive results and get the job done on time and to the customers’ satisfaction;
Demonstrates flexibility and adaptability by being able to change course swiftly and purposefully when the needs of the business change;
Strong customer orientation and the ability to discover what is important to the customer (internal and external) and respond to it and
Applies Health& Safety policy, structures and systems to ensure the business delivers a safe working environment.
go to method of application »

October 24, 2024
Monitoring & Evaluation (M&E) Manager

Specific duties and responsibilities include the following:

Lead the needs assessments and baseline surveys/data collection process prior to IRS campaigns.
Lead establishment of routine M&E systems to support tracking of IRS program activities, progress, and performance.
Improve programmatic monitoring efforts through managing the data collection of routine spray activities from county-based spray teams and reporting the data for internal and client use.
Design, review and test M&E tools for reporting formats and data collection.
Ensure appropriate skills are maintained with the national and county IRS staff through focused trainings for continued maintenance of the established M&E tracking systems.
Track and report data on all project indicators to the Abt Home Office, PMI/Kenya and PMI/Washington. This includes regular updating of the project’s official Monitoring and Evaluation Plan.
Prepare performance monitoring plans, including developing and defining program indicators and sources of data, as well as annual reports and other project documents.
Conduct periodic internal Data Quality Assessments and prepare the project for possible external Data Quality Audits to ensure validity, integrity, precision, reliability and timeliness of all performance data, identifying gaps and suggesting corrective actions on time.
The position requires frequent travel to IRS implementing counties and field sites for routine monitoring, program supervision, and support.

Qualification requirements include the following:

Masters Degree in a relevant social science field, such as Public Health/Environmental health, Community Health, or Statistics.
At least six (6) years of relevant professional experience in program monitoring and evaluation and in research, with previous IRS or other malaria program experience desirable.
Experience in MS Access, GIS applications; and GPS measurement data collection desirable.
Experience and familiarity with USAID program monitoring and evaluation, and performance monitoring.
Strong analytic and quantitative database management skills, budgeting and report writing.
English language fluency.

October 24, 2024
HR & Admin Officer Business Development Manager

Do you possess the following core Attributes?

Passionate about people
Skilled in the development and implementation of HR & Admin policies and operating manuals.
Knowledgeable, curious, keen to take on a steep learning curve.
Self-governing and responsive.
A team leader — ability to manage and motivate teams.
Ability to manage projects, meet deadlines and stretch targets.
Team player: positive, flexible, supportive and fun (yes fun!).
Good communication and interpersonal skills.

Key Responsibilities

Develop, implement and review HR 8 Admin policies and operating manuals
Spearhead employee retention strategies
Take the lead in training and development initiatives
Manpower planning in line with business strategies
Performance management
Oversee health and safety initiatives
Effective Facilities management
Oversee efficient procurement, inventory management and control
Effective management of goods and services providers

Education, Qualification and Experience

Degree in Human Resource Management.
A Professional Human Resource Management qualification an added advantage.
Be a member of Institute of Human Resource Management (IHRM)
At least 6 years’ HR and Admin experience in a busy Department

Compensation and Benefits will be negotiable and commensurate with experience and demonstrated value. Additional benefits will include: Medical cover, Transport and in-house catering.
go to method of application »

October 24, 2024
Client Service Manager Finance Manager Head of Strategy, Planning & Funding

Key Responsibilities of the Manager

Establish and coordinate quality client base including programs management;
Scout and craft valuable partnerships with organizations with view of generating quality pipeline and a possibility of outsourcing identified services;
Maintain a quality assurance mechanism on the targeting, application and client admission process;
Identify and prioritize focus sectors/thematic areas where KCIC can drive impact at scale;
Nurture early stage enterprises through product development, customer acquisition and revenue generation support;
Maintain mentorship and networking through engaging experts, potential investors, and business contacts;
Offer relevant training, technical assistance (TA) and other facilities needed to scale start-ups;
Develop a relationship management strategy for exited/graduated clients;
Maintain existing and develop new investor networks;
Enhance client early stage growth, readiness and access to appropriate financing;
Lead in forums dealing with entrepreneurship and Clean tech customer follow-ups;
Assess skills gaps and planning competency levels that drive business
Mentor and coach other members of staff;
Prepare, organize and coordinate on-site client service review meetings; and
Guide Proper document processes and procedures as it relates to clients in order to ensure consistent delivery of services.
Key Competencies of the Manager

Minimum of 6 years of relevant business experience;
Entrepreneurial mind-set/approach;
Commitment, drive and creativity;
Significant local knowledge and networks with a demonstrated ability to grasp and adapt to the Kenyan early-stage investing and entrepreneurial context;
Leadership skills and team player;
Good negotiation and presentation skills; and
Experience in providing client service support in the context of clean tech start-ups .
Person specifications and Qualifications
Masters’ degree in business/entrepreneurship;
A relevant Bachelor’s degree from a recognized university; and
Training and exposure in clean tech
go to method of application »

October 24, 2024
Corporate Relationship Manager

Key responsibilities:

Ensure that customer revenues and profitability targets are achieved/ exceeded.
Retain existing customer base and market for new business to grow portfolio;
Analyse and identify new business opportunities from existing portfolio
Understand customers’ businesses and anticipate their requirements
Match customers’ needs with product capabilities through presentation of tailored demonstrations and proposals.
Monitor, track and report on sales activity on a periodic basis and ensure action is taken to meet sales targets.
Negotiate terms and conditions with customers to maximize revenue and profitability.
Identify opportunities for cross selling and referrals to other product lines through developing a good understanding of client needs.
Maintain ongoing contact with customers to ensure targeted level of utilization
Ensure timely and quality preparation of credit files for approval.
Ensure timely file reviews and minimal NPA per set targets
Manage, lead and provide guidance to a Relationship Officer to ensure the Unit’s set targets are met

Minimum Knowledge, Qualifications and Experience required for this Role:

6 years Banking Experience, the last 4 of which should be in relationship management handling corporate or medium size SME relationships in a commercial bank.
Strong knowledge of people and client relationship management.
Strong credit skills and in-depth understanding of SME and Corporate Banking Products.
A bachelor’s Degree in business studies or similar area.
Master’s Degree and relevant professional qualifications e.g. AKIB, CPA, ACCA are added advantage

October 24, 2024
Architect Foundation Manager Principal Legal Officer

Key Responsibilities of the Architect
Designing of Buildings/factories
Supervising construction projects
Preparing periodic project updates/reports for presentation to the Board
Leading a team of design consultants during project implementation
Advising the Agency on all matters relating to its construction requirements
Coordinating external consultants
Ensuring the statutory requirements relating to construction projects are met on time
Supervising and coordinating and evaluating staff under him
Qualifications/Skills/Experience of the Architect
The ideal candidate must possess the following qualifications, experience and competencies:
A Bachelors degree in Architecture from a reputable university.
Be a registered Architect by BORAQS.
Six (6) Years post-graduate experience in a busy architectural firm.
Must be competent in ArchiCAD and other necessary computer applications
Membership in a relevant Institute will be an added advantage.
Clear understanding of building contracts and project management
Strong analytical skills
go to method of application »

October 24, 2024