Driver Job Responsibilities
The driver is responsible for supporting the administrative and logistical activities for the Somalia operations. The main duties of the Driver will include the following:-
Drive authorized personnel as directed, ensuring strict adherence to traffic rules and regulations including speed limits.
Deliver, collect mail, documents and other items as instructed.
Ensure logistical arrangements for cargo and other items going to and from Somali offices
Performs clerical work related to administrative services such as sorting, filing, photocopying, binding and scanning as required.
Take responsibility for delegated management of logistical arrangements for people, goods and services to support the delivery of the office work
Meet and escort ILO officials to and from the airport, their place of residence and facilitate immigration and customs formalities as required ensuring all officials are able to meet their respective timetables ensuring all records are kept accordingly
Responsible for the day to day maintenance of the assigned vehicle, check oil, water, battery, brakes and tyres.
Make sure vehicles technically ready prior to departure for field trips.
Keep record of official trips, daily mileage in the log sheet, record fuel consumption, oil changes, greasing and other services.
Ensure the service schedule is met and adhered to as preventive maintenance undertaken
Perform minor repairs and arrange for major repairs and ensures vehicles are kept clean at all times.
Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
Keep a high degree of confidentially and discreteness in discussions and travels, which involves ILO and its officials.
Allow only authorized personnel and goods in the assigned vehicle.
Be well presented in order to reflect a good image of the ILO at all times.
Perform other related duties assigned by the supervisor.
Qualifications for the Driver Job
Successful completion of Primary Education
Possession of a valid driving licence class B, C, E, demonstrable knowledge of driving rules and regulations.
Advanced driving course an asset
Training and driver support skills an asset
Four years’ work experience as a driver with a safe driving record.
Languages
Capability to speak the language in the assigned duty station
Competencies for the Driver Job
A high level of driving and vehicle maintenance skills.
Demonstrable capability to manage logistics and offer reliable support to the functioning of a complex office working across Kenya and Somalia
Demonstrable ability to listen and take up communicated directions and ability to clearly articulate logistical arrangements for others to ensure completion of designated tasks
Good knowledge of the local languages. Knowledge of the working language of the duty station.
Proven ability to keep accurate records and take necessary actions from examining the records.
Proven ability to drive safely and efficiently
Capability to manage logistics taking initiative ensure effective and efficient office functioning.
Demonstrable ability to take initiatives.
Job Experience: Experience of 4 years
-
Driver
-
P&C Coordinator Senior Supply Chain Officer
Major Responsibilities for the P & C Coordinator Job
Compensation & Payroll Management
Liaise with Birches Group to ensure Salary & Benefits surveys for Kenya and Somalia are conducted regularly.
Liaise with GC Compensation to facilitate the development of new salary scales when required.
Prepare merit increment and salary adjustment analyses as and when required
Liaise with field P&C Officers and field managers to facilitate the roll out of new scale when necessary
Prepare merit increment letters to staff as and when they are implemented.
Provide advice to managers and employees regarding general compensation queries.
Ensure timely and accurate processing of monthly payroll and out of payroll payments.
Facilitate and ensure quarterly and annual PAYE returns are submitted to KRA in time by the tax consultant
Ensure Kenyan international staff taxes are computed, reviewed by Finance and submitted to GC Payroll on time as and when there are changes affecting payroll.
Ensure timely preparation and payment of final dues for separating staff.
Work closely with the financial analyst to prepare annual budget for salary and benefits
Our People System Management
Conduct Our People trainings for field P&C Officers as and when required
Conduct ESS/MSS orientation for new / existing staff and managers
Liaise with the P&C users on a monthly basis to ensure that Our People data is accurate
Ensure that Our People monthly error rate reports are consistently below 0.5%
Generate reports (gender ratios, employment changes, leave balances, turnover ratios etc..) for performance tracking and management decisions
Ensure accurate and timely submission of annual employee census report
Benefits Administration
Manage the medical schemes for Somali and Kenyan national staff ( member enrolment and deletion, hospital admissions, staff medical limits, reviews and policy renewals etc)
Ensure accuracy of premiums charged/credited under both the medical and group life schemes and the claims settled against the outpatient funds.
