Jobs Kenya

Job Experience: Experience of 4 years

  • Senior Associate, People & Culture

    Senior Associate, People & Culture

    Job purpose

    Evidence Action is looking for a seasoned People & Culture (P&C) professional with experience managing P&C operations and activities in a multi – country, multi – cultural context. The Senior Associate, People & Culture will play an integral role in coordinating the delivery of P&C activities associated with anticipated growth in the Africa Region. 

    Duties and responsibilities:

    HR Policies, Processes and Programs:

    Participate in the implementation of People & Culture (P&C) initiatives, working with the team and staff to help identify and create streamlined and scalable process improvements across the function.
    Spearhead daily functions of the P&C department across East & Southern sub-regional areas including recruitment & selection, onboarding, administering pay, benefits, and leave, and enforcing company policies and practices.
    Coordinate and execute P&C projects across the region including tracking and reporting on status, risks, issues and dependencies.
    Support the country P&C teams to manage the full employee experience, from on-boarding to exit management, ensuring all processes are performed in a timely, efficient, and meticulously documented manner.
    Support policy updates and conduct biennual reviews of the employee handbooks, ensuring they address employees across all entities and adheres to the latest P&C updates in national policies.
    Provide day-to-day technical advice & guidance on employee relations and performance management matters to staff and management in accordance with the prevailing employment laws and internal policies and procedures. 

    Performance Management:

    Coordinate the performance management process for regional staff and provide oversight to probation, KPI reviews, and offboarding processes.

    Learning and Development:

    Develop, maintain and coordinate a training plan that details required training that is delivered within the agreed/specific timescales and ensure outcomes are appropriately measured and reported on.

    Employee Engagement:

    Coordinate the execution of employee satisfaction surveys on an annual basis and leverage the results to enhance staff and organizational well-being.

    Data & Analytics:

    Demonstrate an interest in data analytics, extracting actionable insights, collaborating on stakeholder reports, and taking a proactive approach to address highlighted gaps for improvements.
    Promote the use and optimization of systems and tools to streamline processes and enhance the overall employee experience.
    Independently seek and utilize information to resolve P&C issues and compliance matters.

    Requirements

    Qualifications:

    Bachelor’s Degree in HR, Humanities, Sociology or a related field and an additional HR certification such as CHRP/ SHRM / SPHRi will be required. 
    A minimum of 4 years HR generalist experience; INGO experience will be an added advantage.
    Multi country, multicultural work experience is required.
    Project management experience – experience managing human resources functions during a growth phase is desired.
    Demonstrable knowledge of good and dynamic P&C practices in employee relations and performance management.
    Ability to build and execute short- and long-term work plans.
    Technologically proficient in use of technology to communicate effectively & professionally.
    Good understanding of employment legislation.
    Strong written and verbal communication, analytical and data management skills.
    Sound knowledge of P&C best practices.
    Results oriented and strong attention to details.
    Passionate, highly self – motivated, energetic and enthusiastic team player.
    Must have legal authorization to work in Kenya.

    Apply via :

    apply.workable.com

  • Grants Finance Officer – Tumikia Mtoto Project ENOUGH Campaign Officer

    Grants Finance Officer – Tumikia Mtoto Project ENOUGH Campaign Officer

    Purpose of position

    To provide financial technical support to the Tumikia Mtoto Project staff and sub grantees/ recipients ensuring financial stewardship, accountability and accuracy of financial reports and budget management in line with Donor regulations and WVK Policies.

    Major Responsibilities

    Financial Management and Reporting 60%

    Support the Finance and Administration Manager in the preparation of donor reports.
    Prepare analysis of the project expenditure for management action to help in monitoring the burn rate for the grant.
    Review and provide appropriate expense codes for items requested by project staff to ensure accurate posting of expenses.
    Reconcile LDRs with payroll for the project staff under the grant.
    Support revision of budgets in line with project needs and donor regulations.
    Upload approved budgets in Horizon.
    Review Sub recipient quarterly and or monthly financial reports in a timely manner for consolidation and posting
    Support the Program staff in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the project matches to the budget
    Work with Finance & Administration Manager in matching Sub recipient’s budgets to the project budget for consistency.
    Monitor and review Sub Recipients activities to ensure that only budgeted costs have been incurred.

