Reporting to the Director Corporate Services, the Assistant Manager Procurement will be responsible for the Management of the supply chain function at the Authority, coordinating all procurement and disposal activities thereof and coordinating the internal monitoring and evaluation of the supply chain function.
Responsibilities for the Assistant Manager Procurement Job
Lead and manage the procurement function while ensuring governance and compliance with the public procurement regulations.
Develop, facilitate, implement, monitor & review of procurement plans.
Develop and streamline the procurement function in line with and in compliance to the Public Procurement Act 2005, its revisions, regulations and Government policy.
Develop, review, facilitate and implement management initiatives for cost reduction plans.
Perform secretarial role to the relevant Committees.
Coordinate the preparation of tenders for advertisement, opening and evaluation.
Recommend a negotiating team for appointment by the Accounting Officer where negotiations are allowed by the Act and Regulations participate in such negotiations and liaise with respective directorates in contract management thereof.
Monitor contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts.
Advise the Authority on aggregation of procurement to promote economies of scale.
Prepare and submit to the PPRA quarterly procurement reports as required.
Coordinate preparation of the Authority’s Annual Procurement Plans.
Provide information, as required for any petition or investigation to debar a Tenderer or any investigation under review procedures.
Liaise with PPRA and other bodies on matters related to procurement.
Advise directorates and staff on all matters to do with procurement of goods and services in line with the provisions of the Procurement Act and the Regulations.
Monitor and manage performance by implementing the Authority performance management system
Delegate and empower the department’s employees to perform.
Ensure a productive and motivated team through participative management and ongoing, open communication.
Adhere to required Authority and legislative procurement practices, polices and processes.
Identify development requirements of staff and assist them in meeting their training, coaching and mentoring requirements.
Draft staff work plans and ensure their implementation.
Qualifications for the Assistant Manager Procurement Job
A Degree in Supplies Management or any other relevant degree
A post graduate diploma in Supplies Management
Membership to relevant professional body
Experience
Minimum of six (6) years relevant work experience
Key skills, Knowledge & Competencies
Knowledge of the Public Procurement Act and Regulations.
High level of attention to detail.
High integrity.
Good analytical skills.
Report writing skills.
Effective interpersonal skills.
Materials management skills.
Negotiation skills.
Record keeping skills.
Customer relations
Computer skills.
Job Experience: Experience of 6 years
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Assistant Manager Procurement
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Marketing Manager Advocate Marketing Manager Graphic Designer
Job Purpose
To develop, establish and maintain marketing strategies to meet organizational objectives. Effective management of the marketing, advertising and promotional activities of the organization.
Marketing Job Key Responsibilities
Achieves marketing and sales operational objectives by contributing marketing and sales information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer service standards; resolving problems; completing audits; identifying trends; determining system improvements; implementing change.
Meets marketing and sales financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Organize trial implementation of MMA plans and hospital plans so as to improve it
Organize testing of implementation plan of theme activities
According to sales target of sales department, set up plans of regional retail shops opening
Set up implementation schedule for MMA and hospital
Set target and practice standard for each regional supervisor
Check and assess implementation procedures and results of each supervisor
Provide training of professional skills and operating process to supervisor
Provide training of theme activities and implementation method
Determines annual and gross-profit plans by forecasting and developing annual sales quotas for regions; projecting expected sales volume and profit for existing and new products; analyzing trends and results; establishing pricing strategies; recommending selling prices; monitoring costs, competition, supply, and demand.
Accomplishes marketing and sales objectives by planning, developing, implementing, and evaluating advertising, merchandising, and trade promotion programs; developing field sales action plans.
Identifies marketing opportunities by identifying consumer requirements; defining market, competitor’s share, and competitor’s strengths and weaknesses; forecasting projected business; establishing targeted market share.
Improves product marketability and profitability by researching, identifying, and capitalizing on market opportunities; improving product packaging; coordinating new product development.
Sustains rapport with key accounts by making periodic visits; exploring specific needs; anticipating new opportunities.
Provides information by collecting, analyzing, and summarizing data and trends.
Protects organization’s value by keeping information confidential.
Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Accomplishes marketing and organization mission by completing related results as needed.