Liaise with the insurer/insurance broker and pension administrator regarding employee benefits and services (Pension withdrawal payments, referrals etc).
Ensure staff receive orientation/updates on benefits entitlement for medical, pension and group life.
Prepare and submit housing worksheets/PAFs for international staff for appropriate G&S entitlement.
Business Partnering
Train line managers on new P&C products under portfolio
Conduct biannual opinion surveys to seek feedback from staff and managers regarding P&C services
Implement action plans within portfolio resulting from Our Voice Survey or other opinion surveys.
Liaise with line managers to find effective and customer driven solutions with regards to problems affecting their staff
Staff Wellbeing
Organize wellness sessions for staff with the relevant service providers on a periodic basis
Facilitate staff welfare activities for staff occasions (bereavement, staff farewell, new born, birthdays, hospitalization etc)
Administer the implementation of staff well-being policy/initiatives( SALTI etc)
Ensure quarterly staff meetings take place.
Facilitate psychosocial support for staff in need.
Provide peer support as and when required.
Qualifications for the P & C Coordinator Job
A university degree in Human Resource Management, Business Management or the equivalent
Minimum four years’ experience as a Human Resource Officer in charge of Compensation & Benefits, staff care, human resource information system in a large International Organization
Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written
Very good organizational and coordination skills
Excellent attention to details with good analytical skills
Very good customer service skills and problem solving skills.
Very good negotiation and facilitation skills
Ability to work in a multicultural environment and promote team cohesion
Extensive knowledge of international staffing processes and policies
A good understanding of Kenya labour laws, some knowledge of the Somalia labour laws
Thorough knowledge of office systems, including computer applications in Microsoft office
Working Environment / Conditions
Work environment: Office-based
Travel: 30% travel to Somalia
go to method of application » -
Administration and Office Manager
Responsibilities fr the Admin & Office Manager Job
Administrative
Ensure core team and consultant teams have all documents needed (printed and/or scanned to carry out their work in a timely manner
Handle all incoming and outgoing correspondence for the office (letters, faxes, and courier), calls and manage the office filing system
Order, issue and monitor supply and usage of office stationery and evaluation project supplies
Track office supply inventory and procure additional when needed
Develop, update, and maintain monitoring log for assigned assets, i.e. computers, lightings, etc.
Develop quarterly updates and reporting for assigned assets inventory
Manage the ESPS central electronic filing system
Manage Staff Attendance Book
Function as fleet supervisor, keeping track of where vehicle is at all times, manages day-to-day staff needs for the vehicle and approves staff use of vehicle based priorities for the day
Keep Roster of selected/authorized vendors for vehicle maintenance to date
Oversee driver maintenance of log book, reviewing bi-weekly to ensure proper maintenance; completes PO and provides funds to driver for refueling
Keep petty cash, completing all paperwork required for use of petty cash and reconciles petty cash account on a weekly basis
Keep electronic version TO calendars updated per Senior M&E Advisor’s input Human Resources
Act as primary recruiter for all local consultants, working closely with local senior management to identify qualified candidates for specific TOs both from the data base, as well as sourcing candidates externally
Update at least quarterly Organization and Individual ESPS Roster(s)
Ensure that rosters are complete, accurate and without error prior to submission to USAID in quarterly report
Liaise with HQ HR to ensure that local hires meet GOK labor laws
Advise COP and DCOP on labor laws to ensure ESPS compliance with all hiring and dismissal procedures according to the GOK law
Maintain staff files including leave requests, tracking with FM of leave hours, sick hours etc.