    Planning, Budgeting & Budgetary control 15%

    Prepare accurate Program budgets
    Ensure accurate and quality budgets are uploaded into existing databases and systems.
    Ensure compliance with grant guidelines and other standards
    Participate in proposal writing and grant budget development.
    Conduct financial analysis for management decision making.
    Monitor and timely communicate changes on Project Budget and Actuals System (PBAS) commitment.
    Develop realistic cash flow forecasts in line with the plans.
    Ensure timely production and review of monthly report to address any variances in a timely manner.
    Monitor sub-awardee financial performance and adherence to donor regulations

    Reconciliation of Balance Sheet Accounts 10%

    Undertake reconciliation of receivable and payables accounts for the program:
    Constantly monitor balance sheet account balances
    Follow up for timely accounting and facilitate booking of staff advances.
    Match transaction amounts in the balance sheet accounts
    Prepare monthly reconciliation statements for the balance sheet accounts

    Risk Management 5%

    Identify risks associated with the project for inclusion in Riskconnect and advice on mitigation measures.
    Support grant project audits according to the donor requirements.
    Support implementation of findings and recommendations from audits and various accountability mechanisms
    Ensure the sub – awardees operate within the agreed/acceptable internal control measures to mitigate risks and ensure accountability that will result in good audit ratings
    Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.
    Follow up with the sub grantees to analyse and submit the exempted taxes(VAT) for refund based on USAID guidelines.

    Asset Management 5%

    Maintain an updated inventory schedule for all assets purchased under the grant
    Ensure all assets and inventory are properly tagged and branded as per the donor guidelines
    Perform inventory counts quarterly in line with USAID and World Vision guidelines
    Ensure asset disposal is as per the laid down policies and donor guidelines.

    Other 5%

    Perform any other duties as may be assigned by the supervisor or designee from time to time
    Attend and lead daily devotions.

    Knowledge, Skills and Abilities

    Minimum 4 years’ experience in financial management and reporting
    Knowledgeable on USAID grant financial management
    Advanced excel and analytical skills
    Demonstrated ability to work under minimal supervision
    Minimum of Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university.
    Professional qualifications in CPA (K) or ACCA finalist
    Practical experience of using SUN system accounting Software is preferred

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Volunteer: Senior Executive Assistant to the President of Rugby Africa

    Volunteer: Senior Executive Assistant to the President of Rugby Africa

    As Executive Assistant, your key responsibilities will include providing comprehensive support to the President of Rugby Africa. We are in search of an ideal candidate who excels as a proactive problem solver, possesses exceptional communication skills, is an attentive listener, and pays close attention to detail.
    You will be part of the Office of the President of Rugby Africa, the continental governing body of rugby across the African continent.

    Requirements:

    Minimum 4 years of experience as an Executive Assistant.
    Multinational/International work experience.
    Experience in event management (ideal but not essential).
    Excellent written and verbal English communication skills.
    Proficient in PowerPoint presentations.
    Strong organizational and time management skills, with the ability to multitask and prioritize.
    Analytical and logical thinker.
    Proactive, anticipates needs, and creative in finding solutions.
    Efficient and self-starter.
    Excellent people skills and a collaborative mindset.
    Ability to execute decisions, network, manage, and lead/monitor various small projects.
    Efficiency and reliability.
    Proficiency in Microsoft Office and other office productivity and project management tools, with an aptitude to learn new software and systems.
    Business and commercial-minded.
    Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
    Possess a high level of professionalism.

    Apply via :

    apo-opa.com

  • Grants Coordinator

    Grants Coordinator

    Chemonics seeks a Grant Coordinator for the Cross-Border Community Resilience (CBCR) Activity. The Cross-Border Community Resilience (CBCR) Activity is funded by USAID and implemented by Chemonics International and ACDI VOCA in the cross-border clusters of Karamoja, Mandera and Moyale. CBCR Activity is designed to enhance resilience and thus reduce the need for humanitarian assistance among communities that live across the borders of Ethiopia, Kenya, Uganda, South Sudan, and Somalia. The activity aims to empower local entities, including communities, civil society, private sector, and governments, to chart their own pathways for addressing conflict, improving livelihoods and/or reducing the risks of shocks and stresses. The Cross-Border Community Resilience Activity will work to foster local ownership of development investments by supporting local leadership in work planning, implementation, and monitoring.
    The Grants Coordinator will be responsible for supporting the efficient coordination, management, and operations of grants functions of the Activity. He/She will be well versed with USAID grants regulations and possess strong organizational skills. S/He will ensure close collaboration with the program and finance staff to ensure effective oversight of grants in compliance with USAID and Chemonics regulations and procedures. In addition to maintaining communication with grantees to respond to their questions and requests, he/she will ensure all grants documentation is properly filed, recorded, scanned, and saved in appropriate repositories. This is a full-time position based in Nairobi and reports to the Grants Manager.