Requirements for the Marketing Job
Degree/Masters in Marketing
Minimum of 6 years’ experience in Sales
Availability to travel as needed
Technical marketing skills
Proven experience in customer and market research
Relevant product and industry knowledge
Experience with relevant software applications
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Marketing Manager
Job description
Initiate and implement marketing programs to ensure that marketing targets are met across countries
Generate local consumer demand and salience for all brand categories handled by sales team
Determine marketing campaign and media-mix in consonance with Brand Strategy
Develop and execute trade schemes by customer whiles supporting local teams
Launch new variants/new packets/new packaging as planned
Workout value and volume targets for each month by LOB with clear plans of achieving budget numbers
Develop quarterly and monthly plans at account level with clear promotional strategy and price plans with sales team
Drive OSA with agreed assortment plan at channel level while planning activities on key SKU’s
Design and update plannograms and SKU Assortments to incorporate NPDs, delisting of slow & obsolete SKU etc
Lead the performance communication at category level & highlight gaps on the opportunity area.
Qualifications:
A University Degree
Minimum 6 years Marketing experience within FMCG Sales & Distribution -
Finance Assistant
Location and Duration of Position: 1-year contract renewable up to project commencement. This position is based in Nairobi, Kenya
Duties and Responsibilities:
• Processing of Payment vouchers and cheque
• Maintaining accurate records of all the fixed assets / inventory monthly
• Review all staff travel advances & reimbursements.
• Review procurement documents to ensure appropriate bidding following the procurement policy.
• Prepare petty cash expenses and supporting documents for review, ensuring compliance. Verifying petty cash expenses and supporting documents from all MEDA Kenya offices.
• Prepare vehicle mileage / analysis
• Assist in preparing monthly financial reports.
• Assist with collecting financial information for the monthly, quarterly and annual budget
• Assist with the implementation of the audit plan & ensure all documents are in order
• Submit monthly financial retirement reports of advances allowed, with legitimate receipts and expense approvals.
• Participate in financial review of counter-part partners as and when requested.
• Any other tasks as may be assigned by the supervisor.
Qualifications;
• University degree in Accounting or business related field.
• CPA certification-CPAK Certified Accountant.
• At least six years of experience working at a similar role, with at least 3 years in a donor funded project.
• Advanced use of MS office packages, and database management tools.
• Exposure to accounting software, and ability to learn quickly on the job.
• Appreciation and support of MEDA’s faith, values, mission and purpose. -
Client Relationship Manager
We are seeking to recruit a high profile client relationship officer with diverse experience in the following areas:-
Stores Management
Operations Management
Quality Management
Health, Safety Security and Environmental Management
Customer Relationship Management
Business Development
Personnel Management
Client Relationship Manager Job Responsibilities
Must be a holder of a degree in Business related studies
6 years and above, experience in management of the above areas
Strong interpersonal skills and an ability to build rapport with customers.
Previous sales experience and an organized approach to work.
Hardworking with a strong work ethic.
Previous experience working as a client relationship manager or a track record of managing client relationships.
Assertive and open minded
Able to work under pressure.
A self starter decisive individual able to work independently -
Assistant Procurement Manager
Assistant Procurement Manager Job Responsibilities
Lead and manage the procurement function while ensuring governance and compliance with the public procurement regulations.
Develop, facilitate, implement, monitor & review of procurement plans.
Develop and streamline the procurement function in line with and in compliance to the Public Procurement Act 2005, its revisions, regulations and Government policy.
Develop, review, facilitate and implement management initiatives for cost reduction plans.
Perform secretarial role to the relevant Committees.
Coordinate the preparation of tenders for advertisement, opening and evaluation.
Recommend a negotiating team for appointment by the Accounting Officer where negotiations are allowed by the Act and Regulations participate in such negotiations and liaise with respective directorates in contract management thereof.
Monitor contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts.
Requirements for the Assistant Procurement Manager Job
A Degree in Supplies Management or any other relevant degree
A post graduate diploma in Supplies Management
Membership to relevant professional body
Minimum of six (6) years relevant work experience -
Supply Chain Manager Risk Officer Records Officer Marketing Officer Marketing and Member Recruitment Manager Manager, Legal Services Manager, Investments Supply Chain Officer Manager, Internal Audit Internal Audit Officer ICT Officer – Web & Mobile Applications ICT Officer – User Support Services ICT Officer – Systems Integration and Development ICT Manager Human Resources Officer Human Resources & Administration Manager Driver Benefits Administration Officer Administration Officer Accountant (Receivables)
Reporting to the CEO, the Supply Chain Manager will lead the Procurement functions of the Organization and will be responsible for establishing and managing a sound procurement and administrative services framework to assure the Organization of timely and value based supply and distribution of supplies and services in a timely and cost effective manner. The position will assure sound logistical and administrative support to all departments and branches.
Managerial Responsibilities
Ensure sound systems, policies and procedures for effective functioning of the department are in place.
Provide direction in the management of the Procurement department of the Organization.
Provide sound leadership to the staff in the department.
Ensure effective staff supervision.
Prepare comprehensive annual budgets for approval.
Ensure compliance with approved budgets including prudent and timely spending.