Managerial
Supervise additional personnel including driver and cleaner
Appraise of all direct reports minimum annually
Additional Duties/Tasks and Responsibilities
Carry out other tasks as directed by the supervisor or COP through the supervisor
Qualifications for the Admin & Office Manager Job
Impeccable capacity to coordinate various support activities
Efficient time and resource management
Excellent communication (written and verbal) and interpersonal skills
Ability to work well under pressure
Ability to work with core team and HQ to recruit excellent consultants; keep consultant rosters current and accurate
A Bachelor’s degree or Diploma in Business Administration, Human Resources, or related field is required
At least four years of experience working in an administrative role, or relevant formal training in administration or related field
Prior experience working on a US Government, UN or World Bank funded project is highly preferred
Experience performing basic administrative tasks in an office environment
Ability to work independently and collaboratively with the program team
Fluency in oral and written English
Proficiency with Microsoft Office tools (Word, Excel, PowerPoint, etc.)
Demonstrated ability to manage processes and maintain accurate records
Demonstrated effective organizational skills and ability to handle work in an efficient and timely manner
Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment
Working Conditions: Work is performed in a typical corporate office environment.
Physical Requirements: Ability to lift up to twenty five pounds. -
Fin/Accounting Specialist III
The Financial Specialist III provides highly specialized finance/accounting-related services to the Africa Division.ESSENTIAL FUNCTIONS The Finance/Accounting Specialist III provides highly specialized services in one or more of the following functions: proposal budget development; financial analysis and reporting; support and design field financial management processes; accounting; management controls and reporting; or similar financial activities for a department or business unit. S/he has a high level of expertise in his/her area(s) of specialization of reporting, proposals, analysis and systems innovation. S/he administers and maintains finance/accounting activities in accordance with TNC policies and procedures and best practices in financial/organizational management. The Finance/Accounting Specialist III provides assistance to all levels of personnel in his/her specialty area. S/he responds to complex operational and employee/management questions and problems based on advanced knowledge of the subject area with solutions.RESPONSIBILITIES AND SCOPE • Works toward meeting the strategic priorities of the program by developing and coordinating tactics for approved plans and completing day-to-day tasks. • Ensures programmatic commitments, TNC policies and procedures, financial standards and legal requirements are met and managed for compliance.• Reinforces consistency in the organization’s policies and procedures and provides support related to relevant field. • May participate in complex negotiations. • Prepare financial reports and analysis for programs that compare budgets to actual results, and recommend corrective action as appropriate. Prepares financial analysis for management.• Work with conservation, philanthropy and external affairs teams on budget development for funding proposals.• Generate periodic internal and external reports for field and/or management use.• Assist in developing and implementing appropriate systems, policies and procedures related to financial reporting and analysis.• Serve as a resource to staff on financial matters, policies, procedures, guidelines and educate staff as required.• Work collaboratively with other members of the Operations Team to ensure financial management processes in the field complement and support project outcomes, and where necessary, design financial management tools & processes that facilitate strong control environments. • Reports to Finance Manager and provides interval updates on activities MINIMUM QUALIFICATIONS • Bachelor’s Degree in Finance, Accounting, Business Administration or related field and 4 years’ related experience or equivalent combination.• Experience with complex relational databases.• Experience using accounting, financial reporting systems and financial analysis.• Experience of supporting multiple projects in various locations and/or countries. • Experience in manipulating, analyzing and interpreting data. Advanced expertise in Microsoft ExcelPREFERRED QUALIFICATIONS• Excellent analytical and quantitative skills.• Non-profit accounting experience preferred.• Technology innovation skills maybe preferred• Excellent verbal and written communication skills.• Strong organizational skills and attention to detail.• Strong understanding of finance operations and systems • Knowledge of current trends in specific field.• May require fluency in a foreign language to support global operations.• MBA, CPA and/or CIA may be preferred.
-
Pack House Manager
Job Details
Reporting to the general Manager, the job holder shall be required to perform the following duties:
Overall management of packhouse, staff, production and technical operations
Managing workforce in a dynamic and multicultural environment Recruit, train, and maintain competent production/Quality Assurance staff Ensuring that all staff trainings are done and that key personnel have the requisite skills and competency required for the job.
Monitoring of labor efficiency and overtime authorization for the pack house staff. Planning and organizing for workers transport and liaising with the Transport manager on the same
Conducting regular worker analysis on performance and making motivational recommendations Handling of all disciplinary cases on site and ensuring harmony and good relationship between staff Site Responsible for overall operations in the pack house.