    Responsibilities:

    Actively participate in prequalification of grantees including conducting the pre-award responsibility determination, drafting agreements, monitoring adherence to special conditions, negotiating budgets and maintaining an updated list of standardized costs. Maintain tracker of special conditions, grants award details, and deliverable due dates.
    Support functions related to grants compliance including following up on grantees required certifications and procurement under grants.
    Ensure that the grants program procedures follow the Grants Manual and comply with USAID regulations.
    Monitor implementation and progress of grantees, together with technical teams, via frequent collaborating, learning, and adapting (CLA).
    Review all grant applications, deliverables (in collaboration with the cluster Program Manager), and financial reports for quality, contractual consistency, accuracy, and compliance with USAID regulations.
    Ensure adequate planning and preparation for grant implementation requirements including pre-award risk assessment.
    Coordinate with technical team to ensure deliverables stay on track.
    Facilitate staff requests for procurements, disbursements of funds, and logistic and planning elements of In-Kind grant activities.
    Establish and maintain a tracking system in preparation of the Annual Program Statement (APS), Requests for Applications (RFAs), review of grant proposals, grantee selection, monitoring performance, and payment.
    Ensure proper preparation and execution of APS and RFAs, documents, and disbursements under the project are in line with USAID and Chemonics procedures.
    Support the implementation of capacity building plans for the grantees.
    Draft appropriate documentation and/or provide information for procurement waivers/approvals for review by the Grants/Procurement Manager.
    Work with grantees to ensure they are provided with suitable technical advice and assistance to properly utilize grant funds, build successful partnerships, and ensure successful adherence to reporting requirements.
    Conduct periodic financial reviews for grantees as required.
    Performs other duties as assigned.

    Qualifications:

    Bachelor’s degree in a relevant field required.
    Demonstrated experience in grants, compliance, and procurement management focused on ensuring that activities are being implemented on-time, in accordance with the specifications of the approved activity, and in compliance with USAID policies.
    Four (4) years minimum working experience in equivalent capacity.
    Prior experience in managing donor-funded activities and grants oversight with international non-governmental organizations.
    Familiarity with USAID rules and regulations including ADS, AIDAR, and FAR.
    Strong interpersonal skills and ability to exercise confidentiality and high level of professionalism.
    Strong communications skills, with prior experience providing grants training to staff and local partners preferred.
    Ability to work effectively, responsively, and collaboratively with local development organizations, government counterparts, development and private sector partners and civil society organizations.
    Able to work without supervision and take initiatives while maintaining a collaborative approach.
    Self-starter with strong organizational skills and ability to work in a team environment.
    Ability to exercise confidentiality and high levels of professionalism.
    Fluency in written and oral English is required.

    Apply via :

    app.smartsheet.com

  • Accountant

    Accountant

    KEY PERFORMANCE INDICATORS

    Performance Indicator

    Accuracy of financial statements
    Timeliness of financial reporting i.e., by the 5th of the succeeding month
    Efficiency in managing accounts payable and accounts receivable
    75% upfront payment by all clients and balance collected within 30 days.
    Ability to identify and mitigate financial risks
    100% legal and statutory compliance
    100% conversion of quotations into revenue

    Job Specification:

    Ensure accuracy, completeness, and accessibility of financial records.
    Prepare weekly and monthly reconciliation; including bank and cash reconciliations.
    Prepare financial statements including balance sheets, income statements and cash flow statements.
    Manage accounts payable and accounts receivables.
    Manage the office petty cash
    Prepare payments as per raised and approved requisitions
    Prepare client quotes and invoices
    Manage the asset register, liabilities and stock control register.
    Disburse subsistence allowances 72 hours to the commencement of audits
    Payroll processing by the 20th of every month
    Prepare and submit all monthly, quarterly and annual statutory returns; PAYE, NHIF, NSSF, NITA, VAT, Corporate Tax, Withholding Tax.
    Support in preparation of company and departmental budget estimates and forecasts.
    Adhere to IFRS and the Finance Policy
    Maintain a registry for all financial documents and files.
    Perform other related duties