Ensure highest standards of operational efficiency and quality of service to staff.
Ensure timely reporting of department performance.
Core Responsibilities
Develop and implement a procurement and disposal framework including procurement policy and procedures compliant with the Public Procurement and Disposal Act.
Oversee the preparation of Organization-wide annual procurement plans aligned to the approved budget and annual work plans.
Assure quality of the procurement process including preparation of clear specifications and the systematic bidding process, sound tender evaluation and law compliant tender awarding.
Develop mechanisms to assure orders and contracts conform to the law, specifications and agreed delivery schedules.
Develop, review, and recommend new or improved purchasing, logistics and administrative procedures.
Approve bid proposals and specifications.
Oversee documentation contracts and tenders ensuring the Organization’s interests in all supply arrangements are protected.
Carry out market price surveys to assure best price, quality and terms of supply.
Ensure research and evaluation of all procurement needs and make for standardization and additions to Qualified Products List.
Provide liaison and manage relationships between vendors, contractors, and the Organization for continuous improvement of quality of the procurement and logistics functions.
Ensure quality and timely procurement, contracting of outsourced office services.
Interpret contract provisions and review contracts for accuracy and changes prior to bidding and renewal.
Coordinate and supervise the tendering process including participation in the evaluation of bids for goods and services.
Review the usage and expenditure of goods and services with a view to identifying areas of cost reduction and improvement.
Manage the annual supplier prequalification exercise to promote equality of opportunities for pre-qualified suppliers.
Participate in the annual expenditure budgeting process for all shared services and general usage of items.
Oversee the process of disposal of the Organization’s assets.
Undertake secretariat services to the Tender Committee.
Continuous professional development to keep up with current industry trends.
Prepare and submit reports as required both internally and externally.
Any other duties as may be assigned from time to time.
Qualifications & Experience
Bachelor’s degree in Business field
Full professional qualification in Procurement or Supplies Management recognized by the Kenya Institute of Supplies Management
At least 6 years relevant working experience 2 of which should be at managerial level
Member of a procurement professional body i.e. Kenya Institute of Supplies Management or Chartered Institute of Purchasing and Supplies
Knowledge of Procurement and Contract Law
Essential competencies
Competence in supply chain management
Competence in procurement planning
Competence in market price surveys
Excellent organizational and planning skills
Good communication and interpersonal skills
Leadership and analytical skills
Well-developed interpersonal, communication and presentation skills
Essential Personal Attributes
Team player
Integrity, confidentiality and objectivity
Business savvy
Focused and results oriented
Ability to work independently
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Finance Manager
Job Details
The successful applicant shall report to the executive director & shall meet the following minimum requirements
Minimum Bachelors of Commerce degree (Accounting & Finance option)
CPA-K, ACCA will be an added advantage
Over 6 years’ work experience in service industry. Understanding & demonstrated experience working in
Healthcare environment is an added advantage.
Able to work under minimum supervision & with strict deadlines.
A person with a proven track record & unquestionable integrity
Over 30 years of age.
A fast learner, mentor, problem solver, team player with a strong character who can think creatively & critically -
Resource Mobilization
Resource Mobilization Job Duties & Responsibilities
Design and implement a strategic, results-oriented and coordinated approach to the mobilization of significant additional resources from traditional and non-traditional sources such as private sector organizations, foundations or high net worth individuals for funding.
Actively liaise with internal and external partners in the implementation of this plan and ensure systematic and transparent reporting on fundraising and related communication activities and results
Oversee reporting back to donors and Board and initiate and oversee grant proposal submissions
Project manage the reporting and application processes, including liaising with clinical teams
Monitoring progress against milestones and objectives and reporting overall progress
Coordinate the functional areas within the External Affairs department to develop and implement cohesive short, medium and long-term departmental strategies for resource mobilization:
Developing departmental work plans based on inputs from functional areas
Overseeing financial management for the department, including developing and monitoring the departmental budget, preparing and submitting quarterly best estimates, and systematizing contracts management
Represent the company at relevant external meetings and events as appropriate
Qualifications for the Resource Mobilization Job
Masters degree in communication or any related field
Professional membership is a plus
Minimum of 6 years of proven, hands-on working experience in fundraising, resource mobilization and project development preferably in the field of international global health, with progressive scope of responsibilities
Strategic approach: Ability to contribute to the development of fundraising approach with regards to the donor community under his/her responsibility and to develop fundraising tools and mechanisms, whilst ensuring that reputation for integrity and its institutional independence are upheld and enhanced
Creating and innovating: Ability to develop and adapt innovative approaches and replicable strategies for fundraising, through the analysis of trends and experience and the consideration of lessons learned