Ensuring that budgets and targets are met. Run an effective preventative maintenance system to preserve the integrity of the Packhouse fabric and proper functions of all machinery and equipment.
Be part of the site HACCP team Monitoring the utilization of Packaging materials and labels with a bid of reducing/minimizing wastages
Keeping stocks of equipment, crates and staff uniforms and ensure that proper controls and utilization is observed Coordinating the maintenance/servicing of all machinery and equipment on site coordinating all preparations for supermarket audits and customer visits along with the Technical manager.
Ensures that all specified pack house records are up to date and signed off.
Health and Safety – you will ensure that highest standards of health and safety for all workers under you are maintained.
Product Ensuring that all products dispatched for the export market meet the specified customer specifications in terms of safety, quality and quantity.
Legality Overall responsibility for coordination of raw material procurement, utilization, dumping and record keeping for such.
Plan and execute the daily pack and notify the marketing Manager of any issues that may affect achievement of the daily pack.
Ensuring that production is run such that window period is provided after every shift for cleaning.
Effective communication with the sales team on stock levels, labour numbers, pack plan, outload volume and Packhouse packing capacity.
In charge of daily order planning and communication with the head office on orders and all export Ensuring that Truck departure from the sites both produce and shipment trucks are on schedule.
Actively participate /coordinate in any activities and sue diligence audits in light with the HACCP plan and as an active member of the HACCP team.
The ideal candidate should possess the following credentials:
Must have a Bachelor’s Degree/ Diploma in the relevant field.
Must have minimum 4 Years of experience in pack house management
Good Managerial/leadership and Organizational Skills.
Excellent Communication and Interpersonal Relationship Skills.
Good Numerical Skills. Team Player Able to work independently.
Knowledge of Customer Market standards. Measure of performance:
Effective communication with all departments in the company.
Accurate and timely reporting.
Maintenance of the required processes standards all through Ensure Packhouse audits and customer visits are conducted professionally and successfully.
Must be self-disciplined, a team player, honest and of high integrity.
Must be able to work under minimum supervision while meeting the set targets & deadlines. -
Head of Market Risk
Job PurposeThe jobholder will be part of the team that ensures that market risk is identified, measured, reported andchallenged to agreed standards across Barclays bank Kenya. The Jobholder will also be responsible for implementing the market, liquidity and interest rate risk control environment around Markets and Treasury businesses in BBK-based legal entities or branches, monitoring, supporting and challenging the direction of the firm’s own investment portfolio in a manner consistent with the strategy of the organization.Main accountabilities and approximate time splitAccountabilityTime split 10%:Effective Origination, execution and monitoring of deals
Participate in new product / business developments, significant change processes and complex trade reviews by performing risk assessment
Contribution in the development and approval of new products in Global Markets
Contribution to the preparation and approval of large and non-standard transactions within the bank
Contribution in control of limits and exposures on trading counterparties
Accountability: Controls (Mandatory for all roles)Time split 30%:Effective Stakeholder relationship management
Continually interact with Front Office staff to discuss risk profile and key risks
Build strong internal (Market Risk) and external (Front Office and other Infrastructure areas) relationships, to build synergies and efficiencies
Manage business needs and expectations
Providing actionable advice on current and emerging issues for all business lines
Work directly with, and develop effective and constructive working relationships with a diverse set of stakeholders including: Head of Markets, Head of Sales and Trading, Head of RBB, Treasurer, Head of Credit, Head of CIB, Chief operations officer, Head of Compliance, Chief finance officer and Chief risk officer. Risk and control“Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards. Understand and manage risks and risk events (incidents) relevant to the role.”Technical skills / Competencies
Bachelor’s degree (NQF Level 6) in Statistics, Mathematics, Risk Management or Accounting
More than 4 years’ experience in Market Risk, Treasury, Front Office, Middle Office, Finance or Product Control in a financial institution, financial regulatory or consulting companies.
Experience in being able to produce high quality work under pressure, prioritise work and meet deadlines.