    DO YOU POSSESS THE FOLLOWING:

    A minimum of a Bachelor’s Degree in Accounting a related field from a reputable academic institution. CPA (K) qualification will be an added advantage.
    A minimum of 4 years working experience in a similar position in a busy office environment in a culturally fluent, multinational set-up.
    Should be well versed with tax and labor laws of Kenya.
    Experience in adherence to tight reporting deadlines
    Strong problem-solving skills and attentive to detail
    Ability to prioritize tasks and manage time effectively
    Good interpersonal skills and a team player
    Strong integrity and ability to maintain confidentiality

    PERSONAL ATTRIBUTES

    Commitment to AfriCert core values
    Purpose- driven and self-disciplined
    Well groomed
    Proactive and confident
    Good communication skills both written and oral

    If you meet the above requirements and are interested to work in a fulfilling and challenging work environment, forward your CV and application letter to hrm@africertlimited.co.ke on or before 27th March 2024.

    Apply via :

    hrm@africertlimited.co.ke

  • Human Resource Executive

    Human Resource Executive

    Job Description

    HR service delivery, including managing the day-to-day Human Resources and Administration operations. This function reports to the Human Resource Manager.

    Duties and responsibilities:

    Onboarding of new staff.
    Filing. Ensuring all employee files are updated & well-kept both in hard/soft copies.
    Fleet Management.
    Events organization &Management/Employee Activities Management.
    Support all Field Sales Agents in their HR related issues.
    Plan/Manage company meetings and work schedules.
    Manage staff welfare.
    Support Username staff in any HR related issues.
    Assist the HRM in ensuring all staff JDs are in place.
    Assist the HRM identifying & coordinating trainings for staff.
    Payroll Management.
    Daily, weekly and monthly reporting on HR processes and activities to the HRM.

    Requirements:

    Bachelor’s Degree in Human Resource Management.
    Candidates with a degree in a business related course but with a higher diploma in Human Resource Management will also be considered.
    At least 4 years’ experience in a similar role in a busy work environment.
    Membership to IHRM.
    Experience in the real estate industry will be an added advantage.

    Other Requirements:

    Proficiency in MS office Suite.
    Soft Skills.

    Apply via :

    usernameproperties.com

  • General Trade Manager – FMCG

    General Trade Manager – FMCG

    Salary: 150K

    Our client is a fast-growing dairy production company involved in probiotic yoghurt production. They are looking for a well experienced, self driven and experienced candidate to fill in the role of a General Trade Manager.

    The main purpose of this role is to manage the company’s General Trade distribution channels in order to realise increased sales productivity, meet revenue and cash collection targets, increased brand visibility. He/She will also lead the sales team, manage account relationships and ensure the company increases its market share.

    Key Responsibilities

    Direct all primary sales activities
    Present, promote and sell the company’s different to existing and prospective customers
    Analyze customers/ distributors needs and the potential for growth within targeted regions
    Develop and maintain positive business and customer relationships in all the regions that the company products have a presence
    Propose and plan product promotions and ensure good display of the company’s products
    Ensure clear visibility of company products and take corrective action where necessary
    Recruit new customers / distributors as well as grow and support struggling ones
    Follow up on customer leads through calls and visits to ensure product visibility
    Provide regular market feedback to the company’s merchandisers and management
    Monitor and coordinate merchandisers to ensure proper product visibility while maintaining marketing data to inform visits and promotions
    Manage, motivate, coach and train merchandisers as well as sales staff
    Achieve agreed upon sales targets and outcomes within agreed timelines including daily and weekly targets
    Follow up on customer orders and requests to ensure customer satisfaction and product growth
    Document and manage expenditures
    Ensure collection of all monies owed by customers
    Analyze territories/ markets’ potential, track sales and share status reports with the relevant stakeholders
    Keep abreast with best practices and promotional trends to drive sales and overall product performance
    Monitor and provide information on any counterfeits and any other bad business practices affecting the company’s product performance and growth