Proficient in MS Office (Word, Excel, PowerPoint and Outlook) and the Internet
High level of analytical skill
Preferred:
Post graduate qualification (NQF7) in Statistics, Mathematics, Risk Management or
Accounting
MBA qualification
Knowledge, Expertise and ExperienceKnowledge & Skills: (Maximum of 6)
Working knowledge of the banking environment, local and global markets
Excellent interpersonal communication skills (verbal and written communication)
Stakeholder management skills
Analytical skills
Excellent MS Excel skills
Good understanding of the regulatory and control environment
Competencies: (Maximum of 8 competencies)
Deciding and initiating action
Adapting and responding to change
Strong communication and influencing skills
Planning and organising
Coping with pressure and setbacks
Analytical skills
Relationship building and partnership approach
Delivering results and exceeding expectations
Barclays ValuesApprovals
Respect
Integrity
Service
Excellence
Stewardship
Agreed by Current Job HolderAgreed by Line ManagerCo-signed by HR ManagerPrimary LocationKenyaJob TypePermanent/Regular -
Senior Human Resources Officer
Reporting Relationships
Reports to: Human Resource Manager
Supervises: Together with HRM, may direct the work of Human Resource Interns, Human Resource Assistants and Human Resource Officers
Responsibilities
You will be an integral part of the HR team; under limited supervision you will have the responsibility for human resource administrative functions; ensure that all human resource policies, rules, regulations and laws are followed.
Your main objective as part of the HR team will be to ensure flawless running of the organization from the human capital perspective.
The HR team is required to ensure high levels of service and internal customer satisfaction whilekeeping operating costs within acceptable levels.
You will be part of the team to build and drive performance analytics and provide reports & insights.
You will research and explore new tactics to find innovate ways to ensure staff satisfaction.
Duties:
Works with the HRM to identify organization recruitment needs and works with heads of departments to coordinate recruitment efforts to ensure an adequate supply of candidates.
In consultation with HRM works with the finance department to ensure that all staff are accurately paid and on a timely basis.
Administers and implements the benefit programs and policies.
Works with Human Resource Managers and Heads of Departments to (1) investigate and address incidences of substandard performance or employee misconduct, (2) implement employee orientation, training, and performance appraisal programs.
Ensures compliance with all applicable laws regarding employee discipline, discharge and terms and conditions of employment.
Work with the HRM, insurance company representatives and supervisors to manage organization’s workers compensation claims and ensure compliance with all OSHA regulations and reporting requirements
Together with the entire HR team, ensures that all HR practices are in compliance with the Company employee manual, policies and labor laws.
Together with the entire HR team, works with supervisors and staff to maintain harmonious relationships at all levels and to build organization-wide understanding of and support for human resource management policies and programs.
Maintains and utilizes human resources information systems so that information is readily available for management.
Knowledge, Skills and Abilities Required
Degree in HRM or Business Management or any other related field
Higher diploma in HRM if the degree above is not in HRM
Demonstrated ability to coordinate, prioritize workload and work under pressure
Demonstrated working knowledge of the management of HR functions
Functional expertise in at least two HR functions
Must be adept at interpersonal communications, risk communication, conflict resolution and problem solving.
A commitment to high standards of integrity, professionalism and confidentiality
Minimum of 4 years’ experience in HRM with at least 1 year in a supervisory position.
Membership in IHRM will be an added advantage
If this describes you then this might a great opportunity for you to consider. -
Sales & Marketing Manager
The primary responsibility of this position is ensuring organisational effectiveness by providing leadership for the organisation’s sales functions including all distribution channels. The Manager will support the sales team including interns, affiliates, sales representatives, Franchise Sales Executive so that each one contributes in their best possible way and works towards the goals and objectives of the organisation.
Other Responsibilities
Work closely with the Business Development & Logistics Executive to decide the future course of action for sales team
Brand promotion within the company’s budget
Popularizing Company products amongst the consumers
Motivating team members
Develop and recommend to the Board a lucrative incentive scheme and introduce monetary benefits to encourage the sales team to deliver their level best
Supervision of the sales team
Maintaining and improving relationships with the client
Specific Duties
Implementing the organisation’s marketing strategies
Analyzing land market & sales trends and results
Establishing sales objectives by forecasting and developing annual sales quotas for regions and territories
Projecting expected sales volume
Developing field sales action
Offering leadership and direction for site visits ensuring product education during site tours is up to standard
Training of company the sales team – affiliates, fSE, Sales executives
Managing the fSE program, CRM and providing leadership & direction of online advertisement
Maintaining and increasing sales volume by keeping current with supply and demand, changing trends and economic indicators.
Work closely with Product Development Executive to suggest adjustments of selling prices by monitoring costs, competition, and supply and demand
Completing national sales operational requirements by scheduling and assigning employees and following up on work
Maintaining sales staff by recruiting, selecting, orienting, and training
Maintaining national sales staff job results
Contributing to team effort by accomplishing results as needed
Any other duties and responsibilities as may be assigned by the Business Development & Logistics Executive and/or the Marketing Director including monitoring of social media -
Outlet Manager
Key Responsibilities;
Overall supervision of the service outlet and all the resources within it. (30%)
Delivery of the brand experience within the service outlet to ensure consistency of service across all customer touchpoints. (20%)
Achievement of defined business targets through direct sales and cross sales within the product offering (20%)
Provision of information and guidance to adequately support customers within the service outlet. (20%)
Identification and mitigation of all types of risks relating to the outlet and the product and service offering. (10%).
Duties and Responsibilities;
Overall management of day to day operations within the service outlet.
Supervision and guidance of outlet resources to ensure timely and effective delivery of service.
Provide leadership to the outlet resources to enable them to carry out their duties effectively.
Approve and make decisions on exceptions to defined processes and customer requests.
Ensure the brand experience is maintained across all the customer touchpoints.
Floor management to ensure a smooth flow of customers within the service outlet.
Plan and manage staff shifts, annual, unplanned and emergency leave to ensure minimal disruption of service.
Provide product information and support and to effectively respond to customer enquiries to maintain consistency in the brand experience.
Achievement of the defined business targets to ensure growth and profitability of the business.
Analyse customer data and consumer behaviour within the outlet and provide insights into customer communication and product and service improvements.
Cross-sell to ensure uptake of the full range of products offered.
Adherence to quality standards and SLAs within the service outlet to maintain the brand experience and customer promise.
Ensure adherence to established processes and procedures. Identify potential risks to the service and product offering and provide mitigation strategies.
Business Continuity plan implementation and disaster recovery co-ordination.
Understand and provide clear direction to the outlet based on market analysis of local area consumer trends and competitor offerings.
Maintain security of the premises, equipment and all card plastics awaiting personalization.
Accountable for supporting sales strategies to achieve annual sales and portfolio targets as cascaded from the business.
Planning and organizing of events and activities held in the service outlet.
Competence Requirements
Supervisory skills for optimal task management and optimization of outlet staff productivity.
Leadership to provide guidance to the outlet staff on day to day operations.
Dynamic and energetic with a passion for innovation and disruptive technology.
Problem solving and solution oriented to be able to handle complex situations
Quality orientation to ensure highest standards of Customer service are observed.
Selling skills to ensure effective selling and cross selling of the product offering.
Clear oral and written communication skills.
Customer focus with ability to think out of the box and consistently produce high quality of service.
Interpersonal skills to effectively communicate with and manage customer expectations (internal and external), and other stakeholders who impact performance.
Knowledge and experience in modern customer service practices to provide guidance on quality improvements and operational changes
Knowledge and effective application of all relevant banking policies, processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks.
Personal motivation and drive to enable development of open communication, teamwork and trust that are needed to support performance and customer-service oriented culture.
Decision- making capabilities and ability to work with minimal supervision.
Self-empowerment to enable development of open communication, teamwork and trust that are needed to support true performance and customer-service oriented culture.
Qualification and Experience Requirements
University Degree – Upper second or GPA 3.0.
Proficiency in computer use including MS Office tools and banking systems
At least 4 years financial services experience two (2) of which must be in a branch supervisory/management role; and at least two (1) within business development.