    Required Qualifications, Skills & Abilities

    Bachelor’s Degree/ Diploma in Sales/ Marketing or related field of study
    3-5 years’ experience in FMCG sales with a demonstrable understanding of General Trade
    Resilience and ability to work in potentially stressful environments and for long hours
    Committed to unparalleled customer experience
    Knowledge of sales related tracking applications
    Good negotiation skills
    Good team management skills and an excellent team player
    Demonstrable understanding of sales culture, processes and dynamics
    Good organization, planning and time management skills
    Self driven, easily adapts to change and works with minimal or no supervision

    N.B:

    Female candidates are encouraged to apply
    Only shortlisted candidates will be contacted

    This job has expired or closed. Application is no longer allowed

    Apply via :

  • Accountant I – 2 Posts Internal Auditor I Mechanical Engineering Technician Plant

    Accountant I – 2 Posts Internal Auditor I Mechanical Engineering Technician Plant

    TTTI/BoG/ACC/01/02/2024

    MINIMUM REQUIREMENT

    Bachelor’s degree in Commerce (Accounting or Finance option) or its equivalent
    Passed Part III of the Certified Public Accountants (K) Examination or its approved equivalent qualification.
    Computer Literate
    Knowledge of PFM Act
    Knowledge in IPSAS reporting standards will be an added advantage
    Knowledge in ERP operation
    Registered with Institute Public Accountants (ICPAK) Kenya and a member in good standing
    At least 4 years’ working experience in financial data processing and reporting

    go to method of application »

    ALL APPLICANTS MUST SUBMIT: -Thika Technical Training Institute is an equal opportunity employer and selects candidates on merit through fair and open competition from widest range of eligible candidates. Any attempts to directly or indirectly canvas shall lead to automatic disqualification. Youth, women, people with disability, marginalized and minority are encouraged to apply. Submission of forged documents amounts to disqualification and shall report you to the police.The institute does not use a recruitment agent nor charge any fee.All position advertised on a two-year contract.Application to reach the Institute on or before 10TH April 2024 Addressed to:The Chief Principal
    Thika Technical Training Institute,
    P.O Box 91-01000.
    Thika.Only shortlisted candidate will be contacted. The Shortlisted candidates will be required to produce National ID, Originals Academic, Professional Certificates and Transcripts during the interview.

    Apply via :

  • Business Analyst – FAK

    Business Analyst – FAK

    Job Summary

    To transform data into actionable insights, drive strategic decision making across the organization and ensure effective utilization of data for informed business strategies.

    Job Description

    Working closely with the leadership of key functions and departments to identify and prioritize opportunities to collect and analyse data that will support key business goals.
    Conduct data analysis on company customers and operational data sets to extract insights and enhance data-driven decision making.
    Develop and implement predictive models to forecast business trends and outcomes.
    Synthesize data into visual and non-visual reports and recommendations that can be shared with key leadership to guide business decisions.
    Consulting with end users / Management on business needs, translating business needs into analytics/ reporting requirements.
    Developing, packaging, and delivering new service offerings related to business intelligence, encompassing clearly defined value propositions, and creating realistic profitability models.
    Develop business intelligence reports – including interactive business intelligence reports, strategic management reports, and ad hoc reports – on a prioritized basis.
    Providing regular analysis and interpretation of data and trends to support decision-making by the management team.
    Continuous assessment of overall company performance and implementation of strategic initiatives.

    Education and Experience Required:

    Relevant qualification, e.g. Actuarial, finance, statistics, economics, Insurance, information technology or equivalent expertise.
    Relevant professional qualification from a recognized institution.
    Technical Skills: use of BI tools to mine data sources and look for trends
    Strong Analytical Skills: determining what data trends mean. Being able to analyze the data is crucial
    Business intelligence experience with 4 years of working experience in a similar role at a similar level.
    Track record of substantial success in a similar role at a similar level. With the experience of current best practices and up-to-date ideas on the maintenance and presentation of ‘mission-critical business information for executive teams
    Significant experience of numerical, financial or other analysis and interpretative techniques
    Experience of producing high-level graphical representations of data in an insightful and user-friendly format and an understanding of the best way to communicate analytical information 
    The ideal candidate should have abilities in business acumen; strategy formulation and P& L understanding; data comprehension; data analysis, and project management.
    Problem-solving: Recommend solutions for creating more revenue and reducing loss
    Time Management: work on large projects with many data streams and many deadlines. Being able to manage time is crucial.

    Apply via :

    absa.wd3.myworkdayjobs.com